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2023-04-10 Parks Board MeetingCITY OF SOUTHLAKE PARK AND RECREATION BOARD MEETING Monday, April 10, 2023 6:00 P.M. LOCATION: The Marq Southlake Legends Hall Boardroom 285 Shady Oaks Blvd. Southlake, Texas 76092 TIME: 6:00 P.M. REGULAR AGENDA: Call to Order 2. Consent A. Approve minutes from the Parks and Recreation Board meeting held February 13, 2023 B. Absence of Parks and Recreation Board members 3. Public Forum (This is the Public's opportunity to address the Parks and Recreation Board about non -agenda items. During this proceeding, the Park Board will not discuss, consider, or act on any item presented. We respectfully ask that anyone stepping forward to speak during Public Forum to please limit remarks to three minutes or less.) 4. Discussion A. Boards Manual Update with City Secretary Amy Shelley B. Park and Recreation Update 5. Consider A. Recommendation to the City Manager to approve request for variance to park regulations of the Southlake City Code, to allow alcohol at Bicentennial Park for the United We Run event 6. Adjournment A quorum of the City Council, Board, Commission, or Committee may or may not be present at this meeting. CERTIFICATE I hereby certify thgkk#*,46bvpogenda was posted on the official bulletin boards at Town Hall, 1400 Main Stre�s`t, mftlllko_, G _xas, on Thursday, April 6, 2023 by 6:00 p.m. pursuant to pter 551 o0b4 xas Coilef ent Code. Am Iley,� v=f� 141IC Y City cretar•• If you plan to attend is public meeting a4d ham a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.7j8016 accQxlmodations will be made to assist you. °d9+1ii9City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF © SOUTHLAKE PARKS AND RECREATION BOARD MEETING MINUTES: APRIL 10, 2023 LOCATION: THE MARQ SOUTHLAKE Legends Hall — Board Room 285 Shady Oaks Drive Southlake, Texas 76092 TIME: 6:00 p.m. PARKS AND RECREATION BOARD MEMBERS PRESENT: Chair Frances Scharli, Vice Chair Paul Venesky and Secretary Chad Bedwell; Board members Magdalena Battles, Stacy Driscoll, John Thomas and William Thornton PARKS AND RECREATION BOARD MEMBERS ABSENT: None STAFF PRESENT: Director of Community Services Chris Tribble, City Secretary Amy Shelley REGULAR AGENDA 1. CALL TO ORDER Chair Frances Scharli called the regular Parks and Recreation Board meeting to order at 6:00 p.m. 2. CONSENT AGENDA 2A. APPROVE MINUTES FROM THE REGULAR PARKS AND RECREATION BOARD MEETING HELD FEBRUARY 13, 2023 The minutes of the February 13, 2023 regular Parks and Recreation Board meeting were approved with no changes or corrections. 2B. APPROVE ABSENCE OF PARKS AND RECREATION BOARD MEMBERS The absence of Park Board member Stacy Driscoll from the February 13, 2023 meeting was excused. Consent Agenda items are considered to be routine and are enacted with one motion by the Board. EUMTOWErs, City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the April 10, 2023 Parks Board Meeting A motion was made to approve the Consent items, including the minutes of the regular Park Board meeting held February 13, 2023 as presented. Motion: Venesky Second: Battles Ayes: Battles, Bedwell, Driscoll, Thomas, Thornton, Scharli, Venesky Nays: None Abstain: None Vote: 7-0 Motion carried. 3. PUBLIC FORUM Chair Scharli opened Public Forum at 6:01 p.m. There being no one to address the Board, Chair Scharli closed Public Forum at 6:01 p.m. 4. DISCUSSION 4A. BOARDS MANUAL UPDATE WITH CITY SECRETARY AMY SHELLEY City Secretary Amy Shelley presented an overview of the new Boards and Commissions manual as updated by City Council and was available to answer questions. 4B. PARKS & RECREATION UPDATE Director of Community Services Chris Tribble presented the Parks and Recreation update to the Board which included upcoming events and programs and was available to answer questions. 5. CONSIDER 5A. RECOMMENDATION ON A REQUEST FOR A VARIANCE TO CITY PARK REGULATIONS TO ALLOW ALCOHOL AT THE UNITED WE RUN EVENT TO BE HELD APRIL 15, 2023 IN BICENTENNIAL PARK Director of Community Services Chris Tribble presented item 5A to the Board and was available to answer questions. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the April 10, 2023 Parks Board Meeting The applicant, Southlake Foundation was present and withdrew their request for an alcohol variance. A vote from the Board was not required due to the withdrawal of the request. 6. ADJOURNMENT Chair Scharli adjourned the meeting at 6:41 p.m. JP Frances Scharli, Chairman Chris Tribb e, Director of Parks & Recreation Board Community Services An audio recording of this meeting may be available upon request from the Office of City Secretary. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork