2023-02-07 CC agendalugCITY
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA FEBRUARY 7, 2023
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Cali to order
2. Invocation: Nathan Watkins
3. Southlake Business Spotlight: Modern Fit Menswear
4. Employer of Choice Presentation
5. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held,
under these exceptions, at the end of the Regular Session or at any
time during the meeting that a need arises for the City Council to seek
advice from the city attorney as to the posted subiect matter of this
City Council meeting.
Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
b. Seek advice of the city attorney regarding driveway access to FM
1938 and other construction related matters for a future subdivision
located on property addressed as 208 Randol Mill Avenue and
located at the northern terminus of Maranatha Way.
c. Seek advice of the city attorney regarding legal issues related to
construction issues at city facilities.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
February 7, 2023
Page 2 of 6
2. Section 551.074: Deliberation regarding personnel matters
a. Deliberate the appointment, employment, evaluation, reassignment,
duties, discipline or dismissal of a public employee or officer: special
counsel for grant and other federal funding opportunities.
3. Section 551.087: Deliberation regarding economic development
negotiations.
a. Deliberate the terms and conditions of an economic development
incentive program — Project No. 2017-03.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Library Highlights
2. Environmental & Recycling Highlights
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the January 17, 2023, regular City Council meeting.
B. Resolution No. 23-002, ordering a General Election to be held on May 6,
2023, for the purpose of electing City Council Places 1 and 6.
C. Excuse the absence of Councilmember Randy Robbins from the January
17, 2023, regular City Council meeting.
D. Approve a one (1) year extension of the validity of the Case ZA22-0003,
Plat Revision for Lot 1, Block 1, Multi -Sport Training Facility Addition, being
a revision of Tract 3133, C. B. McDonald Survey, Abstract No. 1013,
Southlake, Tarrant County, Texas, and the future Lot 1 R2, Block 1, Carroll
ISD No. 6 Addition, being a portion Lot 1, Block 1, Carroll ISD No. 6 Addition,
an addition to the City of Southlake, Tarrant County, Texas, and located at
2311 Crooked Ln., and 1085 S. Kimball Ave., Southlake, Texas. Current
Zoning: "S-P-1" Detailed Site Plan District. SPIN Neighborhood #8.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
February 7, 2023
Page 3 of 6
E. Approve contract renewal for tree services with The Paysage Group, LLC,
dba Smith Lawn and Tree.
F. Approve contract renewal for tree services with The F.A. Bartlett Tree
Expert Company.
G. Approve contract renewal for tree services with Shawnee Mission Tree
Service, Inc., dba Arbor Masters Tree Service.
H. Authorize additional expenditures with TK Elevator Corporation (TK
Elevator) for the replacement of the inverted hydraulic jacks on the west
parking garage elevator in an amount not to exceed $80,343.00.
Approve an Encroachment and Joint Use Agreement for a wood fence
within the drainage easement being located at 804 Jamestown Lane.
J. Approve expenditure to Rules of Engagement Tactical for the purchase of
26 Bullet -Resistant Shields for the Police School Resource Officer Program
in an amount not to exceed $156,000.
REGULAR AGENDA:
5. Public Forum. (The Public Forum will notbegin priorto 7:00 p.m. This is the public's
opportunity to address the City Council about non -agenda items. During this
proceeding, the City Council will not discuss, consider, or take action on any item
presented. We respectfully ask that anyone stepping forward to speak during
Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 1268, 2nd Reading, amending Chapter 9.5, Article II, of the
Southlake Code of Ordinances. PUBLIC HEARING
B. Ordinance No. 480-797, ZA22-0059, 2nd Reading, Zoning Change and
Concept Plan for The Madhani Residence on property described as Tract
813, John J. Freshour Survey Abstract No. 521, located at 2260 Johnson
Road, City of Southlake, Tarrant County, Texas. Current Zoning: "AG"
Agricultural District. Proposed Zoning: "SF-1A" Single Family Residential
District. SPIN Neighborhood #11. PUBLIC HEARING
C. Ordinance No. 1269, 2nd Reading, adopting the City of Southlake
Consolidated Future Land Use Plan, an element of the Southlake
Comprehensive Plan. PUBLIC HEARING
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
February 7, 2023
Page 4 of 6
7. Ordinances, first readings, and related items: (There are no items on this agenda.)
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration:
A. Approve an agreement with Kimley-Horn and Associates, Inc. for
professional engineering and consulting services related to the
development of a conceptual master plan for aesthetic intersection
enhancements along the State Highway 114 corridor in an amount not to
exceed $138,000.
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, February 3, 2023, by 5:00 p.m.,
p ant to the Te�a� Ggyprnment Code, Chapter 551.
Amy lle M '
City SecretaV
v •.
If you plan to aena-this pupH"'cYmQbting and have a disability that requires special needs, please
advise the City114ecret '$ °Vice 48 hours in advance at 817-748-8016 and reasonable
accommodations wflfJlea vnMA to assist you.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
February 7, 2023
Page 5 of 6
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly
conflicts with Chapter 551. This includes the following pending and/or contemplated
litigation subjects:
1. City of Southlake v. Town of Westlake, Texas; Supreme Court Case No. 22-0188;
Court of Appeals No. 02-21-00241-CV; and Trial Court No. 2020-007041-1.
2. Constance Westfall v. Jose Luna, et al; Cause No. 4:15-cv-00874-0.
3. Myra Nunez v. City of Southlake; Cause No. 048-330936-21.
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or
donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security personnel
or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information received
from a business prospect that the city seeks to have locate, stay, or expand in or near the
city and which the City is conducting economic development negotiations; or to deliberate
the offer of a financial or other incentive to a business prospect as described above.
Section 551.089: Deliberation regarding security devices or security audits. The City
Council may discuss or deliberate regarding security assessments or deployments
relating to information resources technology; network security information as described
by Section 2059.055(b); the deployment, or specific occasions for implementation, of
security personnel, critical infrastructure, or security devices; or results of security audits.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
February 7, 2023
Page 6 of 6
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of
an explosive weapon, the location of a material that may be used in a chemical, biological
or radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism -related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a tape
recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when those
plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork