Item 4A
REGULAR CITY COUNCIL MEETING MINUTES, APRIL 4, 2023
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REGULAR CITY COUNCIL MEETING MINUTES APRIL 4, 2023
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor John Huffman, Mayor Pro Tem Randy Williamson,
Deputy Mayor Pro Tem Shawn McCaskill, and Councilmembers Kathy Talley, Randy
Robbins, Ronell Smith, and Amy Torres-Lepp
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Alison
Ortowski, Assistant to the City Manager Major Youngblood, Management Assistant Bora
Sulollari, Deputy Director of Communications Pilar Schank, Chief Financial Officer Sharen
Jackson, Police Chief James Brandon, Fire Chief Mike Starr, Director of Community
Services Chris Tribble, Assistant to the Director of Community Services Milenka Lopez,
Operations Manager of Special Projects Robert Briggs, Operations Manager of Customer
Service Melody Anderson, Director of Economic Development and Tourism Daniel
Cortez, Director of Planning and Development Services Dennis Killough, Director of
Public Works Rob Cohen, City Attorney Allen Taylor, and City Secretary Amy Shelley
WORK SESSION:
1. CALL TO ORDER
Work Session was called to order by Mayor John Huffman at 5:30 p.m.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor John Huffman led the pledges of
allegiance to the United States and Texas Flags.
3. TRASH AND RECYCLING CONTRACT
Deputy Director of Public Works Administration Lauren LaNeave provided an update on
the upcoming trash and recycling contract and the recent residential survey results.
4. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Huffman reviewed the items on the consent agenda.
REGULAR SESSION: Immediately following the work session
ITEM 4A
REGULAR CITY COUNCIL MEETING MINUTES, APRIL 4, 2023
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1. CALL TO ORDER
Regular Session was called to order by Mayor Huffman at 6:14 p.m.
2A. EXECUTIVE SESSION
Mayor Huffman announced the City Council would go into Executive Session pursuant to
the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney; Section 551.074 deliberation regarding personnel matters;
and Section 551.087 deliberation regarding economic development negotiations. City
Council adjourned for Executive Session at 6:14 p.m. Executive Session began at 6:24
p.m., and concluded at 7:07 p.m.
2B. RECONVENE
Mayor Huffman reconvened the meeting at 7:16 p.m.
3. REPORTS:
3A. MAYOR’S REPORT
Mayor Huffman encouraged everyone to pay close attention to the items being sent
through the 88th Legislative Session.
3B. CITY MANAGER’S REPORT
3B1. SPRING HAS SPRUNG
Assistant to the Director of Community Services Milenka Lopez highlighted Arbor Day
and the City’s Keep Southlake Beautiful program.
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT:
4A. APPROVE MINUTES FROM THE MARCH 21, 2023, REGULAR CITY COUNCIL
MEETING AND THE MARCH 28, 2023, CITY COUNCIL STRATEGIC
PRIORITIES WORKSHOP.
4B. APPROVE AN ENCROACHMENT AND JOINT USE AGREEMENT FOR A
FENCE WITHIN THE DRAINAGE EASEMENT LOCATED AT 808 JAMESTOWN
LANE.
REGULAR CITY COUNCIL MEETING MINUTES, APRIL 4, 2023
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4C. APPROVE AN ENCROACHMENT AND JOINT USE AGREEMENT FOR
SOUTHLAKE TOWN SQUARE ADDITION, BLOCK 2R1, LOT 4R FOR A
PEDESTRIAN RAMP, STEPS, AND HANDRAIL WITHIN THE CITY RIGHT-OF-
WAY OF STATE STREET FOR THE DEVELOPMENT LOCATED AT 280 STATE
STREET.
4D. TABLE: ZA23-0003, DEVELOPMENT PLAN & SITE PLAN FOR KIRKWOOD
EAST LOCATED ON A PROPERTY DESCRIBED AS LOT 4R1, BLOCK 1,
SABRE GROUP CAMPUS ADDITION, AND LOCATED AT 1400 W. KIRKWOOD
BLVD., SOUTHLAKE, TEXAS. CURRENT ZONING: "NRPUD" NON-
RESIDENTIAL PLANNED UNIT DEVELOPMENT. SPIN NEIGHBORHOOD #1.
PUBLIC HEARING (THE APPLICANT HAS REQUESTED THIS ITEM AND
PUBLIC HEARING BE TABLED TO THE APRIL 18, 2023, CITY COUNCIL
MEETING.)
APPROVED
Motion was made to approve Consent Items 4A-4D, as written, including moving Item 9B
from the Regular Agenda to the Consent Agenda.
Motion: Williamson
Second: McCaskill
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Huffman opened the public forum at 7:29 p.m.
Tom and Donna Palmersheim, 1735 Weeping Willow Way, spoke about water damage
in their home.
There being no one else wishing to speak, Mayor Huffman closed the public forum at 7:32
p.m.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. THIS ITEM LEFT BLANK INTENTIONALLY.
6B. CONSIDER APPROVAL OF AN ECONOMIC DEVELOPMENT AGREEMENT
BETWEEN THE CITY OF SOUTHLAKE, THE SOUTHLAKE PARKS
DEVELOPMENT CORPORATION AND CARILLON CROWN, LLC. PUBLIC
HEARING
APPROVED
REGULAR CITY COUNCIL MEETING MINUTES, APRIL 4, 2023
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Assistant City Manager Alison Ortowski presented Item 6B and answered questions from
Council.
Mayor Huffman opened the public hearing at 8:00pm.
There being no one wishing to speak, Mayor Huffman closed the public hearing at
8:00pm.
Motion was made to approve Item 6B, an economic development agreement between the
City of Southlake, the Southlake Parks Development Corporation and Carillon Crown,
LLC, noting the following:
- That the agreement terms and property meet the applicable guidelines and criteria
governing tax abatement agreements.
Motion: Williamson
Second: McCaskill
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
6C. APPROVE A COMMERCIAL DEVELOPER AGREEMENT (CDA) WITH
CARILLON CROWN, LLC FOR THE WHITE CHAPEL BOULEVARD
IMPROVEMENTS IN AN AMOUNT EQUAL TO THE LESSER OF 100 PERCENT
OF ACTUAL CONSTRUCTION COSTS OR $1,860,000.
APPROVED
Director of Public Works Rob Cohen presented Item 6C and answered questions from
Council.
Motion was made to approve Item 6C, a Commercial Developer Agreement (CDA) with
Carillon Crown, LLC for the White Chapel Boulevard Improvements in an amount equal
to the lesser of 100 percent of actual construction costs or $1,860,000.
Motion: Williamson
Second: McCaskill
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS:
7A. ORDINANCE NO. 480-799 (ZA23-0005), 1ST READING, ZONING CHANGE
AND SITE PLAN FOR GREEN ACRES NURSERY LOCATED ON A PROPERTY
DESCRIBED AS TRACT 3D, W.R. EAVES SURVEY ABSTRACT NO. 500,
SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 1963 W.
REGULAR CITY COUNCIL MEETING MINUTES, APRIL 4, 2023
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SOUTHLAKE BLVD., SOUTHLAKE, TEXAS. CURRENT ZONING: "C-2"
GENERAL COMMERCIAL DISTRICT. REQUESTED ZONING: "S-P-1"
DETAILED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #10. (IF
APPROVED, THE PUBLIC HEARING WILL BE HELD AT THE APRIL 18, 2023,
CITY COUNCIL MEETING.)
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 7A and
answered questions from Council.
Motion was made to approve Item 7A, Ordinance No. 480-799 (ZA23-0005), 1st Reading,
Zoning Change and Site Plan for Green Acres Nursery located on a property described
as Tract 3D, W.R. Eaves Survey Abstract No. 500, Southlake, Tarrant County, Texas,
and located at 1963 W. Southlake Blvd., subject to the Staff Report dated March 27, 2023,
and Site Plan Review Summary No. 2, dated March 17, 2023, and noting the following:
- Subject to the revised exhibits provided this evening showing the removal of 14
parking spaces and the addition of a berm along the northwest portion of the site,
adjacent to W. Southlake Blvd.
- Also, agreeing with finding of the Planning and Zoning Commission, that while the site
has retail commercial designation on the northern end of the site and the medium
density residential land use designation on the southern end of the site, that the
proposed use is consistent with the land use plan given the entire site is currently
zoned “C-2” General Commercial District as well as the proposed zoning is further
aligned with the land use plan, as the area with medium density residential designation
will primarily be used for the cultivation of plants, storage of landscape supplies as
well as open space.
- Noting that the applicant is open and willing to consider orientation to Southlake Blvd.
- Approving 1st Reading, as presented.
Motion: Williamson
Second: McCaskill
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION:
9A. MSP23-0001, MASTER SIGN PLAN FOR METHODIST SOUTHLAKE MEDICAL
CENTER, LOCATED AT 335, 401, 421, 431, AND 451 E. SH 114, SOUTHLAKE,
TEXAS.
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 9A and
answered questions from Council.
REGULAR CITY COUNCIL MEETING MINUTES, APRIL 4, 2023
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Motion was made to approve Item 9A, MSP23-0001, Master Sign Plan for Methodist
Southlake Medical Center, located at 335, 401, 421, 431, and 451 E. SH 114, subject to
Staff Report dated March 28, 2023, and noting the following:
- Locations 1 and 4, with options A1 and A2, as presented.
- Location 9, with Option A1 with channel cut letters, as presented.
- Location 19, as presented.
- Location 23, tabling this sign indefinitely.
Motion: Williamson
Second: McCaskill
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
9B. SV23-0005, SIGN VARIANCE FOR ORIGIN BANK LOCATED AT 1110 E.
SOUTHLAKE BLVD., SOUTHLAKE, TEXAS.
APPROVED UNDER CONSENT
9C. CONSIDER APPROVAL OF AN ECONOMIC DEVELOPMENT AGREEMENT
BETWEEN THE CITY OF SOUTHLAKE, TEXAS, AND CAPITAL GRILL
HOLDINGS, INC., A NORTH CAROLINA CORPORATION.
TABLE INDEFINATELY
Motion was made to TABLE INDEFINATELY Item 9C, consideration of an economic
development agreement between the City of Southlake, Texas, and Capital Grill Holdings,
Inc., a North Carolina Corporation.
Motion: Williamson
Second: McCaskill
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
9D. ZA23-0007, PLAT REVISION FOR LOT 7R, BLOCK 6, CROSS TIMBER HILLS,
PHASE III ADDITION, BEING A REVISION OF LOT 7, BLOCK 6, CROSS
TIMBER HILLS, PHASE III ADDITION, AN ADDITION TO THE CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1352
LAKEVIEW DR., SOUTHLAKE, TEXAS. CURRENT ZONING: “SF1-A” SINGLE
FAMILY DISTRICT. SPIN NEIGHBORHOOD #5.
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 9D and
answered questions from Council.
REGULAR CITY COUNCIL MEETING MINUTES, APRIL 4, 2023
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Motion was made to approve Item 9D, ZA23-0007, Plat Revision for Lot 7R, Block 6,
Cross Timber Hills, Phase III Addition, being a revision of Lot 7, Block 6, Cross Timber
Hills, Phase III Addition, an addition to the City of Southlake, Tarrant County, Texas and
located at 1352 Lakeview Dr., subject to Staff Report dated March 17, 2023, and Revised
Plat Review Summary No. 1, dated March 17, 2023, granting the following:
- Granting the requested building line reduction from 50 feet to 40 feet adjacent to
Morgan Road.
Motion: McCaskill
Second: Robbins
Ayes: Robbins, McCaskill, Smith, Williamson
Nays: Talley, Huffman, Torres-Lepp
Approved: 4-3
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor Huffman adjourned the meeting at 9:33 p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary’s
Office.
MINUTES APPROVED ON THIS, THE 18TH OF APRIL 2023.
______________________________
John Huffman
Mayor
ATTEST:
______________________________
Amy Shelley, TRMC
City Secretary