2023-03-22 Library Minutes � ,
'174 CITY OF
SOUTHLAKE
SOUTHLAKE LIBRARY BOARD MEETING: March 22, 2023
LOCATION: 307 Parkwood Dr, Southlake, Texas
Southlake Training Center
TIME: 6:30 p.m.
SOUTHLAKE LIBRARY BOARD PRESENT: Will Doby, Lori Burr, Virginia Hinkle, Guy
Midkiff, Christina Taggart, and Natan Ton-That.
SOUTHLAKE LIBRARY BOARD ABSENT: Tracy Patton
STAFF PRESENT: Cynthia Pfledderer, Deputy Director of Library Services and City
Secretary, Amy Shelley
OTHERS PRESENT:
1. CALL TO ORDER
Will Doby called the meeting to order at 6:31 p.m.
2. CONSENT
A. APPROVE MINUTES FROM THE REGULAR SOUTHLAKE LIBRARY
BOARD MEETING HELD FEBRUARY 22, 2023
APPROVED
A motion was made to approve the minutes from the February 22, 2023, Southlake
Library Board meeting.
Motion: Hinkle
Second: Ton-That
Ayes: Ton-That, Doby, Taggart, Hinkle & Burr
Nays: None
Abstain: None
Vote: 5-0
Motion Carried.
City of Southlake Values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence + Teamwork
Minutes of the March 22, 2023, Southlake Library Board Meeting
Page 2 of 4
3. DISCUSSION
A. 2024 Board Manual Updates
City Secretary Shelley gave an update regarding changes to the Library Board
and Commission Manual. The initiatives that were identified include:
• Improve the knowledge and experience of board members.
• Create clear requirements and expectations.
• Develop a consistent training and orientation format for all boards and
commissions.
• Standardize expected board behavior.
City Secretary Shelley further discussed appointment terms, attendance,
quorums requirements, conflicts of interest and concluded by stating that the
board's role is to support the City Council in its efforts to achieve desired results.
B. Product Review (Aspen Discovery)
City Librarian Pfledderer gave a demonstration regarding a new catalog
discovery system called Aspen Discovery. After first highlighting the current
Polaris system for the Southlake Library, online demonstrations were provided of
Aspen Discovery in both the Euless Public Library as well as the McKinney
Public Library, including the option of a children's catalog. In summary, City
Librarian Pfledderer stated that converting to a new ILS involves 6-8 months of
planning as well as the upfront costs and maintenance fees associated with a
new cataloging system. Finally, Library Manager Jennifer Tucker will be
attending an ILS conference to get a better understanding of future products and
systems that best fits the library's needs.
C. Annual Report Review
City Librarian Pfledderer announced that all the requirements have been met for
the Library Annual Report for Accreditation and Chairman Doby has signed the
accreditation application. Some of the core highlights included:
• The total operating expenditures for 2022 were $944,815 (less capital
expenditures), Federal and State grants totaled $25,700 and local
donations from the community totaled $7,976.
• Library Capital Expenditures (including lockers for Champions Club)
totaled $22,840 and the total local government contribution was $911,139.
• Total physical items in the collection is 40,652, eBooks/Audiobooks owned
is 2,992, with a total circulation of 400,066 items.
• There were 94,573 visits to the library, 15,769 new registered patrons with
445 different programs offered and 37,622 attendees.
City of Southlake Values:
Integrity♦ Innovation ♦ Accountability• Commitment to Excellence ♦ Teamwork
Minutes of the March 22, 2023, Southlake Library Board Meeting
Page 3 of 4
4. LIBRARIAN'S REPORT
City Librarian Pfledderer gave a performance update for February 2023. Total
circulation was 36,752, an increase of 2% from February 2022. Programming
saw a 5% increase from February 2022, in part due an increase in adult
programming. Library traffic increased by 9%, while there was a 24% decrease in
digital users. CloudLibrary, World Book, print circulation and adult programming
had the strongest performances for the month.
5. CARILLON PARC STEERING COMMITTEE UPDATE
Chairman Doby gave an update on the Steering Committee and referred to
Mayor Huffman's recent announcement which stated the city was not moving
forward with a new library at Carillon Parc. Chairman Doby further stated at this
point, there is no additional information to share regarding the plans for the new
library.
6. LIBRARY FOUNDATION NEWS
Vice-chairman Burr gave an update on several "wish list" items that were going to
be funded for the library and indicated the foundation was in the process of
prioritizing these items and would share the results at the next board meeting.
7. NEW BUSINESS
Board member Hinkle gave an update on the DRA levels and the partnership
with CISD. A meeting was held with Youth Librarian Stacy Wells, Board member
Hinkle and CISD regarding the upcoming summer reading program and
discussed ways to help prevent kids from regressing over the summer. Board
member Hinkle indicated that CISD would assist with the resources to help
navigate DRA online.
8. PUBLIC FORUM
The public forum opened at 7:46 p.m. asking anyone wishing to speak to come
forward. Southlake resident Colleen Golestan inquired about having to login to
search in the catalog. City Librarian Pfledderer clarified that it was not necessary
for patrons to login to search the library catalog.
There being no further public comments, the forum was closed at 7:48 p.m.
City of Southlake Values:
Integrity♦ Innovation • Accountability♦ Commitment to Excellence ♦ Teamwork
Minutes of the March 22, 2023, Southlake Library Board Meeting
Page 4 of 4
8. ADJOURNMENT
The next meeting will be scheduled for April 26, 2023.
The meeting was adjourned at 7:49 p.m.
Motion: Burr
Second: Hinkle
Ayes: Doby, Ton-That, Taggart, Hinkle, Midkiff & Burr
Nays: None
Abstain: None
Vote: 6-0
Motion Carried.
et,
aititA J
Will Doby, h 'r Cynt hia Pfledd rer, City Librarian
City of Southlake Values:
Integrity+ Innovation + Accountability+ Commitment to Excellence 1 Teamwork