Item 4E - MemoM E M O R A N D U M
March 14, 2023
To: Shana K. Yelverton, City Manager
From: Chris Tribble, Director of Community Services
Subject: Approve a contract renewal for Parks janitorial services with
PureService Corporation in an amount not to exceed $75,800.
Action
Requested: City Council approval of contract renewal with PureService
Corporation for janitorial services in City parks in an amount not to
exceed $75,800.
Background
Information: The City’s current contract with PureService Corporation provides
janitorial services for all Park restroom facilities. The scope of
services includes cleaning and disinfecting the entire Park
restrooms, empty trash cans and replace liners, disinfecting misting
spray, powerwashing services, park pavilions porter services and
after-hours porter services for special events. The contract had been
previously renewed under $50,000 by the City Manager. With the
increase in costs, the contract renewal is considered by SPDC and
City Council.
This will be the second contract renewal with two (2) annual renewals
remaining. As a condition of the contract renewal, a price adjustment
may be requested and considered by the City. PureService
Corporation has requested an overall increase of 2.93% as part of
this renewal. Revised pricing is attached as part of this renewal. All
remaining terms and conditions of the original document shall remain
in effect for this renewal period.
PureService Corporation has provided satisfactory services to the
City for the last seven years through a bid proposal. The State of
Texas and the City of Southlake purchasing requirements are met by
purchasing this service through formal bidding process.
A copy of the renewal agreement with PureService Corporation for
park janitorial services is attached for your consideration.
Financial
Considerations: Funding for the proposed services is budgeted in the approved FY
2023 SPDC and General Fund operating budgets.
Item 4E-1
Shana Yelverton, City Manager
Meeting Date – March 21, 2023
Page 2 of 2
Strategic Link: This item is linked to the City’s strategy map related to the focus area
of Performance Management & Service Delivery as well as the
corporate objective to Invest to provide and maintain high-quality
public assets.
Citizen Input/
Board Review: SPDC and City Council consideration March 21, 2023
Legal Review: The contract is a standard form of agreement previously reviewed
by the City Attorney
Alternatives: Alternatives may include the following:
• City Council approve as presented
• City Council approve with input as desired
• City Council decision not to approve
Supporting
Documents:
• Contract renewal with PureService Corporation
Staff
Recommendation: City Council approval of contract renewal with PureService
Corporation for janitorial services in City parks in an amount not to
exceed $75,800.
Item 4E-2
February 7, 2023
PureService Corporation
PO Box 92909
Southlake, Texas 76092
Attn: Ms. Pam Farnsworth
Subject: Notification of Contract Renewal for Parks Janitorial Services RFP2101B540JC210008
Dear Ms. Farnsworth:
The City of Southlake is providing notification of contract renewal, pending City Council approval, for “Parks Janitorial
Services RFP2101B540JC210008”. This renewal shall become effective March 24, 2023, pending City Council approval
(CC Award date _________) and shall continue in full force based on the terms and conditions of the initial award. As a
condition of contract renewal, a price adjustment may be requested by the vendor and considered by the City. Price
adjustments may only occur at the time of renewal and only upon securing the approval of the City in writing. Requests
for price adjustments must be solely for the purpose of accommodating an increase in the vendor’s cost, not profit. Your
company has requested an overall increase of 2.93% as part of this renewal. Revised pricing is attached as part of this
renewal. All remaining terms and conditions of the original document shall remain in effect for this renewal period.
The terms and conditions proposed and accepted in this renewal agreement are as follows:
Payment Terms: Net 30 days (Unless otherwise noted – such as pre- and/or partial payment)
Method of Payment: Shall be made by purchasing card or purchase order.
Delivery Terms: FOB Destination
Delivery Locations: IF STATED IN RFP DOCUMENT
Term of Contract: Shall be effective for twelve months from date of renewal and is eligible for up to two (2) more
one (1) year annual renewals.
City Contact: Junior Camacho 817-748-8357
Send all billing to: City of Southlake
accountspayable@ci.southlake.tx.us (preferred) or
1400 Main Street, Suite 420, Accounts Payable, Southlake, TX 76092
Other Charges: The City of Southlake is a tax-exempt municipal corporation and is exempt from all federal,
state, and local sales taxes.
All other specifications, terms and conditions shall be as provided in the original procurement documents. No other
attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager
or an authorized representative of the City of Southlake.
Thank you for participating in our procurement process. Please call 817-748-8312 with any questions.
Sincerely,
Tim Slifka
Purchasing Manager CPPO, CPPB
City of Southlake
1400 Main Street, Suite 420
Southlake, Texas 76092
tslifka@ci.southlake.tx.us Attest: ________________________
Fax: 817-748-8010 Amy Shelley, TRMC
City Secretary
Contract Renewal Accepted:
Signed: ____________________ Date: ______________ Approved as to Form and Legality:
Mayor John Huffman _____________________
City of Southlake City Attorney
Item 4E-3
2023 Updated
Unit Cost
ITEM Description:
Unit Cost
Per Hour
Unit Cost
Per Hour
1
Bob Jones Park Soccer Facility Restroom Servicing per Scope
of Services
Per Service Fee $ 7.72 $ 7.95 2.98%
Disinfecting Mist Spraying Per Scope of Services $ 2.57 $ 2.64 2.72%
2
Bob Jones Park Softball Facility Restrooms Servicing per
Scope of Services
Per Service Fee $ 7.72 $ 7.95 2.98%
Disinfecting Mist Spraying Per Scope of Services $ 2.57 $ 2.64 2.72%
3
Bicentennial Park Phase 1 Restroom Servicing per Scope of
Services
Per Service Fee $ 10.30 $ 10.60 2.91%
Disinfecting Mist Spraying Per Scope of Services $ 2.57 $ 2.64 2.72%
4
Bicentennial Park Phase 2 Restroom Servicing per Scope of
Services
Per Service Fee $ 20.60 $ 21.21 2.96%
Disinfecting Mist Spraying Per Scope of Services $ 2.57 $ 2.64 2.72%
5
Bicentennial Park Tennis Center Facility Restroom Servicing
per Scope of Services
Per Service Fee $ 5.15 $ 5.30 2.91%
Disinfecting Mist Spraying Per Scope of Services $ 2.57 $ 2.64 2.72%
6
Bicentennial Park Shop Family Restroom Facility Servicing
per Scope of Services
Per Service Fee $ 5.15 $ 5.30 2.91%
Disinfecting Mist Spraying Per Scope of Services $ 2.57 $ 2.64 2.72%
7
The Marq Southlake Legends Hall Exterior Restroom
Facilities Servicing per Scope of Services
Per Service Fee $ 7.72 $ 7.95 2.98%
Disinfecting Mist Spraying Per Scope of Services $ 2.57 $ 2.64 2.72%
8
The Marq Southlake Amphitheater Restroom Facilities
Servicing per Scope of Services
Per Service Fee $ 5.15 $ 5.30 2.91%
Disinfecting Mist Spraying Per Scope of Services $ 2.57 $ 2.64 2.72%
9 North Park Restroom Facility Servicing per Scope of Services
Per Service Fee $ 15.45 $ 15.91 2.98%
Disinfecting Mist Spraying Per Scope of Services $ 2.57 $ 2.64 2.72%
10
Liberty Park Restroom Facility Servicing per Scope of
Services
Per Service Fee $ 7.72 $ 7.95 2.98%
Disinfecting Mist Spraying Per Scope of Services $ 2.57 $ 2.64 2.72%
11
Southlake Sports Center Restroom Facility Servicing per
Scope of Services
Per Service Fee $ 7.72 $ 7.95 2.98%
Disinfecting Mist Spraying Per Scope of Services $ 2.57 $ 2.64 2.72%
12 Pavilion Services per Scope of Services
Pavilion Services Fee $ 41.20 $ 42.43 2.99%
After Hour Pavilion Service Fee $ 51.50 $ 53.04 2.99%
13 Empty Trash Can and Replace Liner as Requested - Per Each
Empty Trash Can and Replace Liner as Requested Per Each Can and Liner $ 2.06 $ 2.12 2.91%
14
Hourly Labor Rate for Janitorial/Porter Services per Scope of
Services
Hourly Labor Rate for As Requested Janitorial/Porter Services Per Hour $ 20.60 $ 21.21
2.96%
15
After Hour Labor Rate for Janitorial/Porter Services per
Scope of Services
After Hour Labor Rate for Janitorial/Porter Services per Scope of Services $ 30.90 $ 31.82 2.98%
16
Power Washing Services As Requested Per Square Foot Per
Scope of Services
Power Washing Services As Requested Per Scope of Services $ 0.21 $ 0.22 4.76%
275.14$ 283.25$ 2.93%
PureService Corporation
PERCENTAGE REQUESTED MAY NOT EXCEED 3%
Item 4E-4