2023-05-02 CC agendaCITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA MAY 2, 2023
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Southlake Business Spotlight: Kung Fu Tea, 2175 E. Southlake Blvd., Suite 130
4. Honors & Recognition: Proclamation for the Leukemia and Lymphoma Awareness
Project
5. Presentation of Volunteer Service Awards
6. Southlake Kids Interested in Leadership Presentation
7. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held,
under these exceptions, at the end of the Regular Session or at any
time during the meeting that a need arises for the City Council to seek
advice from the city attorney as to the posted subject matter of this
City Council meeting.
Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
b. Seek advice of the city attorney regarding driveway access to FM
1938 and other construction related matters for a future subdivision
located on property addressed as 208 Randol Mill Avenue and
located at the northern terminus of Maranatha Way.
City of Southlake values:
Integrity 4 Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
May 2, 2023
Page 2 of 6
c. Seek advice of the city attorney regarding Roger Best, Et Al vs.
Vann/Elli, Inc., and the City of Southlake; Cause No. 141-337858-22.
d. Seek advice of the city attorney regarding potential bond election
requirements.
2. Section 551.072: Deliberation regarding real property
a. Discuss the acquisition of real property for public purposes.
3. Section 551.074: Deliberation regarding personnel matters
a. Deliberate the appointment of City board and commission members.
b. Deliberate the appointment, employment, evaluation, reassignment,
duties, discipline or dismissal of a public employee or officer: special
counsel for grant and other federal funding opportunities.
4. Section 551.076: Deliberation regarding security devices.
a. Deliberate the deployment of security personnel for school safety.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Water Safety Awareness Month
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the April 18, 2023, regular City Council meeting.
B. Award the contract for the construction of the Water Distribution System
Improvements at South Pearson Lane, Union Church Road, and East Dove
Road to Canary Construction, Inc., in an amount not to exceed $1,800,000.
C. Approve an Interlocal Agreement (ILA) with Tarrant County for shared costs
associated with the repaving of Jellico Circle in an amount not to exceed
$150, 000.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
May 2, 2023
Page 3 of 6
D. Variance to Subdivision Ordinance No. 483, as amended, Section 5.06,
requiring a minimum 5-foot-wide residential sidewalk along the street
frontage of Lot 2, I.G. Belcher No. 30 Addition, located at 1095 N. Westpark
Circle, City of Southlake, Denton County, Texas., Lot 3, I.G. Belcher No. 30
Addition, located at 1086 N. Westpark Circle, City of Southlake, Denton
County, Texas, and Lot 4, I.G. Belcher No. 30 Addition, located at 1074 N.
Westpark Circle, City of Southlake, Denton County, Texas.
E. TABLE: ZA23-0016, Site Plan for SiteOne Landscape Supply, located on
property described as Tracts 2AR and 2BR, Brumlow Industrial District, an
addition to the City of Southlake, Tarrant County, Texas and located at 1635
Brumlow Ave., Southlake, Texas. Current Zoning: 1-1" Light Industrial
District. SPIN Neighborhood #8. (This item was administratively tabled
from the April 20, 2023, Planning and Zoning Commission meeting and is
scheduled to be considered by the Planning and Zoning Commission at its
May 18, 2023 meeting. If the Planning and Zoning Commission makes a
recommendation on this item at its May 18, 2023, meeting, the item will be
placed on the June 6, 2023 City Council agenda for consideration and public
hearing.)
F. This item left blank intentionally.
G. SV23-0007, Sign Variance for Greater Metroplex Interiors (GMI)
Headquarters, located at 350 S. Nolen Dr., Southlake, TX.
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the public's
opportunity to address the City Council about non -agenda items. During this
proceeding, the City Council will not discuss, consider, or take action on any item
presented. We respectfully ask that anyone stepping forward to speak during
Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 1271, 2"d Reading, appointing Lindsay Kinzie as an
Associate Judge of the Municipal Court of Record and authorizing the
Mayor to execute an employment agreement with the Associate Municipal
Judge. PUBLIC HEARING
B. Ordinance No. 1272, 2"d Reading, appointing Kara Carreras as an
Associate Judge of the Municipal Court of Record and authorizing the
Mayor to execute an employment agreement with the Associate Municipal
Judge. PUBLIC HEARING
City of Southlake values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
May 2, 2023
Page 4 of 6
7. Ordinances, first readings, and related items: (There are no items on this agenda.)
8. Resolutions:
A. Resolution No. 23-009, appointing a member to fill a vacancy on the
Planning and Zoning Commission.
9. Other items for consideration:
A. Variance to Subdivision Ordinance No. 483, as amended, Section 5.06,
requiring a minimum 5-foot-wide residential sidewalk along the street
frontage of Lot 34, T.M. Hood No. 706 Addition, located at 1029 Shady Oaks
Lane, City of Southlake, Tarrant County, Texas.
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
CERTIFICATE
I hereby certify that t6oiabaWj agenda was posted on the official bulletin boards at Town
Hall, 1400 Main° ;,K§oq%ke, Texas, on Friday, April 28, 2023, by 5.00 p.m.,
suant to the,�s' Gover�� Code, Chapter 551.
cn
_o;
A y h I I y, T� -.
City ecretary
If you plan to attend thikwbl#I 'meeting and have a disability that requires special needs, please
advise the City Secretary's Office 48 hours in advance at 817-748-8016 and reasonable
accommodations will be made to assist you.
City of Southlake values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
May 2, 2023
Page 5 of 6
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly
conflicts with Chapter 551. This includes the following pending and/or contemplated
litigation subjects:
1. City of Southlake v. Town of Westlake, Texas, Supreme Court Case No. 22-0188;
Court of Appeals No. 02-21-00241-CV; and Trial Court No. 2020-007041-1.
2. Myra Nunez v. City of Southlake; Cause No. 048-330936-21.
3. Roger Best, Et Al vs. Vann/Elli, Inc, and the City of Southlake; Cause No. 141-
337858-22.
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or
donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security personnel
or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information received
from a business prospect that the city seeks to have locate, stay, or expand in or near the
city and which the City is conducting economic development negotiations; or to deliberate
the offer of a financial or other incentive to a business prospect as described above.
Section 551.089: Deliberation regarding security devices or security audits. The City
Council may discuss or deliberate regarding security assessments or deployments
relating to information resources technology; network security information as described
by Section 2059.055(b); the deployment, or specific occasions for implementation, of
security personnel, critical infrastructure, or security devices; or results of security audits.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
May 2, 2023
Page 6 of 6
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of
an explosive weapon, the location of a material that may be used in a chemical, biological
or radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins, 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism -related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a tape
recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safetV. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when those
plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork