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Item 9F - MemoM E M O R A N D U M To: From: Subject: March 21, 2023 Shana Yelverton, City Manager Sharen Jackson, Chief Financial Officer Item 9F: Approve the purchase of leasing of fiber internet access from Spectrum in an amount not to exceed $196,000. Action Requested: Background Information: Approve the purchase of leasing of fiber internet access from Spectrum in an amount not to exceed $196,000. The information Technology department completed a network infrastructure study. Upon completion of this study, the department developed a five-year strategic technology plan to build a redundant network infrastructure and provide the City with robust network capabilities that are both resilient and universally available. Information Technology has engineered a solution that will provide redundant routers, firewalls, and network ring eliminating a major single point of failure that can render the city off-line. Previously, Phase I of this project was completed with the purchase and installation of these products for the initial 5 sites identified for the upgrade, which includes DPS Headquarters, DPS West, DPS North, The Marq, and Town Hall. Phase II of this project will use the fiber leased from Spectrum to connect the internet for theses sites in a redundant manner. Strategic Link: Phase I was approved in the FY 2023 Budget. This agenda item is Phase II. The configuration is anticipated to be completed September therefore the annual cost will be included in the FY 2024 General Fund budget. This agenda item is linked to the Southlake Strategy Map through the following objectives: •C1 Achieve the highest standards of safety and security •B4 Provide high quality services through sustainable business practices •B5 Optimize use of technology Financial Considerations: Honorable Mayor and City Council Page 2 of 2 Citizen Input/ Board Review: No requirement exists to review the purchase with citizens or boards. Legal Review: No requirement exists to review the purchase with the City Attorney. Alternatives: The alternative to approving the proposal would be: •Deny proposal and continue operating as normal recognizing and understanding the security and performance impact to the city. •Direct staff to explore revisions to the scope of work. Supporting Documents: Proposal from Spectrum City of Southlake Network Re-Design Staff Recommendation: Staff recommends approving item as proposed. 60 MONTHS - 10G DUAL WAN WITH 2G FIBER INTERNET ACCESS 10G DUAL WAN-213 FIBER INTERNET ACCESS Site H/S Site ADDRESS Service Bandwidth Quantity Contract Term (Months) Monthly Recurring Costs NRC 1 Hub Public Safety 600 State St, Southlake TX 76092 ELAN 10G 2 60 $2,700 $0 2 Spoke The Marq 285 Shady Oaks Dr, Southlake, TX, 76092 ELAN 10G 2 60 $2,700 $0 3 Spoke own Hall 1400 Main Street, Southlake, TX ELAN 10G 2 60 $2,700 $0 4 Spoke DPSW 2100 W Southlake Blvd, Southlake, TX, 76092 ELAN 10G 2 60 $2,700 $0 5 Spoke DPSN 100 E. Dove Road, Southlake, Texas ELAN 10G 2 60 $2,700 $0 $13,500 $0 Site H/S Site ADDRESS Service Bandwidth Quantity Contract Term (Months) Monthly Recurring Costs NRC 1 Hub Public Safety 600 State St, Southlake TX 76092 FIA 2G 1 60 $1,349 $0 1 Hub Public Safety 600 State St, Southlake TX 76092 51P 2G 1 60 $0 $0 1 Hub Public5afety 600State St, Southlake TX 76092 FIA 2G 1 60 $1,349 $0 1 Hub Public Safety 600State St, South lake TX 76092 51P 2G 1 60 $0 $0 $2,698 Per month $16,198 DPS HQ The Marq Town Hall DPS West DPS North City of Southlake Network Re-design RFID SS + 0 !-+ IM2 0 1 2 3 4 5 6 7 ...1G 0 1 2 3 ...1/10G 1 25GSSSS Catalyst 9300X 24 Y 13 18 19 24 1 2 NETWORKMODULE C9300X-NM-2C 100G 01 06 07 1225G 25G 25GSSSS Catalyst 9300X 24 Y 13 18 19 24 1 2 NETWORKMODULE C9300X-NM-2C 100G 01 06 07 1225G 25G 25GSSSS Catalyst 9300X 24 Y 13 18 19 24 1 2 NETWORKMODULE C9300X-NM-2C 100G 01 06 07 1225G 25G 25GSSSS Catalyst 9300X 24 Y 13 18 19 24 1 2 NETWORKMODULE C9300X-NM-2C 100G 01 06 07 1225G 25G 25GSSSS Catalyst 9300X 24 Y 13 18 19 24 1 2 NETWORKMODULE C9300X-NM-2C 100G 01 06 07 1225G 25G 25GSSSS Catalyst 9300X 24 Y 13 18 19 24 1 2 NETWORKMODULE C9300X-NM-2C 100G 01 06 07 1225G 25G 25GSSSS Catalyst 9300X 24 Y 13 18 19 24 1 2 NETWORKMODULE C9300X-NM-2C 100G 01 06 07 1225G 25G 25GSSSS Catalyst 9300X 24 Y 13 18 19 24 1 2 NETWORKMODULE C9300X-NM-2C 100G 01 06 07 1225G 25G 25GSSSS Catalyst 9300X 24 Y 13 18 19 24 1 2 NETWORKMODULE C9300X-NM-2C 100G 01 06 07 1225G 25G 25GSSSS Catalyst 9300X 24 Y 13 18 19 24 1 2 NETWORKMODULE C9300X-NM-2C 100G 01 06 07 1225G 25G RFID SS + 0 !-+ IM2 0 1 2 3 4 5 6 7 ...1G 0 1 2 3 ...1/10G 1 Spectrum East Hub Router Spectrum West Hub Router