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Item 4A REGULAR CITY COUNCIL MEETING MINUTES, MARCH 21, 2023 Page 1 of 8 REGULAR CITY COUNCIL MEETING MINUTES MARCH 21, 2023 LOCATION: 1400 Main Street, Southlake, Texas 76092 Council Chambers in Town Hall CITY COUNCIL PRESENT: Mayor John Huffman, Mayor Pro Tem Randy Williamson, Deputy Mayor Pro Tem Shawn McCaskill, and Councilmembers Kathy Talley, Randy Robbins, Ronell Smith, and Amy Torres-Lepp STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Alison Ortowski, Assistant to the City Manager Major Youngblood, Deputy Director of Communications Pilar Schank, Corporate Videographer Mikaela Hall, Chief Financial Officer Sharen Jackson, Fire Chief Mike Starr, Director of Community Services Chris Tribble, Operations Manager of Special Projects Robert Briggs, Director of Economic Development and Tourism Daniel Cortez, Director of Planning and Development Services Dennis Killough, Director of Public Works Rob Cohen, Assistant City Attorney Cara White, and City Secretary Amy Shelley WORK SESSION: 1. CALL TO ORDER Work Session was called to order by Mayor John Huffman at 5:46 p.m. 2. INVOCATION: CLAYTON REED Mr. Clayton Reed provided the invocation. Mayor John Huffman led the pledges of allegiance to the United States and Texas Flags. 3. SOUTHLAKE CHAMBER OF COMMERCE UPDATE Chair-elect Carl Chester of the Southlake Chamber of Commerce provided the update. 4. BAYLOR SCOTT & WHITE MEDICAL CENTER - GRAPEVINE UPDATE Grapevine President Naman Mahajan of Baylor Scott & White Medical Center updated the Council on the center’s activities. 5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION. ITEM 4A REGULAR CITY COUNCIL MEETING MINUTES, MARCH 21, 2023 Page 2 of 8 Mayor Huffman reviewed the items on the consent agenda. REGULAR SESSION: Immediately following the work session 1. CALL TO ORDER Regular Session was called to order by Mayor Huffman at 6:02 p.m. 2A. EXECUTIVE SESSION Mayor Huffman announced the City Council would go into Executive Session pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071 consultation with city attorney; Section 551.074 deliberation regarding personnel matters; and Section 551.087 deliberation regarding economic development negotiations. City Council adjourned for Executive Session at 6:02 p.m. Executive Session began at 6:10 p.m., and concluded at 7:16 p.m. 2B. RECONVENE Mayor Huffman reconvened the meeting at 7:19 p.m. 3. REPORTS: 3A. MAYOR’S REPORT 3A1. ETHICS AWARENESS MONTH Mayor Huffman explained that March is National Ethics Awareness Month, and we wanted to take a moment to honor the ethics we adhere to and discuss some recent changes we’ve made to our City ethics program. City staff has been working on the Do the Right Thing, Always., ethics campaign. We started with the approval of the ethics ordinance in the fall of 2022. We then updated our code of conduct and are rolling out ethics awareness messaging to City employees, and Boards and Commission members. He then read the proclamation recognizing Ethics Awareness Month. 3B. CITY MANAGER’S REPORT 3B1. WOMEN’S HISTORY MONTH City Manager Shana Yelverton introduced Corporate Videographer Mikaela Hall who provided a presentation about Women’s History Month, specifically to the City of Southlake. 3B2. FINANCIAL REPORT (WRITTEN) REGULAR CITY COUNCIL MEETING MINUTES, MARCH 21, 2023 Page 3 of 8 CONSENT AGENDA: All items listed below are considered to be routine by the City Council and will be enacted with one motion. There will be no separate discussion of items unless a Councilmember or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 4. CONSENT: 4A. APPROVE MINUTES FROM THE MARCH 7, 2023, REGULAR CITY COUNCIL MEETING. 4B. APPROVE RESOLUTION NO. 23-008, AUTHORIZING THE CITY MANAGER TO EXECUTE THE GLOBAL OPIOID SETTLEMENT DOCUMENTS. 4C. AUTHORIZE EXPENDITURES WITH TRANSCORE FOR THE INSTALLATION OF TRAFFIC SIGNAL NETWORK COMMUNICATIONS IN AN AMOUNT NOT TO EXCEED $75,000. 4D. APPROVE THE 2022 ANNUAL COMPREHENSIVE FINANCIAL REPORT. 4E. APPROVE A CONTRACT RENEWAL FOR PARKS JANITORIAL SERVICES WITH PURESERVICE CORPORATION IN AN AMOUNT NOT TO EXCEED $75,800. 4F. APPROVE AN ENCROACHMENT AND JOINT USE AGREEMENT OF A WROUGHT IRON FENCE WITH BRICK COLUMNS WITHIN A DRAINAGE EASEMENT AND UTILITY EASEMENT LOCATED AT 1480 BROWN LANE. 4G. APPROVE THE PURCHASE OF SOFTWARE AND SUPPORT SERVICES FROM SHI GOVERNMENT SOLUTIONS FOR MICROSOFT LICENSES IN AN AMOUNT NOT TO EXCEED $192,000. APPROVED Motion was made to approve Consent Items 4A-4G, as written, including moving Items 9E and 9F from the Regular Agenda to the Consent Agenda for approval. The following person provided a speak card, but did not speak: Item 4E – Colleen Golestan, 708 Bryson Way, opposition. Motion: Williamson Second: McCaskill Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson Nays: None Approved: 7-0 REGULAR CITY COUNCIL MEETING MINUTES, MARCH 21, 2023 Page 4 of 8 REGULAR AGENDA: 5. PUBLIC FORUM Mayor Huffman opened the public forum at 7:23 p.m. John Fahoum, 212 Montrose Lane, spoke about bike mobility. Colleen Golestan, 708 Bryson Way, provided a speaker card, but was not present to speak about the Carillon Parc Board Committee. There being no one else wishing to speak, Mayor Huffman closed the public forum at 7:27 p.m. 6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED ITEMS: 6A. ORDINANCE NO. 1270, 2ND READING, CHANGING THE STREET NAME OF A PORTION OF PARKWOOD DRIVE TO OLIVIA COURT, EXTENDING FROM INTERSECTION OF E. SOUTHLAKE BOULEVARD TO THE CURRENT TERMINUS AT THE CURRENT ADDRESS OF 400 PARKWOOD DRIVE. PUBLIC HEARING APPROVED Director of Planning and Development Services Dennis Killough presented Item 6A and answered questions from Council. Mayor Huffman opened the public hearing at 7:39 p.m. The following person provided a speaker card in support of this item, but did not wish to speak: Eric Karl, 604 Northwood Ct. There being no one else wishing to speak, Mayor Huffman closed the public hearing at 7:40 p.m. Motion was made to approve Item 6A, Ordinance No. 1270, 2nd Reading, changing the street name of a portion of Parkwood Drive to Olivia Court, extending from the intersection of E. Southlake Boulevard to the current terminus at the 400 Parkwood Drive, subject to Staff Report dated March 14, 2023. Motion: Williamson Second: McCaskill Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson Nays: None Approved: 7-0 REGULAR CITY COUNCIL MEETING MINUTES, MARCH 21, 2023 Page 5 of 8 ORDINANCE NO. 1270 AN ORDINANCE CHANGING THE NAME OF A PORTION OF A STREET LOCATED WITHIN THE CITY PRESENTLY KNOWN AS “PARKWOOD DRIVE”, EXTENDING FROM THE INTERSECTION OF E. SOUTHLAKE BOULEVARD TO THE TERMINUS AT 400 PARKWOOD DRIVE AND FURTHER DESCRIBED IN “EXHIBIT A”; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING FOR THE REPEAL OF INCONSISTENT ORDINANCES. 7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO ITEMS ON THIS AGENDA.) 8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.) 9. OTHER ITEMS FOR CONSIDERATION: 9A. SV23-0002, SIGN VARIANCE FOR SHAKE SHACK LOCATED AT 125 CENTRAL AVE., SOUTHLAKE, TEXAS. APPROVED Director of Planning and Development Services Dennis Killough presented Item 9A and answered questions from Council. Although not a public hearing, Mayor Huffman opened a public hearing at 7:45 p.m. There being no one wishing to speak, Mayor Huffman closed the public hearing at 7:45 p.m. Motion was made to approve Item 9A, SV23-0002, Sign Variance for Shake Shack located at 125 Central Ave., subject to Staff Report dated March 14, 2023, and noting the following: - Allowing the painted mural sign on the north elevation of the building with a larger than permitted sign area of approximately 215.4 square as presented. Per the Sign Board’s suggestion, applicant has signed a licensing agreement with CISD and has revised the mural to include the dragon. Motion: Williamson Second: McCaskill Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson Nays: None Approved: 7-0 REGULAR CITY COUNCIL MEETING MINUTES, MARCH 21, 2023 Page 6 of 8 9B. SV23-0003, SIGN VARIANCE FOR ACADIA SERVICES LOCATED AT 351 W. SOUTHLAKE BLVD., SOUTHLAKE, TEXAS. APPROVED Director of Planning and Development Services Dennis Killough presented Item 9B and answered questions from Council. Although not a public hearing, Mayor Huffman opened a public hearing at 7:55 p.m. There being no one wishing to speak, Mayor Huffman closed the public hearing at 7:55 p.m. Motion was made to approve Item 9B, SV23-0003, Sign Variance for Acadia Services located at 351 W. Southlake Blvd., subject to Staff Report dated March 14, 2023, and noting the following: - Approving Option A, as presented. Motion: Williamson Second: McCaskill Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson Nays: None Approved: 7-0 9C. SV23-0004, SIGN VARIANCE FOR XO MARRIAGE LOCATED AT 1021 GRACE LN., SOUTHLAKE, TEXAS. TABLED INDEFINATELY Director of Planning and Development Services Dennis Killough presented Item 9C and answered questions from Council. Motion was made to approve to table indefinitely, Item 9C, SV23-0004, Sign Variance for XO Marriage located at 1021 Grace Ln. Motion: Williamson Second: McCaskill Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson Nays: None Approved TO TABLE INDEFINATELY 7-0 REGULAR CITY COUNCIL MEETING MINUTES, MARCH 21, 2023 Page 7 of 8 9D. AWARD BID TO NORTH ROCK CONSTRUCTION FOR THE CONSTRUCTION OF A PICKLEBALL COMPLEX AT BICENTENNIAL PARK IN AN AMOUNT NOT TO EXCEED $3,665,000. APPROVED Director of Community Services Chris Tribble presented Item 9D and answered questions from Council. The following person submitted a speaker card in opposition to this item, but did not wish to speak: Colleen Golestan, 708 Bryson Way Motion was made to approve Item 9D, Award bid to North Rock Construction for the construction of a pickleball complex at Bicentennial Park in an amount not to exceed $3,665,000. Motion: Williamson Second: McCaskill Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson Nays: None Approved: 7-0 9E. APPROVE THE HOLIDAY LIGHTING CONTRACT WITH CHRISTMAS BY ZENITH IN AN AMOUNT NOT TO EXCEED $253,000. APPROVED UNDER CONSENT 9F. APPROVE THE LEASE OF FIBER INTERNET ACCESS FROM SPECTRUM IN AN AMOUNT NOT TO EXCEED $196,000. APPROVED UNDER CONSENT 10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS AGENDA.) 11. ADJOURNMENT Mayor Huffman adjourned the meeting at 8:44 p.m. *An audio recording of this meeting will be permanently retained in the City Secretary’s Office. MINUTES APPROVED ON THIS, THE 4TH OF APRIL 2023. ______________________________ REGULAR CITY COUNCIL MEETING MINUTES, MARCH 21, 2023 Page 8 of 8 John Huffman Mayor ATTEST: ______________________________ Amy Shelley, TRMC City Secretary