Item 4G - MemoM E M O R A N D U M
March 21, 2023
To:
From:
Subject:
Shana Yelverton, City Manager
Sharen Jackson, Chief Financial Officer
Item 4G: Approve the purchase of software and support
services from SHI Government Solutions for Microsoft
Licenses in an amount not to exceed $192,000.
Action
Requested: Approve the purchase of software and support services from
SHI Government Solutions for Microsoft Licenses in
an amount not to exceed $192,000.
Background
Information: The City implemented Microsoft Office 365 during the 2020
fiscal year. It is currently used to provide email, calendar,
storage, virtual meeting platform, and other Microsoft
applications to the City. Approving this expense allows the
City to ensure critical communication services are reliable
and easily accessible, as well as the advantage of utilizing
the latest technology that Microsoft provides for performance
enhancing features.
In 2021, the City also moved on to Microsoft’s Azure Active
Directory platform. This is Microsoft’s cloud-based identity
and access management service that provides mobile,
reliable, and a consistent platform between on-premise and
public cloud. It is secure, scalable, and efficient for
Southlake’s needs.
Financial
Considerations: Microsoft Licenses were included in the FY 2023 General
Fund Information Technology department budget.
Strategic Link: This agenda item is linked to the Southlake Strategy Map
through the following objectives:
•B6 Optimize the use of technology
•B4 Provide high quality services through sustainable
business practices
Citizen Input/
Board Review: No requirement exists to review the purchase with citizens or
boards.
Honorable Mayor and City Council
Page 2 of 2
Legal Review:
Alternatives:
Supporting
Documents:
No requirement exists to review the purchase with the City
Attorney.
The alternative to approving Microsoft Licenses would be to
seek alternative electronic communication services. This will
impact operations and customer service.
SHI Quote
Staff
Recommendation: Staff recommends approving item as proposed.
Pricing Proposal
Quotation #: 23080255
Reference #: EA # 59891626
Created On: 2/10/2023
Valid Until: 2/28/2023
TX-City of Southlake Microsoft Inside Account
Manager
Michael Blackwell
1400 Main St
ATTN: ACCOUNTS PAYABLE
Ste 420
Southlake, TX 76092-7642
United States
Phone: 817-748-8958
Fax:
Email:MBlackwell@ci.southlake.tx.us
Shaina Walker
290 Davidson Avenue
Somerset, NJ 08873
Phone: 732-868-6191
Fax:
Email:Shaina_Walker@shi.com
All Prices are in US Dollar (USD)
Product Qty Your Price Total
1 Azure Active Directory Premium P1 Sub Per User
Microsoft - Part#: 3R2-00002
Contract Name: Microsoft Software VAR
Contract #: DIR-TSO-4092
Coverage Term: 3/1/2023 – 2/29/2024
Note: Year 1 of 3
500 $56.04 $28,020.00
2 O365 E1 Sub Per User
Microsoft - Part#: T6A-00024
Contract Name: Microsoft Software VAR
Contract #: DIR-TSO-4092
Coverage Term: 3/1/2023 – 2/29/2024
Note: Year 1 of 3
230 $86.40 $19,872.00
3 O365 E3 Sub Per User
Microsoft - Part#: AAA-10842
Contract Name: Microsoft Software VAR
Contract #: DIR-TSO-4092
Coverage Term: 3/1/2023 – 2/29/2024
Note: Year 1 of 3
290 $237.72 $68,938.80
4 O365 E5 Sub Per User
Microsoft - Part#: SY9-00004
Contract Name: Microsoft Software VAR
Contract #: DIR-TSO-4092
Coverage Term: 3/1/2023 – 2/29/2024
Note: Year 1 of 3
100 $406.68 $40,668.00
5 Power Automate Sub Per User
Microsoft - Part#: SPU-00002
Contract Name: Microsoft Software VAR
Contract #: DIR-TSO-4092
Coverage Term: 3/1/2023 – 2/29/2024
Note: Year 1 of 3
2 $162.00 $324.00
6 Power BI Premium USL Sub Per User
Microsoft - Part#: 68B-00008
Contract Name: Microsoft Software VAR
Contract #: DIR-TSO-4092
Coverage Term: 3/1/2023 – 2/29/2024
Note: Year 1 of 3
3 $183.72 $551.16
7 Power BI Pro Sub Per User
Microsoft - Part#: NK4-00002
Contract Name: Microsoft Software VAR
Contract #: DIR-TSO-4092
Coverage Term: 3/1/2023 – 2/29/2024
Note: Year 1 of 3
25 $92.28 $2,307.00
8 Visio P2 Sub Per User
Microsoft - Part#: N9U-00002
Contract Name: Microsoft Software VAR
Contract #: DIR-TSO-4092
Coverage Term: 3/1/2023 – 2/29/2024
Note: Year 1 of 3
18 $138.48 $2,492.64
9 Visual Studio Pro MSDN ALng SA
Microsoft - Part#: 77D-00111
Contract Name: Microsoft Software VAR
Contract #: DIR-TSO-4092
Coverage Term: 3/1/2023 – 2/29/2024
Note: Year 1 of 3
1 $302.06 $302.06
10 SQL Server Enterprise Core ALng LSA 2L
Microsoft - Part#: 7JQ-00341
Contract Name: Microsoft Software VAR
Contract #: DIR-TSO-4092
Coverage Term: 3/1/2023 – 2/29/2024
Note: Year 1 of 3
5 $5,668.81 $28,344.05
Total $191,819.71
Additional Comments
Please note, if Emergency Connectivity Funds (ECF) will be used to pay for all or part of this quote, please let us
know as we will need to ensure compliance with the funding program.
Hardware items on this quote may be updated to reflect changes due to industry wide constraints and
fluctuations.
The products offered under this proposal are resold in accordance with the terms and conditions of the Contract referenced under
that applicable line item.