Item 4A
REGULAR CITY COUNCIL MEETING MINUTES, APRIL 18, 2023
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REGULAR CITY COUNCIL MEETING MINUTES APRIL 18, 2023
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor John Huffman, Mayor Pro Tem Randy Williamson,
Deputy Mayor Pro Tem Shawn McCaskill, and Councilmembers Kathy Talley, Randy
Robbins, Ronell Smith, and Amy Torres-Lepp
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Alison
Ortowski, Assistant to the City Manager Major Youngblood, Management Assistant Bora
Sulollari, Deputy Director of Communications Pilar Schank, Chief Financial Officer Sharen
Jackson, Fire Chief Mike Starr, Director of Community Services Chris Tribble, Assistant
to the Director of Community Services Milenka Lopez, Operations Manager of Special
Projects Robert Briggs, Operations Manager of Customer Service Melody Anderson,
Director of Economic Development and Tourism Daniel Cortez, Director of Planning and
Development Services Dennis Killough, Director of Public Works Rob Cohen, City
Attorney Allen Taylor, and City Secretary Amy Shelley
WORK SESSION:
1. CALL TO ORDER
Work Session was called to order by Mayor John Huffman at 5:30 p.m.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor John Huffman led the pledges of
allegiance to the United States and Texas Flags.
3. HONORS & RECOGNITION: PROCLAMATION FOR ALLIANCE FOR
CHILDREN – CHILD ABUSE PREVENTION MONTH
Mr. Barell Morgan from Alliance for Children provided information about the Alliance and
accepted the proclamation.
4. HONORS & RECOGNITION: PROCLAMATION FOR ADMINISTRATIVE
PROFESSIONALS DAY
Management Assistant Bora Sulollari provided a presentation about Southlake’s
administrative assistants and Mayor Huffman read the proclamation.
ITEM 4A
REGULAR CITY COUNCIL MEETING MINUTES, APRIL 18, 2023
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5. ANNUAL SOUTHLAKE YOUTH ACTION COMMISSION (SYAC) UPDATE
Assistant to the Director of Community Services Milenka Lopez was joined by the
students of the Southlake Youth Action Commission who provided a brief update on their
activities and accomplishments over the last year.
6. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Huffman reviewed the items on the consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Huffman at 5:58 p.m.
2A. EXECUTIVE SESSION
Mayor Huffman announced the City Council would go into Executive Session pursuant to
the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney. City Council adjourned for Executive Session at 5:58 p.m.
Executive Session began at 6:10 p.m., and concluded at 6:30 p.m.
2B. RECONVENE
Mayor Huffman reconvened the meeting at 6:43 p.m.
3. REPORTS:
3A. MAYOR’S REPORT
Mayor Huffman provided information about the management of government.
Councilmember Talley provided information about the upcoming Art in the Square event,
the weekend of April 28-30.
3B. CITY MANAGER’S REPORT
3B1. FINANCE DEPARTMENT HIGHLIGHTS
City Manager Shana Yelverton introduced the Finance Department Management
Assistant Nick Cornelius who share the Finance Department highlights.
3B2. MONTHLY FINANCIAL REPORT (WRITTEN)
REGULAR CITY COUNCIL MEETING MINUTES, APRIL 18, 2023
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CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT:
4A. APPROVE MINUTES FROM THE APRIL 4, 2023, REGULAR CITY COUNCIL
MEETING.
4B. APPROVE CONTRACT AWARDS FOR DISASTER DEBRIS MONITORING
SERVICES FOR TETRA TECH INC., PRIMARY AWARD, AND DEBRIS TECH
LLC, SECONDARY AWARD.
4C. EXCUSE THE ABSENCE OF THE PLANNING AND ZONING
COMMISSION CHAIRMAN DANIEL KUBIAK FROM THE REGULAR
PLANNING AND ZONING COMMISSION MEETING SCHEDULED FOR APRIL
20, 2023.
APPROVED
Motion was made to approve Consent Items 4A-4C, as written, including moving Items
7A and 7B from the Regular Agenda to the Consent Agenda for approval.
Motion: Williamson
Second: McCaskill
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Huffman opened the public forum at 7:07 p.m.
Collen Golestan, 708 Bryson Way, spoke about social media posts.
Tom and Donna Palmersheim, 1735 Weeping Willow Way, spoke about water damage
in their home.
There being no one else wishing to speak, Mayor Huffman closed the public forum at 7:13
p.m.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
REGULAR CITY COUNCIL MEETING MINUTES, APRIL 18, 2023
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6A. ZA23-0003, DEVELOPMENT PLAN & SITE PLAN FOR KIRKWOOD EAST,
LOCATED ON A PROPERTY DESCRIBED AS LOT 4R1, BLOCK 1, SABRE
GROUP CAMPUS ADDITION, AND LOCATED AT 1400 W. KIRKWOOD BLVD.,
SOUTHLAKE, TEXAS. CURRENT ZONING: "NRPUD" NON-RESIDENTIAL
PLANNED UNIT DEVELOPMENT. SPIN NEIGHBORHOOD #1. (TABLED
FROM THE APRIL 4, 2023, CITY COUNCIL MEETING.) PUBLIC HEARING
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 6A and
answered questions from Council.
Mayor Huffman opened the public hearing at 6:53 p.m.
There being no one wishing to speak, Mayor Huffman closed the public hearing at 6:53
p.m.
Motion was made to approve Item 6A, ZA23-0003, Development Plan & Site Plan for
Kirkwood East, located on a property described as Lot 4R1, Block 1, Sabre Group
Campus Addition, and located at 1400 W. Kirkwood Blvd., subject to Staff Report dated
April 18, 2023, and Site Plan Review Summary No. 3, dated April 18, 2023, also noting
the following:
- Granting the requested variances to the Driveway Ordinance No. 634, allowing
o a stacking depth of approximately 30 feet, as shown on the site plan, where
a minimum of 75 feet of stacking is required;
o and allowing the minimum driveway separation of approximately 150 feet
between one pair of driveways and 215 between a second pair, as shown
on the site plan, where a minimum of 250 feet of separation is required;
- and approving construction within the 50’ natural as shown on site plan.
Motion: Williamson
Second: McCaskill
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
6B. ORDINANCE NO. 480-799 (ZA23-0005), 2ND READING, ZONING CHANGE
AND SITE PLAN FOR GREEN ACRES NURSERY LOCATED ON A PROPERTY
DESCRIBED AS TRACT 3D, W.R. EAVES SURVEY ABSTRACT NO. 500,
SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 1963 W.
SOUTHLAKE BLVD., SOUTHLAKE, TEXAS. CURRENT ZONING: "C-2"
GENERAL COMMERCIAL DISTRICT. REQUESTED ZONING: "S-P-1"
DETAILED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #10. PUBLIC
HEARING
APPROVED
REGULAR CITY COUNCIL MEETING MINUTES, APRIL 18, 2023
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Director of Planning and Development Services Dennis Killough presented Item 6B and
answered questions from Council.
Mayor Huffman opened the public hearing at 7:20 p.m.
There being no one wishing to speak, Mayor Huffman closed the public hearing at 7:20
p.m.
Motion was made to approve Item 6B, Ordinance No. 480-799 (ZA23-0005), 2nd
Reading, Zoning Change and Site Plan for Green Acres Nursery located on a property
described as Tract 3D, W.R. Eaves Survey Abstract No. 500, Southlake, Tarrant County,
Texas, and located at 1963 W. Southlake Blvd., subject to Staff Report dated April 11,
2023, and Site Plan Review Summary No. 2, dated April 11, 2023, and noting the
following:
- Approving as presented this evening;
- However, noting no signs are being approved this evening, including the water
tower feature, and are subject to approval under a separate sign permit in
compliance with the Sign Ordinance No. 704, as amended;
- And agreeing with finding of the Planning and Zoning Commission, that while the
site has retail commercial designation on the northern end of the site and the
medium density residential land use designation on the southern end of the site,
that the proposed use is consistent with the land use plan given the entire site is
currently zoned “C-2” retail district as well as the proposed zoning is further aligned
with the land use plan, as the area with medium density residential designation will
primarily be used for the cultivation of plants, storage of landscape supplies as well
as open space.
Motion: Williamson
Second: McCaskill
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
ORDINANCE NO. 480-799
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND
WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS ALL
OF AS TRACT 3D, W.R. EAVES SUREVY ABSTRACT NO. 500, SOUTHLAKE,
TARRANT COUNTY, TEXAS, BEING APPROXIMATELY 12.99 ACRES, AND MORE
FULLY AND COMPLETELY DESCRIBED IN EXHIBIT “A” FROM “C-2” LOCAL RETAIL
DISTRICT TO “S-P-1” DETAILED SITE PLAN DISTRICT, AS DEPICTED ON THE
APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS
EXHIBIT “B”, SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS
ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL
OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE
PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING
REGULAR CITY COUNCIL MEETING MINUTES, APRIL 18, 2023
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CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS
ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF;
PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL
NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS:
7A. ORDINANCE NO. 1271, 1ST READING, APPOINTING LINDSAY KINZIE AS AN
ASSOCIATE JUDGE OF THE MUNICIPAL COURT OF RECORD AND
AUTHORIZING THE MAYOR TO EXECUTE AN EMPLOYMENT AGREEMENT
WITH THE ASSOCIATE MUNICIPAL JUDGE.
APPROVED UNDER CONSENT
7B. ORDINANCE NO. 1272, 1ST READING, APPOINTING KARA CARRERAS AS
AN ASSOCIATE JUDGE OF THE MUNICIPAL COURT OF RECORD AND
AUTHORIZING THE MAYOR TO EXECUTE AN EMPLOYMENT AGREEMENT
WITH THE ASSOCIATE MUNICIPAL JUDGE.
APPROVED UNDER CONSENT
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION:
9A. SV23-0004, SIGN VARIANCE FOR XO MARRIAGE, LOCATED AT 1021
GRACE LANE, SOUTHLAKE, TX.
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 9A and
answered questions from Council.
Motion was made to approve Item 9A, SV23-0004, Sign Variance for XO Marriage,
located at 1021 Grace Lane, subject to Staff Report dated April 11, 2023, and noting the
following:
- Approving the sculpture sign, as presented, with the LED lighting, not allowed to
operate during the hours of midnight to 6am;
- Approving a 36-inch letter height (XO) and 18-inch (Marriage) on the south and
east elevations, as presented;
- Approving Option B for the east elevation (XO);
- NOT approving Option A for the east elevation;
- NOT approving the two monument signs along Grace Lane and Kirkwood
Boulevard, as presented.
REGULAR CITY COUNCIL MEETING MINUTES, APRIL 18, 2023
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Motion: McCaskill
Second: Robbins
Ayes: Robbins, McCaskill, Smith, Torres-Lepp
Nays: Talley, Huffman, Williamson
Approved: 4-3
9B. SV23-0006, SIGN VARIANCE FOR FLEXESERVE, LOCATED AT 415 S.
KIMBALL AVENUE, SUITE 160 (SUITE B), SOUTHLAKE, TX.
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 9B and
answered questions from Council.
Motion was made to approve Item 9B, SV23-0006, Sign Variance for Flexeserve, located
at 415 S. Kimball Avenue, Suite 160 (Suite B), subject to Staff Report dated April 11,
2023, and noting the following:
- Approving the letter height variance for the attached building sign, as presented.
- Denying the window sign area variance, as presented, on the east and north
elevation window areas, rather approving the 10% allowable area in the east and
north elevation windows.
Motion: Williamson
Second: McCaskill
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor Huffman adjourned the meeting at 8:40 p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary’s
Office.
MINUTES APPROVED ON THIS, THE 2ND OF MAY 2023.
______________________________
John Huffman
Mayor
ATTEST:
______________________________
Amy Shelley, TRMC
City Secretary