Item 4AREGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 21, 2023
Page 1 of 5
REGULAR CITY COUNCIL MEETING MINUTES FEBRUARY 21, 2023
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor John Huffman, Mayor Pro Tem Randy Williamson,
Deputy Mayor Pro Tem Shawn McCaskill, and Councilmembers Kathy Talley, Randy
Robbins, and Amy Torres-Lepp
CITY COUNCIL ABSENT: Councilmember Ronell Smith
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Alison
Ortowski, Assistant to the City Manager Major Youngblood, Deputy Director of
Communications Pilar Schank, Chief Financial Officer Sharen Jackson, Fire Chief Mike
Starr, Senior Director of Human Resources Stacey Black, Director of Community Services
Chris Tribble, Director of Economic Development and Tourism Daniel Cortez, Director of
Planning and Development Services Dennis Killough, Director of Public Works Rob
Cohen, City Attorney Allen Taylor, and City Secretary Amy Shelley
WORK SESSION:
1. CALL TO ORDER
Work Session was called to order by Mayor John Huffman at 5:30pm.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor John Huffman led the pledges of
allegiance to the United States and Texas Flags.
3. SOUTHLAKE SISTER CITIES MEMBERSHIP MUG ARTWORK CONTEST
WINNERS
Southlake Sister Cities Secretary Joanne Terrell presented the membership mug artwork
contest winners.
4. SOUTHLAKE CHAMBER OF COMMERCE UPDATE
Southlake Chamber of Commerce Board of Director Chair Chuck Hulett provided an
update about the Chamber.
ITEM 4A
REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 21, 2023
Page 2 of 5
5. EMPLOYEE APPRECIATION WEEK AND EMPLOYEE PERFORMANCE
AWARDS
Senior Director of Human Resources Stacey Black provided highlights of Employee
Appreciation Week and Employee Performance Awards held February 13-17, 2023.
6. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Huffman reviewed the items on the consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Huffman at 6:06pm.
2A. EXECUTIVE SESSION
Mayor Huffman announced the City Council would go into Executive Session pursuant to
the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney; Section 551.072 deliberation regarding real property;
Section 551.074 deliberation regarding personnel matters; and Section 551.087
deliberation regarding economic development negotiations. City Council adjourned for
Executive Session at 6:06pm. Executive Session began at 6:20pm and concluded at
6:58pm.
2B. RECONVENE
Mayor Huffman reconvened the meeting at 7:05pm.
3. REPORTS:
3A. MAYOR’S REPORT
3B. CITY MANAGER’S REPORT
3B1. COMMUNITY SERVICES MEMBERSHIP AND EVENTS CAMPAIGN UPDATES
Assistant Recreation Manager Amy Bennett and Hospitality and Sales Manager Crystal
Maddalena provided a Community Services Membership and Events Campaign update.
3B2. FINANCIAL REPORT (WRITTEN)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 21, 2023
Page 3 of 5
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT:
4A. APPROVE MINUTES FROM THE FEBRUARY 7, 2023, REGULAR CITY
COUNCIL MEETING.
4B EXCUSE THE ABSENCE OF COUNCILMEMBER RONELL SMITH FROM THE
FEBRUARY 21, 2023, REGULAR CITY COUNCIL MEETING.
4C. RESOLUTION NO. 23-003, APPOINTING A MEMBER TO FILL A VACANCY ON
THE LIBRARY BOARD.
4D. RESOLUTION NO. 23-004, APPOINT A CHAIR OF THE BOARD OF
DIRECTORS OF TAX INCREMENT REINVESTMENT ZONING #1 FOR THE
2023 CALENDAR YEAR.
4E. APPROVE AN ENCROACHMENT AND JOINT USE AGREEMENT FOR A
MASONRY STRUCTURE WITHIN THE UTILITY EASEMENT LOCATED AT 100
RIVER OAKS DRIVE.
4F. AUTHORIZE THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH A
LEGAL FIRM TO REPRESENT THE CITY OF SOUTHLAKE TO ADDRESS
CONSTRUCTION DEFECTS AT THE MARQ SOUTHLAKE.
APPROVED
Motion was made to approve Consent Items 4A-4F, as written, and moving Items 9A &
9B from the Regular Agenda to the Consent Agenda, noting the following:
Item 4C – appointing Natan Ton to the Library Board;
Item 4D – appointing Randy Williamson as Chair to TIRZ;
Item 4F - There is a substantial need for the legal services provided by Gravely P.C., in
the City of Southlake’s The Marq Complex construction and design defect claims; the
legal services cannot be adequately performed by attorneys and supporting personnel of
the City of Southlake; the legal services cannot reasonably be obtained from attorneys in
private practice under a contract providing only for the payment of hourly fees, without
regard to the outcome of the matter, because of the nature of the matter for which the
services will be obtained or because the City of Southlake does not have funds to pay the
estimated amounts required under a contract providing only for the payment of hourly
fees; and, the relationship between the City of Southlake or its governing body and the
attorney or law firm being retained is not improper and would not appear improper to a
reasonable person;
Item 9B – tabled to the March 7, 2023, City Council meeting.
Motion: Williamson
Second: McCaskill
REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 21, 2023
Page 4 of 5
Ayes: Talley, Robbins, McCaskill, Huffman, Torres-Lepp, Williamson
Nays: None
Absent: Smith
Approved: 6-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Huffman opened the public forum at 7:22pm.
There being no one wishing to speak, Mayor Huffman closed the public forum at 7:22pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS: (THERE ARE NO ITEMS ON THIS AGENDA.)
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION:
9A. APPROVE EXPENDITURE TO LIFE EXTENSION CLINICS, INC., DBA LIFE
SCAN WELLNESS CENTERS FOR ANNUAL PHYSICAL EXAMS FOR POLICE
AND FIRE PERSONNEL IN AN AMOUNT NOT TO EXCEED $128,000.
APPROVED UNDER CONSENT
9B. SV23-0002, SIGN VARIANCE FOR SHAKE SHACK LOCATED AT 125
CENTRAL AVE., SOUTHLAKE, TEXAS.
TABLED UNDER CONSENT
9C. SV23-0001, SIGN VARIANCE FOR BOBA CHICKEN LOCATED AT 2801 E.
SOUTHLAKE BLVD., SUITE 100, SOUTHLAKE, TEXAS.
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 9C and
answered questions from Council.
Motion was made to approve Item 9C, SV23-0001, Sign Variance for Boba Chicken
located at 2801 E. Southlake Blvd., Suite 100, subject to Staff Report dated February 14,
2023, and noting the following:
- Approving Option 4 as presented.
REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 21, 2023
Page 5 of 5
Motion: Williamson
Second: McCaskill
Ayes: Talley, Robbins, McCaskill, Huffman, Torres-Lepp, Williamson
Nays: None
Absent: Smith
Approved: 6-0
10. OTHER ITEMS FOR DISCUSSION:
10A. PERFORMANCE MANAGEMENT DISCUSSION RELATIVE TO EVENT
MANAGEMENT PROCESS IMPROVEMENTS.
11. ADJOURNMENT
Mayor Huffman adjourned the meeting at 8:09pm.
*An audio recording of this meeting will be permanently retained in the City Secretary’s
Office.
MINUTES APPROVED ON THIS, THE 7TH OF MARCH 2023.
______________________________
John Huffman
Mayor
ATTEST:
______________________________
Amy Shelley, TRMC
City Secretary