Loading...
Item 4H - Attachment A Regent Services TS Sweeping Renewal 2023 - Revised June 7, 2023 Southlake Leasing and Management dba Regent Services 101 St. Louis Avenue Fort Worth, Texas 76104 Attn: Mr. Chaney Russell Subject: Notification of Contract Renewal for Southlake Town Square Parking Garage & Street Sweeping, Power Washing and Porter Services RFP1901B200TS190001 Dear Mr. Chaney: The City of Southlake is providing notification of contract renewal, pending City Council approval, for “Southlake Town Square Parking Garage & Street Sweeping, Power Washing and Porter Services RFP1901B200TS190001 ”. This renewal became effective February 19, 2023, was approved by City Council (CC Award date _________) and shall continue in full force based on the terms and conditions of the initial award. The terms and conditions proposed and accepted in this renewal agreement are as follows: Payment Terms: Net 30 days (Unless otherwise noted – such as pre- and/or partial payment) Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: IF STATED IN RFP DOCUMENT Term of Contract: Shall be effective for twelve months from date of renewal City Contact: KURT ACKERMANN 817-748-8102 Send all billing to: City of Southlake accountspayable@ci.southlake.tx.us (preferred) or 1400 Main Street, Suite 420, Accounts Payable Southlake, TX 76092 Other Charges: The City of Southlake is a tax-exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817-748-8312 with any questions. Sincerely, Tim Slifka Purchasing Manager CPPO, CPPB City of Southlake 1400 Main Street, Suite 420 Southlake, Texas 76092 tslifka@ci.southlake.tx.us Attest: ________________________ Fax: 817-748-8010 Amy Shelley, TRMC Contract Renewal Accepted: City Secretary Signed: ____________________ Date: ______________ Approved as to Form and Legality: Mayor John Huffman _____________________ City of Southlake City Attorney Orr Or SOLl'IZ--ILP KE ORIGINAL DOCUMENT 131 CITY OF SOUTHLAKE Council Action:©'N Ord./Res. No. Date Approved,_„_ December 20,2021 Southlake Leasing and Management dba Regent Services 101 St.Louis Avenue Fort Worth,Texas 76104 Attn: Mr.Chaney Russell Subject: Notification of Contract Renewal for Southlake Town Square Parking Garage&Street Sweeping,Power Washing and Porter Services RFP1901B200TS190001 Dear Mr.Chaney: The City of Southlake is providing notification of contract renewal, pending City Council approval, for "Southlake Town Square Parking Garage& Street Sweeping,Power Washing and Porter Services RFP1901Bz00');S190001". This renewal shall become effective February 19, 2022 and after City Council approval (CC Award date Z. 15 22.and shall continue in full force based on the terms and conditions of the initial award. The terms and conditions proposed and accepted in this renewal agreement are as follows: Payment Terms: Net 30 days(Unless otherwise noted—such as pre-and/or partial payment) Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations:IF STATED IN RFP DOCUMENT Term of Contract: Shall be effective for twelve months from date of renewal and is eligible for up to one(1)additional one(1)year annual renewals. City Contact: KURT ACKERMANN 817-748-8102 Send all billing to: City of Southlake accountspayable@ci.southlake.tx.us(preferred)or 1400 Main Street,Suite 420,Accounts Payable Southlake,TX 76092 Other Charges: The City of Southlake is a tax-exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817-748-8312 with any questions. Sincerely, Tim Slifka Purchasing Manager CPPO, CPPB t111111 City of Southlake vT H LA //I• 1400 Main Street, Suite 420 5 F j Southlake,Texas 76092 c' tslifka@ci.southlake.tx.us Atte . Fax: 817-748-8010 F-- : cn Amy Shelley, R11 Contract Renewal Accepted: City Secretary Signed: Date: a do ••• Approved as to Form and L all . 1111111* *,`` Mayor John Huffman City of Southlake City Attorney Y SOUTHLAKE ORIGINAL DOCUMENT CITY OF SOUT1-ILAKE Council Action:(` Ord./Res. No, Date Approved zii/z' January 12,2021 Southlake Leasing and Management dba Regent Services 101 St.Louis Avenue Fort Worth,Texas 76104 Attn: Mr.Chaney Russell Subject: Notification of Contract Renewal for Southlake Town Square Parking Garage&Street Sweeping,Power Washing and Porter Services RFP 1901 B200TS 190001 Dear Mr.Chaney: The City of Southlake is providing notification of contract renewal, pending City Council approval, for "Southlake Town Square Parking Garage& Street Sweeping, Power Washing and Porter Services RFP1901 2094TS190001". This renewal shall become effective February 19, 2021 and after City Council approval (CC Award date 21t(Z1 ) and shall continue in full force based on the terms and conditions of the initial award. The terms and conditions proposed and accepted in this renewal agreement are as follows: Payment Terms: Net 30 days(Unless otherwise noted—such as pre-and/or partial payment) Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: IF STATED IN RFP DOCUMENT Term of Contract: Shall be effective for twelve months from date of renewal and is eligible for up to two(2)additional one(I)year annual renewals. City Contact: KURT ACKERMANN 817-748-8102 Send all billing to: City of Southlake 1400 Main Street,Suite 420.Accounts Payable Southlake,TX 76092 or Email:accountspayable(a,ci.southlake.tx.us Other Charges: The City of Southlake is a tax-exempt municipal corporation and is exempt from all federal, state. and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817-748-8312 with any questions. Sincerely. Tim Slifka Purchasing Manager PPO, CPPB lltttlll` City of Southlake N`v% LAKE 11/ 1400 Main Street,Suite 420 4.• Gj .0 Southlake,Texas 76092 tslifka@ci.southlake.tx.us A es : cl Fax:817-748-8010 r Amy Shell ..1V{C Contract Renewal A cepted: City Secretaryi Signed: Date: l Approved to F rm and L I **4to%``111ti a dr turralliTTJOha City of Southlake City Attome SOUTHLAKE LSI ORIGINAL DOCUMENT CITY OF SOUTHLAKE Council Actioni3YN January 28.2020 Ord./Re.s.No. C' se v,k Southlake Leasing and Management dba Regent Services Date Approved tu f ao 101 St. Louis Avenue 11 Fort Worth,Texas 76104 Atm: Mr.Chaney Russell Subject: Notification of Contract Renewal for Southlake Town Square Parking Garage&Street Sweeping.Power Washing and Porter Services REP 1 90 I B200TS 190001 Dear Mr.Chaney: The City of Southlake is providing notification of contract renewal, pending City Council approval for "Southlake Town Square Parking Garage& Street Sweeping, Power Washing and Porter Services RFP19018200TS190001". This renewal shall become effective February 19. 2020 and after City Council approval (CC Award date a'412a )and shall continue in full force based on the terms and conditions of the initial award. The terms and conditions proposed and accepted in this renewal agreement are as follows: Payment Terms: Net 30 days(Unless otherwise noted—such as pre-andor partial payment) Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: IF STATED IN RFP DOCUMENT Term of Contract: Shall be effective for twelve months from date of renewal and is eligible for up to four(4)additional one(1)year annual renewals. City Contact: KURT ACKERMANN 817-748-8102 Send all billing to: City of Southlake 1400 Main Street,Suite 420.Accounts Payable Southlake,TX 76092 or Email:accountspavableaci.southlake.tx.us Other Charges: The City of Southlake is a tax-exempt municipal corporation and is exempt from all federal, state. and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of South lake. Thank you for participating in our procurement process. Please call 817-748-8312 with any questions. Sincerely. Tim Slifka Purchasing Manager CPPO, CPPB City of Southlake 1400 Main Street,Suite 420 isuthake.Texaslitkal, c i.southlake.t'us xxx H LAkF "Attest: Q Fax: 817-748-8048 1 Amy S elley, TRM Contract Renewal i epted: City Secretary to Signed: r. e 16CDate: 4.4E0 Approved as to Form and L a J • Mayor Laura Hill y f '' i' ••**; ` City of Southlake City Atto y tttttt i/ 1;17i2020 G southlake tx.us Mail Fwd.Street Sweeping Contract Renewal SOUTHLAKE Timothy Slifka <tslifkac ci_southlake.tx.us> Fwd: Street Sweeping Contract Renewal Lydia Ruiz<Iruiz@ci southlake tx.us> Fri, Jan 17. 2020 at 924 AM To. Timothy Slifka<tslifka@ci.southlake.tx.us> Here you go. Lydia Ruiz Public Works Admin City of Southlake 1400 Main Street. Suite 320 817-748-8098 Forwarded message From: Lydia Ruiz<Iruiz@ci southlake tx us> Date:Wed,Jan 8,2020 at 1:32 PM Subject: Fwd: Street Sweeping Contract Renewal To. Timothy Slifka <tslifka@ci southlake tx.us> Hi Tim, Regent's contract for Street Sweeping is coming up for renewal. The email chain below indicates there will be no increase in cost from Regent. Do you need anything else to proceed in renewing their contract?Also,will you be handling the council item? If so, please let me know how I may assist you. Thank you, Lydia Ruiz Public Works Admin City of Southlake 1400 Main Street. Suite 320 817-748-8098 Forwarded message From. Kurt Ackermann<kackermann@ci southlake tx us> Date: Mon,Jan 6, 2020 at 12:07 PM Subject: RE. Street Sweeping Contract Renewal To: Chaney Russell <Chaney@regentsvc.com>, Lydia Ruiz <Iruiz@ci.southlake tx us> Thanks Chaney. Lydia, Tim can use this email from Mr. Russell, stating Regent Services will not be increasing their pricing for the Street Sweeping contract this year. Kurt Ackermann Facilities Manager https.umail.google com/mail/u/0?ik=1dc9780fd9&view=pt&search=all&permmsgid=msg-f%3A16559895050171005738dsgt=l&simpl=msg-f%3A16559. 1/4 1/17/2020 Crsouthlake.tx us Mail-Fwd Street Sweeping Contract Renewal City of Southlake 600 State Street#2010 Southlake Texas 76092 p)817-748-8102 f)817-748-8667 c)817-657-8065 kackermann@ci south lake tx.us From:Chaney Russell [mailto:Chaney@regentsvc com] Sent: Monday, January 6, 2020 11:43 AM To: Kurt Ackermann Subject: Re: Street Sweeping Contract Renewal Hey Kurt, Everything is good as is on our end, no increase needed Thanks. Chaney Russell Regent Services Sent from my'Phone On Jan 6, 2020, at 10 28 AM, Kurt Ackermann<kackermann@ci southlake tx us>wrote. Chaney, The Southlake City Street Sweeping contract is due for renewal,will Regent Services be making any pricing changes ? Kurt Ackermann Facilities Manager City of South lake 600 State Street#2010 Southlake Texas 76092 p) 817-748-8102 https!!mad google.com/mad/u/0"iik=1dc978tJfd9&view=pt&search=all&permmsg'd=msg-f%3A165598950501 7100573&dsgt=1&simpl=msg-t%3A16559 2/4 1/17/2020 Crsouthlake tx.us Mail-Fwd•Street Sweepng Contract Renewal f)817-748-8667 c)817-657-8065 kackermann@ci.southlake tx us From: Lydia Ruiz [mailto:lruiz@ci.southlake tx us] Sent: Monday,January 6, 2020 10:20 AM To: Kurt Ackermann Cc: Hunter Hams Subject: Re: Street Sweeping Contract Renewal Do you know if Regent will be increasing their cost?I can coordinate with Tim regarding this contract. Lydia Ruiz Public Works Admire City of Southlake 1400 Main Street. Suite 320 817-748-8098 On Mon,Jan 6,2020 at 10 17 AM Kurt Ackermann<kackermann@ci southlake.tx us>wrote: FYI I believe Regent Service's Street Sweeping Contract renews this month, see attached. If not already done,do we need to get with Tim to get it prepped for Council, and put on the agenda ? Kurt Ackermann Facilities Manager City of Southlake 600 State Street#2010 Southlake Texas 76092 p)817-748-8102 f)817-748-8667 c)817-657-8065 kackermann@ci southlake tx us https//mail google comlmad/u/0?ik=1dc9780fd9&view=pt&search=ali&permmsgid=msg-f%3A1655989505017100573&dsgt=18simpl=msg-f%3A16559 3l4 Attachment B ORIGINAL DOCUMENT 01/Y SO ,Q K CITY OF SOUTHIAICB Council Actioo.ISN Ord./Res.No. Date Approved a,/ filt t January 30,2019 1 Southlake Leasing&Mgmt,Inc dba Regent Services 101 St Louis Avenue Fort Worth,Texas 76104 Attn:Mr.Chaney Russell Subject Contract Award Notification for Southlake Town Square Parking Garage & Street Sweeping, Power Washing and Porter Services RFP1901B200TS190001 Dear Mr. Russell: The City of Southlake is pleased to Inform you that Southlake Leasing&Mgmt,Inc.dba Regent Services of Fort Worth,Texas is the awarded vendor for'Contract Award Notification for Southlake Town Square Parking Garage& Street Sweeping, Power Washing and Porter Services REP1901B200TS190001'. The award and this agreement are based on your proposal to the City, copy enclosed.This is a single vendor award contract Your company's awards attached.This award was approved by the City of Southlake City Council on 4Kkd The terms and conditions proposed and accepted in this agreement are as follows: Payment Terms: Net 30 days(Unless otherwise noted—such as pre-and/or partial payment) Estimated Quantities: The City does not guarantee to purchase any minimum or mexknum quantity but does contemplate purchasing the awarded items exclusively during the term of the contract from the successful vendors. Method of Payment Shall be made by City procurement card or purchase ceder Delivery Terms: FOB Destination Delivery Locations: vendor Delivery or City employee pick-up. Term of Contract The term of awarded contract shall remain in effect for twelve months from date of award and is efgible for up to four(4)one(1)year annual renewals City Contact: Kurt Adrermann 817-748-8102 Send all billing to: City of Southteks 1400 Main Street,Suite 440,Accounts Payable Soutfilake,TX 71092 or via email to accounfspayablefplca.sauthlake.lx.u4 Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt front all federal,state,and local sales taxes. MI other specifications,terms and conditions shall be as provided in the original procurement documents. No other atc rents to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating n our procurement process Please call 817-748-8312 with any questions. Sincerely, Tim 5lifke,CPPO,CPPB 1t1111//I Purchasing Southlake 43 SH F -e 1400 Main Street,Suite 440 GJ•.••• Southlake,Texas 76092 L q ` ylitka(rDG.southlake.tx.us Attest tia,1. !'.r< °I _ = Amy ,Iley,TRMC tt Contract and A Acce d: Deputy City Secretary J Signed:_ Date: \ 9 vpq/ ri/111111111,9 fro( a nil Mayor Laura Hill Jtt City of Southlake City Attorne/ T MITDOQ JA iry 3 tTIJOZ -fO yin Y\Y t:-)n io3 buvoiy,A Appendix B—Proposal Submittal Choddist (To determine oafdd)'.f proposal) Appendix B(pages_10_through 2eJ mast be included is the proposal mbe illal Appendix C C.a®ict.f Interest Form(page_mJ aunt be included in the proposal suboannaL F.rm 1295 Certificate of Ian-reseal Party(pegs 2J roast be iadaded iu the proposal submittal. HB 29 and SB 252 Act(page_17) Bequind Vender Equipment sad Vebkk Lot Included II f'•t, i •.n •th itntul it, ; : 1 u% ,i ti.,ut1.1.i6 .tall i.i. uile flit.1,:r_. .si!h '.hc •ubtntfl <i l'tnI",.al. RFP Number: RFP1901B200TS190001 Project Tide: •Southlake Town Square Parking Garage& Street Sweeping,Power Washing and Porter Services Submittal 3:00 P.M. (CST), Wednesday January 23, 2019Deadline: I t Submit electronically* to: www.securebidusa.com Requires email account login and password CibrosatMo: Proposer':Legal Name: Southlake Leasing&Mgrnt.Inc dba/Regent Services t t Address: 101 St.Louis Avenue t City,State&Zip Fort Worth,Texas 78104 Federal Employers Identification Number d 20-5975326 PloacNaaba: 817-984-1761 t '! i 817-984-1297 Mail Address: ctussellaregentsvc_com riatalatatistrialias I.the uad.reiped have e authorityto e:acute fhb a*in Its entirety as bo d ah it6ed and eater into a coatra ova balfoftm.Pr thoposer_ Printed Naae and Position of Authorized Represents/iv., C - :.I, ' 11.7 rSignatureofAuthorizedRepresentative; I Signed this Z3 (am)o'_. -cat / (month),24/9 (year) I learned of this Request for Proposals by the following deans: Newspaper Advertisement City E-mail Notification tt Southiake Website Cold Call to city f i Mailed Me a Copy Other Seaaei3id City of Sonthlake RFP1901B200TS19000I Page 10 of 21 Appeadm B—Proposal(as.a...a) L REQUIRED PROPOSAL INFORMATION. IN ORDER FOR A PROPOSAL TO BE CONSIDERED COMPLETE,AND TO BE EVALUATED FOR A CONTRACT AWARD BY THE CITY,PROPOSER MUST SUBMIT ALL OF THE FOLLOWING INFORMATION: 1. Proposed Products and/or Services A. Product or Service Description; Proposers should utilize this section to describe the technical aspects, capabilities, features and options of the product and/or service proposed in accordance with the required Scope of Services as identified in Appendix A. Promotional literature, brochures,or other technical information may be used. B. Additional Hardware Descriptions: Proposers should also include in this section a detailed description of what additional hardware and/or software, if any,would be required by the City in order to fully utilize the goods and/or services proposed. C. Guarantees and Warranties: Each Proposer shall submit a complete copy of any warranties or i I guarantees provided by the manufacturer or Proposer with the Proposal submitted. g1 D. Project Schedule Delivery Date: Proposer must provide a project schedule noting all projected completion dates for segments of the Project,from start-op to completion,and all delivery dales for goods covered by the RFP. The Proposal must show the number of days required to deliver and install the product or equipment after the receipt of the City's Purchase Order. 2 Cost of Proposed Products sad/or Services A. Pricing: Pricing shall reflect the full Scope of Services defined herein, inclusive of all associated cost for delivery,labor,insurance,taxes,overhead,and profit B. Schedule of Pricing: Proposer shall quote unit pricing in accordance with the itemized listing of products or contract segments stated in the Scope of Services and using the following format 1 1c` ' t J 4rjYl eY.t5.L.i;.. _ .. ..:. ie'eY 3u.9..T t •"s' '^..:+abr,7.:hi":.42! 144, DAILY SERVICES X 365 Manual Sweeping/Blowing for Southlake Town 1 Per Svc. . •- Sco. of Services 81.02 S 29572.3) Manual Sweeping/Blowing for Southlake Town Square East and West Parking Garages per 2 Per Svc. Scope of Services 36.18 $ 13198.40 Manuel Sweeping/Blowing for DPS Headquarters Parking Garage per Scope of 3 Per Svc. Services S 11.04 $ 4029.60 4 Per Can Empty 136 Trash Cans per Scope of Services S 52.00 S lass0-00 WEEKLY SERVICES X 52 Power Sweep and Vacuum Southlake Town I i 1 Per Svc. Square per Scope of Services 190.00 $9880.00 Power Sweep and Vacuum Southlake Town Square East and West Parking Garages per 2 Per Svc. Sco. of Services 230.00 $11980.00 Power Sweep and Vacuum DPS Headquarters 3 , Per Svc_ Parking Garage per Scope of Services 85.00 $ 4420 00 City of Southlake RFP190113200TS19000l Page 11 421 MONTHLY SERVICES 12 Power Wash Southlake Town Square East and West Parking Garage Stairwells per Scope of 1 Per Svc._ Services 385.00 S 4620.00 Power Wash Southlake Town Square North and South Entry Stairways and Landings per Scope 2 Per Svc. of Services 125.00 $ 1500-00 ANNUAL EVENTS Power Wash Southlake Town Hall Building North and South Entry Stairways and Landings 1 Per Svc. _per Scope of Services 85.00 $ 85.00 Power Wash Southlake Town Hall Perimeter Per Sq. Sidewalks Edge-to-Edge Including Handicap 2 Ft. Ramps and L..andiags_per Scope of Services 03 $ .03 OPTIONAL AS-REQUESTED SERVICES Power Wash Southlake Town Square East and West Parking Garages and DPS Headquarters Parking Garage Edge-to-Edge Including all Per Sq_ Parking Spaces and Ramps per Scope of 1 Ft. Services S .03 Power Wash Southlake Town Hall Perimeter Per Sq. Sidewalks Edge-to-Edge Including Handicap 2 Ft Ramps and Landing per Scope of Services 03 Power Wash Southlake Town Square Paver Per Sq. Crosswalks Edge-to-Edge Including Handicap 3 Ft. Ramps and Landing per Scope of Services S .18 Power Wash Streets and Sidewalks Edge-to- Per Sq. Edge Including Handicap Ramps and Landings 4 Ft. As Requested per Scope of Services S .04 OTHER VENDOR CHARGES i Other Vendor Charges.Please Describe_ 1 Per Each S p Other Vendor Charges.Please Describe: r I 2 Per Each S Other Vendor Charges.Please Describe. 3 Per Each S S 4 w£i : iZirii, C;N.y' _.r L 7!5 1'.F It tkJ ir714 f7t'n uN' .+44,tt p TOTAL ALL LINE ITEMS S City of Soutblake RFP1901 MOOTS 190011 Page 12 of 21 4 1 3. Term of Contract and Option to Extend Any contract resulting from this RFP shall be effective for twelve months from date of award. The City anticipates that contract shall be renewed pursuant to the availability of funds and at the discretion of the City. The following clauses shall be included in the contract A. Option Clause:It is agreed that City will have the option to extend the contract for up to four(4) additional years,in one-year intervals.To exercise this option,the City shall serve notice 30 days prior to contract termination or to the end of any one-year extension.The Option to Extend will not be considered if fuming is unavailable or if the contractor's past performance is not within the industry standard. B. Escalation Clause: Should market conditions prevail which dictate an increase, the successful contractor may submit documentation requesting permission to increase pricing no later than 30 days after receiving notice front the City of its intent to extend the agreement Escalation may only occur at the time of renewal and only upon securing the approval of the City in writing_Requests for price adjustments most be solely for the purpose of accommodating an increase in the contractor's cost,not profits. Vendors shall show in this quote their anticipated percent of escalation if/when the option to extend is exercised. The percent quoted will be a maximum_ In addition,the percentage proposed will be a factor in determining the best value to the City. It is the average price over the period of the contract that will be the price factor considered in the evaluation of this quote.Quotes in which negative or no escalation is shown will be considered as 0%escalation C. Price Increases Upon Extension; If approved by the City, the Contractor shall modify the rates charged by the Contractor to reflect any changes shown in the comparative statement delivered to the City. The maximum increase allowed under this provision shall be four percent(4%)per year. The City shall have authority,in its reasonable discretion,to determine the validity of any change in Contractor's rates.City cannot exercise the Option to Extend with any price increases unless the Vendor completes the section of the Quote requesting anticipated percentage of annual escalation. First Renewal Escalation Percentage 0 % Second Renewal Escalation Percentage 0 Third Renewal Escalation Percentage 0 % Fourth Renewal Escalation Percentage 0 % 4. Proposer's Experience/Staff A. Project Team: Identify all members of the Proposer's team (including both team members and management)who will be providing any services proposed and include information which details their experience. B. Removal or Replacement of Staff:[fan assigned staff person must be removed or replaced for any reason,the replacement person must be approved by City prior to joining the project C. Business Establishment: State the number of years the Proposer's business has been established and operating. If Proposer's business has changed names or if the principals operating the business operate any similar businesses under different names, or have operated any other businesses or changed the legal status or form of the business within the last five (5) years, all names, of predecessor business names, affiliated entities, and previous business entities operated by the principals,if different than present,must be provided; State the number of years' experience the business has: 20 ;and the number of employees: 158 City of Southlake RFP1991B200TS19S001 Page 13 of 21 D. Project Related Experience: All Proposals must include detailed information that details the Proposer's experience and expertise in providing the requested services that demonstrates the Proposer's ability to logically plan and complete the requested project 5. References Proposer shall provide four(4)references where Proposer has performed similar to or the same types of services as described herein. Reference#1: Client/Company Name: City of Southiake Contact Name: Contact Title: Kurt Acknrmatn Facilities Manager Phone: Email: 817-657-8065 kadcerrnannftci.southlake_tx.us Date and Scope of Work Provided: Janitorial and related services Reference#2: Client/Company Name: City of Grapevine Contact Name: Contact Title: Chad Hester Facility Service Manager Phone: 817-410-3367 Email: chester©grapevinetexas.gov Date and Scope of Work Provided: Janitorial and related services Reference#3: Client/Company Name: City of Alen Contact Name: Contact Title: Bobby Trevino Contract Manager Phone: Email: ll214-509-3370 btrevinoedtyofalen.org Date and Scope of Work Provided: Janitorial and related services k Reference#4: Client/Company Name:Carding Real Estate Group,LLClMARC Group Contact Name: Bruce Jernigan Contact Title: Facilities Manager Phone: 972-506-3876 Email: bruce_emi an mcwjg oricplace.com Date and Scope of Work Provided: Janitorial and related services City of Southlake RFP1901B200T5190001 Page 14 of 21 6. Trade Secrets and/or Coafiidential information Trade Secrets and/or Confidential Information: This proposal (does) J (does not)contain trade secrets and/or confidential information. If applicable, describe such trade secrets and confidential information, and the basis for your assertion that such material qualifies for legal protection from disclosure_ 7. Federal,State and/or Local Identification Information A. Centralized Master Bidders List registration number: 20-5975326 B. Prime contractor HUB/MWBE registration number N/A C_ An individual Proposer acting as a sole proprietor must also enter the Proposer's Social Security Number# Emergency Business Services Contact Notice During a natural disaster,or homeland security event,there may be a need for the City of Southlake to access your business for products or services after normal business hours and/or holidays. The City may request City employee pick up or vendor delivery of product or services. For this purpose,a primary and secondary emergency contact name and phone number are required. It is critical the vendor's emergency contact information remains current City shall be contacted by E- mail with any change to a contact name or phone number of these emergency contacts.Updates may be emailed to vendor$(a?ci.southlake_tx.us. All products or services requested during an emergency event are to be supplied as per the established contract prices, terms and conditions. The vendor shall provide the fee (pricing) for an after-hours emergency opening of the business,if any. In general,orders will be placed using a City of Southlake procurement card (Master Card) or City issued Purchase Order. The billing is to include the emergency opening fee,if applicable. The contractor shall provide the names, phone numbers and fee(pricing), if any. for an after-hours emergency opening of the business listed below. Business Name: Southlake Leasing&Mgmt, Inc dba/Regerst Services Contras#: RFP 1901 B200TS 190001 Description: Southlake Town Square Parting Garage&Street Seeping.Power Washing&Porter Svc. Primary Contact(Name): Chaney Russel Primary Contact Phone Numbers:Home: 817 984-1761 Cell: 817-789-0425 Secondary Contact(Name): Delano Mlles Secondary Contact Phone Numbers:Home: 817 984-1761 CeIl: 817-915-4578 After Hours emergency opening fee,if applicable:S NIA City of Southlake RFP1981 MOOTS 198001 Page 15 of2l 9. Cooperative Governmental Purchasing Notice Other governmental entities maintaining interlocal agreements with the City, may desire, but are not obligated, to purchase goods and services defined in this RFP from the successful Bidder. Ali purchases by governmental entities, other than the City, will be billed directly to and paid by that govaun eutal entity. The City will not be responsible for another governmental entity's debts. Each governmental entity will place their own orders with the successful Bidder and be responsible for ensuring full compliance with the RFP specifications. Prior to other governmental entities placing orders,the City will notify the successful Bidder of their intent Please indicate below if you will permit other governmental entities to purchase from your agreement with the City. I Yes,Others can purchase No,Only the City can purchsse U. CONTRACT TERMS AND CONDITIONS EXCEPT WHERE PROPOSER MAKES SPECIFIC EXCEPTION IN THE SUBMITTED PROPOSAL,ANY CONTRACT RESULTING FROM THIS RFP WILL CONTAIN THE FOLLOWING TERMS AND CONDITIONS, WHICH PROPOSER HEREBY ACKNOWLEDGES, AND TO WHICH PROPOSER AGREES BY SUBMITTING A PROPOSAL: 1. Delivery of Products and/or Services A. Payment Terms: Unless otherwise specified in the Scope of Services or otherwise agreed to in writing by the City,payment terms for the City are Net 30 days upon receipt of invoice. B. Warranty of Products and Services:All products furnished under this contract shall be warranted to be merchantable and good quality and fit for the purposes intended as described in this Proposal,to the satisfaction of City and m accordance with the specifications, terms, and conditions of the Scope of Services,and all services performed shall be warranted to be of a good and workmanlike quality,in addition to,and not in lieu of,any other express written warranties provided C. Late Delivery or Performance: If Proposer fails to deliver acceptable goods or services within the timeframes established in the Project Schedule,the City shall be authorized to purchase the goods or services from another source and assess any increase in costs to the defaulting Proposer, who agrees to pay such costs within ten days of invoice. D. Title to Goods and Risk of Loss: For goods to be provided by Proposers hereunder,if any,the title and risk of loss of the goods shall not pass to City until City actually receives,takes possession, and accepts the goods and the installation of such goods,has tested the system,and determined that it is in good and acceptable working order. 2. Miscellaneous A. Jndependent Contractor.Proposer agrees that Proposer and Proposer's employees and agents have d ` no employer-employee relationship with City. Proposer agrees that if Proposer is selected and awarded a contract, City shall not be responsible for the Federal Insurance Contribution Act FICA) payments, Federal or State unemployment taxes, income tax withholding, Workers I Compensation Insurance payments, or any other insurance payments, nor will City furnish any medical or retirement benefits or any paid vacation or sick leave. B. Assignments: The rights and duties awarded the successful Proposer shall not be assigned to another without the written consent of the Purchasing Manager. Such consent shall not relieve the assigner of liability in the event of default by the assignee. Ci of Soo Page 16 of 21yRFP1901B2007'S19AAli 1 C. Liens: Proposer shall indemnify and save harmless the City against any and all liens and encumbrances for all labor,goods,and services which may be provided to the City by Proposer or Proposer's vendor(s),and if the City requests,a proper release of all liens or satisfactory evidence of freedom from hens shall be delivered to the City. D. Gratuities I Bribes: Proposer certifies that no bribes in the form of entertainment, gifts, or otherwise,were offered or given by the successful Proposer,or its agent or representative, to any City officer,employee or elected representative,with respect to this RFP or any contract with the City,and that if any such bribe is found to have been made this shall be grounds for voiding of the contract. E. Financial Participation: Proposer certifies that it has not received compensation from the City to participate in preparing the specifications or RFP on which the Proposal is based and acknowledges that this contract may be terminated and/or payment withheld if this certification is inaccurate. F. Required Licenses:Proposer certifies that he holds all licenses required by the State of Texas for a provider of the goods and/or services described by the Scope of Services herein- G. Authority to Submit Proposal and Eater Contract: The person signing on behalf of Proposer certifies that the signer has authority to submit the Proposal on behalf of the Proposer and to bind the Proposer to any resulting contract. H. Compliance with Applicable Law: Proposer agrees that the contract will be subject to, and Proposer will strictly comply with, all applicable federal,state,and local laws,ordinances,rules, and regulations. Compliance with FIB 89: Proposer agrees per HB 89 vendor shall not boycott Israel at any time while providing products or services to the City of Southlake. vi Yes,we agree No,we do not agree J. Compliance with SB 252: Proposer agrees per SB 252 vendor shall not do business with Iran, Sudan or a foreign terrorist organization while providing products or services to the City of Southlake. A Yes,we agree No,we do not agree 3. Financial Responsibility Provisions A. Insurance: The Proposer, consistent with its status as an independent contractor, shall carry, and shall require any of its subcontractors to carry,at least the following insurance in such form,with such companies,and in such amounts(unless otherwise specified)as City may require: i Worker's Compensation and Employer's Liability insurance, including All States Endorsement, to the extent required by federal law and complying with the laws of the State of Texas; ii. Commercial General Liability insurance, including Blanket Contractual Liability,Broad Form Property Damage, Personal Injury, Completed Operations/Products Liability, Premises Liability,Medical Payments, Interest of Employees as additional insureds, and Broad Form General Liability Endorsements,for at least One Million Dollars(S1,000,000) Combined Single Limit Bodily Injury and Property Damage on an occurrence basis; iii. Comprehensive Automobile Liability insurance covering all owned, non-owned or hired automobiles to be used by the Contractor, with coverage for at least One Million Dollars 1,000,000)Combined Single Limit Bodily Injury and Property Damage. City of Southlake RFP1901lt2OOTS190081 Page 17 of 21 1 B. Indemnification: Proposer agrees to defend,iademaify aid hold harmless the City,all of its officers, Cooacil members,agents aid employees from sad against all claims,setioas,suits, demands, proceedings, costs, damages and liabilities, iacladiag reasoaabk attorieys' fees, court costs and related expenses,arising oat of,connected with,or restating from any acts or omissions of Proposer or any agent,employee,subcontractor,or supplier of Proposer in the execution or performance of this contract without regard to whether such persons are under the direction of City agents or employees. C. flood Requirements: Prior to the commencement of work on this Project,Proposer shall deliver to the City the following bonds issued by a good and sufficient surety licensed by the State of Texas and satisfactory to the City: 1. A payment bond in the amount of 100%of the total contract amount insuring the full and prompt payment of all persons performing labor and/or furnishing materials in cormection with this Project; ii. A performance bond in the amount of 100% of the total contract amount insuring full,f faithful, and prompt performance of the responsibilities contained in this contract within the time parameters provided herein. t '• a I City of Southlake RFP1991 B2OiTS19Alol Page 18 of 21 Appendix C-Form CIQ JNFORMATION RF.GARDiN(:VENDOR CONFLICTT OF INTEREST OUESTIONNAIRFE WHO: The following persons must file a Conflict of Interest Questionnaire with the City if the person has an employment or business relationship with an officer of the City that results in taxable income exceeding S2,500 during the preceding twelve—month period,or an officer or a member of the officer's family has accepted gifts with an aggregate value of more than S250 during the previous twelve—month period and the person engages in any of the following actions: 1. contracts or seeks to contract for the sale or purchase of property,goods or services with the City, including any of the following: a. written and implied contracts,utility purchases,purchase orders,credit card purchases and any purchase of goods and services by the City; b. contracts for the purchase or sale of real property.personal property including an auction of ply; c_ tax abatement and economic development agreements; 2. submits a bid to sell goods or services,or responds to a request for proposal for services; 3. antes into negotiations with the City for a contract;or 4. applies for a tax abatement andlor economic development incentive that will result in a contract with the City THE FOLLOWING ARE CONSIDERED OFFICERS OF THE CITY: I. Mayor and City Council Members; 2. City Manager; 3. Board and Commission members and appointed members by the Mayor and City Council; 4. Directors of 4A and 48 development corporations; 5. The executive directors or'managers of 4A and 4B development corporations;and 6. Directors of the City of Sarthiake who have authority to sign contracts on behalf of the City. EXCLUSIONS: A questionnaire statement need not be filed if the money paid to a local government official was a political contribution,a gift to a member of the officer's family from a family member,a contract or purchase of less than S2,500 or a transaction at a price and subject to terms available to the public;a payment for food,lodging, transportation or entertainment; or a transaction subject to rate or fee regulation by a governmental entity or agency. WHAT: A person or business that contract]with the City or who seeks to contract with the City must file a Conflict of Interest Questionnaire"(FORM CIQ)which is available online at www.ethics.state.tx.us and a copy of which is attached to this guideline.The form contains mandatory disclosures regarding"employment or business relationships" with a mmricipal officer. Officials may be asked to clarify or interpret various portions of the questionnaire. WHEN:The person or business must file: I. the questionnaire—no later than seven days after the date the person or business begins contract discussions or negotiations with the municipality,or submits an application, responds to a request for proposals or bids,correspondence,or other writing related to a potential contract or agreement with the City;and 2. an updated questionnaire—within seven days after the date of an event that would make a filed questionnaire incomplete or inaccurate. It does not matter if the submittal of a bid or proposal results in a contract The statute requires a vendor to file a FORM C1Q at the time a proposal is submitted or negotiations commence. WHERE: The vendor or potential vendor must mail or deliver a completed questionnaire to the Finance If Department.The Finance Departmeat is required by law to post the statements on the Ciitv's website. ENFORCEMENT:Failure to file a questionnaire is a Class C misdemeanor punishable by a fine not to exceed 500. It is an exception to prosecution that the person files a FORM CIQ not later than seven business days after the person received notice of a violation. NOTE:The City does not have a duty to ensure that a person files a Conflict of Interest Questionnaire. City of Southiake RN'l901B200TSI90001 Page 19 of 21 CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor or other person doing business with local governmental entity This questionnaire reflects changes made to the taw by tiff. 1491,tleut Lag.,Regular Session.OFFICE USE ONLY This questionnaire is being filed In accordance with Chapter 176.Local Government Code Day Rename by a person who has a business relationship as defined by Section 176.001(1-a)with a local governmental entity and the person meets requirements under Section 176-006(a). By taw this questionnaire must be filed with the records admkri9lrabr of the beat governmental entity not later than the 7th business day after the date the person becomes aware of facts that require the statement to be flied. Sae Section 176.006.Local Government Code. A person commits en offense if the person knowingly violates Section 176.006, Local Government Code.An offense under this section is a Class C misdemeanor Name of person who Inn a business relationship with local governmental entity. ilL1/fr El Check this box If you are filing an update to a previously Oiled questionnaire_ The law requires that you file an updated completed questionnaire with the appropriate fitmg authority not tater than lie 7th business day alter the date the onginally filed questionnaire becomes incomplete or inaccurate.) Name of local government officer with whom filer has employment or business relationship. Name of Officer The section (item 3 including subparts A, B. C 8 D) must be completed tot each officer with whom the filer has an employment or other business relationship as defined by Section t76 001(1-a),Local Government Code. Attach additional pages to this Form CIO as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable income,other than investment income. from the filer of the questionnaire? Yes No B Is the filer of the questionnaire receiving Of Ycety to receive taxable ncome,other than investment income,from or et the dtrection of the local government officer named in this section AND the taxable income is not received from the tracer governmental entity? nYes l No C. is trio filer of!Ns questionnaire employed by a corporation or other business entity with respect to which the local l gavemmenl officer serves as an officer or director,or holds an ownership of 10 percent or more? Yes r I No D Desenbo each employment or business relationship with the local government officer named in this section. Signature of parson doing Moines wet the governmental entity Date Adopted 06/29/2007 City of Southlake RFPI,OIB2IOTS1904101 Page 20 of 21 SOUTHLAKE ADDENDUM NUMBER#1 To: All Proposers Date:January 14,2019 Raman for Proposal: RPP1901B200TS190001 SoutNal a Town Square Parking Garage&Street Sweeping,Power Washing and Porter Services Proposal Dee Date: 3:00 p.a.,Wednesday January 23,2019 1. Addepdaa No.1.dated Jaalrtn 14,2019,per Addendum 11,the City of Soathiake is answering vendor submitted questions. C I QUESTION: Pricing Question:Optional As Rantested Services Lie Items Same question for item 1,2,3,4 Do you just want a per square foot price-or-are we to measure those areas and give a price for entire shuctre or described area? I For instance-item I is it X per square foot OR Total structure square footage-700,000 i I square feet times X per square foot—SY The bid says we are to measure the square footag s,hut the bid only seems to ask for the equate foot pricing. Can you clarify/ ANSWER:The City is requesting a square foot price for the Optional As-Requested items. Full location cleaving may not be required. No minimum square footage guaranteed for these Optional As-Requested services. 2. There are no other champ, Waft, getitm Shares'eclogue Chief Financial Officer City of Southlake i • hi the submission of proposal, oser must acknowledge receipt of this addendum. Proposer shall acknowledge this by d returning one copy of this notice with their proposal submission_ Signed:8n Dated:l••Ze-1 1 Com Name: t ha n 4,1kcmtLtkr. dm) Re '77`.Se1A'es ay of Softiies•Raw aero rent• fai Weenies sub440•soiallQde ram 7_12 rr7.748.1312 Equipment List Regent Services Name 1 Serial#Model X Whitiker 110066400003614 Whitiker 110066360001344 Powerflite 14JuIy06D5 j 1 Floor Grinder I Ser f18-7967 CP400 Wet Vac JSN18WD S1I18WD Wet Vac 04022C0161 WD17351 _ Powerflite 22MARO7AK AD15036 I Dehumiffier 33272 F292 I Carpet Fan _ EX070810088 f Carpet Fan EX070810715 Carpet Fan —— 1EX070810697 Carpet Fan missing tag Steamer r09-17444 Wet Vac 10A3237 __ PF53 I i Wet Vac 803067 PF55 Powerfilte 33079 Spray Machine 10110582 Kyvac DTR5141150866 Kyvac CTR5141150816 1 Powerflite vac P08J27080 PF2008 Powerf8te vac P08127086 PF2008 Echo vac P11012117828 ES-210 Echo vac Toro 310137192 51599 Sand blaster 24L3876 6.5 C.E Power Wash Trailer Trash Trailer Max Air Fan BF4ZBD Kubota 78598 R1V 900 W6-H Rigid Power washer AM045196 RD80701 I Lawn Mower Weedeater 033107M057569 96114000310 k IEchoweedeater _ 572812083847 SMR-210 Vacuum 1100653 _ 101336 Chop Saw —- 168513 D28715 Power Washer GBCT 1152492 390 Power Washer AM2315322 _ Hydro Scrubber -- 201100419 ANT3C Extractor Power-Rite high speed_------ ---- - Power-Hite high speed • Power Flite vac Breeze-CN2152 01130590 Diversey Pad Driver 14972114 8504-710 Dlversey Buffer t 376154000004696000 8003-790 Dri-Pod drying Fan- — 408940 DRD451 Dri-Pod drying Fan 08931 DRD451 CM-Pod drying Fan 08969 DR0451 IDri-Pod drying Fan 08962 _ —_DRD451__ 1 Power Boss Atlas Street Sweeper — i —_ — 13020447 CtienWC:93646 18REGENSER A CORD.CERTIFICATE OF LIABILITY INSURANCE M"IE °"I"" 1=2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER_MS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AREM,EXTEND OR ALTER NE COVERAGE AFFORDED BY THE POLJC1ES 8t.OR.THIS CERTIFICATE OF INSURANCE DOES NOT CON31T711TE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER.AND THE CERTf1CATE HOLDER. IMPORTANT:II the eaUAeate holder Is an ADDITIONAL INSURED.I.pollcy(les)oust hers ADDITIONAL INSURED provIebns or be endorsed. If SUBROGATION IS WANED.subjee is ere terms end oandtian of the pokey,mrteln policies may require en endorsree. A stateaunt on this opts doss soot cooler ens rights to the card/Este holder In lbw of such a dorsemerdiej, PRODUCER ACT Marsh worttwn ACT•Ailk an 33e-3030 ee 817 3364257f000WestSeventhStreet Fort Worth,TX T8102-2505 AOO a01lweR(e1APFO1gB coustAaE AWES 8Ne.861 A:CindnnoS Issue Yes Company 10677 NSURED a Southlake Leasing& earsrsl :Teas limed huusros Commis 22945 DBA Regan(Services SERSUI m C 101 Saint Louis Avenue seTAI[R o 11401.Fort Worth,TX 76104 14ER E' INSURER F: COVERAGES CERTIFICATE RUMMER REVISION NUMBE/E THIS IS TO CERTFY THAT THE POLICIES OF PISURANGE uSTED BELOW HAVE BEEN ISSUED TO TI-E PB(FU NAMED ABOVE FOR THE PCLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT.TERM OR common OF ANY CONTRACTOR OTHER DOCUMENT WRH RESPECT TO WHICH THIS CFRTFICATE MAY BE ISSUED OR MAY PERTAJN TIE INSURANCE AFFORDED BY WE POLICIES DESCRIBED HERION IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONOMONS OF SUCH POLICES. LIMITS SHCA%N MAY HAVE BEEN REDUCED BYppPAA I lC LAMS, CIF UNTYPEINSURANCE pp IAMt eNrn P'Or1CT NIr9 PO M1'TD IPegOWYTY'A LINTS A X coismetcuu.GENERAL tnee.ITT EPP02396 9 04/01I2010 04/011 019 a Ao,occ aamm 61,000,000 CLASASAIADE I X1 DCO R 4'I 1,500.000 X BYPD Ded:$1,000 MEDEX,'Owl as•prou) $10,000 J i PERISONAL S ACV INJURY S1,000,000 GEAR.AGGREGATE LIMIT APPLES PER: OBFJ AL A O EAATE 12,000,000 - POLICY r- I nInc PRODUCTS-oolnoPACG 12,600,000 _ + mot A AI^a°°sIN UAa'LITT EBA0238879 04101/2010 minim it'"E""i-Eumfft1,000,000 I X ANY Nino BODILY INAIRY(PAr purism) OWNED S AUTOS OILY -----AUTOS ®SCHEDUL BODILY INAIRY(Pr=I es* I r X AUTOS ONLY LX Aos &Y CPSI1044411f i I I I S A X IenRELLALIAS X aCcvR EPP0239879 0401/2016 04/S112O19 a n+oannnaAcE s10,000,600 EXCESS LIAIS CLAIMS-MACE AGMEDATE 310,000,000 co [ Xt IEmNTIDN sO B WORD ASCONPENSATION TSF0001231967 04/01/2015 04/01/2019 X Inns lANDeeLDTEsrIAheILDTYYIN of eeI u0E07 . © NIA ELtiACN.iCCIDBIT .S1,000,000 ss^e+eY IA NM EL DISEASE-EA EMPLOYEE 31,000,000 WP11014 OF OFDUTION$Woo EL DISEASE-POLKY user c 31,000,000 e 1 OElQMnTN OF OPEB DELNO/LOCASIOer I mecum swam 1M.Aderwr limmeta SaMdi,Fry De aeatM N morn Apar.4 it,s I.QI Named Insured Continued to read:DFW Facility Meistsnance,Mc. Commercial General Uabeity Coverage Form-GA101TX 09/10 Additional insured by Contract-AA4171 11/0S Blanket Waiver of Subrogation-Auto-AM172 09/09 Texas Waiver Of Our Right To Recover From Others Endorsement-WC4203048 06f14 See Attached Descriptions) CERTIRCATE HOLDER CANCELLATION Cf of SHOULD ANY OF THE ABOVE DESCRIBED POLICES BE CANCELLED BEFORE THE EXPIRATION DATE 114EIDEOF, NOTICE PALL BE DELIVERED W 1400 Main Street ACCORDANCE WITH THE POLICY PROVISION& Southlake,TX 76092 AUMIEM=REPREEE'NTATIVE Noah womn. dudish dANNA USA le ie19111-2015 ACORD CORPORATION.All num.reserved_ ACORD 25(2016/03) 1 of 2 The ACORD name and logo as registered marks of ACORD ttS1014602/1/1963478 18CLS