2023-01-03 CC Minutes 1 scsrrYouF
OTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES JANUARY 3, 2023
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Pro Tern Randy Williamson, Deputy Mayor Pro Tern
Shawn McCaskill, and Councilmembers Kathy Talley, Randy Robbins, and Ronell Smith.
CITY COUNCIL ABSENT: Mayor John Huffman and Councilmember Amy Torres-Lepp.
STAFF PRESENT: Assistant City Manager Alison Ortowski, Assistant to the City
Manager Major Youngblood, Deputy Director of Communications Pilar Schank, Chief
Financial Officer Sharen Jackson, Fire Chief Mike Starr, Senior Director of Human
Resources Stacey Black, Director of Community Services Chris Tribble, Director of
Economic Development and Tourism Daniel Cortez, Economic Development Specialist
Stephanie Clayton, Management Assistant Bora Sulollari, Director of Planning and
Development Services Dennis Killough, Director of Public Works Rob Cohen, Assistant
City Attorney Cara White, and City Secretary Amy Shelley.
WORK SESSION:
1. CALL TO ORDER
Work Session was called to order by Mayor Pro Tern Randy Williamson at 5:31pm.
2. INVOCATION: CLAYTON REED
In the absence of Mr. Clayton Reed, Councilmember Ronell Smith provided the
invocation. Mayor Pro Tern Randy Williamson led the pledges of allegiance to the United
States and Texas Flags.
3. SOUTHLAKE BUSINESS SPOTLIGHT — PARLOR DONUTS
Economic Development Specialist Stephanie Clayton introduced a video showcasing
Parlor Donuts, a local Southlake business.
4. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Pro Tern Williamson reviewed the items on the consent agenda.
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REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 3, 2023
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REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Pro Tern Randy Williamson at 5:40pm.
2A. EXECUTIVE SESSION
Mayor Pro Tern Williamson announced the City Council would go into Executive Session
pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Section
551.071 consultation with city attorney, and Section 551.087 deliberation regarding
economic development negotiations. City Council adjourned for Executive Session at
5:40pm. Executive Session began at 5:50pm and concluded at 6:20pm.
2B. RECONVENE
Mayor Pro Tern Williamson reconvened the meeting at 6:33pm.
As a result of Executive Session, a motion was made to direct the City Manager to enter
into a Memorandum of Understanding for Project No. 2022-01, as discussed.
Motion: McCaskill
Second: Talley
Ayes: Talley, Robbins, McCaskill, Williamson, Smith
Absent: Huffman, Torres-Lepp
Approved: 5-0
3. REPORTS:
3A. MAYOR'S REPORT
3B. CITY MANAGER'S REPORT
3B1. NATIONAL MENTORING MONTH
Assistant City Manager Alison Ortowski introduced Management Assistant Bora Sulollari
who provided an overview of National Mentoring Month and what it means for Southlake.
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT:
4A. APPROVE MINUTES FROM THE DECEMBER 6, 2022, REGULAR CITY
COUNCIL MEETING.
REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 3, 2023
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4B. APPROVE AN ANNUAL PURCHASE AGREEMENT FOR BEACON CELLULAR
SERVICE FOR THE CITY'S WATER SMART PROGRAM WITH BADGER
METER INC. IN AN AMOUNT OF $123,396.
4C. AUTHORIZE EXPENDITURES WITH PRIME CONTROLS, LP FOR SCADA
SOFTWARE AND REPAIR SERVICES IN AN AMOUNT NOT TO EXCEED
$60,000.
4D. APPROVE RESOLUTION NO. 23-001, AMENDING THE CITY OF SOUTHLAKE
EMPLOYEE BUSINESS CODE OF CONDUCT, AS PROVIDED FOR BY
CHAPTER 2, ARTICLE VI, CODE OF ETHICS AND CONDUCT, AND
PROVIDING AN EFFECTIVE DATE.
4E. APPROVE CONTRACT RENEWAL FOR LANDSCAPE SERVICES WITH
O'DONNELL'S LANDSCAPE SERVICES, INC. FOR AN AMOUNT NOT TO
EXCEED THE APPROVED FUNDING FOR CONTRACT LANDSCAPE
SERVICES.
4F. APPROVE PURCHASE OF REPLACEMENT MOTORCYCLES FROM BMW
MOTORCYCLES OF NORTH DALLAS IN AN AMOUNT NOT TO EXCEED
$135,000.
4G. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH WEAVER
L.L.P. FOR AUDIT SERVICES, IN THE AMOUNT NOT TO EXCEED $136,000.
4H. APPROVE THE PROPOSAL FROM FORD AUDIO-VIDEO SYSTEMS, LLC
DESIGNED TO ADD AUDIO-VIDEO CAPABILITIES AT THE PARKWOOD
TRAINING FACILITY IN AN AMOUNT NOT TO EXCEED $94,000.
41. APPROVE AN ADDITIONAL ONE (1)YEAR EXTENSION OF THE VALIDITY OF
THE PRELIMINARY PLAT, CASE ZA19-0083, AND FINAL PLAT, CASE ZA20-
0065, FOR SOUTHLAKE VILLAS ON PROPERTY DESCRIBED AS TRACTS
2A03, 2A03A1, 2A03B, 2A05 AND 2A03A, WILLIAM H. MARTIN SURVEY,
ABSTRACT NO. 1068, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS
AND ADDRESSED AS 1719 AND 1825 MARANATHA WAY AND 208 RANDOL
MILL AVE., SOUTHLAKE, TEXAS. CURRENT ZONING: "R-PUD"
RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT. SPIN
NEIGHBORHOOD #5.
4J. EXCUSE THE ABSENCE OF MAYOR JOHN HUFFMAN FROM THE JANUARY
3, 2023 REGULAR CITY COUNCIL MEETING.
APPROVED
Motion was made to approve the Consent Agenda Items 4A-4J.
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Motion: McCaskill
Second: Smith
Ayes: Talley, Robbins, McCaskill, Williamson, Smith
Absent: Huffman, Torres-Lepp
Approved: 5-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Pro Tern Williamson opened the public forum at 7:00pm.
There being no one wishing to speak, Mayor Pro Tern Williamson closed the public forum
at 7:00pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ORDINANCE NO. 480-791A, ZA22-0058, 2ND READING, ZONING CHANGE
AND SITE PLAN FOR MACH 1800, TO INCLUDE A VARIANCE TO THE
MASONRY ORDINANCE NO. 557, AS AMENDED, ON PROPERTY
DESCRIBED AS LOT 1 R, BREWER INDUSTRIAL DISTRICT, CITY OF
SOUTHLAKE, TARRANT COUNTY,TEXAS AND LOCATED AT 1800 E. STATE
HIGHWAY 114, SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-1" DETAILED
SITE PLAN DISTRICT PROPOSED ZONING: "S-P-1" DETAILED SITE PLAN
DISTRICT SPIN NEIGHBORHOOD #4. PUBLIC HEARING
APPROVED
Director of Planning & Development Services Dennis Killough presented Item 6A and
answered questions from Council.
Mayor Pro Tern Williamson opened the public hearing at 6:40pm.
There being no one wishing to speak, Mayor Pro Tern Williamson closed the public
hearing at 6:40pm.
Motion was made to approve Item 6A, Ordinance No. 480-791a, ZA22-0058, 2nd
Reading, Zoning Change and Site Plan for Mach 1800, to include a variance to the
Masonry Ordinance No. 557, as amended, on property described as Lot 1R, Brewer
Industrial District, City of Southlake, Tarrant County, Texas and located at 1800 E. State
Highway 114, subject to Staff Report dated December 27, 2022 and Site Plan Review
Summary No. 2, dated November 11, 2022, as presented.
Motion: McCaskill
Second: Smith
Ayes: Talley, Robbins, McCaskill, Williamson, Smith
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Absent: Huffman, Torres-Lepp
Approved: 5-0
ORDINANCE NO. 480-791a
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND
WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS TRACT
11 AND A PORTION OF TRACT LOT 1 R, BREWER INDUSTRIAL ADDITION, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS BEING APPROXIMATELY 2.4 ACRES,
AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "S-P-1"
DETAILED SITE PLAN DISTRICT TO "S-P-1" DETAILED SITE PLAN DISTRICT, AS
DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND
INCORPORATED HEREIN AS EXHIBIT "B", SUBJECT TO THE SPECIFIC
REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL
ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE;
DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE
DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING
THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR
VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR
PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE
DATE.
6B. ZA22-0056, SITE PLAN FOR POSTINO SOUTHLAKE, BEING A PORTION OF
LOT 2, BLOCK 4R1, SOUTHLAKE TOWN SQUARE ADDITION, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 1440 & 1460
MAIN STREET, SOUTHLAKE, TEXAS. CURRENT ZONING: "DT" DOWNTOWN
DISTRICT. SPIN NEIGHBORHOOD #8. PUBLIC HEARING
APPROVED
Director of Planning & Development Services Dennis Killough presented Items 6B and
6C together, and answered questions from Council.
Mayor Pro Tem Williamson opened the public hearing at 6:53pm.
There being no one wishing to speak, Mayor Pro Tem Williamson closed the public
hearing at 6:53pm.
Motion was made to approve Item 6B, ZA22-0056, Site Plan for Postino Southlake, being
a portion of Lot 2, Block 4R1 , Southlake Town Square Addition, City of Southlake, Tarrant
County, Texas, and located at 1440 & 1460 Main Street, subject to Staff Report dated
December 27, 2022, and Site Plan Review Summary No. 2, dated November 11, 2022,
and noting the following:
- Any murals shall require a recommendation from the Arts Council prior to going before
Sign Board and City Council.
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Motion: McCaskill
Second: Smith
Ayes: Talley, Robbins, McCaskill, Williamson, Smith
Absent: Huffman, Torres-Lepp
Approved: 5-0
6C. APPROVE AN ENCROACHMENT AND JOINT USE AGREEMENT FOR
SOUTHLAKE TOWN SQUARE ADDITION, BLOCK 4R1, LOT 2R OUTDOOR
PATIO WITHIN THE CITY RIGHT OF WAY OF MAIN STREET FOR THE
DEVELOPMENT LOCATED AT 1460 MAIN STREET.
APPROVED
Director of Planning & Development Services Dennis Killough presented Items 6B and
6C together, and answered questions from Council.
Motion was made to approve Item 6C, Encroachment and Joint Use Agreement for
Southlake Town Square Addition, Block 4R1, Lot 2R outdoor patio within the city right of
way of Main Street for the development located at 1460 Main Street, subject to Staff
Report dated January 3, 2023.
Motion: McCaskill
Second: Smith
Ayes: Talley, Robbins, McCaskill, Williamson, Smith
Absent: Huffman, Torres-Lepp
Approved: 5-0
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor Pro Tem Williamson adjourned the meeting at 7:00:07pm.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 3, 2023
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MINUTES APPROVED ON THIS, THE 17TH DAY OF JANUARY 2023.
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