Item 4H- Attachment BCity of Southlake
Lead and Copper Rule Revision Compliance Program
Background
The U.S. Environmental Protection Agency (EPA) released Lead and Copper Rule Revisions (LCRR) on Jan.
15, 2021, setting new standards aimed at removing harmful levels of lead and copper from drinking water.
The LCRR went into effect on December 16, 2021 with the compliance date of October 16, 2024. This
revision will require cities and other water utilities to take significant action to protect customers from the
health risks associated with lead and copper in order to comply with the LCRR.
Freese and Nichols, Inc. (FNI) recommends achieving compliance through a phased approach support the
City of Southlake (City) in their compliance with the LCRR.
· Phase 1 – LCRR Effort Assessment
· Phase 2 – Initial Service Line Inventory Development
· Phase 3 – Service Line Inventory Completion by Field Inspections
· Phase 4 – Sample Plan Update, Preliminary Sampling, and Other Compliance Preparations
· Phase 5 – Lead Service Line Replacement Planning and Mitigation
The scope of Phase 1 and 2 services and related fee is proposed below. Based on the findings of Phase 1
and 2, the level of effort related to Phases 3 to 5 may be prepared as part of a future proposal if and when
requested by the City.
Phases 1 & 2 of LCRR Compliance Preparation: The goals of Phases 1 and 2 are listed below:
· Collect and review content and quality of service line informational records: all available records
listed in 40 CFR 141.84(a)(3).
· Develop an initial service line inventory based on the assessment of available records.
· Develop initial inventory of schools and childcare facilities.
· Assess water quality data to understand potential for lead detections above the LCRR trigger and
action levels.
· Develop proposed schedule and level of effort for service line inventory completion, and the
completion of other LCRR deliverables.
Scope of Work
FNI shall render the following professional services in connection with the development of the Project:
1.1.) Project Kickoff Meeting: FNI conduct a kickoff meeting with key project stakeholders to discuss
the project approach and data requested. FNI will develop and submit a data request technical
memorandum prior to the Kickoff Meeting.
1.2.) Project Administration: Perform general administrative duties associated with the Project,
including planning, progress monitoring and monthly progress reporting, scheduling, and invoicing for
the Project. These duties include maintaining regular contact with the City to help meet the needs of
the City in a timely manner and executing work in accordance with the work plan, budget, and schedule.
1.3.) Project Coordination Meetings: FNI will lead up to six (6), virtual, one-hour coordination meetings
with the City’s staff to facilitate the gathering of the requested materials for various tasks.
1.4.) Desktop Water Quality Assessment: FNI will review lead and copper sample results from Drinking
Water Watch and current sampling plans to generally assess the proximity to future trigger and action
levels. A preliminary desktop analysis of the corrosivity of the City’s largest drinking water source will
be performed based upon readily available water quality data and corrosivity studies. If no corrosion
control studies are available or if supplemental analysis is required, the City may authorize FNI to
conduct a corrosion control study as a Special Service. The results of the assessment will be presented
to City Staff at a project coordination meeting.
1.5.) Service Line Inventory Guidance: FNI will review the service line attribute data that the City has
compiled and provide guidance on preparing the Service Line Inventory. If supplemental analysis is
required, the City may authorize FNI to conduct a comprehensive Service Line Inventory study as a
Special Service. FNI will review the City’s inventory template and provide recommendations.
1.6.) Review Childcare and Schools to be Included in the City’s Compliance Program: FNI will review
the childcare facilities and schools that have been included in the City’s LCRR outreach, education, and
sampling program for completeness. FNI will summarize any missing locations for the city to incorporate
into their sampling program.
1.7.) Service Line Material Field Investigation App: FNI will develop an ESRI Survey123 data collection
app to be utilized to record the findings of the field investigation pilot. The app will include drop down
menus to record the material of the public and private portion of the service line.
1.8.) Field Investigation Pilot: FNI will perform a field investigation on up to 200 service line as part of
a pilot to establish a process for determining service line material type. The field investigations will
consist of a visual inspection of the public and private portions of the service from within the meter box.
Lead identification methods such as scratch and lead swab testing will be utilized as part of the field
inspections.
1.9.) LCRR Compliance Schedule and Budget Development: FNI will develop compliance schedule and
planning level budget for consideration in the City’s budgeting process. The budget will include efforts
for developing the LSL replacement plan, LSL inventory verification, sampling plan update and public
outreach. FNI will develop up to three (3) alternative compliance budgeting scenarios that consider
varying inventory verification rates while still complying with the LCRR deadline. Recommendations for
funding opportunities including grants, loans, and traditional sources, will be identified. The compliance
schedule and budget alternatives will be presented to City Staff at a project coordination meeting.
1.10.) Prepare and Submit Draft LCRR Compliance Plan TM: FNI will prepare a technical memorandum
summarizing the assessment and initial LSL inventory development. The future compliance activities,
budget, schedule, and funding opportunities necessary for the City to meet compliance will be
summarized as well. FNI will submit the Draft LCRR Compliance Plan TM for City Staff’s review.
1.11.) Finalize LCRR Compliance Plan TM: FNI will finalize the LCRR Compliance Plan TM based on
feedback from City Staff. FNI will submit an electronic copy of the finalized technical memorandum to
the City.
Schedule
FNI shall complete the proposed professional services in connection with the development of the Project:
· The Draft LCRR Compliance Plan TM will be submitted to the City within six months of receiving
the notice to proceed.
· The final draft will be completed within three weeks of receiving the City’s comments.
COMPENSATION
The following is the breakdown of the proposed fees for the tasks presented in this Scope.
TASK FEE*
General Project Management & Coordination Meetings (Tasks 1.1 - 1.3) $12,182
Service Line Data Review and Inventory Guidance (Tasks 1.4 – 1.6) $31,388
Service Line Material Field Investigation Pilot (Task 1.7 – 1.8) $32,500
LCRR Compliance Plan TM (Task 1.9 – 1.11) $21,493
Total Basic Services Fee $97,563
*Estimated fee includes a 3rd Party Contractor to Conduct Material Research Pilot Study