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Item 4B - Contract Document Debris TechMarch 24, 2023 DebrisTech, LLC 923 Goodyear Blvd, Picayune, Mississippi 39466 Attn: Debra McCormick Subject: Contract Award Notification for Disaster Debris Management and Monitoring Service RFP2211B320AM2200011 Dear Ms. McCormick: The City of Southlake is pleased to inform you that DebrisTech, LLC, of Picayune, Mississippi is one of two (2) vendors being awarded Disaster Debris Management and Monitoring Service RFP2211B320AM2200011 . The award and this agreement are based on your proposal to the City,copy enclosed. This is a multiple vendor award contract. Your portion of the award is attached. This award was approved by the City of Southlake City Council on _________. The terms and conditions proposed and accepted in this agreement are as follows: Line Items Awarded Secondary All Items Payment Terms: Net 30 days (Unless otherwise noted such as pre- and/or partial payment) Estimated Quantities: The City does not guarantee to purchase any minimum or maximum quantity but does contemplate purchasing the awarded items exclusively during the term of the contract from the successful vendors. Method of Payment: Shall be made by City procurement card or purchase order Delivery Terms: FOB Destination Delivery Locations: Vendor Delivery or City employee pick-up. Term of Contract: The term of awarded contract shall remain in effect for twelve months from date of award and is eligible for up to ten (10) one (1) year annual renewals City Contact: Amanda Menses 817-748-8903 Send all billing to: City of Southlake accountspayable@ci.southlake.tx.us (preferred) or 1400 Main Street, Suite 420, Accounts Payable, Southlake, TX 76092 Other Charges: The City of Southlake is a tax-exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817-748-8312 with any questions. Sincerely, Tim Slifka, CPPO, CPPB Purchasing Manager City of Southlake 1400 Main Street, Suite 420 Southlake, Texas 76092 tslifka@ci.southlake.tx.us Attest: ________________________ Amy Shelley, TRMC Contract and Award Accepted: City Secretary Signed: ____________________ Date: ______________ Approved as to Form and Legality: Mayor John Huffman _____________________ City of Southlake City Attorney RFP2211 B32AM220011 DISASTER DEBRIS MANAGEMENT AND MONITORING SERVICES Due: Friday, February 10, 2023 at 3:00 PM CITY OF h � m THLAKE F� I - Fia - % 11 0 Prepared by: Contact., DebrisTech, LLC Brooks Wallace, P.E. pEeAisl ; 923 Goodyear Blvd 601-658-9598 Picayune, MS 39466 broolcs@debristech.com Real -Time Data. Real -Time Recovery. www.DebrisTech.com February 9, 2023 City of Southlake Office of the City Secretary 1400 Main Street, Suite 270 Southlake, TX 76092 RE: RFP2211 B320AM220011 Disaster Debris Management and Monitoring Services To the Members of the Selection Committee of the City of Southlake, DebrisTech, LLC, is a full -service debris monitoring firm built upon a foundation of experience, knowledge, and technology. Our DebrisTech team possesses proven experience in aiding entities in getting their maximum reimbursement from FEMA. Our management staff comes to the table with a combined experience of over half a century in dealing with FEMA, disasters, and debris removal monitoring. We firmly believe that DebrisTech is the best choice for the following reasons: RECENT, SCALABLE — DebrisTech has provided debris monitoring services in response to hundreds of contract activations across the United States and Puerto Rico. These range from smaller projects following localized storms to massive multi -county projects following wide -spread natural disasters, including Hurricane Ida (2021), Hurricane Michael (2018), and Hurricane Maria (2017). DebrisTech has never failed to respond to a contract activation since its formation. INDUSTRY -LEADING, COST -SAVING TECHNOLO[ DebrisTech has the most innovative, advanced, and user-friendly Automated Debris Management System (ADMS) in the industry. Using an ADMS eliminates human error and potentially fradulent activities associated with the traditional paper ticket system. While other contractors have begun to implement a version of an ADMS, DebrisTech continues to set the standard with its upgraded features that lead to significant Client value. Our ADMS records additional load documentation resulting in more accurate Load Calls and ensures thatthe truck is completely empty upon exit. These upgraded features allow our Supervisors and Managers to validate and correct every load ticket in real-time, leading to millions of dollars in potential cost savings. Withoutthese features, other ADMS systems are unable to effectively defend the Monitor's load call or document that a truck leaves the dump site empty. That's just one example of our industry -leading technology. Many more can be found in our y-Leading RCNu,t_ section. Midland Lamb Cameron Hardin Harris Harrison Henderson Hockley Nueces Starr Grayson Roberts Robertson Pecos Polk Sabine San Augustine Orange Parmer Uvalde Victoria Wichita Wilbarger Falls Parker Van Zandt Ochiltree Franklin Glasscock Brazos Taylor Rockwall Floyd Fort Bend Freestone Panola Austin Galveston Presidio Rains Winkler Yoakum Walker Waller Ward Washington Webb Wharton Dallas Foard Crane Cherokee Haskell Bandera Gray Hale Cooke Guadalupe Delta Denton Crockett Oldham Colorado Bastrop Bee Chambers HoodHoward Lavaca Lee Leon Liberty Loving McLennan Hemphill Jim Hogg Wilson Reeves Wood Lamar Hall Childress Armstrong Gaines Garza Hutchinson Irion Schleicher Cochran Coke Crosby Potter Blanco Young Zavala Dallam Dawson Collingsworth Bailey Runnels Hartley Comanche Deaf Smith Bell Bexar Andrews Angelina Aransas Bosque Bowie La Salle Live Oak Llano Montague Montgomery Milam Mills Jasper Dickens Dimmit Archer Atascosa Limestone Lipscomb Lubbock Concho Coryell Baylor Borden Brazoria Brewster Lynn Mitchell Cottle Culberson Donley Brooks Brown Burleson Burnet Caldwell Calhoun Camp Terrell Titus Tom Green Travis Trinity Jack Jeff Davis Jefferson Jim Wells Johnson McMullen Hansford HardemanCastro Frio Karnes Kaufman Kendall Kenedy MatagordaMaverick Medina Morris Kinney Eastland Ellis El Paso Erath Palo PintoJones Kleberg Fannin Fayette Hidalgo Hill Hopkins Sterling Motley Martin Moore Ector HoustonHudspeth Hunt Nacogdoches Navarro Newton Rusk StonewallTerry Throckmorton Tarrant Williamson Kent Scurry Shackelford Shelby Hamilton Stephens Goliad Gonzales San Jacinto San Patricio San Saba Real Red River Refugio Sutton Swisher Kerr Mason Sherman Cass Smith Clay Collin Carson Fisher Reagan Randall Wise Wheeler Willacy Tyler Upshur Val Verde Kimble Knox Lampasas Madison Marion Hays Grimes Comal Upton Gregg Edwards King Nolan McCulloch Zapata Somervell Anderson Jackson Briscoe Duval Callahan Menard Coleman Gillespie DeWitt AR LA MO NM OK FEMA-4586-DR, Texas Disaster Declaration as of 11/12/2021 Data Layer/Map Description: The types of assistance that have been designated for selected areas in the State of Texas. All areas within the State of Texas are eligible for assistance under the Hazard Mitigation Grant Program. 0 40 80 120 160 Miles Data Sources: FEMA, ESRI; Initial Declaration: 02/19/2021 Disaster Federal Registry Notice: Amendment #6: 11/12/2021 Datum: NorthAmerican 1983 Projection: Lambert Conformal Conic ² Designated Counties Public Assistance (Category B) Individual Assistance and Public Assistance (Category B) Individual Assistance and Public Assistance (Categories A- G) Public Assistance (Categories A - G) AL AZ AR CO ILKSKY LA MS MO NM OK TN TX UT MapID 3cc244c95941112211613hqprod Brazos, Irion, Jones, and Taylor Counties for snow assistance under the Public Assistance program. L DEBRISTECH 1 5 TABLE OF CONTENTS CoverLetter...................................................................................................................3 Tableof Contents......................................................................................................... 5 1. Proposed Products and/or Services A. Product or Service Description Executive Summary................................................................................................8 ProjectApproach....................................................................................................I I OperationalSafety..................................................................................................16 Environmental Regulations....................................................................................18 B. Additional Hardware Descriptions Automated Debris Management System............................................................19 Geo-Fencing.............................................................................................................21 VehicleRegistration................................................................................................23 C. Guarantees and Warranties..................................................................................24 D. Project Schedule/Delivery Date ProjectSchedule.....................................................................................................25 (FEMA nCNurting & neimnursemeni) FEMAReimbursement............................................................................................26 Cindy Carter, Senior Data Analyst........................................................................27 Buck Dickinson, Public Assistance Director......................................................28 Daniel Baxter, Chief Financial Officer..................................................................29 Industry -Leading Reports......................................................................................31 2. Cost of Proposed Products and/or Services 'nmpensation) A. Pricing (submitted separately) B. Schedule of Pricing (submitted separately) 3. Term of Contract and Option to Extend A. Option Clause...........................................................................................................40 B. Escalation Clause....................................................................................................40 C. Price Increase Upon Extension.............................................................................40 4. Proposer's Experience/Staff (tlualifications/Experience) A. Project Team............................................................................................................42 DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR I -HE CITY OF SOUTHLAKE TABLE OF CONTENTS OrganizationalChart...............................................................................................43 Key Personnel and Qualifications........................................................................44 M/WBE Participation..............................................................................................55 B. Removal or Replacement of Staff.........................................................................56 C. Business Establishment.........................................................................................56 D. Project Related Experience (Project Approach & Management) Disaster Experience...............................................................................................57 RecentProjects.......................................................................................................58 Large Scale Projects..............................................................................................59 Hurricane Maria(DR-4339-PR) .............................................................................60 Hurricane Ida(DR-4611-LA) ..................................................................................61 Hurricanes Matthew and Irma (DR-4283/4337-FL)............................................62 Kentucky Ice Storms(DR-4592-KY) ......................................................................63 Iowa Severe Storms (DR-4557-IA).......................................................................64 (Resources and Availability) MobileCapacity......................................................................................................65 Resources and Availability....................................................................................66 CurrentTX Clients...................................................................................................68 5. References ReferenceSheet..........................................................................................................70 Letters of Commendation............................................................................................71 6. Trade Secrets and/or Confidential Information...........................................................76 7. Federal, State and/or Local Identification Information..............................................76 8. Emergency Business Services Contact Notice...........................................................76 9. Cooperative Governmental Purchasing Notice...........................................................77 Attachments............................................................................................................................78 DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR I -HE CITY OF SOUTHLAKE 1.Proposed Products and/or Services DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR fHE CITY OF SOUTHLAKE EXECUTIVE SUMMARY Organization Profile When a major disaster strikes, it is critical that response and recovery efforts be carried out quickly, safely, and efficiently. Since 2010, our Automated Debris Management System has provided real time access to all aspects of debris removal operations through the DebrisTech Central Information Database. Debris Removal Monitors, equipped with our tracking devices, keep a bullet-proof digital record from cradle -to -grave. Modeled after proven debris monitoring methods, DebrisTech replaces hand written tickets with real-time data collection devices, raising the bar for documentation and security. Built-in automated fraud detection and audit tools reduce the risk of fraudulent activities and minimize the potential of costly de -obligations. Our system can also provide agencies such as FEMA or the Inspector General real-time access to this data. This access allows auditors to begin their task early, meaning quicker reimbursement and recovery. DebrisTech takes pride in cultivating personal, lasting relationships with our clients. DebrisTech is committed to providing the attention and service that is second to none. Our trained professionals have extensive experience in the areas of: RESPONSE PLANNING PROCUREMENT CONTRACT MANAGEMENT OPERATION ACCOUNTING SYSTEMS DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR fHE CITY OF SOUTHLAKE PROCUREMENT RESPONSE Within 24 hours of notification, DebrisTech will provide adequate number of professionals and qualified personnel to monitor all debris loading sites and debris management sites. DebrisTech will increase its staffing from this point depending on the amount of removal equipment provided by the removal contractor. Major increases to the debris or monitoring staff will be disclosed to the client's designated debris manager. PROCUREMENT We are prepared to assist in the procurement process for the debris removal contractor by providing RFP templates and proposal evaluation assistance. DebrisTech's Debris Monitoring System Documentation will verify to FEMA that your debris removal operations are eligible for reimbursement, costs are reasonable, contract and procurement processes are appropriate, quantification of the debris is accurate, and the tracking of the debris to its final disposition is recorded and in absolute compliance with all regulatory requirements. OPERATION Debris removal monitoring is a very engaged process requiring focus and understanding of many areas of operation and federal guidelines. DebrisTech fully understands that these areas include: • Understanding of removal contracts and reimbursements • Accurate and objective estimation of debris quantities • Understanding of all phases of debris management operations • Knowledge of loading sites, DMSs, and final disposition sites • Accurate differentiation of debris types • Adherence to and understanding of site safety procedures • Effective and efficient communication • Experience and knowledge of construction machinery DebrisTech has expertise in all of these critical areas of operation. DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF SOUTHLAKE CONTRACT MANAGEMENT PLANNING Before a disaster, DebrisTech helps the Client with its Debris Management Plan to ensure it meets FEMA regulations. We act as advisors to the Client to maximize its return with FEMA. Our services in the planning stages will be at NO COST to the Client. The planning stage is a service DebrisTech provides as the Client's Monitoring Firm. With our ADMS, you have 24/7 access to the database that provides real-time updates on the progress of the Cleanup. CONTRACT MANAGEMENT DebrisTech is eligible to respond to this requestfor proposals based on experience acquired from providing debris monitoring services in response to more than 150 contract activations across 16 states and the commonwealth of Puerto Rico since 2010. DebrisTech, LLC certifies that it has never had any contract cancelled since formation in August of 2010. ACCOUNTING SYSTEMS The DebrisTech Automated Debris Management System provides accurate accounting for all loads and detailed information on stumps and leaning trees. A barcode application tool is provided to attach a unique barcode to each tree surveyed. A digital photo, GPS coordinates, timestamp, tree/stump size, inspector ID are collected with that barcode at three critical points of the removal process. • When originally surveyed and marked for removal • When loading for transport to the Disposal Site • When offloaded at the Disposal Site A unique truck/trailer barcode scanned atthe loading and offloading points provides additional information. DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF SOUTHLAKE �7)) PROJECT APPROACH Understanding Project Approach DebrisTech understands that the Client requires disaster debris monitoring services to supportthe oversight and management of debris removal contractors. DebrisTech shall be prepared to provide a range of services, including field monitoring and other services as needed and ordered. The Client requires the experience and support of DebrisTech's Debris Removal Monitoring Management Team following a natural disaster. DebrisTech will provide services which may include: 1. Coordinate daily briefings, work progress, staffing, and key items with local officials. 2. Selection and permitting of DMS locations and any other permitting/regulatory issues as necessary. 3. Scheduling work for all team members and contractors on a daily basis. 4. Hiring, training, scheduling, and managing field staff. 5. Monitoring recovery contractor operations and making/implementing recommendations to improve efficiency as well as speed up recovery work and assure all debris removal work meets FEMA eligibility guidelines. 6. Assisting local officials with responding to public concerns and comments. 7. Certifying contractor vehicles for debris removal using methodology and documentation practices appropriate for contract monitoring. 8. Furnishing and operating an automated/electronic (paperless) debris tracking system. 9. Develop daily operational reports to keep the client informed of work progress. 10. Development of maps, GIS applications, etc. as necessary. 11. Comprehensive review, reconciliation, and validation of debris removal contractor(s) invoices prior to submission to the client for processing. 12. Project Worksheet and other pertinent report preparation required for reimbursement by FEMA, and any other applicable agency for disaster recovery efforts by local staff and designated debris removal contractors. DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF SOUTHLAKE LOAD SITE MONITORING 1. General 1.1. The Client requires the support of DebrisTech's Debris Removal Monitoring Team following a debris generating event such as a hurricane, storm, or other event and debris management expertise. The debris monitoring is necessary to assure Federal Emergency Management Agency (FEMA) emergency plan and debris removal contract requirements are met by debris removal contractor. Documenting the removal of debris from public access roads, rights -of -way, and public property, monitoring the debris management sites, is DebrisTech's primary concern. The Client will assign a Debris Manager (DM). The Debris Manager will be the primary point of contact for DebrisTech and will resolve contract administration issues or questions. 1.2. Within 48 hours of notification, DebrisTech will provide adequate number of professionals and qualified personnel to monitor all debris loading sites and debris management sites. DebrisTech will increase its staffing from this point depending on the amount of removal equipment provided by the removal contractor. Major increases to the debris. monitoring staff will be disclosed to the client's designated debris manager. 1.3. DebrisTech shall provide all debris monitors with appropriate personal protective equipment to include, but not be limited to: eye protection, hearing protection, safety vests, and hard hats, to comply with all federal, state, and local requirements. 1.4. DebrisTech supervision is responsible for resolving issues with truck drivers, and other contractor's personnel. 1.5. DebrisTech will utilize the DebrisTech Electronic Debris Management System to collect and report documentation of debris removal activities. 1.6. DebrisTech will provide temporary office space as necessary. 2. Load Site Monitoring Services 2.1. The primary function of the Loading Site Monitors is to issue debris load tickets for eligible debris removed from the Right of Way (RoW). 2.2. DebrisTech will within 48 hours, be prepared to provide qualified on site personnel to monitor debris removal operations at all debris loading sites located throughout the Client's designated area. Additional sites may be added as debris removal efforts increase. Each loading site may operate, approximately 12-14 hours per day, 7 days per week. The Client's Debris Manager in coordination may determine the exact number and location of loading sites with the debris removal contractor. DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF SOUTHLAKE �7') DEBRIS SITE MONITORING 2.3. DebrisTech will provide all employees with DebrisTech handheld devices. These devices will allow each employee to capture all required data for each load of debris, such as: GPS coordinates, digital photographs, truck number, load number, debris type, and monitor identity. All DebrisTech devices communicate wirelessly with the DebrisTech Central Information Database. DebrisTech will also provide the Client with management, supervision, labor, and equipment necessary to initiate debris load tickets to document the removal of eligible debris from public access roads, public rights -of - way, and public property within the Client's designated area. 2.4. DebrisTech will be prepared to provide a Loading Site Monitor per site per day at a minimum of a 12-14 hour shift. 2.5. All Loading Site Monitors will speak English, be a minimum of eighteen (18) years of age and have a valid driver's license issued in the United States. 2.6. Supervisors and all identified Loading Site Monitors will attend a day debris monitor training session. Training will be the responsibility of DebrisTech and will be coordinated with the The Client's Debris Manager. 2.7. Monitors will be capable of working in an outside environment and be able to climb a staircase ladder of 10 feet high and lift 30 lbs. 2.8. The function of the Debris Monitor is to verify that only eligible debris is being removed from designated public rights -of -way and public property before it can be loaded into a debris removal vehicle. 2.9. DebrisTech will provide at least one (1) monitor for each debris removal vehicle to monitor and verify eligible debris removal from designated public access roads within the debris pickup zone. 2.10.DebrisTech will provide all employees with DebrisTech handheld devices. These devices will allow each employee to capture all required data for each load of debris, such as: GPS coordinates, digital photographs, truck number, load number, debris type, and monitor identity. All DebrisTech devices communicate wirelessly with the DebrisTech Central Information Database. 3. Debris Management Site Monitoring Services 3.1. DMS Monitors are responsible for documenting the the amount (volume/weight) of debris entering the DMS. 3.2. DMS Monitors are responsible for documenting that the removal vehicles are empty when leaving the DMS 3.3. The primary function of the Debris Management Site Monitors is to complete the documentation DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF SOUTHLAKE Q FIELD SUPERVISORS of the load and estimate volumes that have been transported to the debris management site for processing or storage, and/or disposal. 3.4. DebrisTech will provide all employees with DebrisTech handheld devices along with all necessary equipment to document disposal of the debris. 3.5. Monitors will speak English, be capable of working in an outside environment, and be able to climb a staircase ladder of 10 feet high. 3.6. Monitors will be a minimum of eighteen (18) years of age and have a valid driver's license issued in the United States. 3.7. Supervisors and all identified Debris Management Site Monitors will attend a 1/2 day debris monitor training session. Training will be the responsibility of DebrisTech and will be coordinated with the Client's Debris Manager. 3.8. Site Monitors will be capable of working in an outside environment and be able to climb a staircase ladder of 10 feet high and lift 30 lbs. 4. Field Supervisors 4.1. Field Supervisor are to verify that only eligible debris is being removed from designated public rights -of -way and public property within assigned debris pickup zones in the Client's designated area. 4.2. Field Supervisors will be prepared to operate a minimum of 12 to 14 hours per day, 7 days per week and will be responsible for 10 load site monitors each. 4.3. Field Supervisors are expected to remain in contactwith their assigned 10 debris monitors throughout the day and reporttheir monitors location and removal vehicle information. 4.4. DebrisTech will provide all Field Supervisors with DebrisTech handheld devices. 4.5. Make multiple visits to all assigned loading sites and debris management sites on a random daily basis. 4.6. DebrisTech will provide all employees with DebrisTech handheld devices. These devices will allow each employee to capture all required data for each load of debris, such as: GPS coordinates, digital photographs, truck number, load number, debris type, and monitor identity. 4.7. All Field Supervisors will speak English, be a minimum of eighteen (18) years of age and have a valid driver's license issued in the United States. DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF SOUTHLAKE ��') OPERATIONS MANAGER 4.8. Field Supervisors and all identified Debris Monitors will attend a 1/2 day debris monitor training session. Training will be the responsibility of DebrisTech and will be coordinated with the Client's Debris Manager. 4.9. Field Supervisors will be capable of working in an outside environment and be able to climb a staircase ladder of 10 feet high and lift 30 lbs. 5.Operations Manager 5.1. Operations Manager primary goal is to execute the operations plan as directed by the project manager. 5.2. Coordinate debris monitoring operations to Field Supervisors. 5.3. Lead Field Supervisors in daily supervisor meetings. 5.4. Reviewing project clocking and clock out records. 5.5. Make multiple visits to all debris management sites on a random daily basis. 6. Project Manager 6.1. The project manager will serve as the primary point of contact for DebrisTech to the client. 6.2. The Project Manager will be involved in all aspects of the project. 6.3. Reports directly to the president of the company, Brooks Wallace. 7. Data Manager 7.1. DebrisTech Data Managers are assigned multiple projects. Their duties are often preformed remotely in a location with the best possible internet connection. 7.2. Their primary role is to review every load removed from the RoW. 7.3. During this review process the data manger determine wether the ticket was recorded out of the project work zone, location eligibility, and correct debris type. 7.4. This position also communicates directly with the operations manager about data collection errors in the field to be addressed as quickly as possible. DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF SOUTHLAKE OPERATIONAL SAFETY 8. Safety 8.1. All debris monitors are informed of safety procedure around large equipment in the afford mentioned training course administer by the management team. 8.2. DebrisTech will ensure that DebrisTech personnel adhere to all debris management site safety requirements. V 8.3. PPE 8.3.1.Hard Hat 8.3.2.High Vis Safety Vest 8.3.3.Safety Glasses 8.3.4.Cell Phone 8.3.5.Recommend Clothing 8.3.6.Long Pants 8.3.7.Collared Shirt 8.3.8.Close Toed Shoe DebrisTech, LLC has established administrative policies for the reduction and prevention of on-the-job accidents and illnesses, and the protection of the environment. These policies are to be used as a foundation for establishing safety and environmental health programs for DebrisTech, LLC employees. DebrisTech believes that the health and safety of employees are of the greatest importance. It is DebrisTech's health and safety policy that no job is so important and no service so urgent, that we cannot take time to perform our work safely, and in an environmentally conscientious manner. DebrisTech, LLC will conduct its operation in compliance with all applicable regulation to protect: Employees, Clients, Sub consultants, The community, Natural resources and the environment. The purpose of DebrisTech's health and safety program are to: • Provide employees with a safe and healthy work environment • Develop a safety awareness among employees and others engaged in work for DebrisTech that accidents (personal injuries and property damage) and occupational illnesses will be reduced to a minimum • Identify and control safety, public health, and environmental hazards associated with their operations • Work constructively with government agencies and others to develop and implement laws, regulations, and standards to protect public health, safety, and the environment. Employees should realize the following goals through the health and safety policy: DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF SOUTHLAKE 1. Proposed Products and/or Services CFO DEBRISTECH 17 SAFETY The development of an ongoing safety consciousness among all member of DebrisTech. A reduction in occupational injuries and illnesses and the associated loss of productivity. Safety Principles The success of DebrisTech's health and safety effort depends on: Acceptance of the concept that all serious injuries can be prevented Supervisors assuming responsibility for preventing occupational injuries and illnesses, and All employees participating in health and a safety training programs and recognizing that it is to everyone's advantage to work safely. Project Managers and Operations Managers Managers are responsible for being knowledgeable of and implementing applicable policies and directives and taking other action, as required, to assure that personnel and operations they supervise comply with applicable requirements. This includestaking positive actionto determine and reduceto as low as reasonably achievable, the accidents and incidents associated with their operations, informing employees of the safety hazards associated with their work, instructing employees in safe work methods, keeping the individual performing the specific tasks apprised of the most recent procedure and trained in its implementation, and enduring thatthey perform their work according to requirements. Managers have the primary responsibility for operations in the field and for taking the necessary measures to make certain that survey field activities comply with established safety requirements and shall ensure that field crews: Use proper safety gear Ensure that field crews take precaution against heat related illnesses and keep hydrated All DebrisTech employees have an individual responsibility to: • Know and follow all health and safety rules, policies, and procedures for the area in which they are working Maintain a safe work environment Use good judgment Report to their supervisor immediately all -unsafe conditions, accidents, and -work related injuries and illnesses (every occupational accident or injury) must be reported immediately by using the DebrisTech's Accident Report. DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF SOUTHLAKE ENVIRONMENTAL REGULATIONS DebrisTech will identify possible health/safety risks, verify operational compliance with FEMA eligibility criteria, check debris loading, staging, reduction, and disposal sites to ensure compliance with PA eligibility criteria, validate truck and trailer capacity certifications, evaluate operational efficiency, and oversee documentation requirements as outlined by FEMA. Our goal is to handle all monitoring of the debris removal process to ensure all guidelines are followed and your operations meet FEMA eligibility requirements. All of DebrisTech's monitoring work will be executed with knowledge of applicable environmental requirements and regulations. Scope of Work DebrisTech is experienced and capable of providing our clients with fully compliant debris management monitoring and management of contractor invoice reconciliation. Our data reconciliation methods are second to none based on speed and accuracy. We verify the contractor's invoice typically within one day and promptly recommend itfor correction or payment. We are also prepared to assist in the procurement process for the debris removal contractor by providing RFP templates and proposal evaluation assistance. These innovative features and practices, partnered with our debris monitoring experience, make us uniquely qualified to fulfill any debris monitoring scope of work. DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF SOUTHLAKE �7') AUTOMATED SYSTEM DebrisTech is a full service debris monitoring provider. Along with our management staff and command centers our clients recieve the benifit of our ADMS at NO additional charge. Our GIS team will utilize the client's existing GIS department's shapefiles to build a geo fence around the the client's border. No additional hardware or software is required by the clientto recieve the full benifit of a partnership with DebrisTech. Technical Approach with ADMS In response to a disaster, DebrisTech sends one of its Mobile Command and Communications Centers to the project area. Each Mobile Command and Communications Center is a specially equipped, self-contained unit that provides office and living quarters for its vital team members. Each unit has computers, printers, badging and placarding systems, communication systems, training systems, and an appropriate number of load and disposal site deployment kits. The load deployment kits contain enough ruggedized tablets to document every removal crew and DMS. The disposal site kits typically include 4 tablets with MLPs, remote scanners, laser printers, paper, and printer cartridges. The kits permitted for carry -on luggage and, when necessary, may travel ahead of the Mobile Command and Communications Center by airline, if necessary. By following our emergency response project schedule our team has responded to over 125 contract activations for the services described in the RFP. 02 .> 04 06 08 10 Monitor Scans i, Data is Load Ticket Monitor Data is Truck Barcode Transmitted to and Barcode Records Judged Transmitted to the Database Scanned Load the Database 01 103 05 07 09 .Debris is ., . Photo, GPS Truck Arrives at Photo, GPS ., Disposal Ticket I"Loaded on Truck Y Location & Time If Disposal Site Location & Time Printed Stamp Acquired Stamp Acquired Real -Time Data The DebrisTech Electronic Debris Management System provides real time access to all aspects of debris removal operations through the DebrisTech Central Information Database. Data is fed to the Central Information Database in real time by Debris Removal Monitors with DebrisTech devices. Authorized users have access to many different reports summarizing daily, weekly, or monthly activity by truck number, subcontractor, Right of Entry number, etc. This allows the debris management team to track the location and progress of debris removal crews, track the type and quantity of debris being collected, as well as fully document the loading and disposal locations, time, date, contractor, personnel and equipment used. The real time system eliminates the need for a large administrative staff to manually enter paper tickets. DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF SOUTHLAKE SCALABILITY Cradle -to -Grave Documentation The DebrisTech Electronic Debris Management System provides accurate accounting for all loads and detailed information on stumps and leaning trees. A barcode application tool is provided to attach a unique barcode to each tree surveyed. A digital photo, GPS coordinates, timestamp, tree/ stump size, inspector ID are collected with that barcode at three critical points of the removal process. • When Originally Surveyed and Marked for Removal • When Loading for Transportto the Disposal Site • When Offloaded at the Disposal Site A unique truck/trailer barcode scanned atthe loading and offloading points provides additional information. Scaleable Because DebrisTech is standardized on Apple's iPads as the basis for its field unit and has partnered with national cellular providers, ramping up to hundreds of units can be done in a brief period. DebrisTech has created a customization system that can transform a best of class consumer -grade tablet to a ruggedized Debris Removal Monitoring Device in minutes — utilizing the iPad's and AppleTV's mirroring feature. The Mobile Command and Communications Center's outdoor video screen, DebrisTech's first responders, can train large groups of locally hired monitors at any location. Because of the iPad's inherently user-friendly and straightforward design, a typical training class usually lasts less than 2 hours. In a typical deployment, DebrisTech's first responders arrive and assess the severity of the event and determine how many support personnel are required to deploy and fully support the system. Once the deployment begins, a new server instance of the DebrisTech Debris Management Database System is created and replicated at two or more locations. In the case of this contract, a third replication is set up for government use. One server instance is designated as the primary server, and field devices submit their data to it through a secure channel over a common carrier. The other servers are updated within minutes (usually seconds) and contain an exact copy of the records submitted by the field devices. One of the secondary servers is designated as a failover server should the primary server fail, or be inaccessible due to a regional communications outage. A redundant primary fiber loop serves DebrisTech's primary server location, and its secondary and tertiary servers are geographically remote and served by different ISPs. Upon completion of a mission, a copy of all data collected is delivered to the Client in Microsoft Excel and PDF format. DebrisTech is capable of meeting the daily reporting desired by the Client. The data can also remain accessible through the DebrisTech Debris Management Database for any period as required by the contract. DebrisTech currently maintains 1000 devices, 400 ready to be deployed. DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF SOUTHLAKE 1. Proposed Products and/or Services CFO DEBRISTECH 21 GEO-FENCING Paper Not Necessary The DebrisTech Automated Debris Management System is modeled after a proven debris monitoring method that utilized a combination of handwritten papertickets, electronic databases, and a Geographic Information System (GIS). The DebrisTech system follows this same model but replaces the handwritten tickets with real-time data collection devices. Paper receipts are still available but are no longer the primary record. DebrisTech handheld devices and software add a new level of documentation and security features. The built-in automated fraud detection and audit tools significantly reduce the potential for fraudulent activities that might result in costly de -obligations. The system can also provide real-time access to agencies, such as FEMA or the Inspector General, so that auditors can begin their task early, rather than months or years later. The DebrisTech Automated Debris Management System provides real-time access to all aspects of debris removal operations through the DebrisTech Central Information Database. Data is fed to the Central Information Database in real-time by Debris Removal Monitors with DebrisTech devices. Authorized users have access to many different reports summarizing daily, weekly, or monthly activity by truck number, subcontractor, Right of Entry number, and other required documentation. This allows the debris management team to track the location and progress of debris removal crews, track the type and quantity of debris being collected, as well as fully document the loading and disposal locations, time, date, contractor, personnel, and equipment used. The real-time system eliminates the need for a large administrative staff to enter paper tickets manually. GIS Compatible Geo-Fencing The DebrisTech System also has interactive mapping features that allow authorized users to view the exact pickup and disposal location for each debris ticket in real-time. Once GIS boundaries are uploaded, the ADMS denies debris ticket acceptance if the contractor loads outside of the prescribed work zone. The ADMS assigns loads to certain districts of the clients maintained territories, such as city council districts or certain private communities. of y ��,ollot�r Rrl � w yo,�or reek ,t� � 1 o Lo 4? � �i o DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF SOUTHLAKE MOBILIZATION Administration View In the desktop platform, clicking on the load's truck icon from the debris ticket list displays the pickup and disposal point for a specific load on a map. Clicking on the Truck icon in the header displays all loads in the current filter on a map. This feature is especially useful when trying to determine where a specific truck or subcontractor is working or has worked, or simply to see where debris removal operations are taking place in real-time. These are but a few of the extensive Geographical Information System (GIS) capabilities present in the system. ��D�B�IS�ECH ffkI Subcontractor *! V I Truck Typo *! 471 Truck# tj Vt. k DRCTRIB _7 Self Loader 7 © `6 00011696 !I DRCTRIB ?Self Loader 7 O °a 00011697 DRCTRIB -7 Self Loader 7 O 00011700 D DRCTRIB 7 Self Loader 7 Q ;.�," 00011698 DRCTRIB 7 Self Loader 7 .0 00011699 DRCTRIB-7 Self Loader 7 00011701 Ld DRCTRIB 7 Self Loader 7 00011702 11 DRCTRIB 7 Self Loader 7 ©°;` 00011703 DRCTRIB 7 Self Loader g, 00011704 JSnow All Volume_ Tare Wt Date *! 43 project ti ai La9l Tared Slat.. 82 915120217 StCharlesi-Alda 7 Active b 84 91512021 W StCharlasLAtda V Active b 74 9/512021 W StCharlesLAlda V Active 82 915/2021 W StCharlesi-Alde 7 Active b 84 915120217 StCharlesLAlda 7 Active b 83 915120217 StCharlesLAlda 9 Active l 82 915120217 StCharlesLAlda 7 Active 84 915120217 StCharlesLAlda p Active 78 916/20217 StCharlesLAlds 7 Active b Site Managers and Tower personnel are issued DebrisTech handheld scanning devices, loaded with custom software explicitly configured fortheir role. DebrisTech handhelds scan barcodes,take digital photographs, apply GPS location tagging, accept manual inputs in open fields, and communicate via the Internet using the cellular network and other means if required. When loading and disposal data is collected, it uploaded wirelessly to the DebrisTech Central Information Database. If cellular service is not available, the data is queued on the device and transmitted via cellular network connectivity or when the devices are in the range of the Mobile Command and Communications Center for download and transmission of the data via satellite communications. Mobilization Within 24 hours of notification, DebrisTech provides an adequate number of professionals and qualified personnel to the project area to begin the startup of the Debris Removal Operation. DebrisTech continues to increase its staffing from this point meetthe requirements of the local government's contractor(s). Because we have worked constantly on various debris removal jobs since late 2015, we currently have a large staff of highly qualified individuals that are available to work on this project. DebrisTech is prepared to deploy as many resources as needed to meet the demands of this project. DebrisTech establishes local office(s) for DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR fHE CITY OF SOUTHLAKE Truck Certification Form Truck Tag State:IL Truck Tag Number:757aa095 Trailer Tag State:Trailer Tag Number: Truck Number 00012517 9/27/2021 1:31:55 PM Measured By:Dalton Daniel Cruthirds Self Loader Volume Date Measured: Truck Type:MarriotTruck Owner: DRCMARRSub Code: 78Capacity (CY): www.DebrisTech.com Hurricane Ida Debris Removal Current St. Charles Parish Government 7637Owner Truck No: Bed Hoist (Inches) L1:L2: W:H: End Radius (Inches) R: R: H: L: Bottom Radius (Inches) Q GUARANTEES Vehicles that need recertification (obscured bar code placards, changes in sideboards, a spot check of capacities for random audits, etc.) can be compared electronically and automaticallyto the audittables and other CGC audit records of previous certifications and registrations. Certification records are available online and in downloadable and printable form for authorized users. Each monitor is also issued a unique identification badge that contains the employee identification barcode and Project ID barcode. Like the other barcodes, they are used to easily mark the ticket with the identity of the monitor or inspector that collects and reviews the data. Still, they can be used to circumvent the signature capture requirement. Each ticket has its barcode scanned using specially configured iPads. A limited number of these secure ticket objects are issued to monitors and inspectors. Without a physical ticket, no electronic tickets can be created. This authentication is the first of a three -factor ticket authentication system. The uniquely configured iPad is the second factor. The apps used for collecting data are registered individuallyto unique serialized iPad IDs and cannot function on unauthorized devices. These iPads, in most cases, are issued to individuals. Still, a third factor, a real signature by the monitor or inspector is required at each data collection pointthrough a built-in signature capture feature of the iPad. This factor reminds the submitter that they are personally responsible for the accuracy of the data submitted. Guarantees DebrisTech guarantees the best service and the leading technology for debris monitoring technology. DebrisTech will also permanently store all of the data collected during any activation event for future use by the Client at any point in the future. DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF SOUTHLAKE PROJECT SCHEDULE Monitoring Project Schedule DebrisTech will respond within 24 hours to any Notice to Proceed given by the Client. Before a disaster, DebrisTech helps the Client with its Debris Management Plan to ensure it meets FEMA regulations. We act as advisors to the Client to maximize its return with FEMA. Our services in the planning stages will be at NO COST to the Client. The planning stage is a service DebrisTech provides as the Client's Monitoring Firm. With our ADMS you have 24/7 access to the database that provides real-time updates on the progress of the cleanup. Below is a graphic that summarizes the timeline of activities that will take place over the duration of the project: DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR fHE CITY OF SOUTHLAKE FEMA REIMBURSEMENT DebrisTech has operated as a trusted contractor who operates as a partner with its clients to respond immediately to a disaster. We strive to provide the highest quality of services even during immediate activations through a project. Our staff has experience with hiring over 10,000 monitors across more than 125 contract activations in the last 12 years. Every DebrisTech manager and associate understands our primary role is to thoroughly documentthe removal of eligible storm debris in a concerted effortto maximize the reimbursement of funds from FEMA. FEMA Compliance DebrisTech monitors the debris removal process from site loading to disposal with electronic tracking ensuring FEMA compliance. Accurate documentation of debris removal and disposal operations and eligible associated costs is essential for any and all grant reimbursements from FEMA. DebrisTech's Debris Monitoring System Documentation will verify to FEMA that your debris QPCE �� MF removal operations are eligible for reimbursement, costs O nT are reasonable, contract and procurement processes are appropriate, quantification of the debris is accurate, and the tracking of the debris to its final disposition is recorded and in absolute compliance with all regulatory requirements. Our debris monitors understand FEMA policies and guidelines, including eligibility issues and specifically those relating to debris. However, each disaster is unique and we will work with you and FEMA to develop any specific protocols necessary for your particular situation. Invoicing and Contractor Invoice Reconciliation DebrisTech conducts a thorough review and reconciliation of the contractor(s) invoices submitted to the applicant. The DebrisTech, FEMA certified truck certification forms, and debris ticket database are used to verify each load billed by the contractor. The review includes a review of the collection date, time, and location from the removal location and the measurement and disposal locations. DebrisTech also compares the volume/weight of every load from the invoice with our digital recorded records. After review, DebrisTech submits the finalized invite with a recommendation for payment to the Client. The recommendation includes a letter from the principal summarizing the reconciliation, including discrepancies addressed, and copies of the invoice recommended for payment. DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF SOUTHLAKE CINDY CARTER, Senior Data Analyst cindy@debristech.com Mrs. Carter has 20 years experience in real estate as a licensed agent. In 2018 she joined DebrisTech to reconcile contractor invoices with our recorded data. Her responsibilities include communicating effectively with DebrisTech clients and removal contractors to correctly and efficiently evaluate invoices. Mrs. Carter is detail oriented with a solid reputation as efficient and highly -dependable. She has the navigated multiple projects while maintaining a professional, quality relationship with the clients. Her largest projects to includes Puerto Rico - DRD following Hurricane Maria and is currently assisting the clients in Mississippi, Kentucky, Tennessee and Louisianna. These clients include invoices from St. Charles Parish (Hurricane Ida), Mississippi Dep. of Health (Covid), and Mississippi EMA (Covid). Experience DebrisTech, LLC Invoice Analyst - 2018 - Present Education University of Southern Mississippi Bachelor of Science, Criminal Justice Disasters Worked 2022 DR-4637-TN Severe Storms, Tornadoes, Straight-line Winds, and Flooding 2021 4630-DR-KY Tornadoes 2021 4626-DR-MS Hurricane Ida 2021 DR-4618-PA Hurricane Ida 2021 DR-4611-LA-Hurricane Ida 2020 DR-4562-OR-Oregon Wildfires and Straight- line Winds 2021 DR-4598-MS-Severe Winter Storms 2021DR-4592-KY Ice Storms 2020 DR-4576-MS Hurricane Zeta 2020 DR-4579-GA Topical storm Zeta 2020 DR-4563-AL Hurricane Sally 2020 DR-4654-FL Hurricane Sally 2020 DR-4572-TX Hurricane Laura 2020 DR-4557-IA Iowa Severe Storms - Derecho 2020 EM-3530 Texas Hurricane Hanna 2020 EM-3527 Louisiana Tropical Storm Cristobal 2020 DR-4551 Mississippi Severe Storms, Torn adoes,Straight-line Winds, And Flooding 2020 DR-4536 Mississippi Severe Storms, Tornadoes, Straight-line Winds, And Flooding 2020 DR-4478 Mississippi Severe Storms, Tornadoes, Straight-line Winds, And Flooding 2020 DR-4476 Tennessee Severe Storms, Tornadoes, Straight-line Winds, And Flooding 2020 DR-4528 Mississippi Covid-19 Pandemic 2019 DR-4470 Mississippi Severe Storms 2020 DR-4473-PR Earthquakes 2020 EM-3426-PR Earthqual<es 2019 DR-4470 Mississippi Severe Storms DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR fHE CITY OF SOUTHLAKE BUCK DICKINSON, Public Assistance bdicksinson@debristech.com Buck Dickinson is the Public Assistance Director at DebrisTech. He comes with a wealth of experience in all aspects of debris management. His previous experience in emergency management spans everyaspectofPublic Assistance. As State Public Assistance Officer for the Florida Division of Emergency Management he led teams comprised of state and private sector consultants for all open events in the State of Florida. Buck has experience in the disaster declaration process, project development, programmatic compliance, project and event closeout and facilitating efficient communication between applicants, state entities, and FEMA. His contribution to DebrisTech will provide clients with a subject matter expert of the entire Public Assistance program, with an emphasis on ensuring accurate project obligation to closeout. Buck brings a solution -based perspective to project's unique issues resulting in clients gaining program knowledge which prepares them for future events. Experience DebrisTech, LLC Public Assistance Director - 2022 - Present Florida Division of Emergency Management State Public Assistance Officer - 2019 - 2022 Programmatic Review Team Lead - 2018 - 2019 Public Assistance Coordinator - 2007 - 2010 Wheeler EMC Emergency Management Consultant - 2016 - 2018 ER Asisst Project Manager - 2012 - 2016 O'Brien's Response Management I BP Oil Spill Florida Lead Scheduler - 2010 - 2012 Education Florida State University Bachelor of Science, Political Studies Grant Experience 4486 — FL— COVID Pandemic (2020) 4468 — FL— Hurricane Dorian (2019) 4337 — FL— Hurricane Irma (2018) 4283— FL— Hurricane Matthew (2017) 4280— FL— Hurricane Hermine (2016) 4205 - MS - Tornado (2014) 4177 - FL - Severe Storms (2014) 4138 - FL - Severe Storms (2013) 4068 - FL - TS Debby (2012) 4084 - FL - Hurricane Isaac (2012 - 2012) BP Oil Spill (2010 - 2010) 1840 - FL - 2009 Northeast Florida (2009) 1831 - FL - North Florida Flooding (2009) 3293 - FL - Hurricane Ike (2008) 1785 - FL - Tropical Storm Fay (2008) 3288 - FL - Tropical Storm Fay (2008) 1806 - FL - Hurricane Gustav (2008) 1679 - FL - Severe Storms (2007) 1604 - MS - Hurricane Katrina (2005) 1609 - FL - Hurricane Wilma (2005) 1602 - FL - Hurricane Katrina (2005) 1595 - FL - Hurricane Dennis (2005) 1551 - FL - Hurricane Ivan (2004) 1545 - FL - Hurricane Frances (2004) 1539 - FL - Hurricane Charley (2004) 1561 - FL - Hurricane Jeanne (2004) Professional Certifications Advanced Professional Series in Emergency Management Professional Development Series in Emergency Management 50+ FEMA Courses DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR fHE CITY OF SOUTHLAKE DANIEL BARTER, Chief Financial Officer dbaxter@debristech.com Daniel Baxter is the Chief Financial Officer at DebrisTech. He graduated from the University of Mississippi with a Bachelor of Accountancy and a Master of Accountancy and Data Analytics. He is a licensed certified public accountant in the states of Mississippi and Tennessee and is active in his continued education in the accounting industry. Prior to DebrisTech, Daniel has experience working at a global accounting firm where he audited the financial statements of large public and private companies in the healthcare and manufacturing industries. He has a background that excels in providing data integrity and assurance from financial audits to disaster response. In addition to his auditing and disaster response experience, Daniel worked in Washington as a junior fellow at the Library of Congress appointed by Congressman Gregg Harper, the Chairman of the Committee on House Administration in 2018, where he made connections and learned aboutthe innerworkings of government and documentation between Congress and the Library of Congress. Daniel is active in the disaster response industry by working with fellow debris contractors and lobbying FEMA on behalf of DebrisTech's clients to fulfill the needs required to make a full recovery after a natural disaster. As a Data Manager for DebrisTech, Daniel was a part of the team credited with the development ofthe Emergency Operations Supply Tracking Program. Utilizing this internally developed program Daniel, and the teams of asset managers, are still responsible for tracking over $100,000,000.00 of PPE. While managing the EOST program, Daniel also assisted with invoice reconciliation from debris removal projects across the country. His background in accountancy and law work provide him with the knowledge and experience to parse dense removal contractor invoices. These invoices must be compared to the DebrisTech ADMS data and if correct, recommended payment by the client. Experience DebrisTech, LLC Chief Financial Officer - 2022 - present Project/ Data Manager - 2020 - 2022 Audit Intern-BDO USA, LLP Junior Fellow -Library of Congress Law Clerk -Swayze Alford Attorney at Law Education - Emergency Management Institute - FEMA Certified University of Mississippi Master of Accountancy and Data Analytics Bachelor of Accountancy, University of Mississippi TN — CPA License #28200 (August 2021— Present) MS — CPA License #R8152 (September 2021 — Present) Debris Monitoring Projects in Process 2022 DR-4637-TN Severe Storms, Tornadoes, Straight-line Winds, And Flooding 2021 4630-DR-KY Tornadoes 2021 4626-DR-MS Hurricane Ida 2021 DR-4618-PA Hurricane Ida 2021 DR-4611-LA-Hurricane Ida 2020 Mississippi EMA Covid-19 PPE Inventory Allocation 2020 Mississippi Department of Health Covid-19 PE Inventory Allocation Daniel has assisted cities and communities address their recovery 2020 DR-4562-OR-Oregon Wildfires and Straight - needs. Utilizing past experience and ever developing skills make Line Winds him a valuable part of DebrisTech. DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF SOUTHLAKE DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR fHE CITY OF SOUTHLAKE INDUSTRY -LEADING REPORTS * DEBRISTECH 31 r- INDUSTRY- �� LEADING � REPORTS DebrisTech has decades of experience monitoring debris generated from a variety of events that span the United States, its territories, and FEMA regions. Through this wealth of experience, DebrisTech has developed and maintains a pride range of reporting options. Clients will receive debris reports daily (or at any specified interval) that are generated directly from DebrisTech's proprietary software. At Nn arlrlitinnal enct, DebrisTech will customize reports to fit the needs of clients. This level of customer service is one of the reasons DebrisTech is an industry leader in debris monitoring. Report examples included in this response are some of the industry -leading reports provided by DebrisTech. LiebrisTecii welcomes LIM opportunity to share all of our reporting capabilities with potential clients, which is best accomplished with an in -person presentation. DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR rHE CITY OF SOUTHLAKE Truck Certification Form Truck Tag State:IL Truck Tag Number:757aa095 Trailer Tag State:Trailer Tag Number: Truck Number 00012517 9/27/2021 1:31:55 PM Measured By:Dalton Daniel Cruthirds Self Loader Volume Date Measured: Truck Type:MarriotTruck Owner: DRCMARRSub Code: 78Capacity (CY): www.DebrisTech.com Hurricane Ida Debris Removal Current St. Charles Parish Government 7637Owner Truck No: Bed Hoist (Inches) L1: L2: W: H: End Radius (Inches) R: R: H: L: Bottom Radius (Inches) Truck Number 00012517 St. Charles Parish Government 7637Owner Truck No: 78Capacity (CY): Ticket:501332501 Truck:00013788 e-Ticket February 2022 Ice Storm Debris Removal 35.0032, -90.0083 4/10/2022 7:06:35 AM Coordinates: Timestamp: Monitor:Williams Moses Perry Michaels Tree And Loader Services Prime Contractor: Truck Owner: HDR Debris Type:Hanger Monitoring Firm: DebrisTech, LLC 1644 Crimson RdAddress: 35.0032, -90.0083 Monitor: 001206810 Truck Nums: 00009113 e-Ticket December 2021 Tornado Debris RemovalProject: Prime:Ashbritt Sub:County Waste Owner:County waste ROE Numbers: C & D www.DebrisTech.com *(d)irect, (r)oute in miles, Truck Route Distance Provided by ArcGIS.com 16:30:28Time: 37.1683, -87.6956Loc: Joseph James GrayMon: 3/15/22Date: Debris Type: Measurement Info 7:02:36Time: 37.1708, -87.5827Loc: Jacob Michael ToddMon: 3/16/22Date:7:25:23Time: 37.1708, -87.5828Loc: CHRISTOPHER ALLENMon: 3/16/22Date: Transit Time Haul(r)* Load Info Disposal Info6.214:32 8.4 Haul(d)* % Full:75 Pay (CY):55.5 Capacity (CY):74 Contract: Dawson SpringsZone:CS-2011 Road: RIAFDSSite ID:RIAFDSSite ID: Dawson SpringsZone: RIAFDS % Full:75 3/16/22 Hurricane Ida Debris Removal St. Charles Parish Government 29.8057, -90.4252 2/23/2022 8:56:25 AM Record Number: 022322085626941 Truck: 00011696 Coordinates: Monitor:Hayden Cole Bryan DRC Emergency Services Prime Contractor: Truck Owner: Triple bar Monitoring Firm: DebrisTech, LLC 455 1st StAddress: Timestamp: Punch List Subcode: DRCTRIB Debris Type:VegetativeDebris Type:Vegetative 29.8057, -90.4252Coordinates: 455 1st StAddress: Coordinates: Monitor: SAMPLE REPORT - DASHBOARD Our Dashboard gives the Client an easily accessible overview of the overall project's status and major statistics. This Dashboad can be customized to the need of the Client and can capture more than one municipality or project area. This innovative map is interactive, allowing the Client able to zoom in, click on each individual dot and view the details of that E-Ticket. The color -coding for this real-time data is: Green Dots - Vegetative Debris Yellow D.,. - Hangers Red Dots - Leaners Up-to-date totals of tota debris hauled and tree hazards removed City of Memphis Dashboard Selecta date ® Debni Tech Showing for All Dates npRldgeRd Debris Trees Beer fafand d t s�� Lakeland \\� '•t :••••• •� m oiC Brownsrllle Rd 383k 22e2k - :(l�Z Retlman Point • • � •• �� - \ '� J Ell-dal.yards •` ��- hauled Last update: 0 minutes RR hazards removed Las update' a minutes ago �i • , yr. ¢ iq� 0-_��! Bartl t � Based on Estimates Based on Estimates bi 1 B OZO) �.. a -r'.J���yy/y�Germanmwn :..... vro `, s'n k - •� � R � 'tits qpn = com iatmn p completion r Active Trucks Today Active Trucks Today • f E Holmes � N 35Efr H i •� • o Ines R. • • 'Y'++�'� • ofr � E Rd Lasu date' aminutes ago p Lasre pda�e:a ms ago .....................»..«...........•.....5..».... i-......... Southaven + Total Tickets Today Total Tickets Today Horn Lake Gootlman Rtl Olive Branch - 276 1.1 k Esri, NASA, NGA, USGS I Arkansas GIS Office, Esri, HERE, Garman, Safe&,ph, METI/NASA, USGS, EPA, NPS, _ Powered by Esri sr updarcaminutes ago Lart upda�e� aminums ego _R DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR fHE CITY OF SOUTHLAKE DebrisTech, LLC DRC Hurricane Ida Debris Removal Debris Removal Daily Report - 11/08/2021 Contractor: Today Debris Quantity Summary - Right of Way Monitoring Firm: To Date Today To Date Vegetative Debris: C & D Debris: Vegetative Loads: C & D Loads: 26 12,538 54 7,556 1,565.2 2,451.4 652,930.7 350,481.5 Production Data Trucks in Operation Today:19 Average Loads Per Truck:4.9 Today's Debris Production:5,391.5 Average Daily Production:19,487.3 Note: The Quantities Listed on this Report are for Progress Reporting Only and may not Reflect Final Pay Quanties. Total Work Days To Date:64 Total Days into Contract Period:67 Wood Chips:Wood Chip Loads:5 1,022 515.2 94,812.6 C & D Haul Out:C & D Haul Out Loads:9 1,744 859.7 148,959.9 Today 0.0 0.0 0.0 0.0 To Date 15.0 618.8 0.0 0.0 Volume (CY) Weight (Tons) 0.0 9.9 Volume (CY) Weight (Tons) Hanging Limbs: Leaning Trees (6"-12"):0 71 0 1,844 White Goods: Stumps:0 0 15 222 Today To Date Today To Date Unit Rate Items Total Loads Generated:Total Cubic Yards:94 22,860 5,391.5 1,247,184.7 0.0 633.9 Debris Quantity Summary - Total Project Today To Date Today To Date Today To Date Volume (CY) Weight (Tons) St. Charles Parish Government Leaning Trees (13"-23"):0 32 Leaning Trees (24"-36"):0 13 Leaning Trees (37"+):0 1 Traffic Control (Inter.):0 0 Traffic Control (2 Way): Separation Crew:0 0 0 0 Consolidation Crew:0 0 www.DebrisTech.com Trucks in Operation Today:19 Today's Debris Production:5,391.5 Volume (CY) Weight (Tons) 1,247,184.7 To Date Total Loads Generated:94 Today St. Charles Parish Government Hurricane Ida Debris Removal Debris Quantity Summary By Zone - 02/23/2022 Zone: 11 - St. Rose 0.0 30,529.3 0.0600Vegetative Debris:0.00 Load Count Today To Date Today To Date Weight (Tons) Today To Date 41,496.2 140.6875C & D Debris:552.3 0.08 0.0 0.00Wood Chips:0.0 0.00 0.0 0.00C & D Haul Out:0.0 0.00 14758 72,025.5552.3 140.60.0Zone Totals: Volume (CY) Zone: 12 - Bayou Gauche 244.7 21,143.5 0.0445Vegetative Debris:0.04 Load Count Today To Date Today To Date Weight (Tons) Today To Date 23,719.8 4.1483C & D Debris:124.0 0.02 0.0 0.00Wood Chips:0.0 0.00 0.0 0.00C & D Haul Out:0.0 0.00 9286 44,863.3368.7 4.10.0Zone Totals: Volume (CY) Zone: 13 - Hahnville 0.0 43,942.7 0.0984Vegetative Debris:0.00 Load Count Today To Date Today To Date Weight (Tons) Today To Date 32,492.3 78.1818C & D Debris:0.0 0.00 0.0 0.00Wood Chips:0.0 0.00 0.0 0.00C & D Haul Out:0.0 0.00 18020 76,435.00.0 78.10.0Zone Totals: Volume (CY) Note: The Quantities Listed on this Report are for Progress Reporting Only and may not Reflect Final Pay Quanties. www.DebrisTech.com Zone: 11 - St. Rose Zone: 12 - Bayou Gauche Zone: 13 - Hahnville Vegetative Debris: Load Count Today C & D Debris: Wood Chips: C & D Haul Out: Vegetative Debris: C & D Debris: Wood Chips: 0 928 I Term of Contract and Option to Extend E DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR fHE CITY OF SOUTHLAKE A. Option Clause DebrisTech certifies that it is in agreement with the Option Clause as specified on page 18 of the RFP. B. Escalation Clause DebrisTech certifies that it is in agreement with the Escalation Clause as specified on pages 18-19 of the RFP. C. Price Increases Upon Extension: If approved by the City, the Contractor shall modify the rates charged by the Contractor to reflect any changes shown in the comparative statement delivered to the City. The maximum increase allowed under this provision shall be ten percent (10%) per year. The City shall have authority, in its reasonable discretion, to determine the validity of any change in Contractor's rates. City cannot exercise the Option to Extend with any price increases unless the Vendor completes the section of the Quote requesting anticipated percentage of annual escalation. First Additional Year Escalation Percentage ............................................. 0 % Second Additional Year Escalation Percentage ............................................. 0 % Third Additional Year Escalation Percentage ................................................. 0 % Fourth Additional Year Escalation Percentage ......................................... 0 % Fifth Additional Year Escalation Percentage ............................................. 0 % Sixth Additional Year Escalation Percentage 0 " Seventh Additional Year Escalation Percentage ................................................ 0 '% Eighth Additional Year Escalation Percentage ......................................... 0 % Ninth Additional Year Escalation Percentage ............................................. 0 % Tenth Additional Year Escalation Percentage ............................................. 0 % 4. Proposer's Experience / Staff A. Project Team: Identify all members of the Proposer's team (including both team members and management) who will be providing any services proposed and include information which details their experience. B. Removal or Replacement of Staff. If an assigned staff person must be removed or replaced for any reason, the replacement person must be approved by City prior to joining the project. C. Business Establishment: State the number of years the Proposer's business has been established and operating. If Proposer's business has changed names or if the principals operating the business operate any similar businesses under different names, or have operated any other businesses or changed the legal status or form of the business within the last five (5) years, all names, of predecessor business names, affiliated entities, and previous business entities operated by the principals, if different than present, must be provided; State the number of years' experience the business has: 13 ; and the number of employees: 101 D. Project Related Experience: All Proposals must include detailed information that details the Proposer's experience and expertise in providing the requested services that demonstrates the Proposer's ability to logically plan and complete the requested project. DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR I -HE CITY OF SOUTHLAKE Ef a 4. Proposer's Experience/Staff DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR fHE CITY OF SOUTHLAKE 42 DEBRISTECH n 4. Proposer's Experience/StaffPROJECT TEAM Brooks Wallace, P.E. Education Bachelor of Science Civil Engineering University of Mississippi, 2002 Positions Founder/Creator/Principal DebrisTech - 2010 - Present Disaster Experience Principal In Charge of 125+ Projects 25+ Federally Declared Disasters Jeff J. Dungan, P.E. Education Bachelor of Science Civil Engineering Mississippi State University,1988 Positions Principal/Project Manager DebrisTech - 2010 - Present Disaster Experience Project Management of 10+ Projects 25+ Federally Declared Disasters William Harrison Education FEMA Certified Emergency Management Institute Positions Project Manager DebrisTech - 2012 - Present Disaster Experience Operations Management of 25+ Projects 25+ Federally Declared Disasters Ryan Holmes, P.E. Education Bachelor of Science Civil Engineering University of Mississippi, 2004 Positions Principal/Project Manager DebrisTech - 2010 - Present Disaster Experience Project Management of 20+ Projects 25+ Federally Declared Disasters Lee Mock, P.E. Education Bachelor of Science Civil Engineering Mississippi State University,1993 Positions Principal/Project Manager DebrisTech - 2010 - Present Disaster Experience Project Management of 10+ Projects 25+ Federally Declared Disasters Robert Ellis Education FEMA Certified Emergency Management Institute Positions Operations Manager DebrisTech - 2017 - Present Disaster Experience Operations Management of 25+ Projects 20+ Federally Declared Disasters H. Les Dungan, III P.E. Education Bachelor of Science Civil Engineering Mississippi State University,1987 Positions Principal/Project Manager DebrisTech - 2010 - Present Disaster Experience Project Management of 10+ Projects 25+ Federally Declared Disasters John McNeese Education Bachelor of Science University of Mississippi Positions REgional Manager DebrisTech - 2012 - Present Disaster Experience Project Management of 80+ Projects 25+ Federally Declared Disasters Andra Jones Education FEMA Certified Emergency Management Institute Positions Operations Manager DebrisTech - 2018 - Present Disaster Experience Operations Management of 20+ Projects 20+ Federally Declared Disasters DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF SOUTHLAKE ORGANIZATIONAL STRUCTURE The number of Monitors will be dependent on the number of loading operations being operated by the Debris Removal Contractor. The Field Supervisor position will be staffed at one Supervisor per ten Monitors. DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR fHE CITY OF SOUTHLAKE BROOKS WALLACE, P.E., President brooks@debristech.com Brooks R. Wallace, P.E. created DebrisTech in 2010 in response to a need for real-time auditing of debris removal projects. He has a vast array of experience in the field of civil engineering and in debris removal monitoring. Working as an engineer on numerous projects in South Mississippi, including the aftermath of Hurricane Katrina, he was able to identify vulnerabilities and inefficiencies in the process of debris removal operations and monitoring. He realized thatthetechnology was availableto provide real-time data to FEMA and municipal supervisors overseeing cleanup efforts while creating a database of information that could be referenced at any time for compliance purposes. Utilizing the technology currently available, Mr. Wallace developed the software platform for what has evolved into a system that is revolutionizing the process of debris monitoring and compliance. A civil engineer by trade, Mr. Wallace has dealt with countless municipal and county projects involving infrastructure upgrades and the modernization of local and regional maps and surveys. He has worked with law enforcement agencies, municipal governments, state agencies, and FEMA on projects ranging from smart growth plans to large-scale utility and resource redesigns. Mr. Wallace will perform contractual negotiations, contractor invoicing, software development, and asset/personnel assignment. He is proficient in preparation planning, analysis, monitoring procedures, and personnel management. The technology he developed, along with previous experience, creates an invaluable leader for the DebrisTech team. Experience DebrisTech, LLC Founder/Creator - 2010 - Present Dungan Engineering, P.A. Principal Engineer - 2002 - Present Education University of Mississippi Bachelor of Science, Civil Engineering Disasters Worked 2022 DR-4637-TN Severe Storms, Tornadoes, Straightline Winds, And Flooding 2021 4630-DR-KY Tornadoes 2021 DR-4626-MS Hurricane Ida 2021 DR-4618-PA Hurricane Ida 2021 DR-4611-LA-Hurricane Ida 2020 DR-4562-OR-Wildfires and Straight -Line Winds 2021 DR-4598-MS-Severe Winter Storms 2021 D R-4592-KY Ice Storms 2020 DR-4576-MS Hurricane Zeta 2020 DR-4579-GA Topical storm Zeta 2020 DR-4563-AL Hurricane Sally 2020 DR-4654-FL Hurricane Sally 2020 DR-4557-IA Iowa Severe Storms - Derecho 2020 EM-3530 Texas Hurricane Hanna 2020 EM-3527 Louisiana Tropical Storm Cristobal 2020 DR-4551 Mississippi Severe Storms, Tornadoes, Straight-line Winds, And Flooding 2020 DR-4536 Mississippi Severe Storms, Tornadoes, Straight-line Winds, And Flooding 2020 DR-4478 Mississippi Severe Storms, Tornadoes, Straight-line Winds, And Flooding 2020 DR-4476 Tennessee Severe Storms, Tornadoes, Straight-line Winds, And Flooding 2020 DR-4528 Mississippi Covid-19 Pandemic 2020 DR-4473-PR Earthquakes 2020 EM-3426-PR Earthquakes 2019 DR-4470 Mississippi Severe Storms 2019 EF1 Tornado Dallas, TX 2019 DR-4465 Hurricane Dorian DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR fHE CITY OF SOUTHLAKE H. LES DUNGAN, III, P.E., RL.S., Principal les@dunganeng.com H. Les Dungan, III, P.E., P.S. has over 27 years of experience in the field of civil engineering. With a careerthat began in the government ranks with time working with the Mississippi Department of Environmental Quality and Natural Resources Conservation Service, he now serves as a self-employed consultant to various counties and municipalities in South Mississippi. Mr. Dungan has served as County Engineer for Jefferson Davis County and City Engineer for the Town of Prentiss for over 20 years. He has also served as County Engineer for Pearl River County since 2007. Mr. Dungan has dedicated his career to serving the engineering needs of the entities and individuals that have placed their trust in him. He has a vast array of experience in the field of civil engineering and debris removal monitoring. Working on numerous projects in South Mississippi with disaster related services, including the aftermath of Hurricane Katrina, Mr. Dungan was able to provide the technical support needed in order for Pearl River Countyto have the confidence to use local contractors to perform the immense clean-up operation. As a civil engineer, Mr. Dungan has planned and administered the construction of various kinds of transportation and utility infrastructure type projects. He has worked with both counties and municipalities in South Mississippi on projects ranging from bridge replacement to water treatment plants. With DebrisTech, Mr. Dungan hopes to help cities and communities recover from disasters more quickly and efficiently, in order for the return of normal life to come as soon as possible. His desire to assist and his ability to manage, along with his previous experience, create a valuable addition to the team which is DebrisTech, LLC. Experience DebrisTech, LLC Principal & Owner - 2010 - Present Dungan Engineering, P.A. Principal Engineer - 1993 - Present Education Mississippi State University Bachelor of Science, Civil Engineering Disasters Worked 2022 DR-4637-TN Severe Storms, Tornadoes, Straightline Winds, And Flooding 2021 4630-DR-KY Tornadoes 2021 DR-4626-MS Hurricane Ida 2021 DR-4618-PA Hurricane Ida 2021 DR-4611-LA-Hurricane Ida 2020 DR-4562-OR-Wildfires and Straight -Line Winds 2021 DR-4598-MS-Severe Winter Storms 2021 D R-4592-KY Ice Storms 2020 DR-4576-MS Hurricane Zeta 2020 DR-4579-GA Topical storm Zeta 2020 DR-4563-AL Hurricane Sally 2020 DR-4654-FL Hurricane Sally 2020 DR-4557-IA Iowa Severe Storms - Derecho 2020 EM-3530 Texas Hurricane Hanna 2020 EM-3527 Louisiana Tropical Storm Cristobal 2020 DR-4551 Mississippi Severe Storms, Tornadoes, Straight-line Winds, And Flooding 2020 DR-4536 Mississippi Severe Storms, Tornadoes, Straight-line Winds, And Flooding 2020 DR-4478 Mississippi Severe Storms, Tornadoes, Straight-line Winds, And Flooding 2020 DR-4476 Tennessee Severe Storms, Tornadoes, Straight-line Winds, And Flooding 2020 DR-4528 Mississippi Covid-19 Pandemic 2020 DR-4473-PR Earthquakes 2020 EM-3426-PR Earthquakes 2019 DR-4470 Mississippi Severe Storms 2019 EF1 Tornado Dallas, TX 2019 DR-4465 Hurricane Dorian DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF SOUTHLAKE RYAN HOLMES, P.E., Principal ryan@debristech.com Ryan A. Holmes is a licensed engineer and Principal at DebrisTech. Collateral duties include business development, project management, and marketing. Mr. Holmes has over 12 years of diversified civil engineering experience. He is uniquely talented, drawing from his experience with municipal, county, and state governments, along with private clients. Mr. Holmes has worked on numerous debris removal projects, including several projects along the Mississippi coast in the aftermath of Hurricanes Katrina and Isaac, and along the east coastfollowing Hurricanes Matthew and Irma. He continues to aid in the recovery efforts in Puerto Rico while utilizing DebrisTech's cutting edge technology, Mr. Holmes has successfully assisted the aforementioned communities with "cradle to grave" documentation of debris collection and disposal. Past experience, together with these skills, make Mr. Holmes a valuable asset to DebrisTech. He provides vision and leadership for our clients, integrating new technology and delivery of unparalleled debris monitoring and compliance. DebrisTech has offered an opportunity for Mr. Holmes to showcase his diversified talents to provide practical applications of advanced technology in a way that is easily deployable and repeatable. His skills in dealing with municipalities and government agencies have elevated DebrisTech as a leader in the debris removal monitoring industry. Experience DebrisTech, LLC Principal and Owner - 2012 - Present Dungan Engineering, P.A. Principal Engineer - 2007 - Present Education University of Mississippi Bachelor of Science, Civil Engineering Disasters Worked 2022 DR-4637-TN Severe Storms, Tornadoes, Straightline Winds, And Flooding 2021 4630-DR-KY Tornadoes 2021 DR-4626-MS Hurricane Ida 2021 DR-4618-PA Hurricane Ida 2021 DR-4611-LA-Hurricane Ida 2020 DR-4562-OR-Wildfires and Straight -Line Winds 2021 DR-4598-MS-Severe Winter Storms 2021 D R-4592-KY Ice Storms 2020 DR-4576-MS Hurricane Zeta 2020 DR-4579-GA Topical storm Zeta 2020 DR-4563-AL Hurricane Sally 2020 DR-4654-FL Hurricane Sally 2020 DR-4557-IA Iowa Severe Storms - Derecho 2020 EM-3530 Texas Hurricane Hanna 2020 EM-3527 Louisiana Tropical Storm Cristobal 2020 DR-4551 Mississippi Severe Storms, Tornadoes, Straight-line Winds, And Flooding 2020 DR-4536 Mississippi Severe Storms, Tornadoes, Straight-line Winds, And Flooding 2020 DR-4478 Mississippi Severe Storms, Tornadoes, Straight-line Winds, And Flooding 2020 DR-4476 Tennessee Severe Storms, Tornadoes, Straight-line Winds, And Flooding 2020 DR-4528 Mississippi Covid-19 Pandemic 2020 DR-4473-PR Earthquakes 2020 EM-3426-PR Earthquakes 2019 DR-4470 Mississippi Severe Storms 2019 EF1 Tornado Dallas, TX 2019 DR-4465 Hurricane Dorian DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR fHE CITY OF SOUTHLAKE JEFF J. DUNGAN, P.E., RL.S., Principal jeff@dunganeng.com Jeff J. Dungan, P.E., P.S. has 26 years of experience in the field of civil engineering. With a career that began with Anderson Engineering in Columbia, Mississippi, he now serves as co-founder and Principal with Dungan Engineering, PA serving counties and municipalities in South Mississippi. Mr. Dungan has served as County Engineer for Lawrence, Walthall and Marion County and City Engineer for the Town of Tylertown for over 15 years. He has also served as County Engineer in Lincoln County for the past 8 years. Mr. Dungan has dedicated his career to serving the engineering needs of the entities and individuals that have placed their trust in him. He has a vast array of experience in the field of civil engineering and debris removal monitoring. Working on numerous projects in South Mississippi with disaster related services, including the aftermath of Hurricanes Katrina, Gustav and Isaac, Mr. Dungan was able to provide the technical support needed by many local governments throughout the south. His services enabled these local governments to have the confidence to use local contractors to perform the immense clean-up operation efficiently and at a reasonable cost. He has worked with both counties and municipalities in South Mississippi on many types of projects, such as roadway construction and maintenance, bridge replacements, water and waste -water treatment plants, industrial buildings and airports. With DebrisTech, Mr. Dungan hopes to help cities and communities recover from disasters more quickly and efficiently, in orderforthe return of normal life to come as soon as possible. Experience DebrisTech, LLC Principal & Owner - 2010 - Present Dungan Engineering, P.A. Principal Engineer - 1993 - Present Education Mississippi State University Bachelor of Science, Civil Engineering Disasters Worked 2022 DR-4637-TN Severe Storms, Tornadoes, Straightline Winds, And Flooding 2021 4630-DR-KY Tornadoes 2021 DR-4626-MS Hurricane Ida 2021 DR-4618-PA Hurricane Ida 2021 DR-4611-LA-Hurricane Ida 2020 DR-4562-OR-Wildfires and Straight -Line Winds 2021 DR-4598-MS-Severe Winter Storms 2021 D R -4592- KY Ice Storms 2020 DR-4576-MS Hurricane Zeta 2020 DR-4579-GA Topical storm Zeta 2020 DR-4563-AL Hurricane Sally 2020 DR-4654-FL Hurricane Sally 2020 DR-4557-IA Iowa Severe Storms - Derecho 2020 EM-3530 Texas Hurricane Hanna 2020 EM-3527 Louisiana Tropical Storm Cristobal 2020 DR-4551 Mississippi Severe Storms, Tornadoes, Straight-line Winds, And Flooding 2020 DR-4536 Mississippi Severe Storms, Tornadoes, Straight-line Winds, And Flooding 2020 DR-4478 Mississippi Severe Storms, Tornadoes, Straight-line Winds, And Flooding 2020 DR-4476 Tennessee Severe Storms, Tornadoes, Straight-line Winds, And Flooding 2020 DR-4528 Mississippi Covid-19 Pandemic 2020 DR-4473-PR Earthquakes 2020 EM-3426-PR Earthquakes 2019 DR-4470 Mississippi Severe Storms 2019 EF1 Tornado Dallas, TX 2019 DR-4465 Hurricane Dorian 2014 DR-4175 Tornadoes (MS) 2013 DR-4117 Tornadoes (OK) DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR fHE CITY OF SOUTHLAKE J. LEE MOCK, P.E., P.L.S., Principal lee@dunganeng.com Mr. Mock has 20+ years of experience in the field of civil engineering. With a natural bent for precision, a keen attention to detail, and driven to work with both efficiency and excellence, Mr. Mock embodies the company -wide commitment to solving problems and creating solutions for every project and every client. Mr. Mock has dedicated his career to serving the engineering needs of the entities and individuals that have placed their trust in him. He has a vast array of experience in the field of civil engineering and debris removal monitoring. Working on numerous projects in South Mississippi with disaster related services, including the aftermath of Hurricanes Katrina and Issac. As a civil engineer, Mr. Mock has planned and administered the construction of various kinds of transportation and utility infrastructure type projects. He has worked with both counties and municipalities in South Mississippi on projects ranging from bridge replacement and dam rehabilitation to water and wastewater treatment plant designs. With DebrisTech, Mr. Mock hopes to help cities and communities recoverfrom disasters more quickly and efficiently, in orderforthe return of normal life to come as soon as possible. His desire to assist and his ability to manage, along with his previous experience, create a valuable addition to the team which is DebrisTech, LLC. Experience DebrisTech, LLC Principal & Owner - 2010 - Present Dungan Engineering, P.A. Principal Engineer - 1994 - Present Education Mississippi State University Bachelor of Science, Civil Engineering University of Mississippi Bachelor of Business Administration Disasters Worked 2022 DR-4637-TN Severe Storms, Tornadoes, Straightline Winds, And Flooding 2021 4630-DR-KY Tornadoes 2021 DR-4626-MS Hurricane Ida 2021 DR-4618-PA Hurricane Ida 2021 DR-4611-LA-Hurricane Ida 2020 DR-4562-OR-Wildfires and Straight -Line Winds 2021 DR-4598-MS-Severe Winter Storms 2021 D R-4592-KY Ice Storms 2020 DR-4576-MS Hurricane Zeta 2020 DR-4579-GA Topical storm Zeta 2020 DR-4563-AL Hurricane Sally 2020 DR-4654-FL Hurricane Sally 2020 DR-4557-IA Iowa Severe Storms - Derecho 2020 EM-3530 Texas Hurricane Hanna 2020 EM-3527 Louisiana Tropical Storm Cristobal 2020 DR-4551 Mississippi Severe Storms, Tornadoes, Straight-line Winds, And Flooding 2020 DR-4536 Mississippi Severe Storms, Tornadoes, Straight-line Winds, And Flooding 2020 DR-4478 Mississippi Severe Storms, Tornadoes, Straight-line Winds, And Flooding 2020 DR-4476 Tennessee Severe Storms, Tornadoes, Straight-line Winds, And Flooding 2020 DR-4528 Mississippi Covid-19 Pandemic 2020 DR-4473-PR Earthquakes 2020 EM-3426-PR Earthquakes 2019 DR-4470 Mississippi Severe Storms 2019 EF1 Tornado Dallas, TX 2019 DR-4465 Hurricane Dorian DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR fHE CITY OF SOUTHLAKE JOHN MCNEESE, Regional Manager jmcneese@debristech.com John McNeese is a Project Manager and has been working with the DebrisTech management team since 2012. He began as an instrumental part in leading the recovery efforts in Moore, Ok following the aftermath of one of the most devastating tornadoes in US history. Having an extensive background in communications, cost evaluation and construction, John excelled as a liaison between the client and contractor, aiding in the reimbursement process involved with federal funding. Prior to DebrisTech, John had been involved in recovery efforts as a debris contractor following Hurricane Katrina in 2005 and a project manager during the BP Oil Spill in 2010. Both of these events are considered two of the most historically devastating disasters along the Mississippi Gulf Coast. Mr. McNeese has since served as a project manager in Puerto Rico following Hurricane Maria, overseeing more than 450 employees and approximately 100 million dollars in debris removal costs. He is currently serving as a project manager for DebrisTech in Mississippi, following a series of devastating storms. Experience DebrisTech, LLC Project Manager - 2012 - Present Wallace Environmental Project Manager - 2010-2011 TL Wallace Construction 2010 - Project Manager Holiday Construction Project Manager - Equipment Operator - 2005-2006 Education University of Mississippi Bachelor of Science, University Studies Disasters Worked 2022 DR-4637-TN Severe Storms, Tornadoes, Straightline Winds, And Flooding 2021 4630-DR-KY Tornadoes 2021 DR-4626-MS Hurricane Ida 2021 DR-4618-PA Hurricane Ida 2021 DR-4611-LA-Hurricane Ida 2020 DR-4562-OR-Wildfires and Straight -Line Winds 2021 DR-4598-MS-Severe Winter Storms 2021 D R-4592-KY Ice Storms 2020 DR-4576-MS Hurricane Zeta 2020 DR-4579-GA Topical storm Zeta 2020 DR-4563-AL Hurricane Sally 2020 DR-4654-FL Hurricane Sally 2020 DR-4557-IA Iowa Severe Storms - Derecho 2020 EM-3530 Texas Hurricane Hanna 2020 EM-3527 Louisiana Tropical Storm Cristobal 2020 DR-4551 Mississippi Severe Storms, Tornadoes, Straight-line Winds, And Flooding 2020 DR-4536 Mississippi Severe Storms, Tornadoes, Straight-line Winds, And Flooding 2020 DR-4478 Mississippi Severe Storms, Tornadoes, Straight-line Winds, And Flooding 2020 DR-4476 Tennessee Severe Storms, Tornadoes, Straight-line Winds, And Flooding 2020 DR-4528 Mississippi Covid-19 Pandemic 2020 DR-4473-PR Earthquakes 2020 EM-3426-PR Earthquakes 2019 DR-4470 Mississippi Severe Storms 2019 EF1 Tornado Dallas, TX 2019 DR-4465 Hurricane Dorian DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF SOUTHLAKE WILLIAM HARRISON, Project Manager wharrison@debristech.com William Harrison is a hardworking Project Manager for DebrisTech. Mr. Harrison is engaging and personable with the ability to monitor work quality, manage key milestones and deliver exemplary customer service. His job duties include evaluating team member work for quality, ethics and compliance with project specifications, and monitoring debris hauling trucks to ensure FEMA requirements are met. Mr. Harrison is able to provide the client with project planning, management and development. His background as a debris removal contractor and years of debris removal monitoring have made him a great asset to DebrisTech. William Harrison is gifted in quality control and assurance with multi -site supervision. He specializes in field trouble -shooting of the DebrisTech ADMS technology and data management. Experience DebrisTech, LLC Operations/Project Manager - 2012 to present Emergency Management Institute - FEMA certified IS-000216, IS-00101.c, IS-00102.c, IS-0035.19, IS-0037.19, IS-00042, IS-00075, IS-00003, IS-00019.19, IS-00026, IS-00029, IS-00027, IS-00018.19, IS-00005.a, IS-00111.a Disasters Worked 2022 DR-4637-TN Severe Storms, Tornadoes, Straightline Winds, And Flooding 2021 4630-DR-KY Tornadoes 2021 4626-DR-MS Hurricane Ida 2021 DR-4611-LA-Hurricane Ida 2020 DR-4562-OR-Oregon WILDFIRES AND STRAIGHTLINE WINDS 2020 DR-4576-MS Hurricane Zeta 2020 DR-4579-GA Topical storm Zeta 2020 DR-4563-AL Hurricane Sally 2020 DR-4654-FL Hurricane Sally 2020 EM-3530 Texas Hurricane Hanna 2020 EM-3527 Louisiana Tropical Storm Cristobal 2020 DR-4551 Mississippi Severe Storms, Tornadoes, Straight-line Winds, And Flooding 2020 DR-4536 Mississippi Severe Storms, Tornadoes, Straight-line Winds, And Flooding 2020 DR-4478 Mississippi Severe Storms, Tornadoes, Straight-line Winds, And Flooding 2020 DR-4528 Mississippi Covid-19 Pandemic 2019 DR-4465 Hurricane Dorian 2018 DR-4400 Hurricane Michael (GA) 2018 DR-4399 Hurricane Michael (FL) 2017 DR-4339 Hurricane Maria (PR) 2017 DR-4332 Hurricane Harvey (TX) DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR fHE CITY OF SOUTHLAKE ROBERT ELLIS, Operations Manager rel Iis@debristech.com Robert Ellis has been serving as a Project Operations Manager with DebrisTech since 2017. He has a broad range of experience in data management, monitoring operations, and project management. Mr. Ellis has proven himself on many occasions to be a competent, dedicated, and professional supervisor. He is involved from the beginning of the recovery process from the initial monitor hiring and training, to truck certification and measurement, through coordination efforts with the client and debris removal contractor. Mr. Ellis is a knowledgeable supervisor that has uniquely skilled trouble -shooting experience. His excellent work ethic and professional attitude has made it easy for him to transition between projects for DebrisTech. Experience DebrisTech, LLC Operations Manager - 2017 to present Field Coordinator/Dump Monitor - 2017 Education Pearl River Community College Vocational Technology, COL Licensure Emergency Management Institute - FEMA certified IS-00020.19, IS-00010.a, IS-00003, IS-00015.b, IS-00008.a, IS-00011.a, IS-00019.19, IS-00026, IS-00021.19, IS-00029, IS-00027, IS-00033.19, IS-00035.19, IS-00036, IS-00037.19, IS-00042, IS-00064.a, IS-00100.c, IS-00101.c, IS-00102.c, IS-00103, IS-00075, IS-00144, IS-00156, IS-00162, IS-00201,IS-00111.a,IS-00212.b,IS-00215, IS-00216, IS-00230.d, IS-00244.b, IS-00247.a, IS-00246.18, IS-00271.a, IS-00276.a, IS-00280, IS-00288.a Disasters Worked 2022 DR-4637-TN Severe Storms, Tornadoes, Straightline Winds, And Flooding 2021 4630-DR-KY Tornadoes 2021 4626-DR-MS Hurricane Ida 2020 DR-4562-OR-Oregon Wildfires and Straight -Line Winds 2020 DR-4576-MS Hurricane Zeta 2020 DR-4579-GA Topical storm Zeta 2020 EM-3527 Louisiana Tropical Storm Cristobal 2020 DR-4551 Mississippi Severe Storms, Tornadoes, Straight-line Winds, And Flooding 2020 DR-4536 Mississippi Severe Storms, Tornadoes, Straight-line Winds, And Flooding 2020 DR-4478 Mississippi Severe Storms, Tornadoes, Straight-line Winds, And Flooding 2020 DR-4528 Mississippi Covid-19 Pandemic 2019 EF1 Tornado Dallas, TX 2019 DR-4470 Mississippi Severe Storms 2019 DR-4450 Mississippi Severe Storms 2019 DR-4429 Mississippi Severe Storms 2019 DR-4429 Tornadoes (MS) 2018 DR-4400 Hurricane Michael (GA) 2018 DR-4399 Hurricane Michael (FL) 2017 DR-4339 Hurricane Maria (PR) 2017 DR-4338 Hurricane Irma (GA) DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF SOUTHLAKE ANDRA JONES, Operations Manager ajones@debristech.com Andra Jones is currently serving as a Project Operations Manager for DebrisTech. His work integrity, dedication, and knowledge has made him an indispensable part of the company. Mr. Jones is responsible for day-to-day operations and successful handling of any issue that may arise in the debris removal monitoring process. He has been instrumental in three of the most devastating disasters, Hurricane Maria, Hurricane Michael, and Hurricane Ida. His assistance in ensuring FEMA compliance and detailed documentation, has allowed DebrisTech to be a leader in the monitoring industry. Experience DebrisTech, LLC Operations Manager - 2018 to present Field Supervisor/Data Manager - 2017-2018 Education OSHA Course —10 hours Certified Asbestos Handling Emergency Management Institute - FEMA certified IS-00019.19, IS-00018.19, IS-00632.a, IS-00003, IS-00033.19, IS-00107.19, IS-00027, IS-00162, IS-00101.c, IS-00103, IS-00037.19, IS-00005.a Disasters Worked 2022 DR-4637-TN Severe Storms, Tornadoes, Straightline Winds, And Flooding 2021 4630-DR-KY Tornadoes 2021 4626-DR-MS Hurricane Ida 2020 DR-4576-MS Hurricane Zeta 2020 DR-4579-GA Topical storm Zeta 2020 EM-3527 Louisiana Tropical Storm Cristobal 2020 DR-4551 Mississippi Severe Storms, Tornadoes, Straight-line Winds, And Flooding 2020 DR-4536 Mississippi Severe Storms, Tornadoes, Straight-line Winds, And Flooding 2020 DR-4478 Mississippi Severe Storms, Tornadoes, Straight-line Winds, And Flooding 2020 DR-4528 Mississippi Covid-19 Pandemic 2019 EF1 Tornado Dallas, TX 2019 DR-4470 Mississippi Severe Storms 2019 DR-4450 Mississippi Severe Storms 2019 DR-4429 Mississippi Severe Storms DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR fHE CITY OF SOUTHLAKE GARRETT SAULS, Data Manager gsauls@debristech.com At DebrisTech Mr. Sauls has been responsible for developing all of our ADMS, GIS, Drone, and roadway video documentation services. He, along with the owner Brooks Wallace, customize the ADMS to meet the exact needs of every clients. In his first few years Garrett has made a lasting impact on the level of services our clients receive. As ADMS and OA/QC specialist he has verified that each ticket on every project is complete and meets the standards that FEMA requires. His most impressive work was for the City of Selma where he used satellite imagery to verify the location of hazardous trees endangering the right-of-way. Experience DebrisTech, LLC Data Manager - 2021 to present NASA OCIO Development Intern - Fall Implementing both previous projects along with other new projects to come. NASA OCIO Development Intern - Summer Developed a networkable Foot Traffic Counter for Return to Work scenarios Networking Assistant Assisting in complete renovation and reorganization of a 100+ line network. NASA OCIO Development Intern - Summer Developed an Asset Tracking system using Bluetooth Low Energy and a Raspberry Pi. NASA STEM Engagement Intern - Spring Organized and started the development of a regional wide robotics event. Education University of Southern Mississippi Bachelors of Computer Science Managerial Finance Disasters Worked 2022 DR-4637-TN Severe Storms, Tornadoes, Straightline Winds, And Flooding 2021 4630-DR-KY Tornadoes 2021 DR-4626-MS Hurricane Ida 2021 DR-4618-PA Hurricane Ida 2021 DR-4611-1-A-Hurricane Ida DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR fHE CITY OF SOUTHLAKE CURRENT COMMITMENTS DebrisTech currently has pre -event contracts in place with the following entites in the Gulf Coast: Alabama Association of County Commissioners of Alabama City of Coppell City of Gulf Shores City of Duncanville PowerSouth Energy Cooperative City of Farmers Branch City of Fort Worth Mississippi City of Manvel Adams County City of New Braunfels City of Corinth City of Port Aransas City of Hattiesburg City of Richardson City of Long Beach City of Woodway City of McComb Ellis County City of Natchez Grand Prairie City of Ridgeland Matagorda County Jones County Town of Addison Mississippi Emergency Management Agency Village of Jones Creek Pike Countyw Village of Surfside Beach State Department of Health Town of Summit Louisiana Beauregard Parish Caldwell Parish City of Baker City of Carencro City of Kenner St. Charles Parish St. Charles Parish Public Schools St. Mary Parish Town of Abita Springs Texas Bell County City of Carrollton City of Cedar Hill DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR fHE CITY OF SOUTHLAKE PROPOSED SUBCONTRACTORS Subcontracting Protocol DebrisTech conscientiously looks for opportunities to work with small, women-, minority -owned and disadvantaged business enterprises whose specific capabilities complement our own skills for the benefit of our. We have established working relationships with a number of small, women, and minority -owned firms, and have worked with many agencies having equal employment opportunity requirements. In addition, we maintain contact and knowledge of the qualifications of these firms in an effort to select appropriate subcontractors for specific projects. Should the need for a subcontractor arise during a project, we contact a subcontractor whose capabilities meet the requirements. DebrisTech employs Landfall Strategies, LLC to staff projects with needed local employees for larger projects. Landfall Strategies, LLC is a certified M/WBE company. Woman & Minority Business Certification Landfall Strategies LLC Is certified under the provisions of 287 and 295.187, Florida Statutes, for a period from: 01/03/2023 to 01/03/2025 J. Todd Inman Florida Department of Management Services Office of Supplier Diversity 4050 Esplanade Way, Suite 380 Tallahassee, FL 32399 FLORIDA DEPARTMENT OF MANAGEMENT SERVICES ",.F ® • 915 SUPPLIER DIVERSITY �~r 8 www.dms.myFlorida.co-0da.com/osdosd DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR fHE CITY OF SOUTHLAKE B. Removal or Replacement of Staff DebrisTech certifies that it is in agreement with the the Removal or Replacement of Staff as specified on page 19 of the RFP. 4. Proposer's Experience / Staff A. Project Team: Identify all members of the Proposer's team (including both team members and management) who will be providing any services proposed and include information which details their experience. B. Removal or Replacement of Staff. If an assigned staff person must be removed or replaced for any reason, the replacement person must be approved by City prior to joining the project. C. Business Establishment: State the number of years the Proposer's business has been established and operating. If Proposer's business has changed names or if the principals operating the business operate any similar businesses under different names, or have operated any other businesses or changed the legal status or form of the business within the last five (5) years, all names, of predecessor business names, affiliated entities, and previous business entities operated by the principals, if different than present, must be provided; State the number of years' experience the business has: 13 ; and the number of employees: 101 D. Project Related Experience: All Proposals must include detailed information that details the Proposer's experience and expertise in providing the requested services that demonstrates the Proposer's ability to logically plan and complete the requested project. City of Southlake - RFP2211B320AM220011 - Page 19 of 29 DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR fHE CITY OF SOUTHLAKE Y DISASTER EXPERIENCE DebrisTech, LLC provides debris monitoring services to clients across the United States. Since 2010, our team has served every level of government in response to more than 25 federallydeclared disasters across the country and has never had a contract terminated for failure to perform. In the past two years alone, DebrisTech was responsible forthe documentation and monitoring of the removal of tens of millions of cubic yards of eligible storm -generated debris for over 80 projects. Below is a map showing several of the recent disasters in which DebrisTech was an integral part of the recovery process for cities and counties: aN� a+y ueiu O Branson o CHEROKI. NATION OKLArylSTORM klahom� . 0 CHOCTA6'V Y CHICKASAW NAZi0_N.--"`-- NATION ARKANSAS Q TORNADOES (DR-4416-TX) 1 • o .• ort Waco 0 Austin 0 tonio © ICE STORM (45 - ® raw, O-D (DR 4637 TN) (4601-DR-TN M. © (DR-4573-AL) MISSISSIPPI Birmingham ® TORNADOES (DR 4551 MS)13AMA ntlornery GEORGIA ©i HURRICANE SALLY (DR-4563-AL) Mobile 0 Pensacola To • • • 0 HURRICANE IDA • URRICANE LAURA (4611-DR-LA) (DR-4572-TX) Through our decades of experience and hundreds of project activations, DebrisTech has demonstrated a wide -range of special disaster recovery program management services, including: monitoring of private property/right-of-entry (ROE) work, waterway/marine debris clean-up, sand recovery/beach remediation, hazardous tree/limb removal, hazardous material removal, vessel and vehicle recovery, data management, contracting/invoice reconciliation, and FEMA appeals assistance. DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF SOUTHLAKE 58 X DEBRISTECH n 4. Proposer's Experience/Staff I ICESTORM City of Memphis, TN $2,432,532.36 959,054 CY 2022(DR-4637-TN) City of Germantown, TN $73,399.47 36,431 CY City of Bartlett, TN $9,051.79 5,196 CY MAJOR TORNADO Fulton County, $109,733.00 38,154 CY 2021(DR-4630-KY) Caldwell County, KY $353,966.50 206,958 CY Hopkins County, KY $1,051,865.84 400,005 CY Marshall County, KY $1,065,142.46 515,737 CY HURRICANE IDA City of McComb, MS $64,868.10 16,830 CY 2021(DR-4626-MS) City of Picayune, MS $64,753.60 36,240 CY (4611-DR-LA) Pike County, MS $228,120.80 83,401 CY Hancock County, MS $35,933.24 7,894 CY City of Baker, LA $104,928.45 13,951 CY City of Kenner, LA $860,721.60 327,060 CY St. Charles Parish, LA $2,391,879.90 1,704,613 CY ICE STORM Adams County, MS $375,895.85 44,983 CY 2021(DR-4598-MS) Jefferson County, MS $300,600.08 67,541 CY Claiborne County, MS $222,391.00 41,007 CY Warren County, MS $95,141.40 19,682 CY ICE STORM Morgan County, KY $301,224.34 13,134 CY 2021(4592-DR-KY) Johnson County, KY $754,563.27 165,617 CY Elliot County, KY $709,494.96 89,011 CY Boyd County, KY $4,036.84 1,647 CY Carter County, KY $1,175,003.67 137,379 CY FLOOD 2021 (DR- City of Waverly, TN $236,007.10 17,073 Tons 4609/4617-TN/NC) Haywood County, NC $337,016.80 15,538 CY HURRICANEZETA Greene County, MS $502,432.87 166,062 CY 2020(DR-4576-MS) Town of Leaksville, MS $91,716.60 65,060 CY (DR-4573-AL) George County, MS $625,037.60 535,527 CY City of Selma, AL $234,203.55 50,563 CY City of Pass Christian, MS $264,539.80 128,363 CY City of Bay St. Louis, MS $373,343.13 154,287 CY Forsyth County, GA $19,740.00 4,391 CY DERECHO City of Marion, IA $952,194.45 1,114,546 CY 2020(DR-4557-IA) City of Cedar Rapids, IA $7,405,402.35 4,618,442 CY ribi of Madrid, IA $110,493.47 25,767 CY Jan -May 2022 Feb -Mar 2022 Feb -May 2022 Jan -Mar 2022 Jan -Mar 2022 Feb -Jun 2022 Jan -Apr 2022 Nov 2021 - Feb 2022 Sep 2021 -Jan 2022 Oct 2021 - Mar 2022 Sep -Oct 2021 Sep -Nov 2021 Sep -Dec 2021 Aug 2021 - Aug 2022 Aug -Nov 2021 Aug -Nov 2021 Jun -Sep 2021 Apr -May 2021 Apr -Aug 2021 May -Aug 2021 Apr -Aug 2021 Apr -Aug 2021 Apr -Aug 2021 Sep 2021 - May 2022 Aug 2021 - Mar 2022 Jan -Aug 2021 Jan -Jul 2021 Jun -Oct 2021 Dec 2020 - Apr 2021 Nov 2020 - Jan 2021 Nov 2020 - Jan 2021 Nov 2020 - Jan 2021 Aug 2020 - Mar 2021 Aug 2020 - Mar 2021 Aug 2020 - Jan 2021 LARGE SCALE PROJECTS DebrisTech has the capacity and experience to handle large-scale disaster events as necessary. Below are the DebrisTech projects where the total amount of debris monitored exceeded 1 million cubic yards. In addition to large scale projects, DebrisTech has demonstrated experience with large -scaled clients and contracts. DebrisTech currently holds contracts with: Mississipp rgency Management Agency Florida En of Associati ounty Commissions of Alabama Emergency Management DEPARTMENT OF PUBLIC SAFETY North Carolina Department of Public Safety r° Puerto Rico Department of Transportation and Public Works DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR fHE CITY OF SOUTHLAKE DEHHlstl d REAL-TIME DATA. REAL-] IME RECOVERY. DISASTER DEBRIS MONITORING EXPERIENCE WITH HURRICANE MARIA low& 160vow www.DebrisTech.com 601-658-9598 On September 20, 2017, Puerto Rico was assaulted by the tenth most intense storm recorded in the Atlantic Ocean. Hurricane Maria swept across the entire island leaving devastation in its wake. That record -setting hurricane left more than 90% of the island in the dark with a debris field that encompassed all of Puerto Rico. DebrisTech was selected to monitor the debris removal from the East and the o North DTOP zones. These zones experienced the first effects of the destructive ci twaves and winds brought on by Maria. Utilizing DebrisTech's ADMS to monitor and record the Contractor's activities, the local government was able to manage the recovery process and ensure the protection of endangered species in these zones with access to real-time information. 1,303,358.2 CY Vegetative Debris Monitored and Documented i8,358.7 r-v C&D Debris Monitored and Documented 300 Debris Removal/ Disposal Sites Trimming Crews in Operation DebrisTech was contracted by the Departamento de Recreacion y Deportes to monitor the removal of the debris from all 325+ parks, sports fields and national parks throughout Puerto Rico. In March of 2021 DebrisTech monitored the removal of debris from the world famous Parque Nacional de las Cavernas del Rio Camuy, allowing it to reopen to the public. DebrisTech also contracted with the Autoridad Acueductos y Alcantarillados de Puerto Rica. This agency serves a critical need in Puerto Rico by providing quality water and sewer service. DebrisTech monitored the debris removal from its infrastructure and facilities (including pump stations and aqueduct facilities), allowing service to be restored quickly. DebrisTech is proud to partner with and serve Puerto Rico. St. Charles St. Helena De Soto East Carroll East Feliciana Evangeline Franklin Iberia Jackson Jefferson Jefferson Davis Lafayette Lafourche Lincoln Livingston Madison Pointe Coupee Rapides Red River Richland St. Bernard St. James St. John the BaptistSt. Martin St. Mary St. Tammany Tangipahoa Tensas Union Vermilion Acadia Allen Morehouse Natchitoches Orleans Avoyelles Beauregard Bienville Bossier Calcasieu Caldwell Cameron Catahoula Claiborne Concordia Washington Ascension Webster West Carroll West Baton Rouge East Baton Rouge Iberville La Salle Ouachita Sabine St. Landry Terrebonne Assumption Caddo Vernon Winn Grant Plaquemines West Feliciana AR MS TX FEMA-4611-DR, Louisiana Disaster Declaration as of 12/14/2021 Data Layer/Map Description: The types of assistance that have been designated for selected areas in the State of Louisiana. All areas in the State of Louisiana are eligible to apply for assistance under the Hazard Mitigation Grant Program. Additional designations may be made at a later date if requested by the state and warranted by the results of further damage assessments. 0 10 20 30 40 Miles Data Sources: FEMA, ESRI; Initial Declaration: 08/29/2021 Disaster Federal Registry Notice: Amendment #5: 12/14/2021 Datum: North American 1983 Projection: Lambert Conformal Conic ² Designated Counties PublicAssistance (Category B) IndividualAssistance and PublicAssistance (Categories Aand B) IndividualAssistance and PublicAssistance (Categories A- G) AL AR FLLA MS TX MapID 760645358d41214211946hqprod Okaloosa Columbia Levy Bradford Lake Flagler Brevard Indian River St. Lucie Martin Escambia Santa Rosa Walton Washington Bay Sumter Clay Jackson Leon Madison Alachua Nassau Glades Orange Monroe Calhoun Liberty Taylor Lafayette Citrus Sarasota Polk Seminole Highlands Volusia Palm Beach Hardee Lee Collier Gulf Dixie Hamilton Pinellas Union Pasco Hernando Duval Hendry Broward Holmes Gadsden Wakulla Jefferson Gilchrist Marion Charlotte Putnam St. Johns Okeechobee Miami-Dade Franklin Suwannee Manatee Hillsborough Baker DeSoto Osceola AL GA FEMA-4283-DR, Florida Disaster Declaration as of 11/04/2016 Data Layer/Map Description: The types of assistance that have been designated for selected areas in the State of Florida. 0 25 50 75 100 Miles Data Sources: FEMA, ESRI; Initial Declaration: 10/08/2016 Disaster Federal Registry Notice: 11/04/2016 Datum: North American 1983 Projection: Lambert Conformal Conic ² Designated Counties No Designation Public Assistance Individual Assistance and Public Assistance Individual Assistance and Public Assistance (Categories A- G) ALMS GA LA FL MapID d5225cb93531104161715hqprod TaylorWakulla Walton Washington Broward Miami-Dade Indian River Osceola Polk Brevard Sumter Lake Orange Seminole Volusia Marion Flagler Putnam St. JohnsClay Duval Nassau Monroe Collier HendryLee Palm Beach GladesCharlotte Sarasota Martin Okeechobee DeSoto Highlands St. Lucie Manatee Hardee Escambia Santa Rosa Okaloosa Holmes Bay Jackson Calhoun Gulf Franklin Liberty Gadsden Leon Jefferson Madison Dixie Lafayette Hamilton Suwannee Levy Gilchrist Columbia Pinellas Citrus Pasco Alachua Hillsborough Union Hernando Baker Bradford AL GA FEMA-4337-DR, Florida Disaster Declaration as of 01/10/2018 Data Layer/Map Description: The types of assistance that have been designated for selected areas in the State of Florida. All designated areas in the State of Florida are eligible to apply for assistance under the Hazard Mitigation Grant Program. 0 25 50 75 100 Miles Data Sources: FEMA, ESRI; Initial Declaration: 09/10/2017 Disaster Federal Registry Notice: Amendment #14 - 01/10/2018 Datum: North American 1983 Projection: Lambert Conformal Conic ² Designated Counties PublicAssistance (Categories Aand B) Individual Assistance and PublicAssistance (Categories Aand B) Individual Assistance and PublicAssistance (Categories A- G) PublicAssistance (Categories A- G) ALMS GA LA FL MapID 703be67923a0111181130hqprod Fayette Madison Clark Estill Montgomery Powell Lee Menifee Wolfe Breathitt Morgan Martin Knott Floyd Magoffin Johnson Elliott Clay Owsley Perry Leslie Knox Laurel Rockcastle Jackson Pike Harlan Letcher McCreary Whitley Bell Greenup Lawrence Boyd Bracken Nicholas Mason Fleming Lewis Carter BourbonFranklin Scott HarrisonOwen Grant Pendleton Gallatin Boone Kenton Campbell Shelby Oldham Henry Trimble Carroll Larue Nelson Bullitt Spencer Jefferson Meade Hardin Marion Washington Mercer Boyle Lincoln Daviess Ohio Hancock Breckinridge Anderson Woodford Garrard Jessamine Bath Rowan McLean Caldwell Hopkins Webster Union Henderson Adair Russell Casey Metcalfe Green Taylor Muhlenberg Butler Ballard Carlisle McCracken Livingston Marshall Crittenden Lyon Grayson Warren Edmonson Hart Barren Pulaski Logan Simpson Allen Trigg Christian Todd Monroe Cumberland Clinton WayneHickman Graves CallowayFulton IL IN MO NC OH SC TN VA WV FEMA-4592-DR, Kentucky Disaster Declaration as of 04/09/2021 Data Layer/Map Description: The types of assistance that have been designated for selected areas in the State of Kentucky. All areas in the State of Kentucky are eligible to apply for assistance under the Hazard Mitigation Grant Program. 0 20 40 60 80 Miles Data Sources: FEMA, ESRI; Initial Declaration: 03/31/2021 Disaster Federal Registry Notice: Amendment#1: 04/09/2021 Datum: North American 1983 Projection: Lambert Conformal Conic ² Designated Counties No Designation Public Assistance (Categories A - G) AL AR GA IL IN IA KY MD MS MO NC OH PA SC TN VA WV MapID 123d7efd3350331212137hqprod Cerro Gordo Worth Mitchell Howard Winneshiek Allamakee Humboldt Kossuth Hancock Winnebago Cherokee O'Brien Osceola Clay Dickinson PaloAlto Emmet Grundy Black Hawk Butler Bremer Floyd Clayton Clinton Jackson Iowa Benton Buchanan Fayette Chickasaw Jasper Marshall Poweshiek Tama Johnson Linn Delaware Cedar Jones Dubuque Scott MadisonAdairCass DallasGuthrie Audubon Shelby Carroll GreeneCrawford WebsterCalhounSacIda Pocahontas Buena Vista Boone Hamilton Wright Warren Polk Story Hardin Franklin Van Buren Wapello Jefferson Keokuk Appanoose Davis Monroe Marion Mahaska Lee Des MoinesHenry Louisa Washington Muscatine Clarke Wayne Lucas Page Montgomery Taylor Adams Ringgold Union DecaturFremont Mills Pottawattamie Monona Harrison Sioux Lyon Plymouth Woodbury IL KS MN MO NE SD WI FEMA-4557-DR, Iowa Disaster Declaration as of 10/05/2020 Data Layer/Map Description: The types of assistance that have been designated for selected areas in the State of Iowa. All areas in the State of Iowa are eligible for assistance under the Hazard Mitigation Grant Program. 0 20 40 60 Miles Data Sources: FEMA, ESRI; Initial Declaration: 08/17/2020 Disaster Federal Registry Notice: Amendment #4: 10/05/2020 Datum: North American 1983 Projection: Lambert Conformal Conic ² Designated Counties No Designation Individual Assistance and PublicAssistance (Categories A - G) PublicAssistance (Categories A- G) IL IA KS MN MO NE SD WI MapID 20cd7f2a7ad1005202302hqprod MOBILE CAPACITY Since our founding in 2010, DebrisTech, LLC is solely focused on providing its clients with a personalized and professional debris monitoring solution. Based in Picayune, MS, as our principal office, with an auxiliary office in Tallahassee, FL, DebrisTech provides debris monitoring services to clients across the United States with a full-time staff of approximately 200. Our three state-of-the-art mobile offices allow us to respond with full force to any Client's need across the country. These mobile offices can be deployed immediately and are fully functional to meetthe needs of the Client. For longer term projects (recent examples would be Memphis, TN and St. Charles, LA) we rent local office space to house our local headquarters for the duration of the project. C.—h s GEORGIA DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF SOUTHLAKE 66 VDEBRISTECH n 4. Proposer's Experience/Staff AVAILABLE RESOURCES DebrisTech has operated as a trusted contractor who operates as a partner with its clients to respond immediately to a disaster. We strive to provide the highest quality of services even during immediate activations through a project. Our staff has experience with hiring over 10,000 monitors across more than 125 contract activations in the last 12 years. Every DebrisTech manager and associate understands our primary role is to thoroughly documentthe removal of eligible storm debris in a concerted effortto maximize the reimbursement of funds from FEMA. Since 2010, our team has served every level of government in response to more than 25 federally declared disastersacross the country and has never had a contract terminated forfailure to perform. All of our clients have received the data required for reimbursement for all eligible work performed. In the past two years alone, DebrisTech was responsible for the documentation and monitoring of the removal of tens of millions of cubic yards of eligible storm -generated debris for over 80 projects. This debris was documented from cradle -to -grave to provide a clear record of the proper removal and disposal. Our experience in handling multiple projects simultaneously across several states gives us confidence that we will succesfully fulfill any needs the Client has for our services. Deployable Equipment Because DebrisTech is standardized on Apple's iPads as the basis for its field unit and has partnered with national cellular providers, ramping up to hundreds of units can be done in a brief period. Once the deployment begins, a new server instance of the DebrisTech Debris Management Database System is created and replicated at two or more locations. In the case of this contract, a third replication is set up for government use. One server instance is designated as the primary server, and field devices submit their data to it through a secure channel over a common carrier. The other servers are updated within minutes (usually seconds) and contain an exact copy of the records submitted by the field devices. One of the secondary servers is designated as a failover server should the primary server fail, or be inaccessible due to a regional communications outage. A redundant primary fiber loop serves DebrisTech's primary server location, and its secondary and tertiary servers are geographically remote and served by different ISPs. Upon completion of a mission, a copy of all data collected is delivered to the Client in Microsoft Excel and PDF format. DebrisTech is capable of meeting the daily reporting desired by the Client. The data can also remain accessible through the DebrisTech Debris Management Database for any period as required by the contract. DebrisTech currently maintains 1,000 devices, 400 ready to be deployed. DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF SOUTHLAKE �7)) DEPLOYABLE EQUIPMENT Equipment Resources DebrisTech understands providing debris monitoring services is a time sensitive industry. The requirements described in the RFP will be met within the mandated time period. In an effot to assure our preparedness for future disaster responses, DebrisTech maintains a surplus of a minimum of 200 devices ready to be deployed at any time. DebrisTech has responded to the largest scale events that required hundreds of staff and equipment to meet the needs of multiple clients simultaneously. Available Equipment and Readily Available Equipment. Project Managers 12 ADMS Devices 1,000 TOMS Cases 60 Time and Material Forms* 1,000 Truck Certification Placards* 1,000 Project Management Kits 25 HR Hiring Kits 25 Stump Cases 25 Laptops 35 Mobile Wireless (MiFi) 25 Scanner 120 Printers 170 Mobile Command Vehicles 17 *All paper Field Documents are replenished as needed. DebrisTech has agreements and relationships with emergency providers able to fill any equipment shortcoming in 24 hours or less. ADMS units are programmed and deployed in 24 hours or less. Within 24 hours of notification, DebrisTech provides an adequate number of professionals and qualified personnel to the project area to begin the startup of the Debris Removal Operation. DebrisTech continues to increase its staffing from this point meet the requirements of the local government's contractor(s). Because we have worked constantly on various debris removal jobs since late 2015, we currently have a large staff of highly qualified individuals that are available to work on this project. DebrisTech is prepared to deploy as many resources as needed to meet the demands of this project. Since our founding we have never had a contract terminated for failure to fulfill. DebrisTech has never failed to provide a sufficient and continuous workforce per contract specifications. DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF SOUTHLAKE CURRENT TX CLIENTS DebrisTech currently has pre -event contracts with the following clienttowns, cities and counties within the State of Texas: gelo Abilene ' o Uvalde FORT WORTH Di ortho i Waco TEXAS 0 Killeen o® College Station Round Rock 0 A t' •:E Texarkana V Longview Shreveport 0 0 Nacogdoches 0 Lufkin O 9 uS In Lake Cl O 0 Spring Beaumont TW 0 o Orange RAUNFELS Houct— Ka'f c Sari AntoniD ,. Su6 ' anu o e Victoria ems/ 0 to J DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR fHE CITY OF SOUTHLAKE 5. References Ll DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR fHE CITY OF SOUTHLAKE Imm 5. References Proposer shall provide four (4) references where Proposer has performed similar to or the same types of services as described herein, including total verified cubic yards removed and processed. Reference # 1: Client / Company Name: St Charles Parish, LA Contact Name: Contact Title: Chandra Sampey Contract Manager Phone: 985-783-5012 Email: csampey@stcharlesgov.net Date and Scope of Work Provided: 1,704,613.4 cubic yards documents after Hurricane Ida 2021 Reference #2: Client / Company Name: City of Bay City, TX Contact Name: Contact Title: Scotty Jones City Clerk Phone: 979-245-7597 Email: sjones@cityofbaycity.org Date and Scope of Work Provided: 13,704.2 cubic yards documents after Hurricane Nicholas 2021 Reference #3: Client / Company Name: Matagorda County, TX Contact Name: Contact Title: Kristen Kubecka County Auditor Phone: 979-244-7614 Email: kkubecka@co.matagorda.tx.us Date and Scope of Work Provided: 32,841.3 cubic yards documents after Hurricane Nicholas 2021 Reference #4: Client / Company Name: City of Kenner, LA Contact Name: Contact Title: Doug Dobt EM Director Phone: 504-471-2100 Email: ddobt@kenner.la.us Date and Scope of Work Provided: 327,060.0 cubic yards documents after Hurricane Ida 2021 City of Southlake - RFP2211B320AM220011 - Page 20 of 29 ��D) COMMENDATION LETTER David Stevens, Chairman Bill Watson, Vice -Chairman Joel Williams, Commissioner Charles Jordan, Commissioner Kelly S. Spratt, Commissioner October 24, 2018 To Whom It May Concern Adam S. Poppell, III, County Attorney Richard E. Braun, Jr., Deputy County Attorney John "Patrick' Zoucks, County Manager Shawn Jordan, Deputy County Manager Sherrell D. Davis, County Clerk McIntosh County Board of Commissioners P.O. Box 584 • 1200 North Way • Darien, Georgia 31305 • 912-437-6671 • FAX 912-437-6416 In the aftermath of Hurricane Irma McIntosh County contracted with Debris Tech for monitoring debris removal. The staff of Debris Tech were very professional, and they were knowledgeable in the requirements of FEMA and GEMA. They kept detailed records during this event and when FEMA had questions about submitted, debris removal documentation, Debris Tech was always available to answer questions, and provide additional information on documenting debris. There was never a "let me get back to you on that" response. In the event of another disaster McIntosh County would not hesitate to contact Debris Tech to monitor operations for the county. It was a pleasure working with them and we would recommend their services to anyone in need. Sincerely, Director McIntosh County EMA / Public Safety / Homeland Security / County Safety Coordinator / CODE Enforcement 1019 Production Row PO Box 584 Darien, Ga. 31305 Phone:912-437-5170 Cell: 912-258-1343 DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF SOUTHLAKE COMMENDATION LETTER ASHLAND - BOYD COUNTY - CATLETTSBURG OFFICE OF EMERGENCY MANAGEMENT 2039 MAIN STREET W. ASHLAND, KY 41102 OFFICE (606) 393-1801 FAX (606) 739-0025 tons www.boydcoem.net TIM ENGLAND HAROLD HOLLEY JASON QUEEN GREGORY PRIDDY EXECUTIVE DIRECTOR CHIEF DEPUTY DIRECTOR - OPERATIONS FEMA COORDINATOR DEPUTY DIRECTOR - ADMINISTRATION June 14, 2021 To Whom It May Concern: Re: Debris Tech The Boyd County Fiscal Court appreciates the efforts of Debris Tech in assisting our county with the clean-up tasking in the aftermath of the 2021 Ice Storm that significantly impacted Eastern Kentucky. It is without reservation that I am writing this letter of recommendation on behalf of the residents of Boyd County, Kentucky. The personnel of Debris Tech were extremely professional as well as specifically trained in the utilization of the reporting techniques required by FEMA for this type of incident. Debris Tech staff worked closely with our debris removal team, thereby ensuring that the removal and reporting process maximized efficiencies to the complete removal of all storm debris. The data that was assimilated by Debris Tech was extrapolated utilizing methodologies that made it easy to reconcile invoices. We had a very positive experience with Debris Tech and we highly recommend their services. Please feel free to reach out to me if you have any questions regarding the extremely proficient services that Debris Tech provided the Boyd County Fiscal Court during this incident. Respectfully, V. � Jason Queen FEMA Coordinator C/C: Eric Chaney, County Judge Executive Tim England, EM Executive Director file DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF SOUTHLAKE ��D) COMMENDATION LETTER Council -Manager Form of Government 405-376-4521 1501 N. Mustang Road, Mustang, Oklahoma 73064 Debris Tech, The City of Mustang could not be any more pleased with the monitoring services we have received from Debris Tech. Their attention to detail and ability to provide data in real time has assisted the City of Mustang in providing accurate information for reports as well as providing it to our citizens. Debris Tech is second to none in their customer service and we appreciate their efforts in delivering a quality product to the City of Mustang. Thank you, Justin Battles Assistant City Manager City of Mustang, OK DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF SOUTHLAKE COMMENDATION LETTER City of Jacksonville Beach Operations & Maintenance Facility Department of Public Works 1460-A Shetter Avenue Jacksonville Beach FL 32250 Phone: 904.247.6219 Fax: 904.247.6117 www.jacksonvillebeach.org DEPARTMENT OF PUBLIC WORKS October 22, 2018 Mr. Brooks Wallace, P. E. Principal DebrisTech, LLC (ARX Disaster Management, Inc) 925 Goodyear Blvd. Picayune, MS 39466 Subject: Letter of Recommendation I am very pleased to say that DebrisTech (Formerly ARX Disaster Management, Inc.) is currently under a five (5) year continuing service contract with the City of Jacksonville Beach to provide debris monitoring services during declared emergencies. In 2016 and 2017 DebrisTech provided debris monitoring services resulting from Hurricanes Matthew & Irma respectively. Members of their staff were very knowledgeable and up to date with all of the FEMA guidelines and regulations, which helped facilitate both of our claims to FEMA. Whenever we had questions, DebrisTech's staff had the answers. DebrisTech's staff worked very closely with our Debris Recovery Contractor and our in-house cleanup crews to make sure all of the debris and related expenses were accounted for and were able to be retrieved after the cleanup was completed. As a result of their efforts, our claims to FEMA went through without a hitch. Prior to the issuance of DebrisTech's contract, the City of Jacksonville Beach performed debris monitoring with its in house personnel and it turned out to be a total farce. Records were damaged, lost or forgotten and I am positive that the City of Jacksonville never came close to recovering the amount of money that they could have, if they would have had a contractor like DebrisTech to perform the necessary paperwork. In closing, I would like to state that it has been a pleasure working with all of the members of DebrisTech and I look forward to continue to work with such a well ran organization. Sincerely, Dwww R Z)44 ea Dennis R. Dupries Construction Project Manager City of Jacksonville Beach, FL 32250 DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF SOUTHLAKE 6. Trade Secrets and/or Confidential Information 7. Federal, State and/or Local Identification Number 8. Emergency Business Services Contact Notice 9. Cooperative Governmen- tal Purchasing Notice ATTACHMENTS DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR fHE CITY OF SOUTHLAKE 6. 7. Trade Secrets and/or Confidential Information Trade Secrets and/or Confidential Information: This proposal _ (does) (does not) contain trade secrets and/or confidential information. If applicable, describe such trde secrets and confidential information, and the basis for your assertion that such material qualifies for legal protection from disclosure. Federal, State and/or Local Identification Information A. Centralized Master Bidders List registration number: 12— 7 7®� B. Prime contractor HUB / MWBE registration number: C. An individual Proposer acting as a sole proprietor must also enter the Proposer's Social Security Number: # - - Emergency Business Services Contact Notice During a natural disaster, or homeland security event, there may be a need for the City of Southlake to access your business for products or services after normal business hours and/or holidays. The City may request City employee pick up or vendor delivery of product or services. For this purpose, a primary and secondary emergency contact name and phone number are required. It is critical the vendor's emergency contact information remains current. City shall be contacted by E- mail with any change to a contact name or phone number of these emergency contacts. Updates may be emailed to vendors@ci.southlake.tx.us. All products or services requested during an emergency event are to be supplied as per the established contract prices, terms and conditions. The vendor shall provide the fee (pricing) for an after-hours emergency opening of the business, if any. In general, orders will be placed using a City of Southlake procurement card (Master Card) or City issued Purchase Order. The billing is to include the emergency opening fee, if applicable. The contractor shall provide the names, phone numbers and fee (pricing), if any, for an after-hours emergency opening of the business listed below. Business Name: DebrisTech, LLC Contract #: 601-658-9598 Description: Debris Monitoring Service Primary Contact (Name): Debra McCormick Primary Contact Phone Numbers: Home: 601-658-9598 Cell: Secondary Contact (Name): John McNeese Secondary Contact Phone Numbers: Home: 601-658-9598 Cell: 601-441-7067 After Hours emergency opening fee, if applicable: $ N/A City of Southlake - RFP2211 B320AM220011 - Page 21 of 29 9. Cooperative Governmental Purchasing Notice Other governmental entities maintaining interlocal agreements with the City, may desire, but are not obligated, to purchase goods and services defined in this RFP from the successful Proposer. All purchases by governmental entities, other than the City, will be billed directly to and paid by that governmental entity. The City will not be responsible for another governmental entity's debts. Each governmental entity will place their own orders with the successful Proposer and be responsible for ensuring full compliance with the RFP specifications. Prior to other governmental entities placing orders, the City will notify the successful Proposer of their intent. Please indicate below if you will permit other governmental entities to purchase from your agreement with the City. [Yes, Others can purchase [ ] No, Only the City can purchase II. CONTRACT TERMS AND CONDITIONS. EXCEPT WHERE PROPOSER MAKES SPECIFIC EXCEPTION IN THE SUBMITTED PROPOSAL, ANY CONTRACT RESULTING FROM THIS RFP WILL CONTAIN THE FOLLOWING TERMS AND CONDITIONS, WHICH PROPOSER HEREBY ACKNOWLEDGES, AND TO WHICH PROPOSER AGREES BY SUBMITTING A PROPOSAL: 1. Delivery of Products and/or Services A. Payment Terms: Unless otherwise specified in the Scope of Services or otherwise agreed to in writing by the City, payment terms for the City are Net 30 days upon receipt of invoice. B. Warranty of Products and Services: All products furnished under this contract shall be warranted to be merchantable and good quality and fit for the purposes intended as described in this Proposal, to the satisfaction of City and in accordance with the specifications, terms, and conditions of the Scope of Services, and all services performed shall be warranted to be of a good and workmanlike quality, in addition to, and not in lieu of, any other express written warranties provided. C. Late Delivery or Performance: If Proposer fails to deliver acceptable goods or services within the timeframes established in the Project Schedule, the City shall be authorized to purchase the goods or services from another source and assess any increase in costs to the defaulting Proposer, who agrees to pay such costs within ten days of invoice. D. Title to Goods and Risk of Loss: For goods to be provided by Proposers hereunder, if any, the title and risk of loss of the goods shall not pass to City until City actually receives, takes possession, and accepts the goods and the installation of such goods, has tested the system, and determined that it is in good and acceptable working order. 2. Miscellaneous A. Independent Contractor: Proposer agrees that Proposer and Proposer's employees and agents have no employer -employee relationship with City. Proposer agrees that if Proposer is selected and awarded a contract, City shall not be responsible for the Federal Insurance Contribution Act (FICA) payments, Federal or State unemployment taxes, income tax withholding, Workers Compensation Insurance payments, or any other insurance payments, nor will City furnish any medical or retirement benefits or any paid vacation or sick leave. B. Assignments: The rights and duties awarded the successful Proposer shall not be assigned to another without the written consent of the Purchasing Manager. Such consent shall not relieve the assigner of liability in the event of default by the assignee. City of Southlake - RFP2211 B320AM220011 - Page 22 of 29 Appendix B — Proposal Subrpittal Checklist: (To determine validity of proposal) JAppendix B (pages _17_ through _28J must be signed and included in the proposal submittal Appendix C Conflict of Interest Form (page _28J must be included in the proposal submittal. v Form 1295 Certificate of Interested Party must be included in the proposal submittal. See Page 2. M B89, SB 252, SB 13, and SB 19 acknowledgement. See Page _23_. yrd Anti -Lobbying Form completed and returned. See page 9_. submittedAll proposals i the City of Southlake shall include this page with the submitted Proposal. RFP Number: RFP221113320AM220011 Project Title: Disaster Debris Management and Monitoring Services Submittal 3:00 P.M. (CST), Friday February 10, 2023 Deadline: Submit Electronically* to: https:Hsouthlake.bonfirehub.com/login * Requires email account login and password. Proposer Information: Proposer's Legal Name: DebrisTech, LLC Address: 923 Goodyear Blvd City, State & Zip Picayune, MS 39466 Federal Employers Identification Number # 27-3362906 Phone Number. 601-658-9598 Fax Number: 601-658-9656 E-Mail Address: hdungan@debristech.com Proposer Authorization 1, the undersigned, have the authority to execute this Proposal in its entirety as submitted and enter into a contract on behalf of the Proposer. Printed Name and Position of' Authorized p went ive: Debra M Cor Iek Signature of Authorized Representative: Signed this 9th (day) of February (month), 2023 (year) City of Southlake - RFP2211 B320AM220011 - Page 17 of 29 C. Liens: Proposer shall indemnify and save harmless the City against any and all liens and encumbrances for all labor, goods, and services which may be provided to the City by Proposer or Proposer's vendor(s), and if the City requests, a proper release of all liens or satisfactory evidence of freedom from liens shall be delivered to the City. D. Gratuities / Bribes: Proposer certifies that no bribes in the form of entertainment, gifts, or otherwise, were offered or given by the successful Proposer, or its agent or representative, to any City officer, employee or elected representative, with respect to this RFP or any contract with the City, and that if any such bribe is found to have been made this shall be grounds for voiding of the contract E. Financial Participation: Proposer certifies that it has not received compensation from the City to participate in preparing the specifications or RFP on which the Proposal is based and acknowledges that this contract may be terminated and/or payment withheld if this certification is inaccurate. F. Required Licenses: Proposer certifies that he holds all licenses required by the State of Texas for a provider of the goods and/or services described by the Scope of Services herein. G. Authority to Submit Proposal and Enter Contract: The person signing on behalf of Proposer certifies that the signer has authority to submit the Proposal on behalf of the Proposer and to bind the Proposer to any resulting contract. H. Compliance with Applicable Law: Proposer agrees that the contract will be subject to, and Proposer will strictly comply with, all applicable federal, state, and local laws, ordinances, rules, and regulations. I. Compliance with HB 89: Proposer agrees per HB 89 vendor shall not boycott Israel at any time while provid7yes, oducts or services to the City of Southlake. [ we agree [ ] No, we do not agree [ ] N/A Compliance with SB 252: Proposer agrees per SB 252 vendor shall not do business with Iran, Sudan or a foreign terrorist organization while providing products or services to the City of Southlake. [ Yes, we agree [ ] No, we do not agree K. Compliance with SB 13: Proposer agrees per SB 13 vendor does not boycott energy companies as those terms are defined in the Texas Government Code § 809.001, and will not boycott energy companies during the ter of any contract with the City of Southlake. [Yes, we agree [ ] No, we do not agree L. Compliance with SB 19: Proposer agrees per SB 19 vendor does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association as those terms are defined in the Texas Government Code § 2274.001, and that vendor will not so discriminate during the term of any contract with the City of Southlake. [ V fYes, we agree [ ] No, we do not agree 3. Financial Responsibility Provisions A. Insurance: The Proposer, consistent with its status as an independent contractor, shall carry, and shall require any of its subcontractors to carry, at least the following insurance in such form, with such companies, and in such amounts (unless otherwise specified) as City may require: Worker's Compensation and Employer's Liability insurance, including All States Endorsement, to the extent required by federal law and complying with the laws of the State of Texas; City of Southlake - RFP221 I B320AM220011 - Page 23 of 29 ii. Commercial General Liability insurance, including Blanket Contractual Liability, Broad Form Property Damage, Personal Injury, Completed Operations/Products Liability, Premises Liability, Medical Payments, Interest of Employees as additional insureds, and Broad Form General Liability Endorsements, for at least One Million Dollars ($1,000,000) Combined Single Limit Bodily Injury and Property Damage on an occurrence basis; iii. Comprehensive Automobile Liability insurance covering all owned, non -owned or hired automobiles to be used by the Contractor, with coverage for at least One Million Dollars ($1,000,000) Combined Single Limit Bodily Injury and Property Damage. All proposers must be able to provide a certificate of insurance, upon award of a contract in the coverages and limits outlined elsewhere in these specifications. If a proposer cannot provide the insurance as requested in this proposal, they should not submit response as this is a major requirement for the award of a contract. Please indicate if proposer can provide insurance as required in these specifications. V Ycs No B. Indemnification: Proposer agrees to defend, indemnify and hold harmless the City, all of its officers, Council members, agents and employees from and against all claims, actions, suits, demands, proceedings, costs, damages and liabilities, including reasonable attorneys' fees, court costs and related expenses, arising out of, connected with, or resulting from any acts or omissions of Proposer or any agent, employee, subcontractor, or supplier of Proposer in the execution or performance of this contract without regard to whether such persons are under the direction of City agents or employees. C. Bond Requirements: Prior to the commencement of work on this Project, Proposer shall deliver to the City the following bonds issued by a good and sufficient surety licensed by the State of Texas and satisfactory to the City: A payment bond in the amount of 100% of the total contract amount insuring the full and prompt payment of all persons performing labor and/or furnishing materials in connection with this Project; A performance bond in the amount of 100% of the total contract amount insuring full, faithful, and prompt performance of the responsibilities contained in this contract within the time parameters provided herein; D. Liquidated Damages: Should the Contractor fail to complete requirements set forth in this scope of work, the City shall suffer damage. The amount of damage suffered by the City is difficult, if not impossible to determine at this time, therefore the Contractor shall pay the City, as liquidated damages, the following: The Contractor shall pay the City, as liquidated damages, $5,000.00 per calendar day of delay to mobilize in the City with the resources requested by the City, within seventy-two (72) hours of being issued a PO. ii. The Contractor shall pay the City, as liquidated damages, $1,000.00 per load of disaster debris collected in the City that is not disposed of at a City approved DMS or City ofSouthlakc - R FP221 I B320A M22001 I - Page 24of29 City Designated Final Disposal Site. Application of liquidated damaged does not release the Contractor of all liability associated with hauling and depositing material to an unauthorized location. iii. The Contractor shall pay the City, as liquidated damages, $100.00 per incident where the Contractor fails to sufficiently clean collection site(s) so that no loose leaves and small debris in excess of one -bushel basket remain, no debris is left on the road surface and no single piece of debris larger than six (b) inches remains on site. Application of liquidated damages does not release the Contractor from the responsibility of sufficiently cleaning collection site(s). iv. The Contractor shall pay the City, as liquidated damages, $500.00 per incident where the Contractor fails to repair damages that are caused by the Contractor. Application of liquidated damages does not release the Contractor from the responsibility of resolving, repairing or paying for damages. v. If Contractor personnel, including their subcontractors, are documented collecting debris from areas that are not listed in a PO (i.e. private property, vacant lots, land clearing debris), then liquidated damages shall be assessed at $1000.00 per incident. An incident shall entail each individual property as identified by a property identification number. vi. If Contractor personnel, including its subcontractors, leave their assigned area prior to completion of the work specified in the PO, "cherry pick" debris within their assigned area or collect debris from outside of their assigned area, then liquidated damages shall be assessed at $1000.00 per occurrence. In the event of leaving an assigned area prior to completion of work specified in the PO, the liquidated damage shall be assessed at $5000.00 per day until work has resumed in the assigned area. vii. At each vegetative debris management site, if grinding is selected as a volume reduction alternative, the Contractor shall be required to grind a minimum of 200-300 cubic yards per hour per grinder during operating hours. The Contractor and City may agree to a different rate if needed. The new established rate shall then be the performance standard for a specific PO. The minimum rate shall be achieved no later than the third calendar day after receipt of the mobilization PO. Liquidated damages shall be assessed at $10,000.00 per calendar day for any day in which the minimum processing rate is not met, unless non-compliance is due to insufficient debris amounts being delivered to the site. viii. All work, including site restoration of debris management sites, prior to close-out shall be completed within 30 calendar days after receiving notice from the City that the last load of debris has been delivered, unless the City initiates additions or deletions to the agreement by written POs. Subsequent changes in completion times shall be equitably negotiated by both parties pursuant to applicable state and federal laws. Liquidated damages shall be assessed at $2,000.00 per calendar day for any time over the maximum allowable time established. ix. All work for the collection of debris from public roads, rights -of -way and other areas as directed by the City in POs shall be completed on or before the recorded completion City of Southlake - RFP2211 R320AM220011 - Page 25 of 29 date. Liquidated damages shall be assessed at $5000.00 per calendar day for any day in which the recorded completion date has not been achieved to the satisfaction of the City. x. Failure of the Contractor to meet the required specifications listed in a PO or meet any deadline specified herein or listed in a PO shall result in liquidated damages as specified in each PO. The amounts specified above are mutually agreed upon as reasonable and proper amount of damage the City should suffer by failure of the Contractor to complete requirements set forth in the scope of work. City of Southlake - RFP2211B320AM220011 - Page 26 of 29 Appendix B — Proposal (continued) I. REQUIRED PROPOSAL INFORMATION. IN ORDER FOR A PROPOSAL TO BE CONSIDERED COMPLETE, AND TO BE EVALUATED FOR A CONTRACT AWARD BY THE CITY, PROPOSER MUST SUBMIT ALL OF THE FOLLOWING INFORMATION: 1. Proposed Products and/or Services A. Product or Service Description: Proposers should utilize this section to describe the technical aspects, capabilities, features and options of the product and/or service proposed in accordance with the required Scope of Services as identified in Appendix A. Promotional literature, brochures, or other technical information may be used. B. Additional Hardware Descriptions: Proposers should also include in this section a detailed description of what additional hardware and/or software, if any, would be required by the City in order to fully utilize the goods and/or services proposed. C. Guarantees and Warranties: Each Proposer shall submit a complete copy of any warranties or guarantees provided by the manufacturer or Proposer with the Proposal submitted. D. Project Schedule/Delivery Date: Proposer must provide a project schedule noting all projected completion dates for segments of the Project, from start-up to completion, and all delivery dates for goods covered by the RFP. The Proposal must show the number of days required to deliver and install the product or equipment after the receipt of the City's Purchase Order. 2. Cost of Proposed Products and/or Services A. Pricing: Pricing shall reflect the full Scope of Services defined herein, inclusive of all associated cost for delivery, labor, insurance, taxes, overhead, and profit. B. Schedule of Pricing: Proposer shall quote unit pricing in accordance with the itemized listing of products or contract segments stated in the Scope of Services and using the following format: For this procurement the schedule of pricing is not available in hardcopy. You may access it via the online portal (https://southlake.bonfirehub.com/login). To submit your schedule of pricing, please download the Bid Table and fill it in accordingly per the sample below. For instructions on how to complete Bid Tables, please refer to this article on Bonfire's Support Website. Please note: even if you do not have additional responses, you must download and re - upload the blank document. This is to confirm that you do not require any additional costs. If you have any additional items, please fill out the Additional Responses template accordingly. 3. Term of Contract and Option to Extend Any contract resulting from this RFP shall be effective for twelve months from date of award. The City anticipates that contract shall be renewed pursuant to the availability of funds and at the discretion of the City. The following clauses shall be included in the contract: A. Option Clause: It is agreed that City will have the option to extend the contract for up to ten (10) additional years, in one-year intervals. To exercise this option, the City shall serve notice 30 days prior to contract termination or to the end of any one-year extension. The Option to Extend will not be considered if funding is unavailable or if the contractor's past performance is not within the industry standard. B. Escalation Clause: Should market conditions prevail which dictate an increase, the successful contractor may submit documentation requesting permission to increase pricing no later than 30 days City of Southlake - RFP221IB320AM220011 - Page 18 of 29 DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF SOUTHI AKE Appendix C — Form CIQ WHO: The following persons must file a Conflict of Interest Questionnaire with the City if the person has an employment or business relationship with an officer of the City that results in taxable income exceeding $2,500 during the preceding twelve — month period, or an officer or a member of the officer's family has accepted gifts with an aggregate value of more than $250 during the previous twelve — month period and the person engages in any of the following actions: 1. contracts or seeks to contract for the sale or purchase of property, goods or services with the City, including any of the following: a. written and implied contracts, utility purchases, purchase orders, credit card purchases and any purchase of goods and services by the City; b. contracts for the purchase or sale of real property, personal property including an auction of property; c. tax abatement and economic development agreements; 2. submits a bid to sell goods or services, or responds to a request for proposal for services; 3. enters into negotiations with the City for a contract; or 4. applies for a tax abatement and/or economic development incentive that will result in a contract with the City THE FOLLOWING ARE CONSIDERED OFFICERS OF THE CITY: 1. Mayor and City Council Members; 2. City Manager; 3. Board and Commission members and appointed members by the Mayor and City Council; 4. Directors of 4A and 4B development corporations; 5. The executive directors or managers of 4A and 4B development corporations; and 6. Directors of the City of Southlake who have authority to sign contracts on behalf of the City. EXCLUSIONS: A questionnaire statement need not be filed if the money paid to a local government official was a political contribution, a gift to a member of the officer's family from a family member; a contract or purchase of less than $2,500 or a transaction at a price and subject to terms available to the public; a payment for food, lodging, transportation or entertainment; or a transaction subject to rate or fee regulation by a governmental entity or agency. WHAT: A person or business that contracts with the City or who seeks to contract with the City must file a "Conflict of Interest Questionnaire" (FORM CIQ) which is available online at www.ethics.state.tx.us and a copy of which is attached to this guideline. The form contains mandatory disclosures regarding "employment or business relationships" with a municipal officer. Officials may be asked to clarify or interpret various portions of the questionnaire. WHEN: The person or business must file: 1. the questionnaire —no later than seven days after the date the person or business begins contract discussions or negotiations with the municipality, or submits an application, responds to a request for proposals or bids, correspondence, or other writing related to a potential contract or agreement with the City; and 2. an updated questionnaire — within seven days after the date of an event that would make a filed questionnaire incomplete or inaccurate. It does not matter if the submittal of a bid or proposal results in a contract. The statute requires a vendor to file a FORM CIQ at the time a proposal is submitted or negotiations commence. WHERE: The vendor or potential vendor must mail or deliver a completed questionnaire to the Finance Department. The Finance Department is required by law to post the statements on the City's website. ENFORCEMENT: Failure to file a questionnaire is a Class C misdemeanor punishable by a fine not to exceed $500. It is an exception to prosecution that the person files a FORM CIQ not later than seven business days after the person received notice of a violation. NOTE: The City does not have a duty to ensure that a person files a Conflict of Interest Questionnaire. City of Southlake - RFP221113320AM220011 - Page 27 of 29 CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor or other person doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 1491. 80th Leg.. Regular Session. OFFICE USE ONLY This questionnaire is being filed in accordance v: ith Chapter 176. Local Government Code Date Received by a person ,;: ho has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the person meets requirements under Section 176.006(a). By la,:: this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the person becomes aware of facts that require the statement to be filed. See Section 176.006. Local Government Code. A person commits an offense if the person knowingly violates Section 176.006. Local Government Code. An offense under this section is a Class C misdemeanor. 1 Name of person who has a business relationship with local governmental entity. 0/v ❑ Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date the onginally filed questionnaire becomes incomplete or inaccurate l 3 Name of local government officer with whom filer has employment or business relationship. &6)/1/C Name of Officer This section (item 3 including subparts A. B. C & D) must be completed for each officer with whom the filer has an employment or other business relationship as defined by Section 176.001( I -a), Local Government Code Attach additional pages to this Form CIO as necessary A Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the filer of the questionnaire? E]Yes F-1No B Is the filer of the questionnaire receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity? F]Yes a No C Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership of 10 percent or more? F]Yes E-]No D Describe each employment or business relationship with the local government officer named in this section. V lgnature of person doing business with the governmental entity Date Adopted 06/29/2007 City of Southlake - RFP2211 B320AM220011 - Page 28 of 29 BYRD ANTI -LOBBYING AMENDMENT Contractors who apply or bid for an award of $100,000 or more shall file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, officer or employee of Congress, or an employee of a Member of Congress in connection with obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Each tier shall also disclose any lobbying with non -Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient who in turn will forward the certification(s) to the awarding agency. APPENDIX A, 44 C.F.R. PART 18 — CERTIFICATION REGARDING LOBBYING — REQUIRED FOR CONTRACTS OVER $100,000 Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: I . No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Memberof Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. 3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than S 10,000 and not more than S 100,000 for each such failure. The Contractor, DebrisTeeh, LLC , certifies or affir►ns the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. Chap. 38, Administrative Remedies for False Claims and Statements, apply to this certification and disclosure, if any. /_0 " u1c igna '_ of Contractor's Authorized Official Debra McCormick, Business Manager Name and Title of Contractor's Authorized Official February 9, 2023 Date DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT RECIPIENT) As required by Executive Order 12549, Debarment and Suspension, and implemented at 44 CFR Part 67, for prospective participants in primary covered transactions, as defined at 44 CFR Part 17, Section 17.510- A. The applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this application been convicted of a or had a civilian judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or perform a public a public (Federal ,State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1) (b) of this certification; and (d) Have not within a three-year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause of default; and Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. f (0y6__ �( 6, Signa of ontrac or's Authorized Official Debra McCormick, Business Manager Name and Title of Contractor's Authorized Official February 9, 2023 Date CERTIFICATE OF INTERESTED PARTIES FORM 1.295 1of1 Complete Nos. 1 - a and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2023-981850 DebrisTech, LLLC Picayune, MS United States Date Filed: 02/09/2023 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Southlake Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identity the contract, and provide a description of the services, goods, or other property to be provided under the contract. R FP22116320AM 220011 Debris Monitoring 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling I Intermediary 5 Check only if there is NO Interested Party. X 6 LINSWORN DECLARATION My name is Debra McComrick and my date of birth is My address is �6604%bg - UI � ^ d ' C, t (v7 �, 5i V4 YOGI (street) (a y) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Pearl River MS 9th February 23 Executed in County, State of on the day of , 20 (month) (year) F Signature f authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V3.5.1.3ac88bc0 SOUTHLAI<E Ei ADDENDUM NUMBER # 1 To: All Proposers Date: January 2.1, 2023 Request for Proposal: RFP2211 B320AM220011 Disaster Debris Management and Monitoring Services Proposal Due Date: 3:00 p.m., Friday February 10, 2023 1. Addendum No. 1, dated .January 24, 2023, per Addendum ill. the City of Southlake is answering vendor submitted questions. QUESTION: Are vendors required to include all costs (including ADMS costs) within the hourly rates proposed or can a separate hourly rate for ADMS be proposed? ANSWER: Per Page 1.1. Section Xll. Invoicing, /Payment: All labor rates are to be fully burdened to include all taxes, benefits, handling charges, equipment, mileage, rentals, per diem. housing, reproduction. clerical/administrative tasks, record keeping tasks. reporting tasks. quality control, overhead, profits and any other expenses necessary to the execution of a contract to be developed as a result of this RFP. QUESTION: I o successfully complete the scope of work for debris monitoring, there is a need to ensure all data collection tasks for the day have been completed. This typically happens a few hours after debris operations are completed. With this said, would the City expect the tasks be done the next day during operational hours or would the County consider a few additional hours billed each day for data to be reported timely and accurately? ANSWER: Per Page 14. Section XII. Invoicing /Payment: No administrative, reporting and/or clerical expenses will be paid. Administrative, reporting and/or clerical expenses are to be burdened to labor rates for the Project Manager, Supervising Monitors. Loading Site Monitors, Debris Management Site Monitors, R(,% ing Debris Monitors. Billable time shall be limited to hours Mien debris -hauling truck,, are in operation. The Citv's Debris Manager or designee shall determine the hours of truck operation and shall speciA a starting time liar truck operation. The ending time of thick operation shall be determined by the truck load tickets. QUESTION: ('an the C11N please clarify how the 25% compensation cvaluation factor will be calculated fir the bid table? ANSWER: Proposer submitted pricing shall be compared and shall be considered 25% of overall "(lest Value" evalu,►1 ion elements. City of Southlake • Finance Department • 1400 Man Street. Suite 420 • Southlake Texas 76092 817 748 8312 RFP220011 QUESTION: To the extent that specialized equipment ma% he needed to accomplish the scope of work (e.g. boats tier waterwa% debris monitoring). would the City reimburse those expenses at actual cost? ANSWER: Per Page 14. Section X. Additional Services - Services not specilically identified in any written agreement derived from this request may he added to the agreement upon mutual written consent of the contracting parties without further competition. QUESTION: May vendors price certain line -items as $0 ifthe position is not expected to be used? ANSWER: No. l'he City is seeking to establish rates tier all listed positions. QUESTION: We are kindly requesting that the City waives all of the Bonding requirements on page 24 of the RFP as the Federal procurement regulations in '_ C FR §200.325 only recommends handing, requirements for construction or facility improvements contracts. ANSWER: fhe City "ill not waive this requirement. Performance and llai%n wnl I1,md. .hall he required as per the proposal document. QUESTION: We are kindly requesting that the City to remove the liquidated damages highlighted in yellow below as they do not apply to debris monitoring services. the% tvpicalh apply to debris removal services. ii. The Contractor shall pay the City, as liquidated damages. $1.000.00 per load of disaster debris collected in the City that is not disposed of at a City approved DMS or City Designated Final Disposal Site. Application of liquidated damaged does not release the Contractor of all liability associated with hauling and depositing material to an unauthorized location. The Contractor shall pay the City. as liquidated damages. $100.00 per incident where the Contractor fails to sufficiently clean collection site(s) so that no loose leaves and small debris in excess of one -bushel basket remain. no debris is left on the road surface and no single piece of debris larger than six (6) inches remains on site. Application of liquidated damages does not release the Contractor from the responsibility ofsuf7iciently cleaning collection site(s). iv. The Contractor shall pay the City. as liquidated damages. $500.00 per incident where the Contractor tails to repair damages that are caused by the Contractor. Application of liquidated damages does not release the Contractor from the responsibility of' resolving. repairing or paying for damages. v. If Contractor personnel. including their subcontractors. are documented collecting debris I'ront areas that are not listed in a PO (i.e. private property. -vacant lots. land clearing debris). then liquidated damages shall be assessed at $1000.00 per incident. An incident shall entail each indi\ ideal property as identified by a property identification number. vi. If Contractor personnel. including its subcontractors. leave their assigned area prior to completion of the work specified in the PO. "chern pick" debris within their assigned area or collect debris from outside of their assigned area- then liquidated damages shall he assessed at $1000.01) per occurrence. In the event of leaving an assigned area prior to completion of \%ork specified in the PO. the liquidated damage shall be assessed at $'5000.00 per day until work has resumed in the assigned area. City of Southlake • Finance Department • 1400 Main Sheet Suite 4?0 • Southlake Texas 76092 817 748 8312 RFP220011 vii. At each vegetative debris management site. if' grinding is selected as a volume reduction alternative, the Contractor shall be required to grind a minimum of 200-300 cubic yards per hour per grinder during operating hours. The Contractor and City may agree to a different rate if needed. The new established rate shall then be the performance standard for a specific PO. The minimum rate shall be achieved no later than the third calendar day after receipt of the mobilization PO. Liquidated damages shall be assessed at $10.000.00 per calendar day for any day in which the minimum processing rate is not met. unless non-compliance is (file to insufficient debris amounts being delivered to the site. viii. All work, including site restoration of debris management sites. prior to close-out shall be completed within 30 calendar days after receiving notice from the City that the last load of debris has been delivered. unless the Cit\ initiates additions or deletions to the agreement by %%ritten POs. Subsequent change, in completion times shall be equitably negotiated by both parties pursuant to applicable state and federal la%%s. Liquidated damamses shall be assessed at $2.000.00 per calendar dad ['or an\ time over the maximum allocable time established. ix. All %%ork tier the collection of debris from public roads. rights-of-N%a\ and other areas as directed by the City in POs shall be completed on or bullorc the recorded completion date. Liquidated damages shall be assessed at $5000.00 per calendar da} for any day in which the recorded completion (laic has not been achieved to the satisfaction of the Cit\. ANSWER: Page 2.1 Section D. Liquidated Damages: Items ii, IN, v, vi. vii. 011. ix. shall be considered non -applicable liar awarded debris monitoring vendor. QUESTION: In addition. %%c are requesting the Cit\ to consider the follo%Ning modification toward the first liquidated damages noted in blue text. i. The Contractor shall pay the City, as liquidated damages. $5.000.00 per calendar day of delay to mobilize a Project Manager in the Cit% ,. ith the est within seventy-two (72) hours ol'being issued a PO. ANSWER: No. The CitN will not modify this section. 2. Nicole Bradshav\ Deputy Director. Finance City of Southlake In the submission of their proposal. Proposer must acknowledge receipt of* this addendum. Proposer shall ackno%\ ledge this addendum b\ signing and returning one copy of this notice N\ ith their proposal submission. Signed: t! � Dated: 2/8/2023 C'ompam Name DebrisTech, LLC City of Southlake • Furance Department • 1400 Main Street Suite 420 • Southlake. Texas 76092 817 748 8312 RFP220011 MEMORANDUM OF ACTIONS BY THE MANAGER OF DEBRISTECH, LLC The following resolutions have been adopted by the Manager of Debristech, LLC, a Mississippi limited liability company (the "Company'), as evidenced by the signature of the Manager of the Company affixed to this Memorandum, effective as of the 11 th day of January, 2021: Appointment of Authorized Representative: WHEREAS, Section 5.2 of the Limited Liability Company Agreement of the Company authorizes the Manager to do and perform all other acts as may be necessary or appropriate to the conduct of the Company's business. RESOLVED: That it would be in the best interest of the Company and its Manager to appoint an authorized representative of the Company to sign responses to certain "Requests for Proposals" ("RFPs") on behalf of the Company in the absence of the Manager and perform such other duties in connection therewith. RESOLVED: That Debra McCormick is hereby appointed by the Manager to serve as an authorized representative of the Company for the purpose of signing responses to RFPs on behalf of the Company until such authority is revoked by the Manager. THE UNDERSIGNED MANAGER, BEING THE SOLE MANAGER OF DEBRISTECH, LLC, DOES HEREBY EXPRESSLY RATIFY AND APPROVE THE FOREGOING ACTIONS EFFECTIVE AS OF JANUARY 11, 2021. ;271Z( - BROOKS R. WALLACE Sole Manager 57029200.vI DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR fHE CITY OF SOUTHLAKE DEBRISTECH 93 DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR fHE CITY OF SOUTHLAKE y w CONTACT US DebrisTech.com 601-658-9598 923 Goodyear Blvd, Picayune, MS 39466