2022-06-28 CEDC Minutes 13 CITY OF
SOUTH LAKE
TEXAS
SOUTHLAKE COMMUNITY ENHANCEMENT AND DEVELOPMENT CORPORATION
BOARD MEETING MINUTES: June 28, 2022
LOCATION: The Marq Southlake
Legends Hall — Boardroom
285 Shady Oaks Drive
Southlake, Texas 76092
TIME: 6:00 p.m.
COMMUNITY ENHANCEMENT AND DEVELOPMENT CORPORATION BOARD
MEMBERS PRESENT: Board President Martin Schelling, Board Vice President Mike
Pazera, Board Secretary Craig Sturtevant, Jeff Wang, Bob Mundlin and Jennifer Kolb.
COMMUNITY ENHANCEMENT AND DEVELOPMENT CORPORATION BOARD
MEMBERS ABSENT: NONE
STAFF PRESENT: Director of Economic Development & Tourism Daniel Cortez, Director
of Community Services Chris Tribble, Director of Public Works Rob Cohen, Deputy
Director of Community Services David Miller and Economic Development Specialist
Stephanie Clayton
1. Call to order
Board President Martin Schelling called the meeting to order at 6:00 p.m.
2. Consider approving the minutes from the May 24, 2022 Community
Enhancement and Development Corporation meeting
A motion was made to approve the minutes from the May 24, 2022 meeting.
Motion: Kolb
Second: Wang
Ayes: Schelling, Sturtevant, Pazera, Mundlin, Wang, Kolb
Nays: None
Abstain: None
Vote: 6-0-0
Motion Carried — APPROVED
June 28, 2022 CEDC Minutes
3. Economic Development
b. Discussion of FY 2023 Economic Development budget items
Director of Economic Development & Tourism Daniel Cortez informed the Board
that there are no new items within Economic Development's budget for the
upcoming fiscal year.
The Board directed staff to evaluate the possibility of additional funding for
strategic marketing.
a. Discussion of FY 2023 / FY 2024 CIP Budget Items — Design of SH114 ramp
reversals
Director of Public Works Rob Cohen provided the board a brief overview of the
request for funding for the development of Plans, Specifications and Estimates
(SP&E) for 114 ramp reversals in an amount not to exceed $2,750,000 during FY
2023 and FY 2024 CIP budgets.
No formal action was sought on this item other than board feedback and questions
on the requested funding.
The Board requested additional information pertaining to return on investment and
appropriate allocation of CEDC funds.
4. The Marq
a. Discussion of FY 2023 The Marq Southlake budget items
Director of Community Services Chris Tribble presented to the Board some new
budget items for The Marq. He noted the following items are being requested for
FY 2023:
• New Position: Programs Coordinator - $48,870
• Equipment and Furniture Replacement - $414,713
In connection with the request for equipment and furniture replacement funds,
Deputy Director of Community Services David Miller presented to the board the
recent development of the comprehensive 20-year Marq Asset Replacement
Program.
b. Consider approval of a contract with Ford AV to purchase and install
equipment upgrades for the Aria Amphitheatre AN system in an amount not
to exceed $304,140
Deputy Director of Community Services David Miller provided a brief overview of
the proposed updates to the Marq Aria Amphitheatre AN system determined
through several meetings with City staff, Ford AV, and representatives from the
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June 28, 2022 CEDC Minutes
APEX Arts League, Fort Worth Symphony Orchestra and Dallas Symphony
Orchestras. He also noted, pending council approval in August, the project is
expected to be complete January 2023. Updates proposed include:
• New AN rack, new audio system, new channel mixer, new audio snake,
new microphone package, new front-fill speakers, new lighting package,
sound connection between the Aria and Legends Hall for sound
continuation
A motion was made to approve the contract with Ford AV
Motion: Wang
Second: Pazera
Ayes: Schelling, Sturtevant, Pazera, Mundlin, Wang, Kolb
Nays: None
Abstain: None
Vote: 6-0-0
Motion Carried — APPROVED
5. Staff Reports
a. Financial Reports
i. The Marq Southlake financial highlights and membership sales report
Director of Community Services Chris Tribble provided information about
Champions Club membership trends and revenue. He informed the Board that
the Marq overall is trending above target annual cost recovery at 86% as of the
date of the meeting with a target of 65%. He noted that Champions Club and
Legends Hall both are exceeding target annual cost recovery for the year with
Champions Club at 94% cost recovery with a target of 71% and Legends Hall
at 54% cost recovery with a target of 44%. The month of June saw a new high
for memberships at Champions Club with 3,078 members. He noted
memberships are 15% higher than pre-COVID levels. Currently Legends Hall
has over $300,000 of reservations on the books with every Saturday in
December being filled.
ii. Sales Tax Report
Director of Community Services Chris Tribble presented the Board with the
most recent sales tax data. He noted that the fiscal year-to-date sales tax
collections for the City are trending favorably at 27.3% above the previous
year's sales tax collections for the same time and 35.5% higher than the same
time in 2020. April collections are at 16.5% above April 2021 collections and
65.1% above April 2020 collections.
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June 28, 2022 CEDC Minutes
b. Economic and development activity report
i. Commercial Property Profiles Redesign
Economic Development Specialist Stephanie Clayton provided an overview of
the redesign of the Commercial Property Profile documents.
No formal action was sought on this item other than board feedback and
questions. Board President Martin Schelling instructed the board to follow up
with staff regarding any comments or suggestions.
6. Adjourn
Board President Schelling adjourned the meeting at 7:19 p.m.
Martin Schelling, Board President
Community Enhancement and Development Corporation Board
Craig S u nt, Board Secretary
Commu ity Enhancement and Development Corporation Board
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