Item 4E - MemoItem 4E
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M E M O R A N D U M
(June 20, 2023)
To: Shana Yelverton, City Manager
From: Rob Cohen, P.E., Director of Public Works
Subject: Approve an engineering services agreement with Halff
Associates, Inc. (Halff) for construction management,
inspection and materials testing services for the North White
Chapel Boulevard – Kirkwood Branch Roadway, Bridge,
Sidewalk and Water Line Improvements project in an amount
not to exceed $650,000.
Action
Requested: Approve an engineering services agreement with Halff Associates,
Inc. (Halff) for construction management, inspection and materials
testing services for the North White Chapel Boulevard – Kirkwood
Branch Roadway, Bridge, Sidewalk and Water Line Improvements
project in an amount not to exceed $650,000.
Background
Information: The North White Chapel culvert crossing at Kirkwood Branch was
damaged by a significant flood event in September 2018. The road
was closed until a repair project was completed in early 2019 with
the understanding that a more robust project would be undertaken
at some point and time in the future. Council approved an
Engineering Services Agreement with Half in January 2021 to
design elevated crossings of Kirkwood Branch and South Kirkwood
Branch. The two creek crossings are identified as Critical Drainage
structures #2 and #3 of the 2030 Stormwater Master Plan.
Due to the nature of this project, full time construction
management, inspection and on call testing services will be
required to ensure proper construction of the bridge, paving, and
retaining wall structures. This work will require up to two
construction inspectors during concurrent work to minimize overall
construction schedule. This agreement includes these necessary
services and will help augment City inspectors, allowing them to
continue inspections on other Capital Improvement and Private
Development projects.
This agreement will run concurrently with the construction contract.
Solicitation of bids for construction of this project began on April 24,
2023, and competitive sealed proposals were received and opened
on May 19, 2023. Construction is anticipated to begin Summer
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2023 with projected completion anticipated end of 2024, weather
permitting. The public should anticipate detours due to the
complete closure at the crossing during construction of this project.
Staff is requesting authorization for a total of $650,000 which
includes a $92,126 contingency for any additional services that may
be needed due to unforeseen conditions.
Financial
Considerations: Funding for this agreement is budgeted as part of the approved
Capital Improvement Program. This agreement is within the project
budget.
Strategic Link: These items link to the City’s Strategy Map by delivering on the
focus area of Infrastructure & Development. It provides this by
focusing on Financial Objective F2: Investing to Provide & Maintain
High Quality Public Assets.
Citizen Input/
Board Review: None.
Legal
Review: The proposed agreement is a standard agreement that the City
Attorney has reviewed and approved.
Alternatives: The City Council may approve or deny the agreement.
Staff
Recommendation: Approve an engineering services agreement with Halff Associates,
Inc. (Halff) for construction management, inspection and materials
testing services for the North White Chapel Boulevard – Kirkwood
Branch Roadway, Bridge, Sidewalk and Water Line Improvements
project in an amount not to exceed $650,000.
Supporting
Documents: Attachment A: Engineering Services Agreement
Staff
Contact: Rob Cohen P.E., Director of Public Works
Kevin Ferrer, P.E., City Engineer
Jeff Ginn, P.E., Deputy City Engineer