Item 4ECity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
May 9, 2023
To: Shana Yelverton, City Manager
From: Chris Tribble, Director of Community Services
Subject: Approve purchase of landscape and irrigation supplies
from SiteOne Landscape Supply in an amount not to
exceed $120,000
Action
Requested: City Council approval to purchase landscape and irrigation
supplies from SiteOne Landscape Supply in an amount not to
exceed $120,000.
Background
Information: The Parks Division purchases landscape and irrigation supplies
to maintain the City’s parks and open spaces. Annual
purchases include herbicides, pesticides, chemicals, fertilizers,
mulch, plants, pre-emergent, irrigation controllers, and other
irrigation parts.
The annual purchases of landscape and irrigation supplies from
SiteOne exceeds $50,000 and requires City Council approval.
SiteOne is a BuyBoard contractor and meets the State bidding
requirements by utilizing the BuyBoard cooperative purchasing
group contract. BuyBoard contracts are awarded using “best
value” method to grant contracts under the competitive bid
method.
Southlake Parks Development Corporation recommended (6-0)
at their meeting on May 2, 2023.
Financial
Consideration: Funding for the purchase of landscape and irrigation supplies is
approved in the adopted FY 2023 General Fund and SPDC
Operating budgets. FY 2022 expenditures with Site One totaled
$100,885. FY 2023 General Fund expenditures will not exceed
Item 4E-1
Shana Yelverton, City Manager
Meeting Date – May 16, 2023
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
$25,000 and FY 2023 SPDC expenditures will not exceed
$95,000.
Strategic Link: This item is linked to the City’s Strategy Map related to the focus
area of Performance Management & Service Delivery and
meets the corporate objective of Investing to provide & maintain
high quality public assets.
Citizen Input/
Board Review: SPDC recommended (6-0) May 2, 2023
City Council consideration May 16, 2023
Legal Review: N/A
Alternatives: Alternatives may include:
City Council approval of purchases as presented
City Council approval of purchases with modifications
City Council denial of purchases
Supporting
Documents:
•Buy Board Proposal Invitation Pricelist
•Buy Board SiteOne Landscape Supply Contract
Summary
Staff
Recommendation: Approve purchase of landscape and irrigation supplies from
SiteOne Landscape Supply in an amount not to exceed
$120,000
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