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2023-02-13 PB MinutesCITY OF © SOUTHLAKE PARKS AND RECREATION BOARD MEETING MINUTES: FEBRUARY 13, 2023 LOCATION: THE MARQ SOUTHLAKE Legends Hall — Board Room 285 Shady Oaks Drive Southlake, Texas 76092 TIME: 6:00 p.m. PARKS AND RECREATION BOARD MEMBERS PRESENT: Chair Frances Scharli, Vice Chair Paul Venesky and Secretary Chad Bedwell; Board members Magdalena Battles, John Thomas and William Thornton PARKS AND RECREATION BOARD MEMBERS ABSENT: Park Board member Stacy Driscoll STAFF PRESENT: Director of Community Services Chris Tribble, Parks Manager Mike Reasoner, Parks Contract Administrator Junior Camacho REGULAR AGENDA 1. CALL TO ORDER Chair Frances Scharli called the regular Parks and Recreation Board meeting to order at 6:00 p.m. 2. CONSENT AGENDA 2A. APPROVE MINUTES FROM THE REGULAR PARKS AND RECREATION BOARD MEETING HELD OCTOBER 10, 2022 The minutes of the October 10, 2022 regular Parks and Recreation Board meeting were approved with no changes or corrections. 2B. APPROVE ABSENCE OF PARKS AND RECREATION BOARD MEMBERS The absence of Vice Chair Paul Venesky from the October 10, 2022 meeting was excused. Consent Agenda items are considered to be routine and are enacted with one motion by the Board. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the February 13, 2023 Parks Board Meeting APPROVED A motion was made to approve the Consent items, including the minutes of the regular Park Board meeting held October 10, 2022 with one correction. Motion: Bedwell Second: Thomas Ayes: Battles, Bedwell, Thomas, Thornton, Scharli, Venesky Nays: None Abstain: None Vote: 6-0 Motion carried. 3. PUBLIC FORUM Chair Scharli opened Public Forum at 6:01 p.m. There being no one to address the Board, Chair Scharli closed Public Forum at 6:01 p.m. 4. REPORTS 4A. SOUTHLAKE YOUTH ATHLETIC ASSOCIATIONS The Park Board received dashboard reports in their meeting packet for the Southlake Girls Softball Association, Lady Dragon Lacrosse, Miracle League Southlake, Southlake Carroll Lacrosse Association, Grapevine Southlake Soccer Association, Dragon Youth Football Association and Dragon Youth Baseball Association. Representatives from Southlake's youth athletic associations were present to respond to questions and comments from Park Board members concerning their organization's Dashboard report. Jen DeLaughter, Southlake Girls Softball Association, 3160 Lake Drive, Southlake. Lady Dragon Lacrosse, representative unavailable. Tom Cormandi, Miracle League Southlake, 1915 Big Bend Drive, Grapevine. Scott Sheehan, Southlake Carroll Lacrosse Association, 830 Silverwood, Southlake. David Cerami, Grapevine Southlake Soccer Association, 111 Sam Bass Ridge Road, Southlake. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the February 13, 2023 Parks Board Meeting Dragon Youth Football Association, representative unavailable. Adam Butcher, Dragon Youth Baseball Association, 129 Welford Lane, Southlake. 413. SOUTHLAKE TENNIS CENTER Southlake Tennis Center Manager Mia Gordon-Poorman presented the Southlake Tennis Center Dashboard report to the Board and was available to answer questions. 4C. PARK FACILITY RENTALS Director of Community Services Chris Tribble presented the Park Facility Rentals Dashboard report to the Board and was available to answer questions. 5. CONSIDER 5A. RECOMMENDATION ON A PROPOSED SPDC MATCHING FUNDS PROJECT FROM THE CARILLON HOA FOR MULTIPLE IMPROVEMENTS WITHIN CITY OWNED PARK SPACE Director of Community Services Chris Tribble presented item 5A to the Board and was available to answer questions. The Board discussed the proposed SPDC matching funds request from the Carillon HOA for multiple improvements within City owned park space and agreed the improvements would not be recommended. NOT APPROVED A motion was made to not recommend the proposed SPDC matching funds project request from the Carillon HOA for multiple improvements within City owned park space. Motion: Venesky Second: Thornton Ayes: Battles, Bedwell, Nays: None Abstain: None Vote: 6-0 Motion carried. Thomas, Thornton, Scharli, Venesky 513. RECOMMENDATION ON A PROPOSED EASEMENT LOCATED WITHIN PARK PROPERTY FOR TRI-COUNTY ELECTRIC COOPERATIVE INC City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the February 13, 2023 Parks Board Meeting Director of Community Services Chris Tribble presented item 5B to the Board and was available to answer questions. The Board discussed the proposed easement and was in favor of the item contingent upon a comprehensive tree management program. APPROVED A motion was made to recommend approval of the proposed easement located within park property for Tri-County Electric Cooperative Inc with the contingency of a comprehensive City tree management program. Motion: Venesky Second: Battles Ayes: Battles, Bedwell, Thomas, Nays: None Abstain: None Vote: 6-0 Motion carried. Thornton, Scharli, Venesky 5C. RECOMMENDATION ON A MEMORIAL TREE PROGRAM Director of Community Services Chris Tribble presented item 5C to the Board and was available to answer questions. The Board discussed the Memorial Tree Program and was in favor of the item with continued developments by staff. APPROVED A motion was made to recommend approval of the implementation of a Memorial Tree Program with continued developments by staff. Motion: Venesky Second: Battles Ayes: Battles, Bedwell, Nays: None Abstain: None Vote: 6-0 Motion carried. 6. DISCUSSION Thomas, Thornton, Scharli, Venesky City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the February 13, 2023 Parks Board Meeting 6A. MARCH 2O23 MEETING DATE Director of Community Services Chris Tribble presented item 6A to the Board and was available to answer questions. The Board discussed canceling the March 2023 Park Board meeting as it falls on the Carroll ISD spring break holiday. 7. ADJOURNMENT Chair Scharli adjourned the meeting at 8:26 p.m. Frances Scharli, Chairman Parks & Recreation Board Chris Tribble, Director Community Services An audio recording of this meeting may be available upon request from the Office of City Secretary. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork