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2022-08-02 Joint SPDC & Park Board packetCity of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork M E M O R A N D U M July 28, 2022 TO: Southlake Parks Development Corporation Parks & Recreation Board FROM: Chris Tribble, Director of Community Services SUBJECT: Agenda Item Comments for the Joint Southlake Parks Development Corporation and Parks & Recreation Board Meeting – Tuesday, August 2, 2022 at 4:00p.m. ________________________________________________________________ Note: The meeting will be held at Southlake Town Hall in the 3rd Floor Training Rooms at 4PM. 1. Agenda Item No. 3A. Consent: Approval of the minutes from the June 21, 2022 SPDC meeting – Please make any corrections to the minutes part of the motion for consideration. (SPDC Action) 2. Agenda Item No. 4A. Discussion: Proposed Bird Watching Project – The purpose of this item is to allow for a discussion by SPDC and Park Board related to a proposal to attract the birding community to Southlake. Background information is included within your packet and Director Tribble will present the item for discussion. Contact Director Tribble with questions. (SPDC and Park Board Discussion and Feedback) 3. Agenda Item No. 5A. Consider: Recommendation on the proposed FY 2023 SPDC Operating Budget – Public Hearing – Staff will present the proposed FY 2023 SPDC Operating Budget. The proposed budget includes operational and capital line item expenditures. Director Tribble will present the budget at the meeting. (SPDC Action) 4. Agenda Item No 5B. Consider: Recommendation on the proposed FY 2023-2027 SPDC Capital Improvement Program and FY 2023 Capital Budget – Public Hearing – A copy of the Proposed FY 2023-2027 CIP is included within your packet and Director Tribble will present the proposed CIP at your meeting. (SPDC and Park Board Action) 5. Agenda Item No. 6A. Discussion: SPDC Sales Tax Report – The Sales Tax report is included in your packet. Chief Financial Officer Sharen Jackson is available if you have any questions. As always, we appreciate your commitment and service to the City. If you have any questions regarding the agenda or materials, please feel free to contact me at (817) 748-8021. CST Southlake Parks Development Corporation Parks and Recreation Board Meeting Date – August 2, 2022 at 4:00 pm Page 2 of 2 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork STAFF CONTACT INFORMATION: Chris Tribble, Director of Community Services (817) 748-8021 Sharen Jackson, Chief Financial Officer, (817) 748-8042 Southlake Parks Development Corporation Meeting Minutes – June 21, 2022 Page 1 of 3 SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING MINUTES JUNE 21, 2022 LOCATION: Southlake Town Hall, City Council Chambers, 1400 Main Street, Southlake, Texas SPDC MEMBERS PRESENT: President Randy Williamson, Members Kathy Talley, Amy Torres-Lepp, Ronell Smith, Tamara McMillan, Francis Scharli, and Lori Palmer STAFF PRESENT: Director of Community Services Chris Tribble, Chief Financial Officer Sharen Jackson, and City Secretary Amy Shelley. REGULAR AGENDA: 1.CALL TO ORDER Southlake Parks Development Corporation President Randy Williamson called the SPDC meeting to order at 4:30pm. 2.CONSENT 2A. APPROVAL OF THE MINUTES FROM THE SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING HELD ON APRIL 5, 2022 President Williamson presented Item 2A, and there were no questions from the board. APPROVED A motion was made to approve the minutes from the April 5, 2022 meeting. Motion: McMillan Second: Smith Ayes: Williamson, Talley, Smith, McMillan, Scharli, Palmer Nays: None Abstain: Torres-Lepp Approved: 6-0-1 3.PUBLIC FORUM President Williamson opened the public forum at 4:32pm. There being no one wishing to speak, President Williamson closed the public forum at 4:32pm. 4.CONSIDER 4A. ELECTION OF OFFICERS Item 3A-1 Southlake Parks Development Corporation Meeting Minutes – June 21, 2022 Page 2 of 3 Director of Community Services Chris Tribble presented Item 4A and answered questions from the Board. APPROVED A motion was made to appoint Randy Williamson as President, Ronell Smith as Vice President, and Frances Scharli as Secretary. Motion: McMillan Second: Talley Ayes: Williamson, Talley, Torres-Lepp, Smith, McMillan, Scharli, Palmer Nays: None Approved: 7-0 4B. RECOMMEND APPROVAL OF SPDC MATCHING FUNDS REQUEST FOR WATERMERE PARK IMPROVEMENTS IN AN AMOUNT NOT TO EXCEED $50,000. Director of Community Services Chris Tribble presented Item 4B and answered questions from the Board. Director Tribble explained the park equipment is approaching its useful life cycle, but anything salvageable would be sent to auction. APPROVED A motion was made to approve the SPDC matching funds request for Watermere Park improvements in an amount not to exceed $50,000. Motion: McMillan Second: Smith Ayes: Williamson, Talley, Torres-Lepp, Smith, McMillan, Scharli, Palmer Nays: None Approved: 7-0 4C. RECOMMEND APPROVAL OF AN AMENDMENT TO THE PROFESSIONAL SERVICES CONTRACT WITH PARKHILL, INC. FOR THE DESIGN AND ENGINEERING OF THE BICENTENNIAL PARK PICKLEBALL COMPLEX IN AN AMOUNT NOT TO EXCEED $160,000. Director of Community Services Chris Tribble presented Item 4C and answered questions from the Board. APPROVED A motion was made to approve an amendment to the professional services contract with Parkhill, Inc. for the design and engineering of the Bicentennial Park Pickleball Complex in an amount not to exceed $160,000. Item 3A-2 Southlake Parks Development Corporation Meeting Minutes – June 21, 2022 Page 3 of 3 Motion: McMillan Second: Smith Ayes: Williamson, Talley, Torres-Lepp, Smith, McMillan, Scharli, Palmer Nays: None Approved: 7-0 5. DISCUSSION 4B. SALES TAX REPORT Chief Financial Officer Sharen Jackson provided an overview of the sales tax report, and no action was required. 4C. SPDC ATTENDANCE REPORT There was no discussion on this item. 5. ADJOURNMENT Meeting was adjourned by President Williamson at 4:55pm. MINUTES APPROVED BY SPDC ON THIS, THE ____ DAY OF _______, 2022. _____________________________________ Randy Williamson, President Southlake Parks Development Corporation ATTEST: ___________________________________________ Amy Shelley, City Secretary Southlake Parks Development Corporation Liaison Item 3A-3 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork M E M O R A N D U M July 28, 2022 TO: Southlake Parks Development Corporation Parks & Recreation Board FROM: Chris Tribble, Director of Community Services SUBJECT: Proposed Bird Watching Project ________________________________________________________________ Action Requested:SPDC and Parks & Recreation Board review, discussion and direction on any next steps related to this proposed project. Background Information: This proposed project was brought forward to the City by Mr. Chris Sanders. Mr. Sanders is a Southlake resident and an avid bird and wildlife photographer. He and other supporters met with Directors Tribble and Cortez, and presented his idea on how “the City of Southlake can leverage its existing green spaces and begin marketing itself as the first city sponsored wildlife and birding destination in the DFW area”. (Please see attached proposal from Mr. Sanders for reference). As with any park project, Director Tribble steered Mr. Sanders to the Parks & Recreation Board as being the first step in the City’s process for considering a project. A discussion item was added to the April 2022 Parks & Recreation Board meeting, to allow Mr. Sanders to present his project idea to the Board. During the meeting Director Tribble presented how this proposed project connects to several of the recommendations within the Bob Jones Nature Center & Preserve Master Plan that was adopted June 21, 2011. (Please see attached presentation for reference). The Board supported the idea and asked for more information particularly related to initiating habitat improvements, such as a bird/wildlife observation blind, water features, wildlife feeding stations, etc. A second discussion was held at the Board’s June 2022 meeting where additional information and Mr. Sanders’ proposed concept for a bird/wildlife observation blind was presented and discussed (Please see attached presentation for reference). During that Item 4A-1 Southlake Parks Development Corporation Meeting Date – August 2, 2022 @ 4:00 p.m. Page 2 of 2 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork meeting, the next step identified was to bring the project forward to the Joint SPDC/Park Board meeting in August for additional consideration regarding prioritization and potential funding. Staff requests direction from the SPDC and the Parks & Recreation Board on any next steps related to this proposed project. Financial Considerations: This proposed project is not included in the current or proposed SPDC CIP. Strategic Link: This item can be linked to the City’s Strategy Map related to the focus area of Infrastructure and meets the corporate objectives to Invest to Provide and Maintain High-Quality Public Assets and to Provide Attractive and Unique Spaces for Enjoyment of Personal Interests. Citizen Input/ Board Review: The Parks & Recreation Board has discussed this proposed project at their meetings in April and June 2022. Generally speaking, the Board supports the idea of the project, but feels additional discussion is necessary regarding prioritization and potential funding. Legal Review: Not applicable Alternatives: N/A Supporting Documents: Attachments include: •Proposal from Mr. Chris Sanders •Presentation connecting the proposed project to recommendations withing the existing Bob Jones Nature Center & Preserve Master Plan •Presentation depicting Mr. Sanders’ proposed concept for a bird/wildlife observation blind Staff Recommendation: SPDC and Parks & Recreation Board review, discussion and direction on any next steps related to this proposed project. Item 4A-2 Proposal to Attract the Birding Community Southlake Wildlife and Birding Photography Item 4A-1 NOTE: This is the presentation made by Mr. Chris Sanders to the Park Board on April 11, 2022. Item 4A-3 Background and overview In 2016, Bird watchers alone spent an estimated $39 billion dollars on their avocation.* Figures for total wildlife observation nearly doubles this ﬁgure. •In 2016, there were 45 million birdwatchers (birders), 16 years of age and older, in the United States – about 18 percent of the population. •In 2016, approximately 48 percent of all the dollars spent for wildlife related recreation was due to bird watching. •Food and lodging accounted for $6.1 billion (52 percent of all trip-related expenditures). * Source: U.S. Fish & Wildlife Service - Birding in the United States: A Demographic and Economic Analysis Report 2016-2 Item 4A-2Item 4A-4 Bait U.S. Fish & Wildlife Service Q F From the 2016 National Survey of Fishing, Hunting, and Wildlife-Associated Recreation Percent of U.S. Population Who Hunted by Household Income 2% 2% 6% 7% 7% 5% 5% Less than $20,000 $20,000 to $34,999 $35,000 to $49,999 $50,000 to $74,999 $75,000 to $99,999 $150,000 or more $100,000 to $149,999 Target Shooting and Archery Participation by Age 6 to 15 12% 3.8 million 16 and older 88% 28.2 million 6 to 15 21% 2.6 million 16 and older 79% 9.8 million Total Ta rget Shooting: 32.0 million Total Archery: 12.4 million Wildlife Watching Wildlife Watchers (Numbers in millions) Number Percent Total participants . . . . . . . . . . 86.0 100 Away from home . . . . . . . . . . 23.7 28 Observe wildlife . . . . . . . . . . 19.6 23 Photograph wildlife . . . . . . . . . 13.7 16 Feed wildlife . . . . . . . . . . . . 4.9 6 Around the home . . . . . . . . . . 81.1 94 Feed wildlife . . . . . . . . . . . . 59.1 69 Observe wildlife . . . . . . . . . . 43.8 51 Photograph wildlife . . . . . . . . . 30.5 35 Visit parks/natural areas . . . . . . 11.4 13 Maintain plantings/natural areas . . 11.0 13 Percent of Around-the-Home Observers by Type of Wildlife Observed 100% 88% 69% 27% 32% 19% Total, all wildlife Birds Mammals Reptiles, amphibians Insects, spiders Fish and other wildlife Away-From-Home Wildlife Watchers by Type of Wildlife Observed, Photographed, or Fed (Numbers in millions) Number Percent Total, all wildlife. . . . . . . . . . 23.7 100 Birds . . . . . . . . . . . . . . . . 17.0 72 Waterfowl. . . . . . . . . . . . . 11.5 48 Birds of prey . . . . . . . . . . . 11.5 48 Songbirds . . . . . . . . . . . . 10.5 44 Other water birds. . . . . . . . . 8.8 37 Other birds . . . . . . . . . . . . 7.1 30 Land mammals. . . . . . . . . . . 14.0 59 Fish . . . . . . . . . . . . . . . . . 4.3 18 Marine mammals. . . . . . . . . . 2.5 10 Other (turtles, butterﬂies, etc.) . . . 8.7 37 Wildlife-Watching Expenditures Total: $75.9 billion Trip-related 15% $11.6 billion Other 12% $9.2 billion Equipment 73% $55.1 billion Percent of Wildlife Watchers by Age 10 3% 6% 13% 13% 20% 24% 21% 16 to 17 18 to 24 25 to 34 35 to 44 45 to 54 55 to 64 65 and older Percent of U.S. Population Who Wildlife Watched by Household Income 26% 29% 35% 31% 41% 40% 43% Less than $20,000 $20,000 to $34,999 $35,000 to $49,999 $50,000 to $74,999 $75,000 to $99,999 $100,000 or $149,999 $150,000 or more Bird Watchers 45.1 million Total Around the home Away from home 38.7 million 16.3 million U.S. Department of Commerce Economics and Statistics Administration U.S. CENSUS BUREAU acting as collecting agent for the U.S. Department of the Interior FISH AND WILDLIFE SERVICE Issued January 2018 Item 4A-3Item 4A-5 Birding demographics by the numbers Key “Birder” demographic takeaways: Source: U.S. Fish & Wildlife Service - Birding in the United States: A Demographic and Economic Analysis Report 2016-2 Backyard birding or watching birds around the home is the most common form of bird-watching. Eighty-seven percent (39 million) of birders are backyard birders. The more active form of birding, taking trips away from home, is 36 percent (16.3 million) of birders partaking. Item 4A-4Item 4A-6 Birding demographics by the numbers Key “Birder” demographic takeaways: Source: U.S. Fish & Wildlife Service - Birding in the United States: A Demographic and Economic Analysis Report 2016-2 Texas offers the highest number of days out of all the US Regions at 130 days Item 4A-5Item 4A-7 Birding economics by the numbers Source: U.S. Fish & Wildlife Service - Birding in the United States: A Demographic and Economic Analysis Report 2016-2 In 2016, Birders spent $5.5 billion on food and lodging Item 4A-6Item 4A-8 How does Southlake fit into the birder demographic & economic puzzle? Item 4A-7Item 4A-9 Southlake is conveniently located along the eastern edge of the Central Flyway migration path. More specifically, we sit in the heart of what is known as the Cross-Timbers Region which borders the Mississippi Flyway. Migrating and native birds take advantage of the copious food and water resources our region has to offer. Central Flyway Item 4A-8Item 4A-10 Western Hemisphere Bird Migration Map 725 bird species have been documented in Texas, many of which navigate through Southlake via the Central & Mississippi Flyways To see which birds are Migrating, see: https://www.allaboutbirds.org/news/ mesmerizing-migration-map-which-species-is-which/ Bird Migration: The Big Picture • Each dot represents an entire bird species Item 4A-9Item 4A-11 Bird Species Recorded in Texas REFERENCE: INATURALIST Source: https://www.inaturalist.org/Item 4A-10Item 4A-12 Bird Species Recorded in Southlake REFERENCE: INATURALIST Source: https://www.inaturalist.org/ Item 4A-11Item 4A-13 How can the City of Southlake beneﬁt Socially, economically, and ecologically from its geographic location? Item 4A-12Item 4A-14 With modest improvements made to BJNC, the City of Southlake can leverage its existing green spaces and begin marketing itself as the ﬁrst city sponsored wildlife and birding destination in the DFW area. Item 4A-13Item 4A-15 What are the steps? Initiate habitat improvements to BJNC which include: ¥Add water features and wildlife feeding stations ¥Construct wildlife observation blinds ¥Establish controls to preserve and maintain existing habitat (e.g., enforcing restrictions on activities detrimental to the preserves habitat, such as: Dog Walkers and horseback riders entering and disrupting the preserve. Step 1: Attracting the Birds & the Birders Item 4A-14Item 4A-16 Moving water is a critical component to attracting birds Item 4A-15Item 4A-17 Currently, BJNC has no reliable fresh water sources adequate to support the wildlife it hosts. Water Feature Recommendations: •Install “Bird Friendly”water features to the visitor center. •Install a water feature at each wildlife blind location that would be characteristic for our area*. Food Source Recommendation: •Add native food sources (fruit and seed bearing plants) that the wildlife depend on. *Wildlife Photographers place high value and priority on locations that offer a natural appearance. Item 4A-16Item 4A-18 Examples of food stations and water features at popular birding destinations in South Texas Item 4A-17Item 4A-19 Quinta Matzatlan World Birding Center in McAllen, TX Item 4A-18Item 4A-20 Quinta Matzatlan World Birding Center in McAllen, TX Item 4A-19Item 4A-21 South Padre Island Birding and Wildlife Center Item 4A-20Item 4A-22 Attracting the birds and the birders Cont. Laguna Seca Ranch, South Texas Well staged wildlife observation blinds attract the birders! Item 4A-21Item 4A-23 Images Captured at Laguna Seca Ranch, South Texas This is what the birders seek most… The close up and intimate moments with the birds. Item 4A-22Item 4A-24 Step Two Initiate a marketing campaign to attract Birders to Southlake Marketing strategy suggestions: •Present a public exhibit of the wildlife images captured in Southlake as a marketing “Kick-off”to generate the initial interest, awareness, and support from our community. •Use existing and future photos taken in Southlake for marketing BJNC. •Gorilla marketing on social Media. •Host birding events and festivals. •Leverage and market our most famous Spring and Summer resident, the Painted Bunting, as the City of Southlake’s wildlife mascot. Item 4A-23Item 4A-25 Step Three Explore establishing a native species Botanical Garden by leveraging the city owned property located between Carillon Lake and Highland Ave. Advantages of Southlake establishing its own Botanical Garden: •Ideal as an additional tourism destination. •Located minutes away from Southlake restaurants and hotels. •Opportunity to partner with Carroll ISD to create an outdoor education venue. •Close proximity to Carillon Parc •A low impact design using native plant species can allow the land parcel to maintain much of its natural state while also providing an educational green space. Item 4A-24Item 4A-26 Important Dates Item 4A-25Item 4A-27 Early Spring Timing of Selected Spring Migrants Species Migration Time American Golden-Plover early March to late April Nashville Warbler late March to late April Ruby-throated Hummingbird late March to mid May Purple Martin mid February to early March Barn Swallow early March to early April Northern Parula early March to mid April Black-throated Green Warbler late March to early May Yellow-throated Warbler early March to mid April Black-and-white Warbler early March to late April Item 4A-26Item 4A-28 Mid-Spring Timing of Selected Spring Migrants Species Migration Time Wilson’s Warbler mid April to the beginning of May Painted Bunting mid April to the beginning of May Indigo Bunting mid April to mid May Prothonotary Warbler mid April to the beginning of May Orange Crowned Warbler mid April to the beginning of May Canada Warbler mid April to the beginning of May Chestnut-Sided Warbler mid April to the beginning of May Magnolia Warbler mid April to the beginning of May Myrtle Warbler mid April to the beginning of May Item 4A-27Item 4A-29 Late Spring Timing of Selected Spring Migrants Species Migration Time Olive-sided Flycatcher early to late May Eastern Wood-Pewee late April to mid May "Traill's" Flycatcher (Alder/ Willow)early to late May Magnolia Warbler late April to mid May Blackburnian Warbler late April to mid May Bay-breasted Warbler late April to mid May Item 4A-28Item 4A-30 South Texas Birding References •Rio Grande Valley Birding Festival •Quinta Matzatlan McAllen, TX •South Padre Island Birding •Rio Grande Valley World Birding Center ( 9 Birding Centers ) U.S. Fish & Wildlife Service Reports •2016 National Survey of Fishing, Hunting, and Wildlife-Associated Recreation Report •Birding in the United States: A Demographic and Economic AnalysisAddendum to the 2016 National Survey of Fishing, Hunting, and Wildlife-Associated Recreation Click to access the reports and information onlineItem 4A-29Item 4A-31 Proposal to Attract the Birding Community Item 4A-30Item 4A-32 WildlifebyChris Item 4A-31Item 4A-33 Proposal to attract the birding community to Southlake April 11, 2022 Park Board Discussion Item https://express.adobe.com/page/RFyVGyPs8vXre/ Item 4A - Attachment 2 This is a presentation from the April 11, 2022, Parks & Recreation Board Meeting highlighting the recommendations within the adopted Bob Jones Nature Center Master Plan that support a potential bird watching amenity. Item 4A-34 Item 4A-35 Item 4A-36 Item 4A-37 Item 4A-38 Item 4A-39 Bird Watching Amenity Project Item 5B-Discussion https://express.adobe.com/page/RFyVGyPs8vXre/ Item 4A –Attachment 3 This is a presentation from the June 13,2022, Parks &Recreation Board Meeting where the vision for a bird watching blind, that was brought forward to the City was reviewed and discussed by the Board. Item 4A-40 Item 4A-41 Item 4A-42 Item 4A-43 Item 4A-44 Item 4A-45 Item 4A-46 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork M E M O R A N D U M July 27, 2022 TO: Southlake Parks Development Corporation FROM: Chris Tribble, Director of Community Services SUBJECT: SPDC Recommendation on the proposed FY 2023 SPDC Operating Budget - PUBLIC HEARING ________________________________________________________________ Action Requested: SPDC recommendation for approval of proposed FY 2023 SPDC Operating Budget Background Information: The SPDC Operating fund accounts for revenues received through sales tax and interest earnings. The proposed Operating Budget includes operational and capital line item expenditures. Capital expenditures are permissible within the SPDC fund as authorized by Texas Revised Civil Statutes Article 5190.6, Section 4B. Staff will provide a presentation on the proposed FY 2023 SPDC Operating Budget at your upcoming meeting. The core of the proposed budget includes the following: •Contract Services – Landscape Services, Pond/Fountain Maintenance Services, Porter Services and CISD Joint Use Payment ($529,800) •Supplies – Janitorial ($9,000) •Non-Capital Annual Park Improvements ($166,000) •Southlake 2035 Annual Projects Implementation ($100,000) •Utilities – Electric ($218,000) •Utilities – Water ($236,500) •Utilities – Wastewater ($5,825) •Maintenance – Irrigation ($60,000) •Maintenance – Sports Fields/Courts ($81,800) •Annual Joint Use Improvements/Maintenance ($20,000) •Capital – Field Equipment ($78,000) •STC Annual Court Resurfacing ($150,200) Item 5A-1 Southlake Parks Development Corporation Meeting Date – August 2, 2022 @ 4:00 p.m. Page 2 of 2 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Financial Considerations: SPDC Operating Fund projects an ending fund balance of approximately $11,538,258 after accounting for revenues ($10,056,024), proposed operating expenditures ($1,919,351) and transfers to the SPDC Debt Service Fund ($2,784,383), General Fund indirect charge ($402,241) and Capital Projects Fund ($6,500,000). Strategic Link: This item is linked to the City’s Strategy Map related to the focus areas of Quality Development, Infrastructure, and Performance Management and Service Delivery and meets the corporate objectives to Invest to Provide and Maintain High-Quality Public Assets, Provide Attractive and Unique Spaces for Enjoyment of Personal Interests, Achieve Best In-Class Status in all City Disciplines, and Provide High Quality Services through Sustainable Business Practices. Citizen Input/ Board Review: SPDC recommendation August 2, 2022 City Council consideration in September 2022 as part of the annual budget adoption process Legal Review: Not applicable Alternatives: Recommendation for approval as presented Recommendation for approval with input as desired Supporting Documents: SPDC Operating Fund Summary Staff Recommendation: SPDC recommendation for approval of proposed FY 2023 SPDC Operating Budget Item 5A-2 SPDC - OPERATING FUND Parks/Recreation 2023 Proposed and 2022 Revised Budget 03:28 PM 07/28/22 $ Increase/$ Increase/ 2021 2022 2022 (Decrease)% Increase/2023 (Decrease)% Increase/ Actual Adopted Amended Adopted -Decrease Proposed Adopted -Decrease REVENUES Sales Tax $9,249,931 $8,140,300 $9,800,000 $1,659,700 20.4%$9,898,000 $1,757,700 21.6% Rental Income 153,824 153,824 153,824 0 0.0%153,824 0 0.0% Interest 6,910 8,400 4,100 (4,300)-51.2%4,200 (4,200)-50.0% Total Revenues $9,410,665 $8,302,524 $9,957,924 $1,655,400 19.9%$10,056,024 $1,753,500 21.1% EXPENDITURES Personnel $245,758 $278,743 $278,743 $0 0.0%$262,726 ($16,017)-5.7% Operations $1,217,241 $1,366,480 $1,369,305 2,825 0.2%$1,428,425 61,945 4.5% Capital $22,739 $190,200 $190,000 (200)-0.1%$228,200 38,000 20.0% Total Expenditures $1,485,738 $1,835,423 $1,838,048 $2,625 0.1%$1,919,351 $83,928 4.6% Net Revenues $7,924,927 $6,467,101 $8,119,876 $1,652,775 $8,136,673 $1,669,572 Transfers Out (5,142,497)(7,128,897)(7,195,113)$66,216 (9,686,624)2,557,727 Proceeds from C.O. Sale 0 0 0 0 Total Other Sources (Uses)($5,142,497)($7,128,897)($7,195,113)($9,686,624) Beginning Fund Balance $9,381,016 $12,163,446 $12,163,446 $13,088,209 Ending Fund Balance $12,163,446 $11,501,650 $13,088,209 $11,538,258 Item 5A-3 SPDC - DEBT SERVICE FUND Parks/Recreation 2023 Proposed and 2022 Revised Budget 03:28 PM 07/28/22 $ Increase/$ Increase/ 2021 2022 2022 (Decrease)% Increase/2023 (Decrease)% Increase/ Actual Adopted Amended Adopted -Decrease Proposed Adopted -Decrease REVENUES Interest Income $824 $1,900 $900 ($1,000)-52.6%$1,900 $0 0.0% Total Revenues $824 $1,900 $900 ($1,000)-52.6%$1,900 $0 0.0% EXPENDITURES Principal $2,165,000 $2,272,000 $2,272,000 $0 0.0%$2,334,000 $62,000 2.7% Interest 617,229 524,796 524,796 0 0.0%450,383 (74,413)-14.2% Admin. Expenses 4,723 6,000 6,000 0 0.0%6,000 0 0.0% Total Expenditures $2,786,952 $2,802,796 $2,802,796 $0 0.0%$2,790,383 ($12,413)-0.4% Net Revenues ($2,786,128)($2,800,896)($2,801,896)$0 ($2,788,483)($12,413) Bond Proceeds $0 $0 $0 $0 Transfers In $2,815,224 $2,796,796 $2,796,796 0 $2,784,383 Total Other Sources (Uses)$2,815,224 $2,796,796 $2,796,796 $2,784,383 Beginning Fund Balance $1,900,333 $1,929,429 $1,929,429 $1,924,329 Ending Fund Balance $1,929,429 $1,925,329 $1,924,329 $1,920,229 Item 5A-4 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork M E M O R A N D U M July 28, 2022 To: Southlake Parks Development Corporation Parks & Recreation Board From: Chris Tribble, Director of Community Services Subject: Recommendation on the proposed FY 2023-2027 SPDC Capital Improvement Program and FY 2023 Capital Budget. PUBLIC HEARING Action Requested: Park Board and SPDC review and recommendation of the proposed FY 2023-2027 SPDC Capital Improvement Program and FY 2023 Capital Budget Background Information: Annually, prior to the adoption of the City’s overall budget in September for the fiscal year beginning October 1, all capital improvements related to the installation of city infrastructure and facilities are reviewed as part of the Capital Improvement Program (CIP). The projects included in the proposed FY 2023-2027 SPDC CIP are the projects that are recommended and prioritized within the adopted Southlake 2035 Parks, Recreation & Open Space Master Plan. A copy of the proposed CIP and Capital Budget is attached for your consideration, and staff will provide a detailed presentation at your upcoming joint meeting. Financial Considerations: CIP projects are placed in the appropriate year of the proposed CIP budget. Those projects not funded in FY 2023 are typically placed in the next available fiscal year by priority for the remaining four years, with consideration of available funding by project year. The proposed plan is subject to Item 5B-1 Southlake Parks Development Corporation Parks and Recreation Board Meeting Date – August 2, 2022 at 4:00pm Page 2 of 2 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork available funding, future sales tax revenue, and annual review. Strategic Link: This item is linked to the City’s Strategy Map related to the focus areas of Quality Development and Infrastructure, and meets the corporate objectives to Invest to Provide and Maintain High-Quality Public Assets, Provide Attractive and Unique Spaces for Enjoyment of Personal Interests, and Provide High Quality Customer Service. Citizen Input/ Board Review: Park Board & SPDC recommendation August 2, 2022 City Council consideration in September 2022 Legal Review: Not applicable Alternatives: Include: • Recommendation for approval as presented • Recommendation for approval with input as desired Supporting Documents: Proposed FY 2023-2027 SPDC CIP and Capital Budget Staff Recommendation: Park Board and SPDC recommendation for approval of the proposed FY 2023-2027 SPDC CIP and FY 2023 Capital Budget. Item 5B-2 PROPOSED FY 2023 - 2027 SPDC CIP and CAPITAL BUDGET PROJECT SCOPE Total Prior Funding FY 2023 Capital Budget FY 2024 FY 2025 FY 2026 FY 2027 Beyond / Unfunded Total Annual Operating Budget Impact Southlake Sports Complex Funding is requested for the design and development of Southlake Sports Complex improvements as per the adopted Southlake 2035 Parks, Recreation & Open Space Master Plan. Scope includes: synthetic turf at expanded large field, synthetic turf on baseball fields, demo of existing metal building, concession/restroom building, pavilions and shade structures, parks maintenance and storage building, fully accessible playground, trail development and connectivity, fitness stations, batting cages, entry feature, field and common area improvements, parking, two park entrances, drop off zone, fencing, landscape & irrigation enhancements, public art, park amenities, the inclusion of the current Public Works Service Center site as additional park and open space to include pickleball courts, sand volleyball courts, drainage enhancements, pond and pond amenities, playground, trails, pavilion and shade structures, and park amenities. $11,950,000 $4,000,000 $2,750,000 $17,800,000 $0 $0 $0 $36,500,000 $325,000 Bicentennial Park Funding is requested for the design and development of a pickleball complex within Bicentennial Park as per the adopted Southlake 2035 Parks, Recreation & Open Space Master Plan. Scope includes: pickleball courts, fencing, lighting, pavilion/shade structures, benches, tables, chairs, landscape, hardscape, irrigation, trail connectivity and other park amenities. $1,250,000 $2,600,000 $0 $0 $0 $0 $0 $3,850,000 $75,000 SPDC Matching Funds The purpose of this item is to provide for a minimum balance of $200,000 annually within the Southlake Parks Development Corporation (SPDC) Capital Budget in support of the City's SPDC Matching Funds Program as per the recommendations of the Parks and Recreation Board and SPDC. The current available funding is shown in the "Total Prior Funding" column. $549,134 $170,000 $0 $0 $0 $0 $0 $719,134 TBD Parks Land Acquisition The purpose of this item is to establish a project fund to provide cash for the acquisition of land for open space and park use as per the adopted Southlake 2035 Parks, Recreation & Open Space Master Plan. $1,500,000 $0 $0 $0 $0 $0 $0 $1,500,000 TBD 1Item 5B-3 PROPOSED FY 2023 - 2027 SPDC CIP and CAPITAL BUDGET Bob Jones Park Improvements Funding is planned for the design and development of improvements at Bob Jones Park as per the adopted Southlake 2035 Parks, Recreation & Open Space Master Plan. The project scope includes improvements such as: park aesthetics; softball complex spectator areas, restrooms and concession building; soccer complex restrooms and concession/park maintenance building; athletic fields; equestrian area; shade structures; parking; landscaping; tree planting; irrigation; water elements at equestrian area and dog park; softball complex playground; fencing; trail connectivity and marking; park and wayfinding signage; enhanced park entrances; park and parking lot lighting; park amenities; park maintenance/storage building improvements, new pavilions/restrooms, public art, expanded trails, water bottle refill stations, additional parking, pickleball courts, expansion of athletic fields, and conversion of grass athletic fields to synthetic turf where appropriate. $0 $0 $0 $0 $4,000,000 $4,000,000 $24,200,000 $32,200,000 $225,000 Liberty Park at Sheltonwood Improvements Funding is planned for the design and development of improvements at Liberty Park at Sheltonwood as per the as per the adopted Southlake 2035 Parks, Recreation & Open Space Master Plan. The project scope includes: water well for pond, park amenities, playground, expand parking, trail connectivity and improvements, volleyball court improvements, park and educational signage, expand existing pond, exercise stations along trail, trail distance markers, and pedestrian corridor from parking to center of the park. $0 $0 $0 $0 $0 $0 $3,255,000 $3,255,000 $25,000 North Park Improvements Funding is planned for the design and development of improvements at North Park as per the as per the adopted Southlake 2035 Parks, Recreation & Open Space Master Plan. The project scope includes: additional parking, potential fourth athletic field, trail connectivity and distance markers, water bottle refill station, shade structure, additional public art, and park amenities. $0 $0 $0 $0 $0 $0 $1,760,000 $1,760,000 $20,000 2Item 5B-4 PROPOSED FY 2023 - 2027 SPDC CIP and CAPITAL BUDGET Koalaty Park Improvements Funding is planned for the design and development of improvements at Koalaty Park as per the adopted Southlake 2035 Parks, Recreation & Open Space Master Plan. The project scope includes: park restroom, shade structures, seating areas, park amenities, vehicle drop off, decorative bollards and lighting where appropriate, and landscape improvements. $0 $0 $0 $0 $0 $0 $1,095,000 $1,095,000 $20,000 Family Park Funding is planned for the design and development of improvements at Family Park within Southlake Town Square as per the adopted Southlake 2035 Parks, Recreation & Open Space Master Plan. Current project scope includes: Complete park redevelopment, landscape, hardscape, park amenities, fountain enhancements, bollards at Fountain Place and outdoor collaborative workspace. $0 $0 $4,000,000 $4,000,000 $0 $0 $0 $8,000,000 $10,000 McPherson Park Funding is planned for the design and development of improvements at McPherson Park within Southlake Town Square as per the adopted Southlake 2035 Parks, Recreation & Open Space Master Plan. This project would be driven by future Town Square development adjacent to the Granite office building. Current project scope includes: park redevelopment, reshaping pond to increase usable space, promenade, gateway park entry features, hardscape path and seat wall around pond, terraced steps to the pond, great lawn, crushed stone pathways, stronger connection to the hotel, water features, feature fountains in pond, sculptures, and enhanced parking and access to the park. $0 $0 $0 $0 $0 $0 $7,120,000 $7,120,000 $10,000 Chesapeake Park Improvements Funding is planned for the design and development of improvements at Chesapeake Park as per the as per the adopted Southlake 2035 Parks, Recreation & Open Space Master Plan. The project scope includes: park restroom, pavilion, tennis, pickleball and/or basketball courts, trail connectivity, park signage, landscape improvements, playground shade structure, fence improvements, additional parking, exercise stations, bike racks and other park amenities. $0 $0 $0 $0 $0 $0 $3,050,000 $3,050,000 $45,000 3Item 5B-5 PROPOSED FY 2023 - 2027 SPDC CIP and CAPITAL BUDGET Lonesome Dove Park Improvements Funding is planned for improvements at Lonesome Dove Park as per the adopted Southlake 2035 Parks, Recreation & Open Space Master Plan. The project scope includes: exercise stations, pedestrian bridge improvements, wayfinding and educational signage, and park amenities. $0 $0 $0 $0 $0 $0 $515,000 $515,000 $7,500 Royal & Annie Smith Park Improvements Funding is planned for the design and development of improvements at Royal & Annie Smith Park as per the adopted Southlake 2035 Parks, Recreation & Open Space Master Plan. The project scope includes: passive uses such as frisbee golf or other, signage, trail connectivity, park restroom, water bottle refill station, and park amenities. $0 $0 $0 $0 $0 $0 $625,000 $625,000 $7,500 Carillon Parks (Corporate Park, Lake Park, The Preserve Park, Villa Park North & Villa Park South) Funding is planned for improvements at Carillon parks as per the adopted Southlake 2035 Parks, Recreation & Open Space Master Plan. Project scope includes: trail signage, lighting and distance markers, park signage, water bottle refill stations, tree planting/irrigation, and park amenities. $0 $0 $0 $0 $0 $0 $525,000 $525,000 $0 Noble Oaks Park Improvements Funding is planned for improvements at Noble Oaks Park as per the adopted Southlake 2035 Parks, Recreation & Open Space Master Plan. The project scope includes: park and educational signage, additional park amenities and water bottle refill station. $0 $0 $0 $0 $0 $0 $100,000 $100,000 $2,000 Oak Pointe Park Improvements Funding is planned for the design and development of improvements at Oak Pointe Park as per the adopted Southlake 2035 Parks, Recreation & Open Space Master Plan. The project scope includes: trail expansion and connectivity and park amenities. $0 $0 $0 $0 $0 $0 $110,000 $110,000 $2,000 The Cliffs Park Improvements Funding is planned for the design and development of improvements at The Cliffs Park as per the adopted Southlake 2035 Parks, Recreation & Open Space Master Plan. The project scope includes: trail connectivity and distance markers, off street parking, pedestrian crossing at White Chapel Blvd., water bottle refill station, tree planting, irrigation, gazebo, trail lighting, playground, park signage and park amenities. $0 $0 $0 $0 $0 $0 $1,260,000 $1,260,000 $30,000 TOTALS $15,249,134 $6,770,000 $6,750,000 $21,800,000 $4,000,000 $4,000,000 $43,615,000 $102,184,134 4Item 5B-6 2022 Collected Budget Balance Budget to Date Balance Percent 8,140,300$ 7,197,806$ ($942,494)-11.58% FISCAL FISCAL FISCAL YEAR % Inc YEAR % Inc YEAR % Inc MONTH 2020 -Dec 2021 -Dec 2022 -Dec October 651,380$ 2.01%662,048$ 1.64%821,929$ 24.15% November 667,147$ 14.83%552,571$ -17.17%841,928$ 52.37% December 1,015,651$ 23.58%981,377$ -3.37%1,251,441$ 27.52% January 693,275$ 32.12%639,909$ -7.70%816,278$ 27.56% February 515,256$ -7.58%498,428$ -3.27%707,532$ 41.95% March 592,439$ -12.01%880,264$ 48.58%1,006,221$ 14.31% April 528,939$ -19.76%749,324$ 41.67%873,307$ 16.55% May 587,511$ -10.97%643,401$ 9.51%879,169$ 36.64% June 700,796$ 7.95%1,317,415$ 87.99%-$ -100.00% July 606,259$ 0.93%738,239$ 21.77%-$ -100.00% August 628,475$ -8.27%727,230$ 15.71%-$ -100.00% September 721,474$ 4.57%859,723$ 19.16%-$ -100.00% TOTAL 7,908,601$ 9,249,930$ 7,197,806$ Actual Budget Actual Estimated (budget-est.)% 2021 2022 2022 2022 Difference Change MONTH October 662,048$ 673,000$ 821,929$ 821,929$ 148,929$ 23.45% November 552,571$ 611,000$ 841,928$ 841,928$ 230,928$ 39.82% December 981,377$ 864,000$ 1,251,441$ 1,251,441$ 387,441$ 47.25% January 639,909$ 589,000$ 816,278$ 816,278$ 227,278$ 43.71% February 498,428$ 563,000$ 707,532$ 707,532$ 144,532$ 26.04% March 880,264$ 700,000$ 1,006,221$ 1,006,221$ 306,221$ 45.70% April 749,324$ 693,000$ 873,307$ 873,307$ 180,307$ 27.53% May 643,401$ 694,000$ 879,169$ 879,169$ 185,169$ 28.06% June 1,317,415$ 682,000$ -$ 682,000$ -$ 0.00% July 738,239$ 631,100$ -$ 631,100$ -$ 0.00% August 727,230$ 714,500$ -$ 714,500$ -$ 0.00% September 859,723$ 725,700$ -$ 725,700$ -$ 0.00% TOTAL 9,249,930$ 8,140,300$ 7,197,806$ 9,951,106$ 1,810,806$ 23.67% SOUTHLAKE PARKS DEVELOPMENT CORPORATION 1/2% SALES TAX REPORT $- $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 Three Year Revenue Comparison by Month FISCAL YEAR 2020 FISCAL YEAR 2021 FISCAL YEAR 2022 Item 6A-1