2023-06-20 CC agendaCITY OF
lug TEXAS
SOUTHLAKE
REGULAR CITY COUNCIL MEETING AGENDA JUNE 20, 2023
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Southlake Chamber of Commerce Update
4. Overview of Veteran's Day Recognition Enhancements
5. Honors & Recognition: Proclamation for Parks and Recreation Month - July
6. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held,
under these exceptions, at the end of the Regular Session or at any
time during the meeting that a need arises for the City Council to seek
advice from the city attorney as to the posted subject matter of this
City Council meeting.
Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
b. Seek advice of the city attorney regarding driveway access to FM
1938 and other construction related matters for a future subdivision
located on property addressed as 208 Randol Mill Avenue and
located at the northern terminus of Maranatha Way.
c. Seek advice of the city attorney regarding legal issues related to
current and future city solid waste disposal contracts.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
June 20, 2023
Page 2 of 8
d. Seek advice of the city attorney regarding legal issues related to
Docket No. 55067 at the Public Utility Commission of Texas.
2. Section 551.072: Deliberation regarding real property.
a. Discuss the acquisition of real property for public purposes.
b. Section 551.074: Deliberation regarding personnel matters.
a. Deliberate the appointment of City board and commission members.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Capital Improvement Program Dashboard
2. Monthly Financial Report (written)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the June 6, 2023, regular City Council meeting.
B. Approve updated city-wide sponsorship policy.
C. Item left blank intentionally.
D. Authorize additional expenditures with Wildstone Construction, LLC., for the
construction of the Jones Branch Sewer relocation and emergency repairs
of the water and wastewater infrastructure for an amount not to exceed
$1,750,000.
E. Approve an engineering services agreement with Halff Associates, Inc.
(Halff) for construction management, inspection, and materials testing
services for the North White Chapel Boulevard — Kirkwood Branch
Roadway, Bridge, Sidewalk, and Water Line Improvements project, in an
amount not to exceed $650,000.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
June 20, 2023
Page 3 of 8
F. Approve an engineering services agreement with Freese and Nichols, Inc.
(FNI) to provide engineering services for the T.W. King Pump Station #2
Phase I Buildout in an amount not to exceed $650,000.
G. Approve an annual purchase agreement with Premier Magnesia, LLC. for
providing grease and odor control treatment at the City's wastewater lift
stations in an amount not to exceed $135,000 for a 12-month period.
H. Approve a contract renewal for the Southlake Town Square parking garage
& street sweeping, power washing, and porter services to Southlake
Leasing and Management dba Regent Services in an amount not to exceed
$135,000.
Ordinance No. 480-801, ZA23-0026, 1st Reading, 1440-1500 Shady Oaks
located on property described as Lot 20, T. M. Hood #706 Addition, and
Tracts 2E, 2E01, and 2E02, Thomas M Hood Survey Abstract No. 706, City
of Southlake, Tarrant County, Texas and located at 1440 - 1500 Shady
Oaks Dr., Southlake, Texas. Current Zoning: "AG" Agricultural District and
"SF-1X Single Family Residential District. Requested Zoning: "SF-1X
Single Family Residential District. SPIN Neighborhood #5. (If approved, the
public hearing will be held at the August 1, 2023, Council meeting.)
J. ZA23-0037, Preliminary Plat for Green Acres Addition for property
described as Tract 3D, W.R. Eaves Survey, Abstract No. 500 and located
at 1963 W. Southlake Blvd., Southlake, Texas. Current Zoning: "S-P-1"
Detailed Site Plan District. SPIN Neighborhood #10.
K. This item left blank intentionally.
L. Approve the FY 2023 and the FY 2024 personnel -related expenditures for
the Southlake Pickleball at the Bicentennial Park facility.
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the public's
opportunity to address the City Council about non -agenda items. During this
proceeding, the City Council will not discuss, consider, or take action on any item
presented. We respectfully ask that anyone stepping forward to speak during
Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. ZA23-0016, Site Plan for SiteOne Landscape Supply located on a property
described as Tracts 2AR and 2BR, Brumlow Industrial District, an addition
to the City of Southlake, Tarrant County, Texas, and located at 1635
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
June 20, 2023
Page 4 of 8
Brumlow Ave., Southlake, Texas. Current Zoning: 1-1" Light Industrial
District. SPIN Neighborhood #8. (This item was tabled at the May 2, 2023,
and June 6, 2023, City Council meetings.) PUBLIC HEARING
B. ZA23-0027, Site Plan for White's Chapel Methodist Church located on a
property described as Lot 1 R, Block 1, White Chapel Methodist Church
Addition, an addition to the City of Southlake, Tarrant County, Texas, and
located at 185 S. White Chapel Blvd., Southlake, Texas. Current Zoning:
"CS" Community Service District. SPIN Neighborhood #9. PUBLIC
HEARING
C. Ordinance No. 480-800, ZA23-0025, 2nd Reading, Zoning Change and
Concept Plan for 610 Byron Nelson located on a property described Lot 4,
O W Knight No. 899 Addition, an addition to the City of Southlake, Tarrant
County, Texas and located at 610 Byron Nelson Pkwy, Southlake, Texas.
Current Zoning: "SF-20B" Single Family Residential District. Requested
Zoning: "SF-30" Single Family Residential District. SPIN Neighborhood #9.
PUBLIC HEARING
D. Ordinance No. 480-803, ZA23-0034, 2nd Reading, Zoning Change and
Concept Plan for 610 Shady Oaks located on a property described as Tract
11A02A, Thomas M Hood Survey Abstract No. 706, City of Southlake,
Tarrant County, Texas and located at 610 Shady Oaks Dr., Southlake,
Texas. Current Zoning: "AG" Agricultural District. Requested Zoning: "SF-
20A" Single Family Residential District. SPIN Neighborhood #6. PUBLIC
HEARING
E. ZA23-0028, Site Plan for 671 State Street Commercial Building located on
a property described as Lot 4, Block 16, Southlake Town Square Addition,
an addition to the City of Southlake, Tarrant County, Texas and located at
671 State Street, Southlake, Texas. Current Zoning: "DT" Downtown
District. SPIN Neighborhood #8 PUBLIC HEARING
F. Resolution No. 23-012, ZA23-0031, Specific Use Permit for Train with
Shane located on a property described as Lot 5R1, Block D, Commerce
Business Park Addition, an addition to the City of Southlake, Tarrant
County, Texas and located at 2845 Exchange Blvd., Suite 140, Southlake,
Texas. Current Zoning: 1-1" Light Industrial District. SPIN Neighborhood #8.
PUBLIC HEARING
G. Ordinance No. 1273, 2nd Reading, adopt an ordinance to dedicate an
electrical easement to Oncor Electric at Bicentennial Park for the Southlake
Pickleball Complex. PUBLIC HEARING
7. Ordinances, first readings, and related items:
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
June 20, 2023
Page 5 of 8
A. Ordinance No. 480-798, ZA23-0004, 1st Reading, Zoning Change and Site
Plan for 8850 Davis Blvd., located on property described as Lot 1, Block 1,
By Faith Baptist Church Addition, an addition to the City of Southlake,
Tarrant County, Texas and located at 8850 Davis Blvd., Southlake, Texas.
Current Zoning: "CS" Community Service District. Requested Zoning: "S-
P-1" Detailed Site Plan District. SPIN Neighborhood #10. (If approved, the
public hearing will be held at the August 1, 2023, Council meeting.)
B. Ordinance No. 480-802, ZA23-0032, 1st Reading, Zoning Change and Site
Plan for Hart Industrial Park located on property described as Lot 3R, Block
B, Hart Industrial Park Addition, an addition to the City of Southlake, Tarrant
County, Texas, and located at 1601-1611 Hart Street, Southlake, Texas.
Current Zoning: "I-1" Light Industrial District. Requested Zoning: "S-P-1"
Detailed Site Plan District with "I-1" Light Industrial District Uses and Small
Animal Hospital with Specific Use Permit. SPIN Neighborhood #8. (If
approved, the public hearing will be held at the August 1, 2023, Council
meeting.)
8. Resolutions:
A. Resolution No. 23-014, appointing members, chairs, and/or vice chairs to
various positions on the Building Board of Appeals, Parks and Recreation
Board, Planning and Zoning Commission, Southlake Parks Development
Corporation, and Zoning Board of Adjustment.
9. Other items for consideration:
A. Award the contract and authorize additional funds for the construction of the
North White Chapel Boulevard — Kirkwood Branch Roadway, Bridge,
Sidewalk, and Water Line Improvements to Rebcon, LLC., in an amount not
to exceed $6,900,000.
B. Approve text revisions to the previously approved Commercial Developer
Agreement (CDA) with Carillon Crown, LLC, for the N. White Chapel
Boulevard Improvements.
C. Approve a Residential Developer Agreement (RDA) with Carillon Crown,
LLC for the Carillon Parc Improvements for text revisions to the standard
RDA language.
D. SV23-0010, Sign Variance for HTeaO located at 190 Davis Blvd.,
Southlake, Texas.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
June 20, 2023
Page 6 of 8
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
CERTIFICATE
I hereby certify tg;�ithWabgve agenda was posted on the official bulletin boards at Town
Hall, 1400 M*'po 46e�hlake, Texas, on Friday, June 16, 2023, by 5:00 p.m.,
p ant to tP%k%xas Gov6r- ent Code, Chapter 551.
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If you plan to atteZ1fhfhtY&ic meeting and have a disability that requires special needs, please
advise the City Secretary's Office 48 hours in advance at 817-748-8016 and reasonable
accommodations will be made to assist you.
City of Southlake values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
June 20, 2023
Page 7 of 8
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly
conflicts with Chapter 551. This includes the following pending and/or contemplated
litigation subjects:
1. City of Southlake v. Town of Westlake, Texas, Supreme Court Case No. 22-0188,
Court of Appeals No. 02-21-00241-CV; and Trial Court No. 2020-007041-1.
2. Roger Best, Et Al vs. Vann/Elli, Inc, and the City of Southlake; Cause No. 141-
337858-22.
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or
donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security personnel
or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information received
from a business prospect that the city seeks to have locate, stay, or expand in or near the
city and which the City is conducting economic development negotiations; or to deliberate
the offer of a financial or other incentive to a business prospect as described above.
Section 551.089: Deliberation regarding security devices or security audits. The City
Council may discuss or deliberate regarding security assessments or deployments
relating to information resources technology; network security information as described
by Section 2059.055(b); the deployment, or specific occasions for implementation, of
security personnel, critical infrastructure, or security devices; or results of security audits.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
June 20, 2023
Page 8 of 8
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of
an explosive weapon, the location of a material that may be used in a chemical, biological
or radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism -related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a tape
recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when those
plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork