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Item 4A REGULAR CITY COUNCIL MEETING MINUTES, MAY 2, 2023 Page 1 of 6 REGULAR CITY COUNCIL MEETING MINUTES MAY 2, 2023 LOCATION: 1400 Main Street, Southlake, Texas 76092 Council Chambers in Town Hall CITY COUNCIL PRESENT: Mayor John Huffman, Mayor Pro Tem Randy Williamson, Deputy Mayor Pro Tem Shawn McCaskill, and Councilmembers Kathy Talley, Randy Robbins, Ronell Smith, and Amy Torres-Lepp STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Alison Ortowski, Assistant to the City Manager Major Youngblood, Management Assistant Bora Sulollari, Deputy Director of Communications Pilar Schank, Chief Financial Officer Sharen Jackson, Police Chief James Brandon, Fire Chief Mike Starr, Director of Community Services Chris Tribble, Assistant to the Director of Community Services Milenka Lopez, Operations Manager of Special Projects Robert Briggs, Operations Manager of Customer Service Melody Anderson, Director of Economic Development and Tourism Daniel Cortez, Director of Planning and Development Services Dennis Killough, Director of Public Works Rob Cohen, City Attorney Allen Taylor, and City Secretary Amy Shelley WORK SESSION: 1. CALL TO ORDER Work Session was called to order by Mayor John Huffman at 5:30 p.m. 2. INVOCATION: CLAYTON REED Mr. Clayton Reed provided the invocation. Mayor John Huffman led the pledges of allegiance to the United States and Texas Flags. 3. SOUTHLAKE BUSINESS SPOTLIGHT: KUNG FU TEA, 2175 E. SOUTHLAKE BLVD., SUITE 130 Economic Development Specialist Stephanie Bernard introduced a video showcasing the Southlake Business Spotlight for Kung Fu Tea, located at 2175 E. Southlake Blvd. 4. HONORS & RECOGNITION: PROCLAMATION FOR THE LEUKEMIA AND LYMPHOMA AWARENESS PROJECT Mayor Huffman introduced the Southlake Foundation members present and read a proclamation recognizing their project. 5. PRESENTATION OF VOLUNTEER SERVICE AWARDS ITEM 4A REGULAR CITY COUNCIL MEETING MINUTES, MAY 2, 2023 Page 2 of 6 Human Resources Senior Director Stacey Black presented the volunteer service awards to volunteers with exceptional service hours from April 1, 2022, to March 31, 2023. 6. SOUTHLAKE KIDS INTERESTED IN LEADERSHIP PRESENTATION Management Assistant Bora Sulollari, joined by Southlake Kids Interested in Leadership members, highlighted their group activities and accomplishments over the last year. 7. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION. Mayor Huffman reviewed the items on the consent agenda. REGULAR SESSION: Immediately following the work session 1. CALL TO ORDER Regular Session was called to order by Mayor Huffman at 6:12 p.m. 2A. EXECUTIVE SESSION Mayor Huffman announced the City Council would go into Executive Session pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071 consultation with city attorney; Section 551.072 deliberation regarding real property; Section 551.074 deliberation regarding personnel matters; Section 551.076 deliberation regarding security devices. City Council adjourned for Executive Session at 6:15 p.m. Executive Session began at 6:24 p.m., and concluded at 7:42 p.m. 2B. RECONVENE Mayor Huffman reconvened the meeting at 7:50 p.m. As a result of Executive Session, a motion was made to authorize the Mayor and City Manager to enter into negotiations and associated agreements with the Carroll Independent School District regarding real property discussed during Executive Session. Motion: Williamson Second: McCaskill Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Williamson Nays: None Abstain: Torres-Lepp Approved: 6-0-1 3. REPORTS: 3A. MAYOR’S REPORT REGULAR CITY COUNCIL MEETING MINUTES, MAY 2, 2023 Page 3 of 6 Mayor Huffman spoke about the appraisal letters received by residents from the Tarrant Appraisal District and the tax rate. 3B. CITY MANAGER’S REPORT 3B1. WATER SAFETY AWARENESS MONTH Community Services Director Chris Tribble introduced Aquatics Supervisor Jenn Blackstock who provided highlights about Water Safety Awareness Month. CONSENT AGENDA: All items listed below are considered to be routine by the City Council and will be enacted with one motion. There will be no separate discussion of items unless a Councilmember or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 4. CONSENT: 4A. APPROVE MINUTES FROM THE APRIL 18, 2023, REGULAR CITY COUNCIL MEETING. 4B. AWARD THE CONTRACT FOR THE CONSTRUCTION OF THE WATER DISTRIBUTION SYSTEM IMPROVEMENTS AT SOUTH PEARSON LANE, UNION CHURCH ROAD, AND EAST DOVE ROAD TO CANARY CONSTRUCTION, INC., IN AN AMOUNT NOT TO EXCEED $1,800,000. 4C. APPROVE AN INTERLOCAL AGREEMENT (ILA) WITH TARRANT COUNTY FOR SHARED COSTS ASSOCIATED WITH THE REPAVING OF JELLICO CIRCLE IN AN AMOUNT NOT TO EXCEED $150,000. 4D. VARIANCE TO SUBDIVISION ORDINANCE NO. 483, AS AMENDED, SECTION 5.06, REQUIRING A MINIMUM 5-FOOT-WIDE RESIDENTIAL SIDEWALK ALONG THE STREET FRONTAGE OF LOT 2 , I.G. BELCHER NO. 30 ADDITION, LOCATED AT 1095 N. WESTPARK CIRCLE, CITY OF SOUTHLAKE, DENTON COUNTY, TEXAS., LOT 3, I.G. BELCHER NO. 30 ADDITION, LOCATED AT 1086 N. WESTPARK CIRCLE, CITY OF SOUTHLAKE, DENTON COUNTY, TEXAS, AND LOT 4, I.G. BELCHER NO. 30 ADDITION, LOCATED AT 1074 N. WESTPARK CIRCLE, CITY OF SOUTHLAKE, DENTON COUNTY, TEXAS. 4E. TABLE: ZA23-0016, SITE PLAN FOR SITEONE LANDSCAPE SUPPLY, LOCATED ON PROPERTY DESCRIBED AS TRACTS 2AR AND 2BR, BRUMLOW INDUSTRIAL DISTRICT, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1635 BRUMLOW AVE., SOUTHLAKE, TEXAS. CURRENT ZONING: "I-1" LIGHT INDUSTRIAL DISTRICT. SPIN NEIGHBORHOOD #8. (THIS ITEM WAS ADMINISTRATIVELY TABLED FROM THE APRIL 20, 2023, PLANNING AND ZONING COMMISSION MEETING AND IS SCHEDULED TO BE CONSIDERED BY THE PLANNING AND ZONING COMMISSION AT ITS MAY 18, 2023 MEETING. IF THE PLANNING AND ZONING COMMISSION MAKES A RECOMMENDATION ON THIS ITEM AT ITS MAY 18, REGULAR CITY COUNCIL MEETING MINUTES, MAY 2, 2023 Page 4 of 6 2023, MEETING, THE ITEM WILL BE PLACED ON THE JUNE 6, 2023 CITY COUNCIL AGENDA FOR CONSIDERATION AND PUBLIC HEARING.) 4F. THIS ITEM LEFT BLANK INTENTIONALLY. 4G. SV23-0007, SIGN VARIANCE FOR GREATER METROPLEX INTERIORS (GMI) HEADQUARTERS, LOCATED AT 350 S. NOLEN DR., SOUTHLAKE, TX. APPROVED Motion was made to approve Consent Items 4A-4G, as written, including moving Items 8A and 9A from the Regular Agenda to the Consent Agenda, noting the following: - Item 8A – appointing Stacy Driscoll to PZ, with term ending June 2023 - Item 9A – Approving the variance as requested. Motion: Williamson Second: McCaskill Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson Nays: None Approved: 7-0 REGULAR AGENDA: 5. PUBLIC FORUM Mayor Huffman opened the public forum at 8:04 p.m. Murray Starkel, 1355 N. Peytonville Ave., spoke about the extension of city sewer on N. Peytonville Ave. There being no one else wishing to speak, Mayor Huffman closed the public forum at 8:08 p.m. 6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED ITEMS: 6A. ORDINANCE NO. 1271, 2ND READING, APPOINTING LINDSAY KINZIE AS AN ASSOCIATE JUDGE OF THE MUNICIPAL COURT OF RECORD AND AUTHORIZING THE MAYOR TO EXECUTE AN EMPLOYMENT AGREEMENT WITH THE ASSOCIATE MUNICIPAL JUDGE. PUBLIC HEARING APPROVED Director of Human Resources Stacey Black presented Item 6A and answered questions from Council. Mayor Huffman opened the public hearing at 8:09 p.m. There being no one wishing to speak, Mayor Huffman closed the public hearing at 8:09 p.m. REGULAR CITY COUNCIL MEETING MINUTES, MAY 2, 2023 Page 5 of 6 Motion was made to approve Item 6A, Ordinance No. 2nd Reading, appointing Lindsay Kinzie as an Associate Judge of the Municipal Court of Record and authorizing the Mayor to execute an employment agreement with the Associate Municipal Judge. Motion: Williamson Second: McCaskill Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson Nays: None Approved: 7-0 ORDINANCE NO. 1271 AN ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS APPOINTING LINDSAY KINZIE AS ASSOCIATE JUDGE OF THE MUNICIPAL COURT OF RECORD IN THE CITY OF SOUTHLAKE AND AUTHORIZING THE MAYOR TO EXECUTE AN EMPLOYMENT AGREEMENT WITH THE ASSOCIATE MUNICIPAL JUDGE; AND PROVIDING AN EFFECTIVE DATE. 6B. ORDINANCE NO. 1272, 2ND READING, APPOINTING KARA CARRERAS AS AN ASSOCIATE JUDGE OF THE MUNICIPAL COURT OF RECORD AND AUTHORIZING THE MAYOR TO EXECUTE AN EMPLOYMENT AGREEMENT WITH THE ASSOCIATE MUNICIPAL JUDGE. PUBLIC HEARING APPROVED Director of Human Resources Stacey Black presented Item 6B and answered questions from Council. Mayor Huffman opened the public hearing at 8:10 p.m. There being no one wishing to speak, Mayor Huffman closed the public hearing at 8:10 p.m. Motion was made to approve Item 6B, Ordinance No. 1272, 2nd Reading, appointing Kara Carreras as an Associate Judge of the Municipal Court of Record and authorizing the Mayor to execute an employment agreement with the Associate Municipal Judge. Motion: Williamson Second: McCaskill Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson Nays: None Approved: 7-0 ORDINANCE NO. 1272 AN ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS APPOINTING KARA CARRERAS AS ASSOCIATE JUDGE OF THE MUNICIPAL COURT OF RECORD IN THE CITY OF SOUTHLAKE AND AUTHORIZING THE MAYOR TO EXECUTE AN EMPLOYMENT AGREEMENT WITH THE ASSOCIATE MUNICIPAL JUDGE; AND PROVIDING AN EFFECTIVE DATE. REGULAR CITY COUNCIL MEETING MINUTES, MAY 2, 2023 Page 6 of 6 7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO ITEMS ON THIS AGENDA.) 8. RESOLUTIONS: 8A. RESOLUTION NO. 23-009, APPOINTING A MEMBER TO FILL A VACANCY ON THE PLANNING AND ZONING COMMISSION. APPROVED UNDER CONSENT 9. OTHER ITEMS FOR CONSIDERATION: 9A. VARIANCE TO SUBDIVISION ORDINANCE NO. 483, AS AMENDED, SECTION 5.06, REQUIRING A MINIMUM 5-FOOT-WIDE RESIDENTIAL SIDEWALK ALONG THE STREET FRONTAGE OF LOT 34, T.M. HOOD NO. 706 ADDITION, LOCATED AT 1029 SHADY OAKS LANE, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS. APPROVED UNDER CONSENT 10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS AGENDA.) 11. ADJOURNMENT Mayor Huffman adjourned the meeting at 8:10 p.m. *An audio recording of this meeting will be permanently retained in the City Secretary’s Office. MINUTES APPROVED ON THIS, THE 16TH OF MAY 2023. ______________________________ John Huffman Mayor ATTEST: ______________________________ Amy Shelley, TRMC City Secretary