Item 4A
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 21, 2023
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REGULAR CITY COUNCIL MEETING MINUTES MARCH 21, 2023
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor John Huffman, Mayor Pro Tem Randy Williamson,
Deputy Mayor Pro Tem Shawn McCaskill, and Councilmembers Kathy Talley, Randy
Robbins, Ronell Smith, and Amy Torres-Lepp
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Alison
Ortowski, Assistant to the City Manager Major Youngblood, Deputy Director of
Communications Pilar Schank, Corporate Videographer Mikaela Hall, Chief Financial
Officer Sharen Jackson, Fire Chief Mike Starr, Director of Community Services Chris
Tribble, Operations Manager of Special Projects Robert Briggs, Director of Economic
Development and Tourism Daniel Cortez, Director of Planning and Development Services
Dennis Killough, Director of Public Works Rob Cohen, Assistant City Attorney Cara White,
and City Secretary Amy Shelley
WORK SESSION:
1. CALL TO ORDER
Work Session was called to order by Mayor John Huffman at 5:46 p.m.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor John Huffman led the pledges of
allegiance to the United States and Texas Flags.
3. SOUTHLAKE CHAMBER OF COMMERCE UPDATE
Chair-elect Carl Chester of the Southlake Chamber of Commerce provided the update.
4. BAYLOR SCOTT & WHITE MEDICAL CENTER - GRAPEVINE UPDATE
Grapevine President Naman Mahajan of Baylor Scott & White Medical Center updated
the Council on the center’s activities.
5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
ITEM 4A
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 21, 2023
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Mayor Huffman reviewed the items on the consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Huffman at 6:02 p.m.
2A. EXECUTIVE SESSION
Mayor Huffman announced the City Council would go into Executive Session pursuant to
the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney; Section 551.074 deliberation regarding personnel matters;
and Section 551.087 deliberation regarding economic development negotiations. City
Council adjourned for Executive Session at 6:02 p.m. Executive Session began at 6:10
p.m., and concluded at 7:16 p.m.
2B. RECONVENE
Mayor Huffman reconvened the meeting at 7:19 p.m.
3. REPORTS:
3A. MAYOR’S REPORT
3A1. ETHICS AWARENESS MONTH
Mayor Huffman explained that March is National Ethics Awareness Month, and we
wanted to take a moment to honor the ethics we adhere to and discuss some recent
changes we’ve made to our City ethics program. City staff has been working on the Do
the Right Thing, Always., ethics campaign. We started with the approval of the ethics
ordinance in the fall of 2022. We then updated our code of conduct and are rolling out
ethics awareness messaging to City employees, and Boards and Commission members.
He then read the proclamation recognizing Ethics Awareness Month.
3B. CITY MANAGER’S REPORT
3B1. WOMEN’S HISTORY MONTH
City Manager Shana Yelverton introduced Corporate Videographer Mikaela Hall who
provided a presentation about Women’s History Month, specifically to the City of
Southlake.
3B2. FINANCIAL REPORT (WRITTEN)
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 21, 2023
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CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT:
4A. APPROVE MINUTES FROM THE MARCH 7, 2023, REGULAR CITY COUNCIL
MEETING.
4B. APPROVE RESOLUTION NO. 23-008, AUTHORIZING THE CITY MANAGER
TO EXECUTE THE GLOBAL OPIOID SETTLEMENT DOCUMENTS.
4C. AUTHORIZE EXPENDITURES WITH TRANSCORE FOR THE INSTALLATION
OF TRAFFIC SIGNAL NETWORK COMMUNICATIONS IN AN AMOUNT NOT
TO EXCEED $75,000.
4D. APPROVE THE 2022 ANNUAL COMPREHENSIVE FINANCIAL REPORT.
4E. APPROVE A CONTRACT RENEWAL FOR PARKS JANITORIAL SERVICES
WITH PURESERVICE CORPORATION IN AN AMOUNT NOT TO EXCEED
$75,800.
4F. APPROVE AN ENCROACHMENT AND JOINT USE AGREEMENT OF A
WROUGHT IRON FENCE WITH BRICK COLUMNS WITHIN A DRAINAGE
EASEMENT AND UTILITY EASEMENT LOCATED AT 1480 BROWN LANE.
4G. APPROVE THE PURCHASE OF SOFTWARE AND SUPPORT SERVICES
FROM SHI GOVERNMENT SOLUTIONS FOR MICROSOFT LICENSES IN AN
AMOUNT NOT TO EXCEED $192,000.
APPROVED
Motion was made to approve Consent Items 4A-4G, as written, including moving Items
9E and 9F from the Regular Agenda to the Consent Agenda for approval.
The following person provided a speak card, but did not speak:
Item 4E – Colleen Golestan, 708 Bryson Way, opposition.
Motion: Williamson
Second: McCaskill
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 21, 2023
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REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Huffman opened the public forum at 7:23 p.m.
John Fahoum, 212 Montrose Lane, spoke about bike mobility.
Colleen Golestan, 708 Bryson Way, provided a speaker card, but was not present to
speak about the Carillon Parc Board Committee.
There being no one else wishing to speak, Mayor Huffman closed the public forum at 7:27
p.m.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ORDINANCE NO. 1270, 2ND READING, CHANGING THE STREET NAME OF A
PORTION OF PARKWOOD DRIVE TO OLIVIA COURT, EXTENDING FROM
INTERSECTION OF E. SOUTHLAKE BOULEVARD TO THE CURRENT
TERMINUS AT THE CURRENT ADDRESS OF 400 PARKWOOD DRIVE.
PUBLIC HEARING
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 6A and
answered questions from Council.
Mayor Huffman opened the public hearing at 7:39 p.m.
The following person provided a speaker card in support of this item, but did not wish to
speak:
Eric Karl, 604 Northwood Ct.
There being no one else wishing to speak, Mayor Huffman closed the public hearing at
7:40 p.m.
Motion was made to approve Item 6A, Ordinance No. 1270, 2nd Reading, changing the
street name of a portion of Parkwood Drive to Olivia Court, extending from the intersection
of E. Southlake Boulevard to the current terminus at the 400 Parkwood Drive, subject to
Staff Report dated March 14, 2023.
Motion: Williamson
Second: McCaskill
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 21, 2023
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ORDINANCE NO. 1270
AN ORDINANCE CHANGING THE NAME OF A PORTION OF A STREET LOCATED
WITHIN THE CITY PRESENTLY KNOWN AS “PARKWOOD DRIVE”, EXTENDING
FROM THE INTERSECTION OF E. SOUTHLAKE BOULEVARD TO THE TERMINUS
AT 400 PARKWOOD DRIVE AND FURTHER DESCRIBED IN “EXHIBIT A”; PROVIDING
A SEVERABILITY CLAUSE; AND PROVIDING FOR THE REPEAL OF INCONSISTENT
ORDINANCES.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION:
9A. SV23-0002, SIGN VARIANCE FOR SHAKE SHACK LOCATED AT 125
CENTRAL AVE., SOUTHLAKE, TEXAS.
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 9A and
answered questions from Council.
Although not a public hearing, Mayor Huffman opened a public hearing at 7:45 p.m.
There being no one wishing to speak, Mayor Huffman closed the public hearing at 7:45
p.m.
Motion was made to approve Item 9A, SV23-0002, Sign Variance for Shake Shack
located at 125 Central Ave., subject to Staff Report dated March 14, 2023, and noting the
following:
- Allowing the painted mural sign on the north elevation of the building with a larger
than permitted sign area of approximately 215.4 square as presented. Per the Sign
Board’s suggestion, applicant has signed a licensing agreement with CISD and has
revised the mural to include the dragon.
Motion: Williamson
Second: McCaskill
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 21, 2023
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9B. SV23-0003, SIGN VARIANCE FOR ACADIA SERVICES LOCATED AT 351 W.
SOUTHLAKE BLVD., SOUTHLAKE, TEXAS.
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 9B and
answered questions from Council.
Although not a public hearing, Mayor Huffman opened a public hearing at 7:55 p.m.
There being no one wishing to speak, Mayor Huffman closed the public hearing at 7:55
p.m.
Motion was made to approve Item 9B, SV23-0003, Sign Variance for Acadia Services
located at 351 W. Southlake Blvd., subject to Staff Report dated March 14, 2023, and
noting the following:
- Approving Option A, as presented.
Motion: Williamson
Second: McCaskill
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
9C. SV23-0004, SIGN VARIANCE FOR XO MARRIAGE LOCATED AT 1021 GRACE
LN., SOUTHLAKE, TEXAS.
TABLED INDEFINATELY
Director of Planning and Development Services Dennis Killough presented Item 9C and
answered questions from Council.
Motion was made to approve to table indefinitely, Item 9C, SV23-0004, Sign Variance
for XO Marriage located at 1021 Grace Ln.
Motion: Williamson
Second: McCaskill
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved TO TABLE INDEFINATELY 7-0
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 21, 2023
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9D. AWARD BID TO NORTH ROCK CONSTRUCTION FOR THE CONSTRUCTION
OF A PICKLEBALL COMPLEX AT BICENTENNIAL PARK IN AN AMOUNT
NOT TO EXCEED $3,665,000.
APPROVED
Director of Community Services Chris Tribble presented Item 9D and answered questions
from Council.
The following person submitted a speaker card in opposition to this item, but did not wish
to speak:
Colleen Golestan, 708 Bryson Way
Motion was made to approve Item 9D, Award bid to North Rock Construction for the
construction of a pickleball complex at Bicentennial Park in an amount not to exceed
$3,665,000.
Motion: Williamson
Second: McCaskill
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
9E. APPROVE THE HOLIDAY LIGHTING CONTRACT WITH CHRISTMAS BY
ZENITH IN AN AMOUNT NOT TO EXCEED $253,000.
APPROVED UNDER CONSENT
9F. APPROVE THE LEASE OF FIBER INTERNET ACCESS FROM SPECTRUM IN
AN AMOUNT NOT TO EXCEED $196,000.
APPROVED UNDER CONSENT
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor Huffman adjourned the meeting at 8:44 p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary’s
Office.
MINUTES APPROVED ON THIS, THE 4TH OF APRIL 2023.
______________________________
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 21, 2023
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John Huffman
Mayor
ATTEST:
______________________________
Amy Shelley, TRMC
City Secretary