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Item 4E - Applicant's Supporting DocumentsFebruary 5, 2022 Dennis Killough Director of Planning and Development Services City of Southlake Department of Planning & Development Services 1400 Main Street Suite #310 Southlake, Texas 76092 Subject: Renaming One of the Two Parkwood Drives in Southlake Dear Dennis Thank you for your guidance so far as to how to request an ordinance for the renaming of a street near our homes. This letter is a request for the City Council to pass an ordinance to rename a street, is consistent with prior City Council votes and promises made at Council meetings and is supported by the people who would be most affected by the proposed change. Our primary goal is to keep FM 1709 and commercial traffic out of a residential neighborhood and away from a school crossing. Below and attached is the information I believe will be needed to draft the ordinance. Also, enclosed is a check for $105.00 payable to the City of Southlake for the application fee. The residential area most affected by the proposed item is Northwood Park, one of the 17 neighborhoods of Timarron. I am a neighborhood representative of Northwood Park to our HOA (Timarron) and have been representing my neighbors on this issue to the City for many years. Parkwood Drive (“residential Parkwood”) has 5 homes on it. The other Parkwood Drive (“commercial Parkwood”) is in a commercial area, with soon to be three businesses and land designated as a City park. Any form of the name Parkwood Drive is not used by the two existing businesses for mail or advertising or elsewhere based on internet and Tarrant Appraisal District searches. Once the third business is built, they will need an address which is why we want to change the name now. Also, our recommendation is based on talking and working with the developer beginning at the SPIN meeting on April 26, 2022, during which the developer considered recommendations from homeowners regarding screening and lighting, amongst other things. After the meeting the developer visited with the most affected homeowner, walking the property. The neighborhood views the SPIN process as having been very successful in this instance. While we understand various processes are being reconsidered by the City, and not related to our current request, we would hope SPIN would be retained in its essential form. 1. Requested Item a. Rename one of the two disconnected Southlake streets currently named Parkwood Drive to Olivia Court and update public maps as well as ESRI maps with the changes i. Rename the portion running south from FM 1709 to a cul-de-sac adjacent to the former Senior Center (“commercial Parkwood”), changing the name to Olivia Court from Parkwood Drive ii. Leave unchanged the portion of Parkwood Drive running west from Byron Nelson Parkway (across from Rockenbaugh Elementary) and terminating at the intersection with Northwood Trail (“residential Parkwood”) iii. See attached TAD map for current layout iv. ESRI maps used by developers show the roads connected, confusing people and causing angst in the residential neighborhood. See various examples of erroneous maps in City presentations attached b. we could not find a record of any other Olivia Court anywhere in Southlake (nearest similar named street appears to be in the Johnson County part of Burleson per Tarrant Appraisal District) c. the property owners adjacent to the proposed “Olivia Court” have consented to the name change. The City of Southlake’s consent is being requested through the ordinance. We are deferring to the developer who preferred “…a more generic name and not the name of a business entity on the street. That would be a more timeless solution.” d. The use of “Court” designates ‘dead-end’ or ‘cul-de’sac’, which the street is and to which prior City Councils have committed. 2. Reason for Requested Change a. Street name Parkwood Drive in a residential neighborhood has the same name as a commercial area street and, though no commercial business is using the name yet, has caused and could continue to cause confusion. i. Initially after the completion of the Calloway’s retail store, 18-wheeler trucks would try to deliver via the residential neighborhood, often at pre- dawn times. After realizing they could not get through, they would back up down ‘residential’ Parkwood Drive, with corresponding back up warning beeping. b. City Council voted to NOT connect the two streets and a stated intention to rename the commercial portion of Parkwood Drive (per City Council minutes, various meetings, relevant sections attached) i. 10/5/99 City Council Meeting, then Mayor Stacy committed to put on a future agenda whether to complete the extension of Parkwood Drive from the residential area into the commercial area and requested a study of alternatives about whether Parkwood Drive should be extended and connected, or separated. As background, apparently the original plat with Parkwood Drive extending to FM 1709 was made in April 1996 and Timarron’s developer later decided to NOT build all the way to Southlake Boulevard (i.e., FM 1709), selling the land to the City. ii. 1/4/00 City staff presented to Council its research and various alternatives. One of the options, “option B” is roughly what exists today. iii. 2/1/00 Council voted 7-0 to NOT connect the two portions of Parkwood Drive (see attached City Council Minutes), choosing Option B, “…to protect the residents from the through traffic.” iv. 1/16/01 City Council meeting, then Director of Planning Bruce Payne promised to rename “commercial Parkwood” something else c. Final construction in the commercial area is about to start at what is currently 300 Parkwood Drive (approved by City Council August 6, 2022), so we want to change the street name before anyone starts using it i. Medical offices developer has requested a ‘neutral’ name, not tied to any existing businesses ii. In the Site Plan Narrrative Letter in the City Council Package for the 8/6/23 meeting, the developer stated in item 4 we “…do not wish for the two Parkwood streets to be connected. We are also not opposed to renaming of the street if that helps with any confusion regarding the streets.” d. ESRI maps used by developers portray the street layout incorrectly (shows it connected), which is inconsistent with prior votes and promises of the City Council 3. Consent of the Affected Properties a. The developer of the new medical office building, Calloway’s, and Providence Bank (recently renamed Great Plains Bank) have consented in writing (see all three attached). b. The City of Southlake is the other property affected. Approval of the ordinace will serve as the City’s consent. c. Northwood Park residents, the most directly affected neighborhood, recommended changing the name at the SPIN meeting. Please let me know what else you need me to do. Also, you can include any or all of what I am sending you to the City Council or others you need to involve. Thanks in advance for all your help. Eric A Karl 604 Northwood Court Southlake, TX 76092 Saturday, February 4, 2023 at 12:44:28 Central Standard Time Page 1 of 2 Subject:RE: Parkwood Drive Renaming Date:Tuesday, November 22, 2022 at 11:19:42 AM Central Standard Time From:gerald@wardarchitecturepllc.com To:'Eric Karl' CC:'Mani Jacob' ABachments:image001.png The owner and our firm s/ll stands by the statements in the le5er. As far as a name we would prefer that it be a more generic name and not the name of a business en/ty on the street. That would be a more /meless solu/on. Gerald Ward AIA WARD ARCHITECTURE PLLC gerald@wardarchitecturepllc.com 5004 Thompson Terrace Ste. 107 P. O. Box 1230 Colleyville, TX 76034 o. 817-281-5600 602 W. 12th Street Taylor, TX 76574 o.512.265.0230 c. 817-522-8752 From: Eric Karl <ekarl@/marron.net> Sent: Sunday, November 13, 2022 10:23 PM To: gerald@wardarchitecturepllc.com Subject: Parkwood Drive Renaming Gerry Have enjoyed working with you so far. Can you confirm your sen/ments as expressed in item 4 in the a5ached (which was in the City Council package of 8/16/22)? We are ge\ng ready to make our applica/on to change the name as I finally have all the consents from adjacent proper/es. Also, does your client have any preference about the two names under considera/on? Right now the two candidate names under considera/on are Calloway’s Court and Great Plains Court (Providence Bank are ge\ng ready to change their name). Also, I think there was a typo: the date should probably be June 24, 2022 (NOT 2020) since it was aber the SPIN mee/ng. Eric A Karl, President Timarron Owners Associa/on, Inc. 700 Wentwood Drive Southlake, Texas 76092 ekarl@/marron.net Consent of Medical Office Developer, 300 Parkwood Drive Ward Architecture, PLLC Ward Architecture PLLC. PO BOX 1230 (5004 Thompson Terrace, Suite 107) Colleyville, Texas 76034 Office: (817) 281-5600 Cell: (817) 522-8752 Gerald@WardArchitecturePLLC.com www.wardarchitecturepllc.com SITE PLAN NARRATIVE LETTER Ward Architecture PLLC Gerald Ward P.O. Box 1230 5004 Thompson Terrace, Suite 107 Colleyville, TX 76034 817-281-5600 Date: June 24, 2020 TO: The City of Southlake – Department of Planning & Development Services 1400 Main Street Suite #310, Southlake, TX 76092 Project Name: Medical Office Building Project Address: 300 Parkwood Drive, Southlake, TX 76092 Mr. Killough: Attached please find the site plan submission for 300 Parkwood Drive Medical Office Building – Southlake, Texas We are requesting approval of our site plan submission package for a one story new medical office building approximately 10,654 square feet. The building will consist of leasable medical office spaces. The exterior architectural details aim to tie into the surrounding building design fabric commercially, as well as not to intrude on the residential behind the lot. The preservation area/ no disturbance area per site plan 2007, ZA 07-108 is to remain intact. A retaining wall is to be built between the preservation area and the development to allow for any grade changes required and to also shield car lights and activity from both the tree preservation and residential area behind by extending up three feet from higher grade. A SPIN meeting was held April 26 and we addressed their concerns as follows: 1. We will have no site pole lighting on the property except for building mounted wall packs and sconce lighting. All sconces and wall packs will be on a timer. 2. A traffic study worksheet was provided for the site plan submission showing minimal traffic being generated by this facility. 3. The building use is planned to be medical office. If a secondary use would be introduced, it would only be a business allowed by the current zoning. In no scenario would a use be allowed in the building which would have medical or other hazardous waste on the exterior or in the dumpster. 4. The neighbors noted that there are currently two Parkwood streets that are not connected. We will be located at the end of the Parkwood that connects to Southlake Blvd. The other Parkwood connects to a side street and leads to the residential neighborhood behind. Our development will have minimal traffic generation, and none should impact the residential community behind us. The residents requested renaming the street and not connecting the two streets in the future. We view our access as from Southlake Blvd and do not wish for the two Parkwood streets to be connected. We are also not opposed to renaming of the street if that helps with any confusion regarding the streets. 5. We removed the sidewalk from the cul-de-sac to the parking lot. 6. The proposed building is 158 feet from the corner property line of the nearest residential neighbor. 7. We have provided a retaining wall along the back and a slight turn up for screening of vehicles as well as landscape screening along the street. 8. The vicinity map was changed in the submission to clearly show the two Parkwood streets to not connect. Ward Architecture, PLLC Ward Architecture PLLC. PO BOX 1230 (5004 Thompson Terrace, Suite 107) Colleyville, Texas 76034 Office: (817) 281-5600 Cell: (817) 522-8752 Gerald@WardArchitecturePLLC.com www.wardarchitecturepllc.com 9. The owner wishes to be a good neighbor for all. If the Methodist church does have anything on the site which would need to be relocated, the owner would work with the Methodist church to relocate that item. The property legal description is LOT 13R O.W. Knight No.899 Addition Doc. No. D208354134 PRTCT. The current zoning is SP1. The proposed use should comply with the current zoning. The property has previously been platted. Please contact our office if you have any questions. Thank you for your time. Sincerely, Gerald A. Ward Architect, TX No. 11748 Saturday, February 4, 2023 at 12:45:12 Central Standard Time Page 1 of 2 Subject:RE: #External: Renaming the Street Adjacent to Your Southlake Store Date:Monday, October 31, 2022 at 12:24:40 PM Central Daylight Time From:John Peters To:Eric Karl CC:Marce E. Ward Eric, This email shall serve as a confirma2on of the phone conversa2on we had this morning. We have no problem with renaming the street next to Calloway’s Nursery in Southlake as long as the new name does not contain the name of a compe2ng business. Please let me know if I can be of further assistance. Regards, John Peters From: Eric Karl <ekarl@2marron.net> Sent: Friday, October 28, 2022 4:50 PM To: John Peters <jpeters@calloways.com> Subject: #External: Renaming the Street Adjacent to Your Southlake Store [WARNING] This message comes from an external organiza2on. Be careful of embedded links. John Below is the background about renaming Parkwood Drive, a street adjacent to your Southlake loca2on. My understanding is your affirma2ve response to this email would be sufficient as far as the City of Southlake was concerned. When I called your office earlier today (10/28), and they suggested I leave a message and that I send you an email with the background. I performed various internet searches and have been unable to find where you have ever used the name Parkwood Drive in any adver2sing or with the Tarrant Appraisal District. Timarron Owners Associa2on (an HOA) are going to pe22on the City of Southlake to change the name of Parkwood Drive to Calloway’s Court (or something else as long as Parkwood or Northwood are NOT in the name). TOA is visible to you when you look out the back of your outdoor display area (through the really big old tree), past the end of the cul de sac. The City told us to get consent from the owners who would be affected directly by the change. The City gave us Calloway’s as one of the owners to be contacted. For background, the Readers Digest version is there are two streets named Parkwood Drive that are close to each other. One is in a residen2al neighborhood and part of Timarron (let’s call it “residen2al” Parkwood). There are several homes that are using Parkwood Drive for their mailing address and have for a few decades. The other is a commercial street next to Calloway’s (let’s call it “commercial” Parkwood). Your company owns property adjacent to the west side of Parkwood Drive where it meets FM 1709 (a.k.a., Southlake Boulevard). No one is using “commercial” Parkwood for their mailing address yet. With the recent approval of a medical office on “commercial” Parkwood Drive (behind your store, on the site which Calloway’s sold off several years ago), development is complete. We want to change the name before the new development starts using a Parkwood address. Consent of Calloway’s Page 2 of 2 Apparently, the original plan, when the developer intended to build houses all the way to FM 1709, was to have one Parkwood Drive. Those houses were never built. Per City Council mee2ng minutes, based on a protest at a 1999 Council mee2ng and resul2ng City staff study, the City Council voted to NOT connect the two segments in February 2000 “to protect the ci2zens from through traffic.” In January 2001 “Director of Planning Bruce Payne said…it would be best to name that sec2on of the street something other than Parkwood Drive, and it would be changed on the plat.” Unfortunately, renaming has not yet happened. FWIW, the developer of the medical offices told the City Council in wri2ng that he supports a name change. As far as Providence Bank (on the east side of the street), I am wai2ng for a response from their corporate office, though the local branch did not have an objec2on. Please let me know what other informa2on you might need. Eric A Karl, President Timarron Owners Associa2on, Inc. 700 Wentwood Drive Southlake, Texas 76092 ekarl@2marron.net 817-240-5816 Saturday, February 4, 2023 at 12:47:33 Central Standard Time Page 1 of 5 Subject:RE: [EXTERNAL] Re: [EXTERNAL] Re: Renaming of Parkwood Drive Date:Wednesday, November 9, 2022 at 2:35:35 PM Central Standard Time From:Randy McCauley To:Eric Karl CC:Donna Haisler ACachments:image004.jpg, image005.jpg, image006.jpg, image007.jpg, image008.jpg, image009.jpg Eric, We agree to the change and would prefer Great Plains Court, if possible. The bank building has been here since 2008. We own the bank building and the vacant detention lot. I’ve been with the bank since 2007 and CEO since 2010. I’ll be staying on after the merger managing our current locations including Southlake. The signage will change accordingly. I think the signage on the building and the monument signage will also act as a landmark for the street name as well. Thanks for reaching out and the consideration. Randy Randall H. McCauley President and CEO We make our home here. We make our decisions here. 325 East Southlake Boulevard P.O. Box 94003 Southlake, Texas 76092 817-912-3413 Office 817-296-1112 Cell 817-912-3445 Fax NMLS# 740403 rmccauley@providencebanktx.com www.providencebanktx.com From: Eric Karl <ekarl@-marron.net> Sent: Monday, November 7, 2022 4:33 PM To: Randy McCauley <rmccauley@providencebanktx.com> Cc: Donna Haisler <dhaisler@providencebanktx.com> Subject: [EXTERNAL] Re: [EXTERNAL] Re: Renaming of Parkwood Drive Consent of Providence Bank (since renamed Great Plains Bank) Page 2 of 5 CAUTION: This email originated from outside of the organiza-on. Do not click links or open aXachments unless you recognize the sender and know the content is safe. Randy Thanks for your response. I used to do M&A for a living so I can imagine how busy you must be. The Great Plains name is fine, though Timarron OA would prefer Court. We prefer Court to anything else since it is associated with a cul de sac or ‘dead end’ street, whereas “Drive” might sound like it connects through. We are trying to get rid of the connec-ng concept since it does cause confusion some-mes with drivers and truck deliveries. PreXy much everyone adjacent to the exis-ng (what we call) “commercial Parkwood Drive” has been saying “as long as it does not use a compe-tor’s name we’re OK.” We were going to recommend Calloway’s Court. It is the longest standing business in that immediate area and would provide a useful ‘landmark’ address for the new medical offices going in behind Calloway’s. Let me know what else you might need. Eric A Karl, President Timarron Owners Associa-on, Inc. 700 Wentwood Drive Southlake, Texas 76092 ekarl@-marron.net From: Randy McCauley <rmccauley@providencebanktx.com> Date: Monday, November 7, 2022 at 4:22 PM To: Eric Karl <ekarl@-marron.net> Cc: Donna Haisler <dhaisler@providencebanktx.com> Subject: RE: [EXTERNAL] Re: Renaming of Parkwood Drive Hi Eric, I apologize for missing your previous request. I’ve been busy preparing for a merger and have been inundated with my normal email flow, and additional incoming emails from a variety of outside sources as well. How would you feel about the name Great Plains Drive or Court? I’d need to send this up to our pending merger partner out of courtesy, and I’m sue they would appreciate that opportunity. Randy Randall H. McCauley President and CEO We make our home here. We make our decisions here. Page 3 of 5 You don't ojen get email from ekarl@-marron.net. Learn why this is important 325 East Southlake Boulevard P.O. Box 94003 Southlake, Texas 76092 817-912-3413 Office 817-296-1112 Cell 817-912-3445 Fax NMLS# 740403 rmccauley@providencebanktx.com www.providencebanktx.com From: Eric Karl <ekarl@-marron.net> Sent: Monday, November 7, 2022 4:02 PM To: Randy McCauley <rmccauley@providencebanktx.com> Cc: Donna Haisler <dhaisler@providencebanktx.com> Subject: [EXTERNAL] Re: Renaming of Parkwood Drive CAUTION: This email originated from outside of the organiza-on. Do not click links or open aXachments unless you recognize the sender and know the content is safe. Randy Just following up on this. Also, the recep-onist told me that I could copy Donna H on this email. I can also answer any ques-ons through her if that makes it easier for you. One update since the original email is that Calloway’s has signed off on the proposed name change, so the only remaining consent I need is Providence Bank. Eric A Karl, President Timarron Owners Associa-on, Inc. 700 Wentwood Drive Southlake, Texas 76092 ekarl@-marron.net Page 4 of 5 From: Eric Karl <ekarl@-marron.net> Date: Wednesday, October 26, 2022 at 2:49 PM To: <rmccauley@providencebanktx.com> Subject: Re: Renaming of Parkwood Drive Randy Resending earlier request. Genng ready to submit applica-on and we need to have evidence of adjoining property consent. Thanks in advance. Eric A Karl, President Timarron Owners Associa-on, Inc. 700 Wentwood Drive Southlake, Texas 76092 ekarl@-marron.net From: Eric Karl <ekarl@-marron.net> Date: Friday, October 14, 2022 at 5:13 PM To: <rmccauley@providencebanktx.com> Subject: Renaming of Parkwood Drive Randy Could you help me? My understanding is your affirma-ve response to this email would be sufficient as far as the City of Southlake was concerned. I called your office, and they suggested I send you an email with the background. Timarron Owners Associa-on are going to pe--on the City of Southlake to change the name of Parkwood Drive to Calloway’s Court (or something else as long as Parkwood or Northwood are NOT in the name). TOA is visible to you when you look out your teller windows and across the field. The City told us to get consent from the owners who would be affected directly by the change. The City gave us Providence Bank as one of the owners to be contacted. For background, the Readers Digest version is there are two streets named Parkwood Drive that are close to each other. One is in a residen-al neighborhood and part of Timarron (let’s call it “residen-al” Parkwood). There are several homes that are using Parkwood Drive for their mailing address and have for a few decades. Page 5 of 5 The other is a commercial street next to Calloway’s (let’s call it “commercial” Parkwood). Your bank owns property that abuts the east side of the street where it meets FM 1709. No one is using “commercial” Parkwood for their mailing address yet. With the recent approval of a medical office on “commercial” Parkwood Drive, development is complete. We want to change the name before they start using the address. Apparently, the original plan, when the developer intended to build houses all the way to FM 1709, was to have one Parkwood Drive. Those houses were never built. Per City Council mee-ng minutes, based on a protest at a 1999 Council mee-ng and resul-ng City staff study, the City Council voted to NOT connect the two segments in February 2000 “to protect the ci-zens from through traffic.” In January 2001 “Director of Planning Bruce Payne said…it would be best to name that sec-on of the street something other than Parkwood Drive, and it would be changed on the plat.” FWIW, the developer of the medical offices told the City Council in wri-ng that he supports a name change. As far as Calloway’s, I am wai-ng for a response from their corporate office, though the local store did not have an objec-on. Please let me know what other informa-on you might need. Eric A Karl, President Timarron Owners Associa-on, Inc. 700 Wentwood Drive Southlake, Texas 76092 ekarl@-marron.net 817-240-5816 CONFIDENTIALITY NOTICE: This communica-on is intended only for the use of the individual or en-ty to which it is addressed and may contain informa-on that is privileged, confiden-al, and exempt from disclosure under applicable law. If you are not the intended recipient, you are no-fied that any use, dissemina-on, forwarding, distribu-on, or copying of the communica-on is strictly prohibited. Please no-fy the sender immediately by e-mail if you have received this by mistake and delete this e-mail from your system. Providence Bank “Commercial” Parkwood Drive White’s Chapel Parking Calloways “Residential” Parkwood Drive Rockenbaugh Elementary school crossing proposed rename to Olivia Court TAD Map — Current Layout Highlighting Key Items Former Senior Center New Medical Bldg Southlake 2035 Corridor Planning Committee Item #4 – 300 Parkwood Dr. Meeting #37 – March 28, 2022 Page 4 STAFF PRESENTATION SHOWN TO COMMITTEE: used by City Council, from 2035 Corridor Planning Committee examples of erroneous maps used by City and Developers Surrounding Property Owners KLA School SPO Owner Zoning Physical Address Acreage Response 1. ALLEN, ANDREW RPUD 600 NORTHWOOD CT 0.239 NR 2. ANDERSEN, MICHAEL RPUD 601 NORTHWOOD CT 0.287 NR 3. BRONSON, THOMAS A RPUD 506 NORTHWOOD TRL 0.258 NR 4. BURKE, ROGER RPUD 514 NORTHWOOD TRL 0.238 NR 5. CALLOWAY'SNURSERY INC SP2 291 ESOUTHLAKE BLVD 3.107 NR 6. CALLOWAY'SNURSERY INC SP2 300 PARKWOOD DR 2.791 NR 7. CHOI, JOU-YOUNG RPUD 507 NORTHWOOD TRL 0.343 O 8. CREST SECURITIES LTD SP2 241 ESOUTHLAKE BLVD 0.802 NR 9. DRILL FILL AND BILL LP SP2 271 ESOUTHLAKE BLVD 0.541 NR 10.FRITH, JOHN D SP2 261 ESOUTHLAKE BLVD 0.567 NR 11.GROSSKOPF, SCOTT RPUD 516 NORTHWOOD TRL 0.402 NR 12.HERRERA, FELIPE RPUD 510 NORTHWOOD TRL 0.241 NR 13.HP TEXAS ILLC RPUD 501 NORTHWOOD TRL 0.328 NR 14.HUSAIN, MUSTAFA RPUD 505 NORTHWOOD TRL 0.249 NR 15.JOHNSTON, DON A SF1-A 817 PEARL DR 0.715 NR 16.MCKENZIE, GRAEME A RPUD 508 NORTHWOOD TRL 0.262 NR MICHAEL AROSS REVOCABLE NR17. TRUST RPUD 503 NORTHWOOD TRL 0.244 18.OBERDICK, JONATHAN RPUD 502 NORTHWOOD TRL 0.261 NR Case No. Attachment F ZA16-008 Page 1 used by City Council, provided by Developer Zoning CS Land Use Public/Semi-Public from Consolidated Land Use Plan Presentation 1/17/23 shows Parkwood Drive is connected Councilmembers, three SPIN representatives and one citizen have expressed an interest in participating. Council voted to select the following members to the Steering Committee: Councilmembers Rounie Kendall and Patsy DuPre; SPIN Representatives: Pattie Minder, Mary Georgia, Jan Francis and Cara White; Citizen: F.C. LeVrier. 10-C.Request for a variance to the Subdivision Ordinance No. 483-G, extending the validity of Case ZA 97-10, Final Plat of Southlake Woods, Phase 2 consisting of 46.073 acres in the ZS. Thompson Survey, Abstract No. 1502. Council voted to extend the plat as discussed during the work session. 10-D.Request for a variance to the Subdivision Ordinance No. 483-G, extending the validity of Case 96-153, Final Plat of Southlake Woods, Phase I, consisting of 11.737 acres in the T.S. Thompson Survey, Abstract No. 1502. Council voted to extend the plat as discussed during the work session. Agenda Item #6, Public Forum Ken Head, 501 Clayton Court, Southlake. Mr. Head stated he would hopefully get the City Council support on the reconsideration of Northwood Trail. He read a petition with signatures of 49 out of 53 of the residents in the Northwood Park area. He stated their concern is the proposed through-road from Northwood Park to F.M. 1709. He stated last August this issue came forward at the Planning and Zoning Commission whereby letters were sent to residents within 200' and at the time there were no residents within 200'. Over the last year all of the homes have been built. He stated the residents feel this will be another cut-through onto F.M. 1709. To avoid the school zone, people will follow this path to get onto Byron Nelson Parkway from F.M. 1709. He read the petition to the Councilmembers and audience, which expressed their concern is for the safety of the children in the area. He asked to have this issue re-addressed by the City Council. Mayor Stacy responded that because there were a lot of people present for this issue, the goal of the Council would be to put this item on a future agenda for discussion. He stated this is all that can be accomplished at this meeting. Comments from the audience stated this issue was brought to a head by a sign that recently went up in the neighborhood that said, "Future Through Street." Mayor Stacy informed the audience that this transaction happened before any of the current Councilmembers were elected to Council. It is an issue that was voted upon much earlier. When Council gets the informational packet they will be able to review the information prior to this issue being placed on the council agenda. Councilmember Kendall asked to have this item on a future agenda. Councilmember Edmondson asked staff to put together an informational packet regarding this issue. Daniel Brady, 603 Northwood Trail, Southlake. Mr. Brady asked if the citizens could get a copy of the informational packet when City staff prepares it. He stated that another concern residents have is with the heavy congestion going up F.M. 1709 and everyone Regular City Council Meeting of October 5, 1999 Page 13 of 26 10/5/99 City Council Meeting trying to get to SH 114. Not only is this a cut-through during rush hour when all the kids are getting on the buses, but there is a tremendous amount of traffic on Byron Nelson Parkway trying to get to Brumlow Avenue to try and cut-through to bypass SH 114 traffic congestion. The natural flow will be going through Northwood Trail if the road is allowed to be built. Vicki Niblo, 400 Parkwood Court, Southlake. Ms. Niblo stated her house is on the comer of Parkwood Court and Northwood Trail, and that her house is for sale and this issue is scaring people away. Jim Correl 507 Northwood Trail, Southlake. Mr. Correl stated when he first came here in May, people were cautious about driving slow, and now the City is planning on putting this road in and will be expanding the risk factor. Mr. Correl commented, "The City is fortunate that we have police officers and enforce the speed zone and there are citations that are given out almost daily. By increasing the risk factor, by adding the street, it is not worth risking the safety of our children. There are 89 children in their community, with 79 under twelve years old." Ray Semadeni, 501 Northwood Trail, Southlake. Mr. Semadeni stated they were new to Southlake and have only lived here about three months and they love the city. They are very disturbed about what could happen with this road. When he came home today on F.M. 1709, he was at the stop light at Byron Nelson Parkway and saw three or four cars trying to make the short cut through the Village at Timarron. He stated he knows that is what will happen with the road coming that way. The thought of a street coming through there scares them a lot. He asked Council, "If this were happening in your neighborhood what would you do?" He stated they want this on an agenda and want the City Council to find an alternate road. Mayor Stacy stated, "When the property was first purchased, it was purchased for a city hall to be located on that property and there were some contractual obligations regarding this road. Since the city hall is not going to be built there, there may be some alternate ways to deal with this proposed through-roadway. It is working fine for the use by the senior center and [the city] may not need a road there if we are not obligated to put the road there. I know in the developer agreement, the developer of the office buildings, is actually building the road at his expense." Mayor Stacy read into the record the names of those that signed up opposing this item but did not wish to speak. Roger Ochs, 606 Northwood Court, Southlake. Rebecca Petty, 613 Northwood Trail, Southlake. Michael Manila, 614 Northwood Trail, Southlake. Marcy Gilliland, 503 Northwood Trail, Southlake. Beth Sernadeni, 501 Northwood Trail, Southlake. Michael Press, 500 Northwood Trail, Southlake. Amy Ochs, 606 Northwood Court, Southlake. Regular City Council Meeting of October 5, 1999 Page 14 of 26 Kim Zabor, 618 Northwood Trail, Southlake. Melanie Horston, 500 Everwood Court, Southlake. Dale and Marsha Kluesing, 503 Everwood Court, Southlake. Alex and Jennifer Petrovich, 611 Northwood Trail, Southlake. Mary Obregon, 605 Parkwood Drive, Southlake. Andrew Tkac, 404 Parkwood Court, Southlake. Roger Sampson, 408 Parkwood Court, Southlake. Mine and Dennis Stanyah, 405 Parkwood Court, Southlake. Leigh Andrews, 406 Parkwood Court, Southlake. Mark Niblo, 400 Parkwood Court, Southake. Klm and Randy l~Volf, 601 Parkwood Drive, Southlake. Robert and Ughetta Miller, 502 Northwood Trail, Southlake. Mustafa Husain, 505 Northwood Trail, Southlake. Beth Asher, 410 Parkwood Court, Southlake. Amy Ezell, 514 Northwood Trail, Southlake. Agenda Item #7-A, ZA 99-030, Site Plan for the Children's Courtyard ZA 99-030, Site Plan for The Children's Courtyard, on property legally described as Lot 2R, Block 60, Timarron Addition, Phase 5, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet A, Slide 4395, Plat Records, Tarrant County, Texas, and being approximately 2.687 acres. Owner: Realtex Ventures, Inc. Applicant: David Fisher Architects. Current zoning is "R-PUD" Residential Planned Unit Development District, being P.U.D. No. 1, Timarron, and permitting "C-2" Local Retail Commercial District uses. Continuation of the publie hearing. Senior Planner Chris Carpenter stated five (5) notices were sent to property owners within the 200' notification area and five (5) petitions with one hundred six (106) signatures were received on July 22, 1999 opposing this site plan. The petitions are a part of the record. An additional twenty-four (24) letters were received from outside the 200' notification area. Copies of the letters of opposition are a part of the zoning record. Ninety-five (95) form letters, "Opposed to the Children's Courtyard daycare facility being built in Timarron on Byron Nelson Parkway," because of traffic issues, traffic circulation around Rockenbaugh Elementary School, neighborhood impact, and the size of the facility were received. An additional twelve (12) copies of the same letter were received with additional comments added. On July 8, 1999 the Planning and Zoning Commission approved (7-0 vote) the applicant's request to table and to continue the public hearing to the July 22, 1999, Planning and Zoning Commission meeting. On July 22, 1999, the Planning and Zoning Commission approved to table (6-0 vote) and to continue the public heating to the September 9, 1999 Planning and Zoning Commission meeting. On September 9, 1999, the Planning and Zoning Commission voted to deny this case 6-1 vote. During the September 21, 1999 City Council meeting, a motion was made and approved 6-0 vote) on consent agenda to table and to continue the public hearing on October 5, 1999 City Council meeting. Regular City Council Meeting of October 5, 1999 Page 15 of 26 I 4. Q _ Ct i o Itil a z cr1o O U 3 \ e m OS 3j Y. i q I m w g i y a . War...-- Mna. nr M ^'. ,._ v.• vw + r r,.. w. r ...- ..- ,.« rw. wry --, 11 1/4/00 City Council Meeting, prepared by City Staff Options Considered by City Council for 2/1/00 Vote Q r o U z w o z te a ` qr r 111 n; ? " T I. N t w M1 a,q s 0 A AN 1 i i * r s 1 , 4 11 A ' 9 11 p y P l• this option was selected at 2/1/00 Council Meeting w I n 1. h z +. 1) C/ D I i' illtli O 1 T n W IC.) z ct d ,ANDf tl f 1.., Itl 0....,.....„; 01:„,,,, 74-.: 1;:sk,,,,-,.:II . Ir if City of Southlake, Texas MEMORANDUM December 30, 1999 TO:Billy Campbell, City Manager FROM:Karen Gandy, Zoning Administrator / Acting Planning Director, ext. 743 SUBJECT: Discussion Item: Parkwood Drive Action Requested: Discussion of whether or not to abandon Parkwood Drive right -of -way as requested by neighboring property owners during the public forum on October 5, 1999. Background Information:The alignment of this roadway began in 1995 as part of a three -way land negotiation with Timarron, Dr. Richards, and the City. The City desired to purchase approximately 15 acres and Timarron desired to enlarge their tract at the southwest corner of Byron Nelson Parkway (BNP) and FM 1709. Dr. Richard's resulting ownership was shifted west with the understanding that there would be a loop road connecting back to BNP. All this was accomplished and the city purchased the property. As a result, the Municipal Campus Concept `A' was prepared (see attached). Since April 18, 1996 when preliminary plats for both the municipal complex and Timarron, Phase V (later named Northwood, Phase Two) were approved, Street `A' (later platted as Parkwood Drive) has been shown as a proposed 60 -foot R.O.W. extending from F.M. 1709 to Byron Nelson Parkway. A Site Plan was approved October 6, 1998 for French Square Office Complex, located on the west side of Parkwood Drive and north of Timarron Addition, Northwood Park, Phase Two. Driveway access was approved and restricted to Parkwood Drive only. A condition of the plan approval was that Parkwood Drive be constructed prior to issuance of a building permit. Please see attached chronologies prepared by Planning Assistant Tara Brooks. A complete history is available in the Planning Department if you need additional information. N: \COMMUNITY DEVELOPMENT\WP - FILES \ZBA \ PENDING \PARKWOOD DRIVE MEMO.DOC City of Southlake, Texas Billy Campbell, City Manager Parkwood Drive December 30, 1999 Page Two Legal Reviews:The city attorney's office has reviewed the matter and will discuss their findings with Council during the posted executive session at the January 4, 2000 meeting. Financial Considerations:None applicable. Alternatives:Following are some options available on this issue: a) Allow the road to continue as originally proposed. b) Abandon a 400' segment of the roadway, in effect creating a cul -de -sac just south of the northernmost proposed drive (approx. 350') for the French Square Office Complex development. This would require the Senior Center to have a driveway to the existing roadway or to the new cul -de -sac. c) Abandon the entire roadway maintaining a drive access to the south. Supporting Documents:Vicinity Map; Parkwood Drive Chronology; History of Developments surrounding Parkwood Drive (i.e., French Square Office Complex, Senior Activity Center / City of Southlake Municipal Complex, and Timarron Addition, Phase V (known as Northwood Park, Phase Two Addition); Transcript of Public Forum on October 5, 1999; Letter from Stephen and Rebecca Petty; 613 Northwood Trail; Copy of Municipal Campus Concept `A' Copies of approved plans for French Square Office Complex and Senior Activity Center and final plats of and the Municipal Complex and Northwood Park, Phase Two. N: \COMMUNITY DEVELOPMENT\WP- FILES \ZBA \PENDING \PARKWOOD DRIVE MEMO.DOC II11'2 about the articulation, and Bliss responded that they believe they do comply with the articulation requirements. Brian Stebbins, 1256 Main Street, Suite 240, Southlake. Mr. Stebbins also discussed articulation with the City Council, noting that they have to articulate each building and believe that they are in compliance with the articulation requirements. PUBLIC HEARING: No comments were made during the public hearing. Motion was made to approve ZA 99 -137, Revised Site Plan for Block 3, Southlake Town Square, subject to the Site Plan Review Summary No. 2, dated January 14, 2000; approving the landscape plan as submitted; and basically tracking the recommendation made by the Planning and Zoning Commission; deleting #3 articulation. Motion:Edmondson Second:DuPre Ayes:Edmondson, DuPre, Fawks, Kendall, Moffat, and Stacy Nays:Potter Approved: 6 -1 vote Agenda Item #10 -A, Alternative Alignments for Parkwood Drive Director of Public Works Ron Harper stated at the January 4, 2000 City Council meeting, the Planning Department presented several alternatives to the current Parkwood Drive layout and alignment. Staff has provided a pro and con analysis of the alternatives presented to date. Mr. Harper presents options "A" through "E" and explained each option to the City Council noting that staff feels Option B is the best, with the abandonment of the existing right -of -way. Councilmember Wayne Moffat stated he feels the important thing at this time is to protect the residents from the through traffic. Ken Head, 501 Clayton Court, Southlake. Mr. Head stated he feels Option `B" will minimize the traffic and that approving it would be a positive step in the right direction. Ray Semadini, 501 Parkwood Drive, Southlake. Mr. Semadini stated he feel Option `B" will accomplish what they feel is best for the neighborhood and that he speaks for the entire neighborhood. As you go forward there is potential here as well as a park, or selling that land back to the developers, finishing out the neighborhood, and for the senior center, and the entire neighborhood it is a win -win situation for everyone." Ed Gibbons with Remax Real Estate. Mr. Gibbons stated he is representing Dr. Richards, and noted that the main concern for Dr. Richards is access to Byron Nelson Parkway and F.M. 1709. He stated Option `B" is a good plan. Regular City Council Meeting Minutes of February 1, 2000 Page 24 of 29 2/1/00 City Council Vote on NOT Connecting Parkwood Drive Terry Wilkinson, property owner. Mr. Wilkinson stated he acquired the property on the corner and they will agree to build a concrete common access easement [24" wide curbed]. Director of Public Works Ron Harper stated there is no reason that cannot remain a common access easement. Motion was made to direct staff to go forward with Option `B" as presented tonight. Motion:Moffat Second:Fawks Ayes:Moffat, Fawks, Kendall, DuPre, Edmondson, Potter, and Stacy Nays:None Approved: 7 -0 vote Agenda Item #8 -C, Ordinance No. 480 -329, 1 Reading (ZA 99 -124), Radiology Associates of Tarrant County. Ordinance No. 480 -329, 1 Reading, (ZA 99 -124), Rezoning and Site Plan for Radiology Associates of Tarrant County, on property legally described as a portion of Tract 5D2 situated in the Obediah W. Knight Survey, Abstract No. 899, and being approximately 1.126 acres. Current zoning is "R- P.U.D." Residential Planned Unit Development District, being P.U.D. No. 1, Timarron. Requested zoning is "S -P -1" Detailed Site Plan District with "0-1" Office District uses and the "C -2" Local Retail Commercial District use of health service facilities. Applicant: Southlake Imaging, L.L.C. Owner: Westerra- Timarron, L.P. Senior Planner Chris Carpenter stated that six (6) notices were sent to property owners within the 200' notification areas and one (1) response was received from Robert Stevenson, 2113 Taxco, Carrollton, Texas, in favor. On January 20, 2000, the Planning and Zoning Commission approved (7 -0) this case subject to the Site Plan Review Summary #3, Dated January 14, 2000, deleting Item #1 but noting that the applicant will try to move the building back as far south as possible without encroaching into the southernmost bufferyard and existing trees; deleting Item #2.a (minimum driveway spacing), and deleting Item #3 (parking). Terry Wilkinson, owner, applicant. Mr. Wilkinson discussed the issues of parking on the back of the building vs. parking in the front of the building next to F.M. 1709. He stated he prepared the site plan with parking in the rear because he though that is what the Council wanted to see on F.M. 1709. Dr. Rick Radenham. Dr. Radenham described the use of the building to the Council stating basically these are primarily insured patients that are referred to them for a CAT scan or other tests. He noted the patients are single visit patients. Mr. Wilkinson stated when this came to the SPIN meeting, the group was very adamant about the driveway in the front stating they did not want traffic off of F.M. 1709. Regular City Council Meeting Minutes of February 1, 2000 Page 25 of 29 Ed Gibbons, applicant, 3309 Spruce Lane, Grapevine. Mr. Gibbons stated he was speaking for the applicant and that a Dallas restaurant, the "Rooster," was interested in locating on this property. He indicated it was a "fourstar" restaurant with approximately 5,300 square feet in the building. The parking on the plan meets the requirements of the ordinance. Kenny Anderson, builder, was present to answer questions from Council. Todd Tracy, owner of Rooster, 331 South White Chapel Boulevard, Southlake. Mr. Tracy stated, "The Dallas location is built like a plantation style home. The restaurant is one of four "Four Star" restaurants in Dallas and is open for lunch and dinner with Sunday brunch and that the quality is equal to the Classic Cafe in Southlake." PUBLIC COMMENTS: Ray Samendini, 501 Northwood Trail, Southlake. Mr. Samendini stated he did not have a problem with a professional building being built on this site, but he did have a problem with a restaurant because of traffic, noise issues and a buffer issue. He stated he and his neighbors are opposed to a restaurant at that location. Kim Wolfe, 601 Parkwood Drive, Southlake. Ms. Wolfe stated she had issues with the naming of Parkwood Drive in the area off Southlake Boulevard. She said she lives on Parkwood Drive and it seems to her it should be named something different. Director of Planning Bruce Payne said after he had talked with Ms. Wolfe they decided it would be best to name that section of the street something other than Parkwood Drive, and it would be changed on the plat. Mike Manella, 614 Northwood Trail, Southlake. Mr. Manella stated he had no objections to locating a restaurant as the one named in Southlake, but does have a concern with the long -term use of the property and was opposed to a restaurant in that location. Mayor Stacy commented that everyone agrees this use does not fit the Land Use Plan. He stated he would love to see the Rooster Restaurant in Southlake, but not in this location. Councilmembers Fawks and Kendall agreed this was not the location for a restaurant. Mr. Gibbons asked if the zoning could be approved for "0-1" Office District uses, and that he understood that he had a lot of work to do before this case is presented to Council at the next meeting. City Attorney E. Allen Taylor Jr., explained the process to the applicant and Council. Motion was made to approve ZA 00 -121 as "0-1" Office District uses, subject to the applicant reconfiguring the lots before it comes back for 2 Reading. Motion:Potter Second:Fawks Regular City Council Meeting Minutes of January 16, 2001 Page 12 of 17 1/16/01 City Council Meeting, Decision to Rename Parkwood Drive