2022-04-05 SPDC packetCity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
March 31, 2022
TO: Southlake Parks Development Corporation
FROM: Chris Tribble, Director of Community Services
SUBJECT: Agenda Item Comments for the Southlake Parks Development
Corporation Meeting – Tuesday, April 5, 2022
________________________________________________________________
Please note: The regular meeting will begin at 4:30 p.m. in the Council
Chambers.
1. Agenda Item 1. Call To Order
2. Agenda Item 2A. Consent: Approval of the minutes from March 01, 2022 SPDC
meeting – Please make any corrections to the minutes part of the motion for
consideration.
3. Agenda Item 3. Public Forum: Public Forum is the public's opportunity to
address SPDC about non-agenda items. During Public Forum, SPDC will not
discuss or take action on any item brought up at this time.
4. Agenda Item 4A. Discussion: Pickleball Complex Concept Plan and Budget-
The purpose of this item is to allow for SPDC review and discussion related to
the Bicentennial Park Pickleball Complex concept plan and current project cost
estimate. Director Tribble will present the concept and plan and updated cost
estimate at your meeting. A copy of the current draft concept plan is included
within your packet.
5. Agenda Item 4B. Discussion: Sales Tax Report – Chief Financial Officer
Sharen Jackson is available if you have any questions.
6. Agenda Item 4C. Discussion: SPDC Attendance Report – Please let staff know
if you have any questions regarding the attendance record.
7. Agenda Item 5. Adjournment
As always, we appreciate your commitment and service to the City. If you have any
questions regarding the agenda or materials, please feel free to contact me at (817)
748-8021.
Southlake Parks Development Corporation
Meeting Date – April 5, 2022
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CST
STAFF CONTACT INFORMATION:
Chris Tribble, Director of Community Services (817) 748-8021
Sharen Jackson, Chief Financial Officer, (817) 748-8042
Southlake Parks Development Corporation Meeting Minutes – March 1, 2022
Page 1 of 3
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING MINUTES
MARCH 1, 2022
LOCATION: Southlake Town Hall, City Council Chambers, 1400 Main Street, Southlake, Texas
SPDC MEMBERS PRESENT: President Randy Williamson, Vice President Patton, Members
Kathy Talley, Tamara McMillan, Lori Palmer and Ronell Smith
SPDC MEMBERS ABSENT: Secretary Frances Scharli
STAFF PRESENT: Director of Community Services Chris Tribble, Chief Financial Officer
Sharen Jackson, and City Secretary Amy Shelley.
REGULAR AGENDA:
1.CALL TO ORDER
Southlake Parks Development Corporation President Randy Williamson called the SPDC
meeting to order at 4:38pm.
2.CONSENT
2A. APPROVAL OF THE MINUTES FROM THE SOUTHLAKE PARKS DEVELOPMENT
CORPORATION MEETING HELD ON NOVEMBER 16, 2021
President Williamson presented Item 2A, and there were no questions from the board.
APPROVED
A motion was made to approve the minutes from the November 16, 2021 meeting.
Motion: McMillan
Second: Smith
Ayes: Talley, Patton, Smith, Williamson, McMillan, Palmer
Abstain: None
Absent: Scharli
Approved: 6-0
3.PUBLIC FORUM
President Williamson opened the public forum at 4:33pm. There being no one wishing to
speak, Secretary Scharli closed the public forum at 4:33pm.
4.CONSIDER
Item 2A-1
Southlake Parks Development Corporation Meeting Minutes – March 1, 2022
Page 2 of 3
4A. RECOMMENDATION ON CONTRACT RENEWAL WITH O’DONNELL’S LANDSCAPE
SERVICES INC, FOR LANDSCAPE SERVICES IN AN AMOUNT NOT TO EXCEED
$339,000.
Director of Community Services Chris Tribble presented Item 4A and answered questions
from the Board.
APPROVED
A motion was made to approve Item 4A, recommendation on contract renewal with
O’Donnell’s Landscape Services Inc., for landscape services in an amount not to exceed
$339,000, as presented.
Motion: McMillan
Second: Smith
Ayes: Talley, Patton, Smith, Williamson, McMillan, Palmer
Abstain: None
Absent: Scharli
Approved: 6-0
4B. RECOMMENDATION ON A SPDC MATCHING FUNDS REQUEST FROM THE
CARILLON HOA FOR EROSION CONTROL IMPROVEMENTS AT LAKE CARILLON
IN AN AMOUNT NOT TO EXCEED $260,000.
Director of Community Services Chris Tribble presented Item 4B and answered questions
from the Board.
APPROVED
A motion was made to approve Item 4B, recommendation on a SPDC matching funds
request from the Carillon HOA for erosion control improvements at Lake Carillon in an
amount not to exceed $260,000, as presented.
Motion: McMillan
Second: Smith
Ayes: Talley, Patton, Smith, Williamson, McMillan, Palmer
Abstain: None
Absent: Scharli
Approved: 6-0
5. DISCUSSION
5A. SALES TAX REPORT
Chief Financial Officer Sharen Jackson provided an overview of the sales tax report, and
no action was required.
5B. SPDC ATTENDANCE REPORT
There was no discussion on this item.
6. ADJOURNMENT
Item 2A-2
Southlake Parks Development Corporation Meeting Minutes – March 1, 2022
Page 3 of 3
Meeting was adjourned by President Williamson at 5:04pm.
MINUTES APPROVED BY SPDC ON THIS, THE ____ DAY OF _______, 2022.
_____________________________________
Randy Williamson, President
Southlake Parks Development Corporation
ATTEST:
___________________________________________
Amy Shelley, City Secretary
Southlake Parks Development Corporation Liaison
Item 2A-3
Item 4A-1
Fencing:
4’ chain link
8’ ornamental
10’ chain link
w/wind screen
Championship
Court
Entrance
Office / RR / Pavilion
Shaded
Seating /
Gathering
SpacesSeating
Item 4A-2
2022 Collected Budget Balance
Budget to Date Balance Percent
8,140,300$ 3,731,576$ ($4,408,725)-54.16%
FISCAL FISCAL FISCAL
YEAR % Inc YEAR % Inc YEAR % Inc
MONTH 2020 -Dec 2021 -Dec 2022 -Dec
October $651,380 2.01%$662,048 1.64%$821,929 24.15%
November $667,147 14.83%$552,571 -17.17%$841,928 52.37%
December $1,015,651 23.58%$981,377 -3.37%$1,251,441 27.52%
January $693,275 32.12%$639,909 -7.70%$816,278 27.56%
February $515,256 -7.58%$498,428 -3.27%$0 -100.00%
March $592,439 -12.01%$880,264 48.58%$0 -100.00%
April $528,939 -19.76%$749,324 41.67%$0 -100.00%
May $587,511 -10.97%$643,401 9.51%$0 -100.00%
June $700,796 7.95%$1,317,415 87.99%$0 -100.00%
July $606,259 0.93%$738,239 21.77%$0 -100.00%
August $628,475 -8.27%$727,230 15.71%$0 -100.00%
September $721,474 4.57%$859,723 19.16%$0 -100.00%
TOTAL $7,908,601 $9,249,930 $3,731,576
Actual Budget Actual Estimated (budget-est.)%
2021 2022 2022 2022 Difference Change
MONTH
October $662,048 673,000$ $821,929 821,929$ 148,929$ 23.45%
November $552,571 611,000$ $841,928 841,928$ 230,928$ 39.82%
December $981,377 864,000$ $1,251,441 1,251,441$ 387,441$ 47.25%
January $639,909 589,000$ $816,278 816,278$ 227,278$ 43.71%
February $498,428 563,000$ $0 563,000$ -$ 0.00%
March $880,264 700,000$ $0 700,000$ -$ 0.00%
April $749,324 693,000$ $0 693,000$ -$ 0.00%
May $643,401 694,000$ $0 694,000$ -$ 0.00%
June $1,317,415 682,000$ $0 682,000$ -$ 0.00%
July $738,239 631,100$ $0 631,100$ -$ 0.00%
August $727,230 714,500$ $0 714,500$ -$ 0.00%
September $859,723 725,700$ $0 725,700$ -$ 0.00%
TOTAL 9,249,930$ 8,140,300$ 3,731,576$ 9,134,876$ 994,576$ 13.00%
SOUTHLAKE PARKS DEVELOPMENT CORPORATION
1/2% SALES TAX REPORT
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
Three Year Revenue Comparison
by Month
FISCAL YEAR 2020 FISCAL YEAR 2021 FISCAL YEAR 2022
Item 4B-1
Lori Palmer 0 0 a 100%0.5 2022 86%
Kathy Talley 0 0 a 100%0.5
Ronell Smith 0 0 a 100%0.5 a In attendance
Randy
Williamson 0 0 a 100%0.5 r Not in attendance, no substitute
Chad Patton 0 0 a 100%0.5 m Substitute in attendance
Frances Scharli 0 0 r 0%0 n Vacant position
Tamara McMillan 0 0 a 100%0.5 0 Meeting Canceled
*Meeting Canceled due to no quorum
0 0 86%Change in Representative
Total Hrs Per Month 0 0 0.5 0.5
Meeting Attendance Rate
(includes substitutions)
4/5/22
Southlake Parks Development Corporation Attendance Report
Individual
Attendance
Rate
Hrs To
Date Average Monthly Attendance Rate
8/2/22 9/6/22 10/4/22 11/1/22 12/6/225/3/22 6/7/22 7/5/22
2022
Place Name 1/4/22 2/1/22 3/1/22
Item 4C-1