2023-03-21 CC agendaCITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA MARCH 21 2023
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Southlake Chamber of Commerce Update
4. Baylor Scott & White Medical Center - Grapevine Update
5. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held,
under these exceptions, at the end of the Regular Session or at any
time during the meeting that a need arises for the City Council to seek
advice from the city attorney as to the posted subject matter of this
City Council meeting.
Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
b. Seek advice of the city attorney regarding driveway access to FM
1938 and other construction related matters for a future subdivision
located on property addressed as 208 Randol Mill Avenue and
located at the northern terminus of Maranatha Way.
c. Seek advice of the city attorney on property damage claim relating
to building inspection.
2. Section 551.074: Deliberation regarding personnel matters
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 21, 2023
Page 2 of 6
a. Deliberate the appointment, employment, evaluation, reassignment,
duties, discipline, or dismissal of the Associate Judge.
3. Section 551.087: Deliberation re ag rding economic development
negotiations.
a. Deliberate the terms and conditions of an economic development
incentive program — Project No. 2017-03.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
1. Ethics Awareness Month
B. City Manager's Report
1. Women's History Month
2. Financial Report (written)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the March 7, 2023, regular City Council meeting.
B. Approve Resolution No. 23-008, authorizing the City Manager to execute
the global opioid settlement documents.
C. Authorize expenditures with TransCore for the installation of traffic signal
network communications in an amount not to exceed $75,000.
D. Approve the 2022 Annual Comprehensive Financial Report.
E. Approve a contract renewal for Parks janitorial services with PureService
Corporation in an amount not to exceed $75,800.
F. Approve an Encroachment and Joint Use Agreement of a wrought iron
fence with brick columns within a drainage easement and utility easement
located at 1480 Brown Lane.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 21, 2023
Page 3 of 6
G. Approve the purchase of software and support services from SHI
Government Solutions for Microsoft Licenses in an amount not to exceed
$192,000.
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the public's
opportunity to address the City Council about non -agenda items. During this
proceeding, the City Council will not discuss, consider, or take action on any item
presented. We respectfully ask that anyone stepping forward to speak during
Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 1270, 2"d Reading, changing the street name of a portion of
Parkwood Drive to Olivia Court, extending from intersection of E. Southlake
Boulevard to the current terminus at the current address of 400 Parkwood
Drive. PUBLIC HEARING
7. Ordinances, first readings, and related items: (There are no items on this agenda.)
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration:
A. SV23-0002, Sign Variance for Shake Shack located at 125 Central Ave.,
Southlake, Texas.
B. SV23-0003, Sign Variance for Acadia Services located at 351 W. Southlake
Blvd., Southlake, Texas.
C. SV23-0004, Sign Variance for XO Marriage located at 1021 Grace Ln.,
Southlake, Texas.
D. Award bid to North Rock Construction for the construction of a pickleball
complex at Bicentennial Park in an amount not to exceed $3,665,000.
E. Approve the Holiday Lighting Contract with Christmas By Zenith in an
amount not to exceed $253,000.
F. Approve the lease of fiber internet access from Spectrum in an amount not
to exceed $196,000.
10. Other items for discussion: (There are no items on this agenda.)
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 21, 2023
Page 4 of 6
11. Adjournment
CERTIFICATE
I hereby certify that the above agepda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, S a, ' e,as, on Friday, March 17, 2023, b 5:00 m.,
Q , . Y, Y p
pursuant to the Texas Go,0rq enfiY • e : hapter 551.
A h I y, TRMC v
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City Secretary % ....
If you plan to attend this publicIfiv pw��have a disability that requires special needs, please
advise the City Secretary's Office 48 hours in advance at 817-748-8016 and reasonable
accommodations will be made to assist you.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 21, 2023
Page 5 of 6
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly
conflicts with Chapter 551. This includes the following pending and/or contemplated
litigation subjects:
1. City of Southlake v. Town of Westlake, Texas; Supreme Court Case No. 22-0188;
Court of Appeals No. 02-21-00241-CV; and Trial Court No. 2020-007041-1.
2. Myra Nunez v. City of Southlake; Cause No. 048-330936-21.
Section 551.072: Deliberation regarding real property.. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or
donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security personnel
or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information received
from a business prospect that the city seeks to have locate, stay, or expand in or near the
city and which the City is conducting economic development negotiations; or to deliberate
the offer of a financial or other incentive to a business prospect as described above.
Section 551.089: Deliberation regarding security devices or security audits. The City
Council may discuss or deliberate regarding security assessments or deployments
relating to information resources technology; network security information as described
by Section 2059.055(b); the deployment, or specific occasions for implementation, of
security personnel, critical infrastructure, or security devices; or results of security audits.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 21, 2023
Page 6 of 6
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of
an explosive weapon, the location of a material that may be used in a chemical, biological
or radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism -related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a tape
recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safgt . The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when those
plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork