2022-11-01 SPDC packetCity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
October 27, 2022
TO: Southlake Parks Development Corporation
FROM: Chris Tribble, Director of Community Services
SUBJECT: Agenda Item Comments for the Southlake Parks Development
Corporation Meeting – Tuesday, November 1, 2022
________________________________________________________________
Please note: The regular meeting will begin at 4:30 p.m. in the Council
Chambers.
1. Agenda Item 1. Call To Order
2. Agenda Item 2A. Consent: Approval of the minutes from August 2, 2022 SPDC
and Park Board joint meeting – Please make any corrections to the minutes
part of the motion for consideration.
3. Agenda Item 3. Public Forum: Public Forum is the public's opportunity to
address SPDC about non-agenda items. During Public Forum, SPDC will not
discuss or take action on any item brought up at this time.
4. Agenda Item 4A. Consider: Recommendation on contract with Geo Surfaces,
Inc. for the purchase and installation of synthetic turf at Bicentennial Park
through a TIPS Cooperative Purchasing Contract for an amount not to exceed
of $130,000 – The purpose of this item is to seek SPDC’s recommendation to
approve a contract with Geo Surfaces, Inc. for the purchase and installation of
synthetic turf at the Bicentennial Park playground.
Funding was included in the FY 2023 SPDC Operating Budget to enhance the
heavily utilized open space area within the playground.
Although staff has made multiple attempts to keep the grass alive, the area has
proven extremely difficult to maintain due to the heavy foot traffic. To enhance
the area, staff plans to install artificial turf as a long-term solution.
The Scope of the project includes all materials, labor and equipment necessary
to install the synthetic turf and concrete base construction and shock pad.
Southlake Parks Development Corporation
Meeting Date – November 1, 2022
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Geo Surfaces, Inc. submitted a quote for the project in the amount of $125,300.
The $4,700 difference will be utilized as contingency for the project should any
unforeseen expenses be incurred during the project.
Geo Surfaces, Inc. is a TIPS contractor and meets the City and State bidding
requirements by utilizing the TIPS cooperative purchasing group contract.
A copy of the quote is included with this memo.
City Council will consider this item on November 1st following the SPDC
meeting.
5. Agenda Item 5A. Discussion: Sales Tax Report – Chief Financial Officer
Sharen Jackson is available if you have any questions.
6. Agenda Item 5B. Discussion: SPDC Attendance Report – Please let staff know
if you have any questions regarding the attendance record.
7. Agenda Item 6. Adjournment
As always, we appreciate your commitment and service to the City. If you have any
questions regarding the agenda or materials, please feel free to contact me at (817)
748-8021.
CST
STAFF CONTACT INFORMATION:
Chris Tribble, Director of Community Services (817) 748-8021
Sharen Jackson, Chief Financial Officer, (817) 748-8042
Southlake Parks Development Corporation and Parks Board Joint Meeting Minutes – August 2, 2022
Page 1 of 3
SOUTHLAKE PARKS DEVELOPMENT CORPORATION AND PARKS & RECREATION BOARD
JOINT MEETING MINUTES
AUGUST 2, 2022
LOCATION: Southlake Town Hall, 3RD Floor Training Rooms, 1400 Main Street, Southlake, Texas
SPDC MEMBERS PRESENT: Tamara McMillan, Lori Palmer, Secretary Frances Scharli, Amy Torres-
Lepp, and Randy Williamson
SPDC MEMBERS ABSENT: Vice President Ronell Smith and Kathy Talley
PARKS BOARD MEMBERS PRESENT: Chair Frances Scharli, Vice Chairman Paul Venesky, and
members Stacey Driscoll, Magdalena Battles, Chad Bedwell, John Thomas, and William Thornton
STAFF PRESENT: Director of Community Services Chris Tribble, Deputy Director of Community
Services David Miller, Assistant to the Director of Community Services Milenka Lopez, Chief Financial
Officer Sharen Jackson, and City Secretary Amy Shelley
REGULAR AGENDA:
1.CALL TO ORDER
Southlake Parks Development Corporation President Williamson called the SPDC meeting to
order at 4:02pm.
Parks Board Chair Scharli called the Parks & Recreation Board meeting to order at 4:02pm.
2.PUBLIC FORUM
President Williamson opened the public forum at 4:05pm. There being no one wishing to speak,
President Williamson closed the public forum at 4:05pm.
3.CONSENT
3A. APPROVAL OF THE MINUTES FROM THE JUNE 21, 2022, SOUTHLAKE PARKS DEVELOPMENT
CORPORATION MEETING (SPDC ACTION ONLY).
President Williamson presented Item 3A, and there were no questions from the board.
APPROVED BY SPDC
A motion was made to approve the minutes from the June 21, 2022, Southlake Parks
Development Corporation meeting.
Motion: McMillan
Second: Palmer
Ayes: Palmer, McMillan, Williamson, Scharli, Torres-Lepp
Abstain: None
Item 2A-1
Southlake Parks Development Corporation and Parks Board Joint Meeting Minutes – August 2, 2022
Page 2 of 3
Absent: Smith, Talley
Approved: 5-0
4.DISCUSSION
4A. PROPOSED BIRD WATCHING PROJECT (SPDC AND PARKS BOARD DISCUSSION AND
FEEDBACK)
Director of Community Services Chris Tribble presented Item 4A and answered questions from
the Board.
Both SPDC and Parks Board members agreed that a bird watching area would be ideal and
unique; however, other funding options may need to be considered. The utilization of other bird
watching facilities will need to be evaluated.
5.CONSIDERATION
5A. RECOMMENDATION ON THE PROPOSED FY 2023 SPDC OPERATING BUDGET. PUBLIC
HEARING (SPDC ACTION ONLY).
Director of Community Services Chris Tribble presented Item 5A and answered questions from
the Board.
President Williamson opened the public hearing at 4:46pm. There being no one wishing to speak,
President Williamson closed the public hearing at 4:46pm.
APPROVED BY SPDC
A motion was made to approve Item 5A, recommendation on the proposed FY 2023 SPDC
Operating Budget, as presented.
Motion: McMillan
Second: Torres-Lepp
Ayes: Palmer, McMillan, Williamson, Scharli, Torres-Lepp
Abstain: None
Absent: Smith, Talley
Approved: 5-0
5B. RECOMMENDATION ON THE PROPOSED FY 2023-2027 SPDC CIP AND FY 2023 CAPITAL
BUDGET (SPDC AND PARKS BOARD ACTION).
Director of Community Services Chris Tribble presented Item 5B and answered questions from
the Boards.
President Williamson opened the public hearing at 4:53pm. There being no one wishing to speak,
President Williamson closed the public hearing at 4:53pm.
APPROVED BY SPDC AND PARKS BOARD
A motion was made to approve Item 5B, recommendation on the proposed FY 2023-2027 SPDC
CIP and FY 2023 Capital Budget, as presented.
Item 2A-2
Southlake Parks Development Corporation and Parks Board Joint Meeting Minutes – August 2, 2022
Page 3 of 3
SPDC VOTE:
Motion: McMillan
Second: Torres-Lepp
Ayes: Palmer, McMillan, Williamson, Scharli, Torres-Lepp
Abstain: None
Absent: Smith, Talley
Approved: 5-0
PARKS BOARD VOTE:
Motion: Venesky
Second: Bedwell
Ayes: Battles, Bedwell, Thomas, Driscoll, Thornton, Scharli, Venesky
Approved: 7-0
6.DISCUSSION
6A. SALES TAX REPORT
Chief Financial Officer Sharen Jackson provided an overview of the sales tax report, and no action
was required.
7.ADJOURNMENT
Meeting was adjourned by President Williamson and Chair Scharli at 4:55pm.
MINUTES APPROVED BY SPDC ON THIS, THE ____ DAY OF _______, 2022.
_____________________________________
Randy Williamson, President
Southlake Parks Development Corporation
ATTEST:
___________________________________________
Amy Shelley, City Secretary
Southlake Parks Development Corporation Liaison
MINUTES APPROVED BY THE PARKS BOARD ON THIS, THE ____ DAY OF _______, 2022.
_____________________________________
Frances Scharli, Chair
Parks and Recreation Board
Item 2A-3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
October 27, 2022
To: Southlake Parks Development Corporation
From: Chris Tribble, Director of Community Services
Subject: Approve contract with Geo Surfaces, Inc. for the purchase
and installation of synthetic turf in Bicentennial Park
through a TIPS Cooperative Purchasing Contract for an
amount not to exceed $130,000
Action
Requested: SPDC recommendation to City Council of a contract with Geo
Surfaces, Inc., for the purchase and installation of synthetic turf
in Bicentennial Park for an amount not to exceed $130,000
Background
Information: Funding was included in the FY 2023 SPDC Operating Budget
to enhance the heavily utilized open space area within the
Bicentennial Park playground.
Although staff has made multiple attempts to keep the grass
alive, the area has proven extremely difficult to maintain due to
the heavy foot traffic. To enhance the area, staff plans to install
artificial turf as a long-term solution.
The Scope of the project includes all materials, labor and
equipment necessary to install the synthetic turf and concrete
base construction and shock pad.
Geo Surfaces, Inc. submitted a quote for the project in the
amount of $125,300. The $4,700 difference will be utilized as
contingency should any unforeseen expenses be incurred
during the project.
Geo Surfaces, Inc. is a TIPS contractor and meets the City and
State bidding requirements by utilizing the TIPS cooperative
purchasing group contract.
Item 4A-1
Shana K. Yelverton, City Manager
Meeting Date – November 1, 2022
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
A copy of the quote is included with this memo.
Financial
Consideration: Funding for the project is available within the FY 2023 SPDC
Operating Budget.
Strategic Link: Approval of the purchase and installation of synthetic turf for
Bicentennial Park is linked to the City’s Strategy Map related to
the focus area of Infrastructure and Quality Development and
meets the corporate objective of invest to provide and maintain
high quality public assets.
Citizen Input/
Board Review: SPDC and City Council consideration November 1, 2022
Legal Review: N/A
Alternatives: Alternatives may include:
▪Approve as presented
▪Approve with modifications
▪Deny approval
Supporting
Documents:
▪Quote from Geo Surfaces, Inc.
▪Rendering of Bicentennial Park
▪TIPS contract
Staff
Recommendation: SPDC recommendation to approve the contract with Geo
Surfaces, Inc., for the purchase and installation of synthetic turf
in an amount not to exceed $130,000
Item 4A-2
GeoSurfaces, Inc.
7080 St. Gabriel Avenue – Ste A, St. Gabriel, LA 70776 ● 877.663.5968 Office ● 225.208.0243 Fax ● www.geosurfaces.com
Date Quote
09/27/2022 092722SLTX
To: For:
Bicentennial Park - City of Southlake, Texas
Attn: Dave Kielich
1400 Main Street - Suite 210
Southlake, TX 76092
Landscape Turf Installation - Bicentennial Park
TIPS number - 20020501
Qty Description Unit Cost Amount
1 LANDSCAPE TURF INSTALLATION
-This includes concrete base construction and shock pad.
-NO subsurface drainage is included in this quote.
REMIT PAYMENT TO:
GeoSurfaces, Inc.
7080 St. Gabriel Ave. – Ste. A
St. Gabriel, LA 70776
$125,300.00 $125,300.00
Subtotal $125,300.00
Total Due $125,300.00
Thank You for Your Business!
Item 4A-3
Item 4A-4
Item 4A-5
Item 4A-6
2022 Collected Budget Balance
Budget to Date Balance Percent
9,800,000$ 9,775,196$ ($24,804)-0.25%
FISCAL FISCAL FISCAL
YEAR % Inc YEAR % Inc YEAR % Inc
MONTH 2020 -Dec 2021 -Dec 2022 -Dec
October 651,380$ 2.01%662,048$ 1.64%821,929$ 24.15%
November 667,147$ 14.83%552,571$ -17.17%841,928$ 52.37%
December 1,015,651$ 23.58%981,377$ -3.37%1,251,441$ 27.52%
January 693,275$ 32.12%639,909$ -7.70%816,278$ 27.56%
February 515,256$ -7.58%498,428$ -3.27%707,532$ 41.95%
March 592,439$ -12.01%880,264$ 48.58%1,006,221$ 14.31%
April 528,939$ -19.76%749,324$ 41.67%873,307$ 16.55%
May 587,511$ -10.97%643,401$ 9.51%879,169$ 36.64%
June 700,796$ 7.95%1,317,415$ 87.99%913,290$ -30.68%
July 606,259$ 0.93%738,239$ 21.77%818,878$ 10.92%
August 628,475$ -8.27%727,230$ 15.71%845,223$ 16.22%
September 721,474$ 4.57%859,723$ 19.16%-$ -100.00%
TOTAL 7,908,601$ 9,249,930$ 9,775,196$
Amended
Actual Budget Actual Estimated (budget-est.)%
2021 2022 2022 2022 Difference Change
MONTH
October 662,048$ 815,000$ 821,929$ 821,929$ 6,929$ 1.09%
November 552,571$ 835,000$ 841,928$ 841,928$ 6,928$ 1.19%
December 981,377$ 1,245,000$ 1,251,441$ 1,251,441$ 6,441$ 0.79%
January 639,909$ 804,800$ 816,278$ 816,278$ 11,478$ 2.21%
February 498,428$ 700,000$ 707,532$ 707,532$ 7,532$ 1.36%
March 880,264$ 1,000,000$ 1,006,221$ 1,006,221$ 6,221$ 0.93%
April 749,324$ 850,000$ 873,307$ 873,307$ 23,307$ 3.56%
May 643,401$ 800,000$ 879,169$ 879,169$ 79,169$ 12.00%
June 1,317,415$ 680,000$ 913,290$ 913,290$ 233,290$ 36.17%
July 738,239$ 630,000$ 818,878$ 818,878$ 188,878$ 31.48%
August 727,230$ 714,500$ 845,223$ 845,223$ 130,723$ 19.51%
September 859,723$ 725,700$ -$ 725,700$ -$ 0.00%
TOTAL 9,249,930$ 9,800,000$ 9,775,196$ 10,500,896$ 700,896$ 9.16%
SOUTHLAKE PARKS DEVELOPMENT CORPORATION
1/2% SALES TAX REPORT
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
Three Year Revenue Comparison
by Month
FISCAL YEAR 2020 FISCAL YEAR 2021 FISCAL YEAR 2022
Item 5A-1
Lori Palmer 0 0 a r 0 a 0 a 0 0 75%2 2022 82%
Kathy Talley 0 0 a a 0 a 0 r 0 0 75%1.5
Ronell Smith 0 0 a a 0 a 0 r 0 0 75%1.5 a In attendance
Randy Williamson 0 0 a r 0 a 0 a 0 0 75%2 r Not in attendance, no substitute
Amy Torres-Lepp 0 0 a a 0 a 0 a 0 0 100%1.5 m Substitute in attendance
Frances Scharli 0 0 r a 0 a 0 a 0 0 75%2 n Vacant position
Tamara McMillan 0 0 a a 0 a 0 a 0 0 100%2.5 0 Meeting Canceled
*Meeting Canceled due to no quorum
0 0 86%71%0 100%0 71%0 0 Change in Representative
Total Hrs Per Month 0 0 0.5 0.5 0 0.5 0 1 0 0 2.5
Meeting Attendance Rate
(includes substitutions)
4/5/22
Southlake Parks Development Corporation Attendance Report
Individual
Attendance
Rate
Hrs To
Date Average Monthly Attendance
Rate
8/2/22 9/20/22 10/18/22 11/1/22 12/6/225/3/22 6/21/22 7/5/22
2022
Place Name 1/4/22 2/1/22 3/1/22
Item 5B-1