Item 4F - ESAAGREEMENT FOR ENGINEERING SERVICES
THIS AGREEMENT is made this day of , 2023 by and
between the City of Southlake, Texas (hereinafter referred to as "CITY"), and Garver, LLC
(hereinafter referred to as "ENGINEER").
WHEREAS, CITY contemplates the need to make utility improvements to the
Shady Lane and Lonesome Dove Lift Stations in accordance with the America's Water
Infrastructure Act. This project is to be known as the Shady Lane and Lonesome Dove
Lift Station Improvements project and hereinafter referred to as the "Project".
WHEREAS, ENGINEER is qualified, able, and desirous of performing the
necessary engineering work upon which the Project is based and is willing and able to
work with CITY staff to organize and coordinate the professional services necessary to
complete the Project.
NOW, THEREFORE, CITY engages ENGINEER to perform, and ENGINEER
agrees to perform, the engineering work for the Project, as more fully described herein
below, and CITY agrees to pay as compensation, and ENGINEER agrees to accept as
compensation, the payments on the dates and in the amounts herein specified, all in
accordance with the terms more fully set out below and as provided in Attachment B
which is attached hereto and incorporated by reference as if fully set forth herein.
1. ARTICLE
ENGINEERING SERVICES
A. Scope of Work
ENGINEER will provide the supervision, direction, personnel and equipment to
perform the engineering Services outlined in Attachment A in accordance with the terms
set forth in this Agreement and in Attachment A.
B. Definitions
Services refer to the professional services performed by ENGINEER pursuant to
this Agreement.
C. Changes
CITY, without invalidating the Agreement, may order changes within the general
scope of the work required by the Agreement by altering, adding to and/or deducting from
the work to be performed. If any change causes an increase or decrease in ENGINEER's
cost of, or the time required for, the performance of any part of the Services under the
Agreement, an equitable adjustment will be made by mutual agreement and this
Agreement shall be modified in writing accordingly.
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D. Coordination with Owner
The CITY shall make available to ENGINEER for use in performing Services
hereunder all existing plans, maps, field notes, statistics computations and other data in
the CITY's possession relative to existing facilities and to the Project.
E. Site and Local Conditions
ENGINEER has the right to examine the site in order to become acquainted with
local conditions and accepts conditions at the site unless otherwise noted in writing to the
CITY. Any coordination or scheduling of work by CITY shall not relieve ENGINEER from
its responsibilities specified hereunder. Necessary arrangement for access to any site by
ENGINEER's employees will be made with CITY.
F. Assignment and Subcontractors/Third Party Rights
The rights and obligations covered herein are personal to each party hereto and
not to any third party and for this reason neither this Agreement nor any contract
hereunder shall be assigned by either party in whole or in part; nor shall ENGINEER
subcontract any of its obligations under this Agreement without the prior written consent
of CITY.
G. Independent Contractor
ENGINEER covenants and agrees that it will perform the work hereunder as an
independent contractor, and not as an officer, agent, servant, or employee of CITY; that
ENGINEER shall have exclusive control of and exclusive right to control the details of the
work performed hereunder, and all persons performing same, and shall be solely
responsible for the acts and omissions of its officers, agents, employees, contractors,
subcontractors, and consultants; that the doctrine of respondent superior shall not apply
as between CITY and ENGINEER, its officers, agents, employees, contractors,
subcontractors, and consultants, and nothing herein shall be construed as creating a
partnership or joint enterprise between CITY and ENGINEER.
H. Disclosure
By signature of this contract, ENGINEER warrants to CITY that it has made full
disclosure in writing of any existing conflicts of interest or potential conflicts of interest,
including personal financial interests, direct or indirect, in property abutting the proposed
Project and business relations with abutting property owners. ENGINEER further
warrants that it will make disclosure in writing of any conflicts of interest that develop
subsequent to the signing of this contract and prior to final payment under the contract.
Finally, Engineer warrants that it has submitted to the City a completed Conflicts of
Interest Questionnaire as required by Chapter 176 of the Texas Local Government Code.
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I. Approval by CITY
Approval by CITY of this Agreement shall not constitute or be deemed to be a
release of the responsibility and liability of ENGINEER, its officers, agents, employees,
and subcontractors for the accuracy and competency of the Services performed under
this Agreement, including but not limited to surveys, designs, working drawings and
specifications and other engineering documents.
Such approval shall not be deemed to be a waiver or an assumption of such
responsibility and liability by CITY for any negligent act, error, or omission in the
performance of ENGINEER's professional services or in the conduct or preparation of the
subsurface investigations, surveys, designs, working drawings and specifications or other
engineering documents by ENGINEER, its officers, agents, employees and
subcontractors, it being the intent of the parties that approval by CITY signifies the CITY's
approval of only the general design concept of the Improvements to be constructed.
J. Indemnification
HARMLESS CITY, ITS OFFICERS, AGENTS, AND EMPLOYEES FROM ANY AND ALL
DAMAGES, LOSS OR LIABILITY OF ANY KIND WHATSOEVER, BY REASON OF
DEATH OR INJURY TO PROPERTY OR PERSON CAUSED BY ANY OMISSION OR
NEGLIGENT ACT OF ENGINEER, ITS OFFICERS, AGENTS, EMPLOYEES, INVITEES,
OR OTHER PERSONS FOR WHOM IT IS LEGALLY LIABLE, WITH REGARD TO THE
PERFORMANCE OF THIS CONTRACT, AND ENGINEER WILL, AT ITS COST AND
EXPENSE, DEFEND, PAY ON BEHALF OF, AND PROTECT CITY AND ITS OFFICERS,
AGENTS, AND EMPLOYEES AGAINST ANY AND ALL SUCH CLAIMS AND
DEMANDS. THE PROVISIONS OF THIS SECTION ARE SUBJECT TO THE
LIMITATIONS OF TEXAS LOCAL GOVERNMENT CODE SECTION 271.904 AND
SHALL BE CONSTRUED TO THAT EFFECT.
K. No Third Party Beneficiary
For purposes of this Agreement, including its intended operation and effect, the
parties specifically agree and contract that: (1) this Agreement only affects
matters/disputes between the parties to this Agreement, and is in no way intended by the
parties to benefit or otherwise affect any third person or entity (except the indemnitees
identified or described in Article 1, Section J., above), notwithstanding the fact that such
third person or entities may be in a contractual relationship with CITY and ENGINEER, or
both; and (2) the terms of this Agreement are not intended to release, either by contract
or operation of law, any third person or entity from obligations they owe to either CITY or
ENGINEER.
L. Successors and Assigns
CITY and ENGINEER each bind themselves and their successors,
executors, administrators and assigns to the other party to this Agreement and to the
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successors, executors, administrators and assigns of such other party with respect to all
covenants of this Agreement. Neither CITY nor ENGINEER shall assign or transfer its
interest in this Agreement without prior written consent of the other.
11. ARTICLE
CITY'S RESPONSIBILITIES
CITY will:
1. Provide full information as to CITY's requirements for the Project;
2. Assist ENGINEER by placing at ENGINEER's disposal all information in
CITY's control or knowledge which is pertinent to the Project, including
executed right-of-way easements and final field survey data;
3. Examine all work presented by ENGINEER and respond within reasonable
time and in writing to the material submitted by ENGINEER;
4. Pay all costs incident to advertising for obtaining bids or proposals from
Contractors;
5. Give prompt written notice to ENGINEER whenever CITY observes or
otherwise becomes aware of any defect in ENGINEER's work or in
Contractor's work;
6. Designate in writing a person to act as its representative with respect to this
Agreement, such person having complete authority to transmit instructions,
receive information, and make or interpret the CITY's decisions;
7. Provide all information and criteria as to the CITY's requirements,
objectives, and expectations for the Project including all numerical criteria
that are to be met and all standards of development, design, or construction.
8. Provide to the ENGINEER all previous studies, plans, or other documents
pertaining to the Project and all new data reasonably necessary in the
ENGINEER's opinion, such as site survey and engineering data,
environmental impact assessments or statements, zoning or other land use
regulations, etc., upon all of which the ENGINEER may rely; and
9. Arrange for access to the site and other private or public property as
required for the ENGINEER to provide its services.
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111. ARTICLE
COMPENSATION FOR ENGINEERING SERVICES
The CITY shall compensate ENGINEER for services rendered under this
Agreement, in accordance with the following:
For the completion of the work contemplated in Article I, the ENGINEER shall be
paid on a lump sum basis in the amount of $163,000 for Basic Services and on a lump
sum basis in an amount of $116,900 (as outlined in Attachment B) with a total not to
exceed cost ceiling of $279,900 as billed monthly by ENGINEER.
IV. ARTICLE
TIMES OF BILLING AND PAYMENT
The ENGINEER shall bill CITY monthly for any services and expenses incurred in
accordance with the work performed subject to the limits set out in Article III. Payment
shall be due within thirty (30) days of receipt by CITY of a properly prepared and correct
invoice from ENGINEER. ENGINEER's invoices shall be accompanied by such records
or other written proof as CITY deems necessary to verify the billings. Invoices shall be
made to City Finance Department's office at 1400 Main Street, Suite 440, Southlake,
Texas 76092.
If CITY fails to make payment due ENGINEER within thirty (30) days of the day
when payment for services and expenses is due under the terms of this Agreement,
ENGINEER shall be entitled to interest on such unpaid sums at the rate provided in
Chapter 2251 of the Texas Government Code.
V. ARTICLE
ADDITIONAL ENGINEERING SERVICES
In addition to performing the engineering services set out in Article I, hereof,
ENGINEER agrees to perform additional services as requested by CITY from time to time
and CITY agrees to compensate ENGINEER for such services in accordance with
ENGINEER's standard hourly fee and expenses (see Attachment C) for actual time
expended and actual out-of-pocket sums expended, such services to be one or more of
the following:
Make or prepare detailed description of sites, maps, or drawings related
thereto and outside the scope of the Project;
2. Appearances before courts or boards on matters of litigation or hearings
related to the Project;
3. Preparation of environmental impact assessments or statements for any
governmental agency;
4. Miscellaneous engineering work for CITY not related to the Project;
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5. To provide resident project construction inspection, unless such inspection
is not required, in writing, by the CITY;
6. Other services agreed to by the parties in writing and incorporated herein.
VI. ARTICLE
STANDARD OF CARE
In performing its professional services, the ENGINEER will use that degree of care
and skill ordinarily exercised, under similar circumstances, by reputable members of its
profession in the same locality at the time the services are provided and in accordance
with any applicable governmental laws, regulations and ordinances.
VI1. ARTICLE
PERIOD OF SERVICE
This Agreement shall be effective upon execution by CITY and ENGINEER, and
shall remain in force until work is completed on the Project or until terminated under the
provisions hereinafter provided in Article Vill.
VI11. ARTICLE
TERMINATION
The CITY may terminate this Agreement at any time for convenience, with or
without cause by giving written notice to the ENGINEER. Such termination may be made
effective on such future date as agreed by the parties, but absent such agreement shall
be immediate. Upon receipt of such notice the ENGINEER shall immediately discontinue
all services and work and the placing of all orders or the entering into contracts for
supplies, assistance, facilities, and materials in connection with the performance of this
Agreement and shall proceed to cancel promptly all existing contracts insofar as they are
chargeable to this Agreement.
The ENGINEER, upon termination, shall be paid for all services rendered through
the date of termination together with any additional reimbursable expense then due.
IX. ARTICLE
OWNERSHIP OF DOCUMENTS
1. All completed or partially completed reports prepared under this Agreement,
including the original drawings in both paper and electronic formats, shall
become the property of CITY if this Agreement is terminated. Upon
completion and payment of the contract, the final design, drawings,
specifications and documents in both paper and electronic formats shall be
owned by CITY.
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2. Reuse, change or alteration by CITY or others acting by or on behalf of
CITY of such documents without the permission of ENGINEER shall be at
CITY's sole risk.
X. ARTICLE
INSURANCE
ENGINEER shall carry and maintain at all times relevant hereto, at ENGINEER's
expense, insurance of the type and of minimum coverage limits as follows:
Workers Compensation - Statutory Employer's Liability - Limits as required
by the State of Texas.
2. Comprehensive General Liability, Bodily Injury and Property Damage
including contractual liability in a combined single limit - $500,000 per
occurrence.
3. Comprehensive Automotive Liability, Bodily Injury and Property Damage in
a combined single limit - $1,000,000 per accident.
Certificates of insurance for the above coverage in a form acceptable to CITY,
evidencing the coverage required above, shall be provided to CITY within ten (10)
business days after execution of this Agreement and prior to issuing Notice to Proceed.
Such certificates shall provide that the insurer will give CITY not less than ten (10) days
notice of any material changes in or cancellation of coverage. In the event any
subcontractor of ENGINEER, with or without CITY's consent, provides or renders
services under this Agreement, ENGINEER shall ensure that the subcontractor's services
are covered by the same insurance limits as set forth above.
ENGINEER shall not commence work under this Agreement until it has obtained
Professional Liability (Errors and Omissions) Insurance as required hereunder and such
insurance coverage has been approved by CITY. Such insurance shall be in the minimum
amount of $1,000,000 and shall include coverage of Contractually Assumed Liability. The
insurance coverage prescribed herein shall be maintained until one (1) year after CITY's
acceptance of the construction project and shall not be canceled without prior written
notice to CITY. In this connection, upon the signing and return of this Agreement by
ENGINEER, a Certificate of Insurance shall be furnished to CITY as evidence that the
insurance coverage required herein has been obtained by ENGINEER, and such
certificate shall contain the provision that such insurance shall not be cancelled or
modified without thirty (30) days prior written notice to CITY. ENGINEER shall notify CITY
within ten (10) days of any modification or alteration in such Professional Liability (Errors
and Omissions) Insurance.
XI. ARTICLE
AUTHORIZATION, PROGRESS AND COMPLETION
CITY and ENGINEER agree that the Project is planned to be completed by
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December 2024. ENGINEER shall employ manpower and other resources, and use
professional skill and diligence to meet the schedule; however, ENGINEER shall not be
responsible for schedule delays resulting from conditions beyond its control. By mutual
agreement, CITY and ENGINEER may modify the Project schedule during the course of
the Project and if such modifications affect ENGINEER's compensation, it shall be
modified accordingly, subject to CITY's approval.
It is understood that this Agreement contemplates full and complete engineering
services for this Project, including any and all Services necessary to complete the work.
For additional Engineering Services, the authorization by CITY shall be in writing and
shall include the definition of the services to be provided, the schedule for commencing
and completing the services, and the basis for compensation as agreed upon by CITY
and ENGINEER.
XI1. ARTICLE
NOTICE
Any notice required under this Agreement will be in writing and given either
personally, by registered or certified mail, return receipt requested, or by a nationally
recognized overnight courier service, addressed to the parties as follows:
If to CITY: Shana Yelverton
City Manager
City of Southlake
1400 Main Street, Suite 460
Southlake, Texas 76092
Phone: 817-748-8400
Fax: 817-748-8010
If to ENGINEER: Tina E. Hanson, P.E.
Garver, LLC
500 West 7th St„ Suite 803
Fort Worth, TX 76102
682-747-5392
TEHanson@GarverUSA.com
All notice shall be effective upon the date of receipt.
XIII. ARTICLE
SEVERABILITY
In the event that any provision of this Agreement shall be found to be void or
unenforceable, such finding shall not be construed to render any other provisions of this
Agreement either void or unenforceable. All provisions, which are void or unenforceable,
shall not substantially affect the rights or obligations granted to or undertaken by either
party.
XIV. ARTICLE
VENUE -LAW
Venue of any suit or cause of action under this Agreement shall lie exclusively in
Tarrant County, Texas. This Agreement shall be construed in accordance with the laws
of the State of Texas. IN WITNESS WHEREOF the parties have caused this
Agreement to be executed in two equal originals on the date and year first above
mentioned.
XV.ARTICLE
ATTACHMENTS
The following Attachments are hereby incorporated into and made a part of this
Agreement:
1. Attachment A — Scope of Services
2. Attachment B — Fee Summary
3. Attachment C - 2023 Garver Hourly Rate Schedule
3. Attachment D — Modifications to Agreement for Engineering Services — In
the event of conflict in terms between the Agreement and Attachment D, the terms of
Attachment D shall govern.
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CITY OF SOUTHILAKE:
By:
John Huffman, Mayor
ATTEST:
By:
City Secretary
ENGINEER: GARVER, LLC:
Daniel N. Olson, P.E.
Vice President
[Signatures follow]
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Before me on this day personally appeared Daniel N. Olson known to me [or
proved to me on the oath of or through
(description of identity card or other document)] to be the person whose name is
subscribed to the foregoing instrument and that he/she is the duly authorized
Vice President - of Garver, LLC , and acknowledged
to me that he/she executed the same for the purposes and consideration therein
expressed.
Given under my hand and seal of office this 6th day of April
A.D. 2023 .
(SEAL)
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ATTACHMENT A
(SCOPE OF SERVICES)
GENERAL
Generally, this scope of services includes design, bidding services, and construction support services
for improvements recommended in the 2018 Risk and Resilience Assessment in accordance with the
America's Water Infrastructure Act (AWIA) to City of Southlake's (CITY) existing Shady Lane and
Lonesome Dove Lift Stations (LS). Both lift stations serve as the two largest lift stations for the City and
the continued operation of this infrastructure is critical for the City to maintain a level of service to its
customers. Due to the vulnerability to lightning strikes which can render lift stations inoperable along
with the City's successful use of a mobile dry -pump trailer unit, adding onsite dry -pumps to the two
critical lift stations will reduce risk to the lift stations. Improvements primarily consist of adding vacuum -
assist self -priming pumps to the existing lift stations, minor electrical improvements, and a condition
assessment of the Lonesome Dove LS.
BASIC SERVICES
1. TASK 1 — PROJECT ADMINISTRATION
1.1. Kick-off Meeting
Garver will hold a kick-off meeting with the City of Southlake (CITY) to confirm goals, schedule, and
deliverables for the project.
1.2. Research and Data Collection
A. Review existing materials and reports, including those obtained from the CITY, and perform
field investigations to establish final improvements. The data reviewed will be used in the
development of the PROJECT documents and will include, but not be limited to, the
following:
1. CITY details, specifications, design manuals, SCADA controls, and guidelines;
2. Capacity requirements, including anticipated dry and wet weather flows, based on the
most recent wastewater master plan;
3. Existing site/facility record drawings, including drawings of the existing force mains;
and
4. Information and specifications of the existing mobile dry -pump unit.
B. Meet with CITY engineering staff and obtain design criteria, existing easement information,
and other information available for the project area. Conduct an on -site review and walk
through to assess existing condition. Review all relevant record drawings.
1.3. Project Management and Quality Control/Assurance Plan
A. Garver will prepare and provide up to sixteen (16) monthly progress/status reports,
sufficient to support monthly billings. Monthly status reports will be submitted with monthly
invoices and project updates. Garver will manage all efforts of the project team and
maintain appropriate records and documentation of project decisions, modifications,
activities, communication, correspondence, and schedules.
Attachment A - Scope of Services 1 of 9 22W06660
Southlake Shady Lane & Lonesome Dove LS Improvements
CARVER
B. Garver will develop a Project Management Plan and Quality Control/Assurance Plan for
internal use and will perform Quality Assurance/Quality Control (QA/QC) reviews at major
milestones of the project.
C. Attend up to two (2) progress meetings during design phases to provide status and
progress updates.
2. TASK 2 — PRELIMINARY DESIGN
A. Following the kickoff meeting in Task 1, Garver will perform a site visit to the Shady Lane and
Lonesome Dove LSs with up to three (3) personnel.
B. Garver will develop a 3- to 5-page Preliminary Design Technical Memorandum (TM) to
document design criteria for backup pumping, suction and discharge piping, SCADA controls,
and other improvements as required.
The Preliminary Design TM will consist of the following items:
• Document existing site conditions and details of the existing Shady Lane and
Lonesome Dove LS. Provide existing and proposed site layouts.
• Perform hydraulic analyses for selection of the proposed vacuum -assist self -priming
emergency backup pumps.
• Design criteria for vacuum -assist self -priming pump suction/discharge piping, valves,
structural modifications, force main tie-in, and electrical controls.
• Develop Association for the Advancement of Cost Engineering (AACE) Class 3 opinion
of probable construction cost (OPCC) and pump lead time.
• Identify freeze protection countermeasures for both lift stations.
C. Deliverables
• Three (3) copies and a digital copy in PDF format of the Preliminary Design TM.
• AACE Class 3 OPCC
D. Attend one (1) workshop with the CITY to receive comments on the Preliminary Design TM.
Incorporate comments from the workshop into final Preliminary Design TM.
3. TASK 3 — DETAILED DESIGN
The construction documents will be completed in three (3) design phase deliverables: 60%, 90%, and
Bid -Ready Documents.
3.1. 60% Design
A. Following city approval of preliminary design, prepare detailed design drawings to a 60%
level and include the proposed improvements. The following is the estimated sheet list:
• Cover sheet and index (Assume 1 sheet)
• General notes, legend, abbreviations (Assume 5 sheets)
• Demolition and proposed site plans (Assume 2 sheets)
• Improvements plans (Assume 7 sheets)
a. Process mechanical sheets (2)
b. Electrical (3)
c. Structural (2)
• Standard details (Assume 1 sheet)
Estimated total number of sheets: 16
Attachment A - Scope of Services 2 of 9 22W06660
Southlake Shady Lane & Lonesome Dove LS Improvements
CARVER
B. Prepare a specification index and technical specifications. No front-end specifications are
included in this submittal.
C. Prepare an estimate of construction quantities and develop an AACE Class 3 opinion of
probable construction costs (OPCC) and pump lead time.
D. Deliverables
The following will be submitted to the CITY:
• Digital copy in PDF format of the 60% plans
• Digital copy in PDF format of the 60% technical specifications table of contents.
• AACE Class 3 OPCC.
E. Conduct a Workshop with the CITY pertaining to the CITY comments and design
considerations of the deliverable.
3.2. 90% Design
A. Following approval of the 60% design plans, Garver will prepare 90% design plans for all
sheets.
B. Following approval of the 60% specifications, Garver will prepare 90% specifications.
These specifications will include all technical specification and CITY front-end documents
including general conditions, supplementary conditions, proposal forms, notice to bidders,
bid forms, construction contract, and bond forms.
C. Coordinate with the Cities preferred SCADA contractor Prime Controls and develop
specifications and incorporate into the design plans.
D. Prepare an estimate of construction quantities and develop an AACE Class 2 OPCC and
pump lead time.
E. Deliverables
The following will be submitted to the CITY:
• Digital copy in PDF format of the Final Design (90%) plans
• Digital copy in PDF format of the 90% specifications.
• AACE Class 2 OPCC
F. Conduct a Workshop with the CITY pertaining to the CITY comments and design
considerations of the deliverable.
3.3. Bid -Ready Design
A. Following approval of the 90% design plans, Garver will prepare Bid -Ready design plans
for all sheets.
B. Following approval of the 90% specifications, Garver will prepare Bid -Ready specifications.
These specifications will include all technical specification and CITY front-end documents
including proposal forms, notice to bidders, bid forms, and bond forms.
C. Update the estimate of construction quantities, develop an AACE Class 2 OPCC, and
pump lead time.
D. Incorporate comments received on the 90% submittal and prepare Bid -Ready documents.
E. Deliverables
The following will be submitted to the CITY:
Attachment A - Scope of Services 3 of 9 22W06660
Southlake Shady Lane & Lonesome Dove LS Improvements
CARVER
• Five (5) half size (11"x17") copies and a digital copy in PDF format of the Bid -
Ready plans.
• Five (8.5"x11 ") copies and a digital copy in PDF format of the Bid -Ready
specifications.
• AACE Class 2 OPCC
4. TASK 4 — BIDDING SERVICES
During the bidding phase of the Project, Garver will:
A. Prepare and submit Advertisement for Bids to CITY's Bonfire website and CivCast. CITY
will manage Bonfire and will pay advertising costs outside of this contract. Garver will
manage CivCast.
B. Dispense construction contract documents to prospective bidders through CivCast.
C. Support the contract documents by preparing addenda as appropriate.
D. Participate in a pre -bid meeting if necessary.
E. Attend the bid opening.
F. Attend up to two (2) non -mandatory pre -bid site visits with up to two (2) Garver personnel.
G. Prepare bid tabulation.
H. Evaluate bids and recommend award.
1. Prepare construction contracts.
5. TASK 5 — CONSTRUCTION PHASE SERVICES
During the construction phase of work, Garver will accomplish the following:
A. The City will issue a Notice to Proceed letter to the Contractor.
B. Garver will attend the preconstruction meeting.
C. Attend up to two (2) progress/coordination meetings with the Owner/Contractor.
D. Attend up to two (2) 8-hour site visits to review electrical/I&C construction progress.
E. Evaluate and respond to up to twenty (20) construction material submittals and shop
drawings. Corrections or comments made by Garver on the shop drawings during this review
will not relieve Contractor from compliance with requirements of the drawings and
specifications. The check will only be for review of general conformance with the design
concept of the project and general compliance with the information given in the contract
documents. The Contractor will be responsible for confirming and correlating all quantities
and dimensions, selecting fabrication processes and techniques of construction, coordinating
his work with that of all other trades, and performing his work in a safe and satisfactory
manner. Garver's review shall not constitute approval of safety precautions or constitute
approval of construction means, methods, techniques, sequences, procedures, or
assembly of various components. When certification of performance characteristics of
materials, systems or equipment is required by the Contract Documents, either directly or
implied for a complete and workable system, Garver shall be entitled to rely upon such
submittal or implied certification to establish that the materials, systems or equipment will
meet the performance criteria required by the Contract Documents.
F. Issue instructions to the Contractor on behalf of the CITY and issue necessary clarifications
(respond to up to three (3) RFIs) regarding the construction contract documents.
G. Prepare and furnish record drawings based on contractor's red -line record drawings.
H. Provide periodic construction observation services for the 180-calendar-day construction
contract performance time. The proposed fee is based on approximately three (3) visits to
Attachment A - Scope of Services 4 of 9 22W06660
Southlake Shady Lane & Lonesome Dove LS Improvements
the construction site during the 180-calendar-day construction contract performance time
hoobserve testing/startup and others aoneeded. Ifthe construction time extends beyond
the time established in this agreement or if the CITY wishes to increase the time or
frequency of the observation, the CITY will pay Garver an additional fee agreed to by the
CITY and Garver.
|. When authorized by the CITY, prepare up to one (1) change order for changes in the work
from that originally provided for in the construction contract documents. If redesign or
substantial engineering or surveying is required in the preparation of these change order
documents, in excess of one (1) change order, the CITY will pay Garver an additional fee
tobaagreed upon bythe CITY and Garver.
J. Participate in final project inspection and acceptance testing, prepare punch list, and review
final project closing documents.
The proposed fee for Construction Phase Services is based on a 180-calendarday construction
contract performance time. If the construction time extends beyond the time established in this
agnaamant, and the CITY wants Garver to continue the applicable Construction Phase Services, the
CITY will pay Garver anadditional fee agreed hubythe CITY and Garver.
In performing construction observation services, Garver will endeavor to protectthe CITY against defects
and deficiencies in the work of the Co ); but Garver cannot guarantee the performance of the
Contnautor(o), nor be responsible for the actual supervision of construction operations orfor the oahah/
measures that the Contracbzr(o)takes orshould take. However, ifatany time during construction Garver
observes that the Contractor's work does not comply with the construction contract documents, Garver
will notify the Contractor of such non-compliance and instruct him to correct the deficiency and/or stop
work, auappropriate for the situation. Garver will also record the observance, the discussion, and the
actions taken. If the Contractor ounUnuao without satisfactory corrective aotion. Garver will notify the
CITY immediately, so that appropriate action under the C|TY's contract with the Contractor can be
taken.
ADDITIONAL SERVICES
G- TASKG—LONESOME DOVE LIFT STATION CONDITION ASSESSMENT
In accordance with the America's Water Infrastructure Act AAVVKQ. the City ofSuuth|aha completed a
FUek and Resilience Assessment of the Lonesome Dove and Shady Lane L3'o in 2021. One of the
most significant threats identified to the Lonesome Dove LS is loss of power utilities. Given the age of
the facility, performing a condition assessment of the Lonesome Dove LS, especially the electrical/I&C
components, will provide the CITY with an actionable plan to ensure continued operations, reduce risk
of future failure, and confirm regulatory compliance.
Following the Kickoff Meeting in Task 1 and if approved by the City, Garver will conduct a field
investigation for the Lonoaone Dove LS, including visual inspection of the overall equipment and
structures and interviews with CITY operations and maintenance staff. This assessment includes up to
three (3) technical staff/engineers completing a viaua|, condition -based assessment for prioritizing
improve menteTheassessment will include:
Attachment A - Scope ofServices 5of9 22VV00000
SouUh|ak*Shady Lane & Lonesome Dove LSImprovements
CARVER
A. Electrical and Instrumentation
Garver will perform a visual inspection of all above -grade electrical equipment including
transformer, PLC, MCC, and SCADA panel, as applicable. The visual inspection will denote
age, corrosion, and necessary replacement items.
B. Mechanical and Structural
Garver will perform a visual inspection of all process equipment related to the wastewater
conveyance process, including photo and/or video profiles and visual structural condition of the
wet well. The visual inspection will denote age, corrosion, and necessary
replacement/rehabilitation items. Conveyance equipment will be evaluated based on age and
condition as indicated by CITY staff. A desktop hydraulic evaluation of the existing LS pumps
and associated force main will be performed to determine recommended improvements.
Replacement and rehabilitation recommendations will be noted.
C. Wetwell Draw/Fill Test
Garver, with support of the CITY, will perform a wetwell draw/fill test for the Lonesome Dove
LS for one- and two -pump running configurations to evaluate existing rated pumping and LS
firm capacity. This task assumes up to one (1) 8-hour day with up to three (3) Garver personnel.
Garver will document results of the wetwell draw/fill test and compare to the capacity
documented in the most recent wastewater master plan and original pump manufacturer
operating conditions. Recommended improvements will be documented in the TM.
D. Regulatory Assessment
Garver will evaluate the lift station facility's current compliance with 30 TAC §§217.51 - 217.71,
pertaining to lift station design requirements. The design requirements, along with observed
deviation, will be noted and summarized in the TM.
While on site, Garver will also conduct the following:
• Photographs of each facility
• Name plate information, as applicable
E. Garver will prepare a site plan for the proposed improvements and associated AACE Class
3 OPCC.
F. Garver will prepare a Condition Assessment TM to include the visual condition assessment
of the Lonesome Dove LS and TCEQ compliance to document Garver's findings and
recommendations. Garver will submit a draft form of the technical memorandum and
conduct a workshop to review the findings at the facility. Upon receipt and incorporation of
comments, three (3) final copies will be delivered to the Owner, including one electronic
(PDF) copy of the TM.
Attachment A - Scope of Services 6 of 9 22W06660
Southlake Shady Lane & Lonesome Dove LS Improvements
CARVER
DPlivpmhles-
• Photographic documentation of the Lonesome Dove LS
• Draft Lift Station Condition Assessment Technical Memorandum (Three (3) hard copies and
an electronic file)
• Final Lift Station Condition Assessment Technical Memorandum (Three (3) hard copies and
an electronic file)
7. TASK 7 — ELECTRICAL REHABILITATION DESIGN
Following the Lonesome Dove Lift Station Condition Assessment in Task 6, and if approved by the City,
Garver will perform preliminary and detailed design for identified electrical improvements to the
Lonesome Dove LS. Garver will update the Preliminary Design TM with identified improvements and
construction documents will be completed in three (3) design phase deliverables: 60%, 90%, and Bid -
Ready Documents. Basis of design is to upgrade aging electrical components similar to the CITY's
Shady Lane LS.
7.1. Preliminary Design
A. Garver will add a section to the Preliminary Design TM with identified electrical
rehabilitation and upgrade items and update the OPCC.
7.2. 60% Design
A. Following city approval of preliminary design, prepare detailed design drawings to a 60%
level and include the proposed improvements. The following additional sheets are
anticipated to be included in the sheet estimate provided in Task 3. This task assumes a
single construction package for all identified improvements.
• Electrial plans (Assume 10 sheets)
• Structural plans (Assume 2 sheets)
Total Additional Sheets: 12
B. Update specification index and technical specifications. No front-end specifications are
included in this submittal.
C. Update estimate of construction quantities and develop an AACE Class 3 opinion of
probable construction costs (OPCC).
7.3. 90% Design
A. Following approval of the 60% design plans, Garver will prepare 90% design plans for the
additional sheets.
B. Following approval of the 60% specifications, Garver will prepare 90% specifications.
These specifications will include all technical specification and CITY front-end documents
including general conditions, supplementary conditions, proposal forms, notice to bidders,
bid forms, construction contract, and bond forms.
C. Coordinate with the Cities preferred SCADA contractor Prime Controls and develop
specifications and incorporate into the design plans.
D. Prepare an estimate of construction quantities and develop an AACE Class 2 OPCC.
Attachment A - Scope of Services 7 of 9 22W06660
Southlake Shady Lane & Lonesome Dove LS Improvements
CARVER
A. Following approval of the 90% design plans, Garver will prepare Bid -Ready design plans
for the additional sheets.
B. Following approval of the 90% specifications, Garver will prepare Bid -Ready specifications.
These specifications will include all technical specification and CITY front-end documents
including proposal forms, notice to bidders, bid forms, and bond forms.
C. Update the estimate of construction quantities and develop an AACE Class 2 OPCC.
D. Incorporate comments received on the 90% submittal and prepare Bid -Ready documents.
8. TASK 8 — ADDITIONAL CONSTRUCTION PHASE SERVICES
This scope of services assumes a single construction phase for all identified improvements. If Task 7
is approved by the CITY, Garver will provide the following additional construction phase services in
conjunction with Task 5:
A. Attend up to one (1) additional progress/coordination meeting with the Owner/Contractor.
B. Evaluate and respond to up to ten (10) additional construction material submittals and shop
drawings.
C. Garver's electrical engineer will participate in final project inspection and acceptance
testing, prepare punch list, and review final project closing documents.
9. EXTRA WORK
The following items are not included under this agreement but will be considered as extra work:
A. Redesign for the CITY's convenience or due to changed conditions after previous alternate
direction and/or approval.
B. Advertisement/bidding services in addition to those listed herein.
C. Submittals or deliverables in addition to those listed herein.
D. Design of lift station rehabilitation or improvements in addition to those identified in Tasks
3 and 7.
E. Design of any utilities relocation other those identified in this scope of work.
F. Retaining walls or other significant structural design beyond that required for the
improvements defined herein.
G. Street lighting or other electrical design beyond that required for the improvements defined
herein.
H. Preparation of a Storm Water Pollution Prevention Plan (SWPPP). The construction
contract documents will require the Contractor to prepare, maintain, and submit a SWPPP
to the Texas Commission on Environmental Quality (TCEQ).
I. Construction materials testing.
J. Environmental Handling and Documentation, including wetlands identification or mitigation
plans or other work related to environmentally or historically (culturally) significant items.
K. Coordination with FEMA and preparation/submittal of a CLOMR and/or LOMR.
L. Services after construction, such as warranty follow-up, operations support, field testing,
etc.
M. Factory witness testing.
Extra Work will be as directed by the Owner in writing for an additional fee as agreed upon by the
Owner and Garver.
Attachment A - Scope of Services 8 of 9 22W06660
Southlake Shady Lane & Lonesome Dove LS Improvements
10.SCHE0ULE
Garver shall begin work under this Agreement within ten (10) days of Notice to Proceed and shall
complete the work in accordance with the schedule below:
Task 1—Project Administration
Task 2—Preliminary Design
Task 3 — Detailed Design
Task 4—Bidding Services
Task 5—Construction Phase
Services
Calendar
14days from Notice tnProceed (NTP)and ongoing
4bdays from Kickoff Meeting
140days from Task 2comments
60days from Task 3comments
180days from Contractor NTP
TaakG—LoneaomeOoveUftStaUon 60days from NTp
Condition Assessment
Task 7—Electrical Rehabilitation 140days from NTP(concurrent with Task 3)
Design
Task 8—Additional Construction 180days from Contractor NTP (concurrent with Task
Phase Services 5)
Attachment A - Scope nfServices SofS
22W06600
SouUh|ak*Shady Lane & Lonesome Dove LSImprovements
ATTACHMENT B
City of Southlake
Lonesome Dove and Shady Lane LS Imps
FEE SUMMARY
Basic Services Section Estimated Fees
TASK 1 - PROJECT ADMINISTRATION
$
14,700.00
TASK 2 - PRELIMINARY DESIGN
$
17,700.00
TASK 3 - DETAILED DESIGN
$
79,400.00
TASK 4 - BIDDING SERVICES
$
23,200.00
TASK 5 - CONSTRUCTION PHASE SERVICES
$
28,000.00
Subtotal for Basic Services Section
$
163,000.00
Additional Services Section Estimated Fees
TASK 6 - LONESOME DOVE LIFT STATION CONDITION ASSESSMENT $ 32,300.00
TASK 7 - ELECTRICAL REHABILITATION DESIGN $ 78,400.00
TASK 8 - ADDITIONAL CONSTRUCTION PHASE SERVICES $ 6,200.00
Subtotal for Additional Services Section $ 116,900.00
Total All Services
$ 279,900.00
L:\2022\22W06660 - Southlake LS Imps 2023\Contracts\Client\Draft\Exhibit B -Garver Fee Spreadsheet - Southlake 2023 LS Imps 1.13.2023
R01
ATTACHMENT C
City of Southlake
Lonesome Dove and Shady Lane LS Imps
2023 Garver Hourly Rate Schedule
Classification
Rates
Classification
Rates
Engineers / Architects
Resource Specialists
E-1
$
120.00
RS-1
$
96.00
E-2
$
139.00
RS-2
$
133.00
E-3
$
175.00
RS-3
$
188.00
E-4
$
196.00
RS-4
$
246.00
E-5
$
239.00
RS-5
$
308.00
E-6
$
294.00
RS-6
$
379.00
E-7
$
398.00
RS-7
$
431.00
Planners
Environmental Specialists
P-1
$
144.00
ES-1
$
96.00
P-2
$
181.00
ES-2
$
127.00
P-3
$
225.00
ES-3
$
154.00
P-4
$
251.00
ES-4
$
191.00
P-5
$
290.00
ES-5
$
240.00
ES-6
$
293.00
Designers
ES-7
$
376.00
D-1
$
112.00
ES-8
$
425.00
D-2
$
145.00
D-3
$
156.00
Project Controls
D-4
$
181.00
PC-1
$
99.00
PC-2
$
136.00
Technicians
PC-3
$
173.00
T-1
$
87.00
PC-4
$
222.00
T-2
$
111.00
PC-5
$
271.00
T-3
$
135.00
PC-6
$
333.00
T-4
$
170.00
PC-7
$
428.00
Surveyors
Administration / Management
S-1
$
54.00
AM-1
$
69.00
S-2
$
71.00
AM-2
$
93.00
S-3
$
95.00
AM-3
$
130.00
S-4
$
137.00
AM-4
$
165.00
S-5
$
181.00
AM-5
$
203.00
S-6
$
206.00
AM-6
$
250.00
2-Man Crew (Survey)
$
207.00
AM-7
$
301.00
3-Man Crew (Survey)
$
261.00
M-1
$
481.00
2-Man Crew (GPS Survey)
$
227.00
3-Man Crew (GPS Survey)
$
281.00
Construction Observation
C-1
$
106.00
C-2
$
136.00
C-3
$
166.00
C-4
$
204.00
C-5
$
244.00
Attachment C - 2023 Garver Hourly Rate Schedule
Southlake Shady Lane & Lonesome Dove LS Improveme 22W06660
ATTACHMENT D
MODIFICATIONS TO AGREEMENT FOR ENGINEERING SERVICES
I. ENGINEERING SERVICES
A. The parties hereby modify Article I, Subsection C, Changes, to add the following
to the end of the Subsection, "Notwithstanding any provision to the contrary,
ENGINEER shall be entitled to an equitable adjustment in the cost and/or schedule
for circumstances outside the reasonable control of ENGINEER, including
modifications in the scope of Services, applicable law, codes, or standards after
the effective date of this Agreement."
B. Subsection D of Article 1 of the Agreement, Coordination with Owner, is modified
to add the following to the end of the Subsection, "CITY shall be responsible for all
requirements and instructions that it furnishes to ENGINEER pursuant to this
Agreement, and for the accuracy and completeness of all programs, reports, data,
and other information furnished by CITY to ENGINEER pursuant to this
Agreement. ENGINEER may use and rely upon such requirements, programs,
instructions, reports, data, and information in performing or furnishing services
under this Agreement, subject to the provisions set forth in Subsection E of Article
I of the Agreement below. ENGINEER may use or rely upon design elements and
information ordinarily or customarily furnished by others including, but not limited
to, specialty contractors, manufacturers, suppliers, and the publishers of technical
standards."
C. Subsection 1 of Article I of the Agreement, Approval by the CITY, paragraph 1 is
deleted and re -stated to read as follows: "Approval by CITY of this Agreement shall
not constitute or be deemed to be a release of the responsibility and liability of
ENGINEER, its officers, agents, employees, and subcontractors for the technical
accuracy and competency, in compliance with Texas Local Government Code §
271.904(d), of the Services performed under this Agreement, including but not
limited to surveys, designs, working drawings and specifications and other
engineering documents."
D. Subsection J of Article 1 of the Agreement, Indemnification, is deleted and re-
stated to read as follows: "ENGINEER SHALL AND DOES HEREBY AGREE TO
INDEMNIFY AND HOLD HARMLESS CITY, ITS OFFICERS, AGENTS, AND
EMPLOYEES FROM ANY AND ALL THIRD PARTY DAMAGES, LOSS OR
LIABILITY, BY REASON OF DEATH OR BODILY INJURY TO PERSONS, OR
DAMAGES TO TANGIBLE PROPERTY CAUSED BY ANY OMISSION OR
NEGLIGENT ACT OF ENGINEER, ITS OFFICERS, AGENTS, EMPLOYEES,
INVITEES, OR OTHER PERSONS FOR WHOM IT IS LEGALLY LIABLE, WITH
REGARD TO THE PERFORMANCE OF THIS CONTRACT, AND ENGINEER
WILL, AT ITS COST AND EXPENSE, DEFEND, PAY ON BEHALF OF, AND
PROTECT CITY AND ITS OFFICERS, AGENTS, AND EMPLOYEES AGAINST
ANY AND ALL SUCH CLAIMS AND DEMANDS, BUT ONLY TO THE EXTENT
Modifications to Agreement for Engineering Services Page 1 of 4
Southlake Shady Lane & Lonesome Garver Project No. 22W06660
Dove Lift Station Improvements
PERMITTED UNDER ENGINEER'S PROFESSIONAL LIABILITY POLICY. THE
PROVISIONS OF THIS SECTION ARE SUBJECT TO THE LIMITATIONS OF
TEXAS LOCAL GOVERNMENT CODE SECTION 271.904 AND SHALL BE
CONSTRUED TO THAT EFFECT."
E. The following language is added to Article I of the Agreement as Subsection M,
MUTUAL WAIVER OF CONSEQUENTIAL DAMAGES: "TO THE FULLEST
EXTENT PERMITTED BY LAW, NEITHER CITY, ENGINEER, NOR THEIR
RESPECTIVE PERSONNEL SHALL BE LIABLE FOR ANY CONSEQUENTIAL,
SPECIAL, INCIDENTAL, INDIRECT, PUNITIVE, OR EXEMPLARY DAMAGES,
OR DAMAGES ARISING FROM OR IN CONNECTION WITH LOSS OF USE,
LOSS OF REVENUE OR PROFIT (ACTUAL OR ANTICIPATED), LOSS BY
REASON OF SHUTDOWN OR NON -OPERATION, INCREASED COST OF
CONSTRUCTION, COST OF CAPITAL, COST OF REPLACEMENT POWER OR
CUSTOMER CLAIMS WHETHER BASED IN CONTRACT, TORT, OR
NEGLIGENCE INCLUDING GROSS NEGLIGENCE, STRICT LIABILITY,
WARRANTY, INDEMNITY, ERROR AND OMISSION, OR ANY OTHER CAUSE
WHATSOEVER, AND CITY HEREBY RELEASES ENGINEER, AND ENGINEER
RELEASES CITY, FROM ANY SUCH LIABILITY."
F. The following language is added to Article I of the Agreement as Subsection N,
LIMITATION OF LIABILITY: "IN RECOGNITION OF THE RELATIVE RISKS AND
BENEFITS OF THE PROJECT TO BOTH THE CITY AND ENGINEER, CITY
HEREBY AGREES THAT ENGINEER'S AND ITS PERSONNEL'S TOTAL
LIABILITY UNDER THE AGREEMENT, WHETHER THE CLAIM IS BASED IN
CONTRACT, TORT, OR NEGLIGENCE INCLUDING GROSS NEGLIGENCE,
STRICT LIABILITY, WARRANTY, INDEMNITY, ERROR AND OMISSION, OR
ANY OTHER CAUSE WHATSOEVER, SHALL BE LIMITED TO TWO (2) TIMES
THE AMOUNT OF COMPENSATION ACTUALLY RECEIVED BY ENGINEER
FROM CITY."
II. TERMINATION
The provisions of Article V111 are hereby modified and amended to allow ENGINEER
at least ten (10) days' opportunity to cure in the event CITY seeks termination of the
Agreement due to default. Upon the effective date of the termination the Engineer
shall immediately discontinue all services and work and the placing of all orders or the
entering into contracts for supplies, assistance, facilities, and materials in connection
with the performance of this Agreement and shall proceed to cancel promptly all
existing contracts insofar as they are chargeable to this Agreement.
Modifications to Agreement for Engineering Services Page 2 of 4
Southlake Shady Lane & Lonesome Garver Project No. 22W06660
Dove Lift Station Improvements
1) Subsection 1 of Article IX of the Agreement is amended to add the following
language to the end of the Subsection: "Notwithstanding anything to the contrary
herein, ENGINEER shall retain ownership of its underlying intellectual property, if
any, unless provided by CITY, such that it may continue its business in the ordinary
course."
2) Subsection 2 of Article IX of the Agreement is amended to add the following
language at the end of the Subsection: "CITY shall, to the extent permitted under
applicable law, indemnify and defend ENGINEER from third party claims caused
by such reuse, change or alteration."
IV. INSURANCE
Article X of the Agreement is deleted and re -stated as follows:
"ENGINEER shall carry and maintain at all times relevant hereto, at
ENGINEER's expense, insurance of the type and of the coverage limits as
follows:
1. Workers Compensation - Statutory Employer's Liability -
Limits as required by the State of Texas.
2. Comprehensive General Liability, Bodily Injury and Property
Damage including contractual liability in a combined single limit - $500,000 per
occurrence.
3. Comprehensive Automotive Liability, Bodily Injury and
Property Damage in a combined single limit - $1,000,000 per accident.
Certificates of insurance for the above coverage in a form acceptable
to CITY, evidencing the coverage required above, shall be provided to CITY within
ten (10) business days after execution of this Agreement and prior to issuing Notice
to Proceed. Such certificates shall provide that the insurer will give CITY not less
than thirty 30 days' notice of cancellation of coverage. ENGINEER shall provide
thirty (30) days' notice of material change. In the event any subcontractor of
ENGINEER, with or without CITY's consent, provides or renders services under
this Agreement, ENGINEER shall ensure that the subcontractor's insurance
services are covered by the same insurance limits as set forth above.
ENGINEER shall not commence work under this Agreement until it has
obtained Professional Liability (Errors and Omissions) Insurance as required
hereunder and such insurance coverage has been approved by CITY. Such
insurance shall be in the amount of $1,000,000 per claim and shall include
coverage of Contractually Assumed Liability. The insurance coverage prescribed
herein shall be maintained until one (1) year after CITY's acceptance of the
construction project and shall not be canceled without prior written notice to CITY.
In this connection, upon the signing and return of this Agreement by ENGINEER,
a Certificate of Insurance shall be furnished to CITY as evidence that the insurance
Modifications to Agreement for Engineering Services Page 3 of 4
Southlake Shady Lane & Lonesome Garver Project No. 22W06660
Dove Lift Station Improvements
coverage required herein has been obtained by ENGINEER, and such certificate
shall contain the provision that such insurance shall not be cancelled or reduced
in limits without thirty (30) days prior written notice to CITY. ENGINEER shall notify
CITY within thirty (30) days of any material modification in such Professional
Liability (Errors and Omissions) Insurance."
V. VENUE•LAW
A. Article XIV of the Agreement is amended to include the following language at the
end of the Article: "The prevailing party shall be entitled to recover its attorneys' fees,
costs, and expenses, including arbitrator fees and costs and AAA fees and costs.
EACH PARTY IRREVOCABLY WAIVES, TO THE FULLEST EXTENT PERMITTED
BY APPLICABLE LAWS, ANY AND ALL RIGHT TO TRIAL BY JURY."
VI. ATTACHMENTS
Article XV of the Agreement is hereby modified to add the following to the end of
the Article:
"In the event of conflict in terms the following order of precedence shall govern:
First: Attachment D — Modification to Agreement for Engineering Services
Second: this Agreement
Third: Attachment A - Scope of Services
Fourth: Attachment B — Fee Summary"
All terms and conditions of the Agreement not modified herein remain unchanged and in
full force and effect.
Modifications to Agreement for Engineering Services Page 4 of 4
Southlake Shady Lane & Lonesome Garver Project No. 22W06660
Dove Lift Station Improvements