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Item 4F - MemoItem 4F M E M O R A N D U M February 28, 2023 To: Shana Yelverton, City Manager From: Amy Shelley, City Secretary Subject: Resolution No. 23-005, Certifying unopposed candidates for the May 6, 2023 General Election Action Requested: Approve Resolution No. 23-005, receiving the City Secretary’s Certification of Unopposed Candidates for the May 6, 2023 General Election. Background Information: On February 7, 2023, the City Council approved Resolution No. 23- 002, ordering the May 6, 2023, General Election to determine the positions of City Council Place 1 and 6. The filing period for the 2023 General Election began January 18, 2023 and ended February 17, 2023. The City Secretary received one application each for Council Place 1 and Place 6. These actions result in an uncontested election. The Election Code provides for the authority of the Governing Body to cancel an election if the candidates in each race are unopposed. As the authority responsible for having the official ballot prepared, the City Secretary shall certify in writing that the candidates are unopposed for the election scheduled to be held on May 6, 2023. The certification has been incorporated into Resolution No. 23-005. The unopposed candidates are: The unopposed candidates are: City Council, Place 1 Kathy Talley City Council, Place 6 Randy Williamson Following receipt of certification and pursuant to Subchapter C of Chapter 2 of the Election Code, the Council may declare each unopposed candidate elected to office. A companion item, Item 4G, is the official order cancelling the May 6, 2023, General Election. Also pursuant to Subchapter C of Chapter 2 of the Election Code, the unopposed candidates will be issued their certificates of election and will be sworn into office on May 16, 2023. Financial Considerations: Funds for elections are included in the City Secretary’s Office budget. Strategic Link: Strategic Focus Areas: Partnerships & Volunteerism and Performance Management & Service Delivery Citizen Input/ Board Review: None Legal Review: Resolution was provided to legal counsel for review Alternatives: None Supporting Documents: Resolution No. 23-005 Certification of Unopposed Candidates Staff Recommendation: Approve Resolution No. 23-005 RESOLUTION NO. 23-005 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, RECEIVING THE CITY SECRETARY’S CERTIFICATION OF UNOPPOSED CANDIDATES FOR THE MAY 6, 2023 GENERAL ELECTION AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Southlake, Texas (“City”) is a home rule city acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and, WHEREAS, the City of Southlake Charter provides that City Elections shall be held in accordance with the laws of the State of Texas; and WHEREAS, Section 3.004(b) of the Texas Election Code provides that the governing body of a municipality shall be the authority to order a General Election for the purposes of electing members to the governing body; and WHEREAS, the Council approved Resolution No. 23-002, Calling the May 6, 2023, General Election on February 7, 2023; and WHEREAS, the authority responsible for having the official ballot prepared shall certify in writing that a candidate is unopposed for election to an office if, were the election held, only the votes cast for that candidate in the election for that office may be counted. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, THAT: Section 1. Certification of the City Secretary. As the authority responsible for having the official ballot prepared, the City Secretary hereby certifies that the following candidates are unopposed for election to office for the election that was scheduled to be held on May 6, 2023: Office Candidate Term City Council, Place 1 Kathy Talley Three years City Council, Place 6 Randy Williamson Three years Section 2. Posting of Cancelled Election. Notice of the cancelled election shall be posted as required by Chapter 2 of the Election Code. Section 3. Necessary Actions. The Mayor and the City Secretary, in consultation with the City Attorney, are hereby authorized and directed to take any and all actions necessary to comply with the provisions of the Election Code in carrying out and conducting the election, whether or not expressly authorized herein. Section 4. Effective Date. This resolution shall be effective upon its adoption. PASSED AND APPROVED this 7th day of March 2023. CITY OF SOUTHLAKE, TEXAS ____________________________ John Huffman Mayor ATTEST: ____________________________ Amy Shelley, TRMC City Secretary AW12-1 Prescribed by Secretary of State Section 2.051 – 2.053, Texas Election Code 2/14 Signature Printed name Title Date of signing (Seal) See reverse side for instructions CERTIFICATION OF UNOPPOSED CANDIDATES FOR OTHER POLITICAL SUBDIVISIONS (NOT COUNTY) CERTIFICACIÓN DE CANDIDATOS ÚNICOS PARA OTRAS SUBDIVISIONES POLITICAS (NO EL CONDADO) To: Presiding Officer of Governing Body Al: Presidente de la entidad gobernante As the authority responsible for having the official ballot prepared, I hereby certify that the following candidates are unopposed for election to office for the election scheduled to be held on May 6, 2023 Como autoridad a cargo de la preparación de la boleta de votación oficial, por la presente certifico que los siguientes candidatos son candidatos únicos para elección para un cargo en la elección que se llevará a cabo el 6 de Mayo de 2023 List offices and names of candidates: Lista de cargos y nombres de los candidatos: Candidato(s) (Firma) (Nombre en letra de molde) (Puesto) (Fecha de firma) (sello) (Instrucciones en el reverso) Office(s) Cargo(s) Council Place 1 (Lugar 1 del Consejo) Council Place 6 (Lugar 4 del Consejo) Candidate(s) Kathy Talley Randy Williamson Amy Shelley, TRMC City Secretary March 7, 2023 Instructions for certification of unopposed candidates: The authority responsible for preparing the ballot must certify the unopposed status to the authority responsible for ordering the election. This document is filed with the presiding officer of the political subdivision. The governing body must meet, accept this certification, and issue an order or ordinance declaring the election cancelled and the unopposed candidates elected. To complete the cancellation process, a copy of the order or ordinance canceling the election must be posted on Election Day at each polling place that would have been used in the election. See sample Order of Cancellation and outlines for additional instructions. An election* may be cancelled if: 1)The election is one in which a declaration of write-in candidacy is required; and 2)No opposed at-large race is on the ballot* within that election;*and 3)Each candidate whose name is to appear on the ballot* is unopposed, with some exceptions; This means: •In an all at-large election* (with no single-member districts), if there is one or more opposed at-large races, then all the races go on the ballot within that election.* •In an election* in which any members of the governing body are elected from single- member districts, an election in a particular district may be cancelled if the candidate is unopposed and the election otherwise meets the above requirements (i.e., there is no at-large opposed race on the ballot). Note: A general election (for full terms) or a special election (to fill a vacancy in an unexpired term) is considered a separate election with a separate ballot for purposes of these tests, even if held on the same election date. See our online Cancellation guide for details. Instrucciones para la certificación de una elección con candidatos únicos: La autoridad a cargo de preparar la boleta de votación debe certificar los candidatos únicos sin oposición a la autoridad encargada de ordenar la elección. Este documento se debe presentar al presidente de la subdivisión política. La entidad gobernante debe reunirse, aceptar esta certificación y emitir una orden o una ordenanza en la que declara la cancelación de la elección y la elección de los candidatos únicos sin oposición. Para completar el proceso de cancelación, se debe exhibir el Día de la Elección una copia de la orden u ordenanza de cancelación de la elección en todos los sitios de votación que se hubieran utilizado en la elección. Vea el ejemplo Orden de Cancelación y el resumen para más instrucciones. Una elección* puede ser cancelada si: 1)la elección es una en la que se requiere una declaración de candidatos por escrito en la boleta de votación; y, 2) no hay oposición para la carrera por acumulación en la boleta* de votación dentro de esa elección* y 3)Todos los candidatos cuyos nombres deben aparecer en la boleta* de votación no tienen oposición, con unas excepciones; Esto significa: •En una elección* por acumulación (sin ningún distrito con miembro único), si se encuentra una o más de una carrera por acumulación con oposición, entonces todas las carreras estarán en la boleta dentro de esa elección*. •En una elección* en la que cualquiera de los miembros de la entidad gobernante se eligen de distritos con un solo miembro, se puede cancelar una elección en un distrito específico si hay oposición para el candidato y la elección cumple con los requisitos que anteceden (ej. no hay oposición para la carrera por acumulación en la boleta). Nota: Una elección general (con términos completos) o una elección especial (para llenar una vacante de un término no vencido) es considerada como una elección distinta con una boleta distinta con los propósitos de estas pruebas, aunque se lleven a cabo en la misma fecha electoral. Vea nuestra guía de cancelación en línea para más detalles.