2023-05-16 CC agendaci,r or
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA MAY 16, 2023
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Honors & Recognition: Proclamation for Water Safety Month
4. Update from Methodist Southlake Hospital
5. Administer the Oath of Office for City Council Place 1 and 6. Reception in the lobby
immediately following.
6. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held,
under these exceptions, at the end of the Regular Session or at any
time during the meeting that a need arises for the City Council to seek
advice from the city attorney as to the posted subject matter of this
City Council meeting.
Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
b. Seek advice of the city attorney regarding driveway access to FM
1938 and other construction related matters for a future subdivision
located on property addressed as 208 Randol Mill Avenue and
located at the northern terminus of Maranatha Way.
2. Section 551.072: Deliberation regarding real property
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City of Southlake
City Council meeting agenda
May 16, 2023
Page 2 of 6
a. Discuss the acquisition of real property for public purposes.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Annual Development Report
2. Building Services Process Improvement
3. Monthly Financial Report (written)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the May 2, 2023, regular City Council meeting.
B. Approve Resolution No. 23-010, appointing Mayor Pro Tem and Deputy
Mayor Pro Tem.
C. Approve Resolution No. 23-011, appointing City Council representatives to
the Audit Committee, Southlake Parks Development Corporation, and the
Corridor Planning Committee.
D. Reject proposal for RFP2301 B540JC230002 Provide As -Requested
Highway Gore Points Sweeping, General Highway, Non -Highway, and
Parking Lot Sweeping and Related Debris Removal Services.
E. Approve purchase of landscape and irrigation supplies from SiteOne
Landscape Supply in an amount not to exceed $120,000.
F. Approve an engineering services agreement with Freese and Nichols, Inc.
(FNI) to provide engineering services to update the City's water model and
master plan in an amount not to exceed $202,400.
City of Southlake values:
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City of Southlake
City Council meeting agenda
May 16, 2023
Page 3 of 6
G. Approve an engineering services agreement with Freese and Nichols, Inc.
(FNI) to provide engineering services to update the City's Denton
Creek/Grapevine Lake wastewater model and master plan in an amount not
to exceed $169,800.
H. Authorize expenditures with Freese and Nichols (FNI) for consulting
services for the Lead and Copper Rule Revisions compliance program in
an amount not to exceed $97,563.
Approve a Professional Services Agreement (PSA) with TSK to provide
architectural & engineering design and construction phase services for the
Southlake Emergency Operations Center (EOC) Relocation Project in an
amount not to exceed $166,250.
J. Excuse the absence of the Planning and Zoning Commission Chairman
Daniel Kubiak from the Regular Planning and Zoning Commission meeting
scheduled for May 18, 2023.
5. Public Forum. (The Public Forum will not begin priorto 7:00 p.m. This is the public's
opportunity to address the City Council about non -agenda items. During this
proceeding, the City Council will not discuss, consider, or take action on any item
presented. We respectfully ask that anyone stepping forward to speak during
Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items: (There are no
items on this agenda.)
7. Ordinances, first readings, and related items: (There are no items on this agenda.)
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration: (There are no items on this agenda.)
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, May 12, 2023, by 5:00 p.m.,
pursuant to the Texas Government Code, Chapter 551.
City of Southlake values. -
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City of Southlake
City Council meeting agenda
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City of Southlake values. -
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City Council meeting agenda
May 16, 2023
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EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly
conflicts with Chapter 551. This includes the following pending and/or contemplated
litigation subjects:
1. City of Southlake v. Town of Westlake, Texas, Supreme Court Case No. 22-0188;
Court of Appeals No. 02-21-00241-CV; and Trial Court No. 2020-007041-1.
2. Myra Nunez v. City of Southlake; Cause No. 048-330936-21.
3. Roger Best, Et Al vs. Vann/Elli, Inc, and the City of Southlake; Cause No. 141-
337858-22.
Section 551.072: Deliberation regardinq real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or
donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security personnel
or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information received
from a business prospect that the city seeks to have locate, stay, or expand in or near the
city and which the City is conducting economic development negotiations; or to deliberate
the offer of a financial or other incentive to a business prospect as described above.
Section 551.089: Deliberation regarding security devices or security audits. The City
Council may discuss or deliberate regarding security assessments or deployments
relating to information resources technology; network security information as described
by Section 2059.055(b); the deployment, or specific occasions for implementation, of
security personnel, critical infrastructure, or security devices; or results of security audits.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
May 16, 2023
Page 6 of 6
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of
an explosive weapon, the location of a material that may be used in a chemical, biological
or radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism -related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a tape
recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when those
plans or discussions contain such sensitive information.
City of Southlake values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork