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Item 4D - MemoM E M O R A N D U M March 7, 2023 To: From: Subject: Shana Yelverton, City Manager Sharen Jackson, Chief Financial Officer Item 4D: Approve the purchase of Cisco SMARTnet from Presidio in an amount not to exceed $60,200. Action Requested: Background Information: Approve the purchase of Cisco SMARTnet from Presidio in an amount not to exceed $60,200. The purpose of this item is to seek approval of the purchase of SMARTnet support from Cisco. Cisco SMARTnet is a technical support service that will provide direct, anytime access to Cisco engineers and extensive Cisco.com resources. These capabilities provide an assurance of business safety and continuity within critical parts of the network environment. The city’s network infrastructure is all CISCO products and this service is crucial to guarantee the health and safety of city business. Financial Considerations: SMARTnet support was included in the FY23 General Fund Information Technology department budget. Strategic Link: This agenda item is linked to the Southlake Strategy Map through the following objectives: •B4 Provide high quality services through sustainable business practices •B6 Optimize use of technology Citizen Input/ Board Review: No requirement exists to review the purchase with citizens or boards. Legal Review: No requirement exists to review the purchase with the City Attorney. Honorable Mayor and City Council Page 2 of 2 Alternatives: The alternative to approving the proposal would be denying the proposal and operate the network/technology infrastructure without CISCO expert technical support. Supporting Documents: Proposal from Presidio. Staff Recommendation: Staff recommends approving item as proposed. PRESIDIO.M TO: CITY OF SOUTHLAKE Kodi Wilder 1400 MAIN ST., STE 440 Southlake, TX 76092 kwilder@ci.southiake.tx.us (p)(817) 748-8286 (f) (817) 748-8077 BILL TO: City of Southlake 1400 Main St Suite 440 Financial Department Southlake, TX 76092 Customer#: CITY0622 Account Manager: Jan Eckhardt Inside Sales Rep: Linda Beaver Title: City of Southlake SMARTnet Renewal 2023 QUOTE: 2003223300504-02 DATE: 02/09/2023 PAGE: IOf1 FROM: Presidio Networked Solutions Group, LLC Romain Gremaud 10415 Morado Circle The Campus Building 1 Suite 320 Austin, TX 78759 rgremaud@presidio.com (p)469-240-5422 SHIP TO: I City of Southlake 600 State St Suite 4101 Information Technology Soulhlake, TX 76092 Contract Vehicle: MICTA 172AN-MTTISAFBOS2022-0827 1 CON-SMARTNET CON-SMARTNET RENEWAL $72776.81 $60,196.42 1 S72,776.81 $60, 196.42 RENEWAL Total List Price: Sub Total: Grand Total: THIS QUOTE IS GOVERNED BY THE TERMS AND CONDITIONS OF MICTA CONTRACT 172AN-MTTISAFBOS2022-0827 QUOTE IS VALID FOR 30 DAYS FROM DATE SHOWN ABOVE. PURSUANT TO THIS CONTRACT YOUR PO MUST REFLECT THE FOLLOWING CONTRACT: MICTA CONTRACT 172AN-MTTISAFBOS2022-OB27. Tar ID# 58-1667655; Size Business: Large; CAGE Code: OKD05; DUNS#15405-0959 Credit: Net 30 days (all credit terms subject to prior Presidia credit department approval) Delivery: FOB Terms Destination Customer hereby authorizes and agrees to make timely payment for products delivered and services rendered, including payments for partial shipments Customer Signature Dale $72,776.81 $60,196.42 $60,196.42