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Item 4C - MemoM E M O R A N D U M February 14, 2023 To: Shana Yelverton, City Manager From: Amy Shelley, City Secretary Subject: Resolution No. 23-003, appointing a member to fill a vacancy on the Library Board. Action Requested: Approve Resolution No. 23-003, appointing a member to fill a vacancy on the Library Board. Background Information: Each year, the City Council appoints members of the public to various boards, commissions and committees. Each member is appointed for a two-year term, unless indicated otherwise. Members of the public indicate their interest to volunteer by submitting a completed application to the City Secretary’s Office. Applications are available on the City’s website and from the City Secretary’s Office. On May 15, 2012, Council discussed the current appointment process for boards, commissions and committees. At this meeting, Council directed staff to implement bi-annual appointments to ease the process for Council, staff and applicants. At the direction of Council, staff prepared a schedule which allows Council the opportunity to review applications and appoint members in the months of June and October. In January, board member Natan Ton filed as a candidate for the May 6, 2023, School Board General Election, thereby creating a vacancy as outline in the Southlake City Charter, Chapter VII. Elections Section B. 7.11 – Holding Other Office. “If any member of a board or commission appointed by the Council shall become a candidate for election to any public office of the City, he/she shall immediately upon becoming a candidate forfeit his/her place as a member of such board or commission.” In February, Mr. Natan Ton withdrew his candidacy for the school board election and has expressed an interest in being considered for the vacancy. Item 4C Financial Considerations: Non-applicable Strategic Link: C5: Promote opportunities for partnerships and volunteer involvement Citizen Input/ Board Review: Non-applicable Legal Review: Non-applicable Alternatives: None Supporting Documents: Resolution No. 23-003 Staff Recommendation: Approve Resolution 23-003, appointing a member to fill a vacancy on the Library Board. RESOLUTION NO. 23-003 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, APPOINTING A MEMBER TO THE LIBRARY BOARD; PROVIDING AN EFFECTIVE DATE. Whereas, the City Council appoints members of the public to various boards, commissions and committees to serve a two-year term, unless indicated otherwise; and, Whereas, each appointee shall be a citizen of Southlake and a registered voter; and, Whereas, the membership and qualifications for each board, commission and committee are identified by City Charter, ordinance, or resolution; and, Whereas, Council desires to appoint a member to the following: • Library Board NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, THAT: Section 1. All the findings in the preamble are found to be true and correct and the City Council does hereby incorporate said findings into the body of this resolution as if copied in its entirety. Section 2. The following citizen is appointed to serve as board, commission or committee members for the stated terms and until their successors have been duly appointed and qualified by Council. NAME PLACE TERM EXPIRING Place 6 October 2024 Section 3. This resolution is hereby effective upon passage and approval by the City Council. PASSED AND APPROVED THIS THE 21ST DAY OF FEBRUARY 2023. CITY OF SOUTHLAKE, TEXAS John Huffman ATTEST: Mayor Amy Shelley, TRMC City Secretary