Item 4F - Memo M E M O R A N D U M
January 3, 2023
To: Shana Yelverton, City Manager
From: Sharen Jackson, Chief Financial Officer
Timothy Slifka, Purchasing Manager
Subject: Item 4F Approve purchase of replacement motorcycles from BMW
Motorcycles of North Dallas in an amount not to exceed $135,0000
Action
Requested: Approve the purchase of replacement motorcycles from BMW
Motorcycles of North Dallas in an amount not to exceed $135,000.
Background
Information: Per the Southlake Vehicle Replacement Policy the vehicles are
scheduled or recommended for replacement. State of Texas and City
of Southlake bidding requirements have been met by utilizing a City of
Fort Worth contract.
Department Cost
Police Services $135,000
The City’s Vehicle Replacement Committee in May 2022 reviewed and
discussed vehicles scheduled for replacement per the Policy and to
review available options. The committee evaluated individual vehicle
condition, repair history, age, mileage and usage before
recommending replacement. These units are at the end of their 4-year
lease and are due to be replaced. The units are being replaced with
BMW motorcycles which have provided better maintenance history
and are available at a lower cost than the current Harley Davidson
motorcycles.
Financial
Considerations: The request will be funded through the FY 2023 Vehicle Replacement
Fund.
Strategic Link: C1 – Achieve the highest standards of safety and security.
B2 – Collaborate with select partners to implement service
solutions.
F2 – Invest to provide and maintain high quality public assets.
Citizen Input/
Board Review: None
Legal Review: None
Alternatives: Deny and return current motorcycles to vendor.
Supporting
Documents: Vendor quote and City of Fort Worth contract.
Staff
Recommendation: Approve the purchase of these replacement motorcycles from BMW
Motorcycles of North Dallas.
FROM: Quote order #
1262022
TO:
Date
12/6/2022
Item Quantity Unit Price Ext. Unit Price
1 4
$32,872.50 $32,872.50
$32,872.50 $32,872.50
$32,872.50 $32,872.50
$32,872.50 $32,872.50
Terms:
Date
$131,490.00
$0.00
$131,490.00
R1250RTP vin#
Plano, TX 75074 P) 972-881-0774 F) 972-881-1326
900 Avenue K suite #100
INVOICE
Description
Purchase of four BMW motorcycles per
bid specs accepted by the city of of Fort
Worth on contract# 13150
Southlake, Tx 76092 P) 817-235-6026
1400 Main street suite# 420
R1250RTP vin#
R1250RTP vin#
R1250RTP vin#
SUB-TOTAL
TAX
TAX # Total Amount Owed
BMW Motorcycles Of North Dallas
City of Southlake
Due upon receipt of invoice
CITY OF FORT WORTH / PURCHASING DIVISION
INVITATION TO BID NO. 19-0129 MOTORCYCLES
BID C LOSING DATE: MAY 9, 2019
For further information contact: LaKlta Slack -Johnson, Buyer
Bids are solicited for furnishing the equipment as set forth in this solicitation. Completed Bids
including one executed original, one copy and one USB flash drive containing electronic versions
ofall bid documents must be received in the Purchasing,,, Division by 1.30 P.,M,.,,May 9, 2019 and
then publicly opened and read aloud a12:OO P.M. in the Council Chambers. Bids must be submitted in a -sealed
envelope WITH THE BID NUMBER WRITTEN ON THE OUTSIDE OF THE ENVELOPE, addressed to the
Purchasing Manager, YOUR BID MUST BERECEIVED BYTHE PURCHASING OFFICE AND TIME STAMPED
PRIOR TOTHE 1:3VDEADLINE |MORDER TDBE CONSIDERED. Bids shall bemailed orhand delivered to
the following address:
Bids delivered by special courier (i.e. Federal Expreoa, Special Delivery etc.) are to be marked on the outside of
the courier's shipping envelope ^B|O No. 19-0129 MOTORCYCLES" AND MUST BE RECEIVED BY THE
PURCHASING OFFICE AND TIME STAMPED PRIOR TOTHE 1:3nDEADLINE |NORDER TO BE CONSIDERED
Late bids will be returned or destroyed -, they will not be opened nor considered in the evaluation of the bid. Bids may
be withdrawn at anytime prior to the official opening. Bide may not be aKered, amended or withdrawn after the
official opening. The undersigned egreee, if the bid is accepted, to h/mieh any and all items upon which phmoo are
offereg, at the price(s) and upon the terms, conditions and ecnp*/sp*oificatinnocontained inthis document. The
period for acceptance of this bid will be 90 calendar days after the bid opening date.
_
Company Name and Address:
Company's
' Email address:
me and Title
Date: Telephone Number:
Fax Number:
FIM
Should other Governmental entities decide to participate in this controo, would you)he Vendor, agree
that all terms, conditions, specifications, and pricing shall apply (see section 11)? Yes j( No
Pre -Bid Conference: Nopre-bid conference
° Pmrt—| BkdSo|icitatiunK}ffer
• Part—U Instruction to Bidders
° Part —III Scope ofServices/Specifications
° Part—|V Standard Purchasing Terms and Conditions
w Part —V uAttachments
Revised 6.25.18cg
1922-i i� i 4
BUYER: La'Kita Slack -Johnson
PHONE #: (817)392 - 8314 ext.
DELIVERY REQUIRED: 5/9/2019
V Vendor Name: S; City of Ft Worth
E I- - — Pi
N1 Address.AAA 1 Finance Administration
DI N". K #100 R 200 Texas Street, 3rd Floor
Cb City, State Zip Code: Plano, T)( FORT WORTH TV 76102
R T
Item Class -Item Quantity Unit 7 Unit Price Total
..........
3,000 The City of Fort Worth is accepting bids for an 5 year contract for
motorcycles. All items shall be bid per attached specification, (Attachment
G)
2,000 R1250 RT-P motorcycles, Brand name or approved equal, 10 EA
Make and Model OffereciAlft
TOTAL:
WE AGREE TO FURNISH ANY OR ALL OF THE ITEMS QUOTED AT THE PRICES SHOWN. QUOTE
MUST BE HELD FIRM FOR PERIOD OF 90 DAYS.
TERM OF PAYMENT: ,ve COMPANY: [I
DELIVERY:
SIGNATURE:
TELEPHONE NUMBER: NAME AND TITLE:
b-Z 7k"
t('11' elxll� y I-PI�12Z fie "Vo�_
WOt,�l A 1-1Z1,: lxm'A
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CONFLICT OF INTEREST OUESTIONNAIREE
For vendor doing Visiness with Local governrnental entity
quUmmme refw�os nwde to Ow lxvv n,,y H,B 21 RTh Ley, Regular Session.
c issonils'e. bewig nod 0 ailo cons wil ChoqAk-- i
bw 1% anti q who has a cwq"na: A&Tm inn In as of A non hy Axnvw 1 176 qDy.X;aqtn a joc,
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A vxAm aaamp ts vii slOnss 7 pa vwAs kwwi!qk,,
QN, nrw! Ode A" win an und- ih .t an b A i
h0me of vendor who hm a Mmmus mjwKnsWp wuh WM govanman,ar emity,
CK W"S DOX H you Irp ffling in up char; tO ii d)MVMUsl`y MO quPsfioirtalrp,
OFRCE USE ONLY
Thy am: —ou i P, iKi wy. q p A� upday,i r � -yj�j q P�j ruay co wqh &a jyNn"AN I I&, a q"v ay
layr thm- t"e On bjynon 11, S40, qe !We cn Vl,p y0A b�snM ;,Woe HQ
------- ----- — - — -------------------- ---- ------- ..... - --- --------
WcW gwammwu WHmr aboin whan Me mtnnuawm in lhle,4^cllon is bpIng d�scloswd.
7y� inysi Vem I vidiry Fnrou A B, C A C nurs W w 'W
pmc�jylyl or over bu�T43$ 1,51 w0m) as da9roj KI low VM f bat, L,oc,'ad r I tok"li-w:n�'al
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---- — ------ ---- - "'—
RAINEW10
I
ATTACHMENT - B
ITB - 19-0129
Bidder's Name: 90CLESOf H-DWS
WO
Bidder's Local Address;;'
Phone: ri*)� Zli XM Fax:
Email: 77
MA/
Name of person assigned sped ical y for this Agreement:
Name/Title
Phone Fax: I�az _/9�
71 Email:},
m a i 1:IV.
I
Name/Title
Phone-,
Email:
MEET
Fax:
Printed Name Date
CONSIDERATION OF LOCATION OF BIDDER'S PRINCIPAL PL4CE OF BUMIIESS
Section 2-14 of the Fort Worth Code of Ordinances authorizes the City Council, when considering
competitive sealed bids, to enter into a contract for certain purchases with a bidder whose
principal place of business is in the corporate limits of the City of Fort Worth and whose bid is
within 3 or 5 percent of the lowest bid, depending on the value of the request and goods oi
services requested, if the lowest bid is from a business outside the municipality and contracting
with the local bidder would provide the best combination of price and other economic benefits to
the municipality.
Requests to be considered a local business must be submitted on this form with bid packages to -b-t
considered by the City of Fort Worth. Questions should be addressed to the Purchasing staff listed in the
bid or request package.
b. What percentage of estimated gross company sales (worldwide) are sales originating in Fort
Worth? "Originating in Fort Worth^ shall payable at the Fort Worth office, [must exceed
50%]
Economic Development opportunities resulting from contract,
The undersigned does hereby affirm that the information supplied is true and correct as of the
date hereof, under penalty of perjury.
ATTACHMENT
lTB - 19-0129
Please complete and return this form with your oic-,
The bidder shall furnish references for, at least three (3) reven, customers to wilorn products arid/or
/ I
services have been provided that are sirnifar [,c, �,hose' requii-E-,d'b�, this solicitation. The City will be the sole
judge of references. Please use additional slIaeq,I-,I
Company's Name
Name of Contact
Title of Contact
Present Address
City, State, Zip Code
Telephone Number
Email
2 Company's Name
Name of Contact
Title of Contact
Present Address
City, State, Zip Code
Telephone Number
Email
3, Company's Name
Name of Contact
Title of Contact
Present Address
City, State, Zip Code
Telephone Number
Email
900AVENUEK#300 I PLAN(lTX (TEXAS75O74
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BMWMOTORCYCLES BMW -
OF MOTORCYCLES -
NORTH D�ALw�AS DEALERSHIP
--
HOURS)
VISITOU
Celebrating 25 years of excellence
BMW Motorcycles of North Dallas (/map -and -directions -dealership --hours) has been a fixture on the North Texas
motorcycle scene since 1993. Located at 900 K Avenue in East Piano, just outside of downtown, BMW Motorcycle of
North Dallas also carries four other premium brands of primarily European -made motorcycles including; Ducati from
Italy, Royal Enfield from India, Triumph from Britain, Ural sidecar rigs from Russia. To learn more about our other
brands, please visit the European Cycle Sports (http://www.europeancyclesports.com/) website
After over 20years as a tenant at 900 KAvenue, BMW Motorcycles of North Dallas purchasedthe entire building in
2014 and more than doubled the dealership's facility to over 12,000 square feet, making it the largest Eurocentric
motorcycle retailer inTexas and one nfthe largest inthe nation.
The expansion allowed ustoexpand our Parts & Gear department sothat wenow have anexpanded offering of
helmets, jackets, boots and accessories to customize your bike.
If you're looking for service for any BMW, BMW Motorcycles of North Dallas has a staff four fully -trained master
technicians with a combined experience of over 100 years. Most service issues can be addressed the same day you
bring your bike in. From Airheads to the latest high-performance machinery, our experienced staff is ready to quickly
and professional take care of all your service needs. We also offer fleet service to area law enforcement motor patrol
wantsto be yourclealer, butwe knowwe have to earn your business.There are manygreat reasons whyyou should
shop (http://www.europeancyclesports.com/inventory/vl) with us. Here are a few:
9 First and most importantly, motorcycles are our only business. We specialize in providing Dal [as -area riders
wheeled cars at our store, motorcycles ropeancyclesports.com/defaukmsp?
page=xAll Inventory) sold and serviced by a knowledgeable and experienced staff
(http://www.europeancyclesports.com/read-other-experience-on--xtestimoniaIs) of dedicated motorcycle
enthusiasts.
w Second, we are here to earn your business, that's why we have a new "Coupon Match" program. Bring in any
coupon from acompeting brand dealer and wewill match ormaybe even beat it!
• Third, weoffer RydeSmmart7iack Days for purchasers ofselect bikes like the BMW S10OQRR
(http://www.europeancyclesports.com/default.asp?page=xAllinventory&cat=sport) so you can experience
the full potential ofyour new bike |nasafe and controlled environment,
• Forth, when you but a new BMW R1200 GS or GSAwe'll payyour tution to the Bill Dragoo Off Road Riding
School
wFifth, wehave many ways to make it easy to get your new bike onthe road with programs like BMW's 3ASY
RIDE Plan to lower payments and special offers available on Ducatis and Triumphs too.
With over 12�00 square feet, European Cycle Sports bone ofthe largest European -exclusive motorcycle
dealerships inthe nation. VVecarry afull selection ofall the offerings from BMW Motonadsoyou won't have torun
allover North Texas to find the right bike for you. You will find them all right herein Piano
(http:/hawoweuropeancyciemports,cnm/nap-an6-d\naot|ons-dea|e,sh|p—hours).
As part of the major remodeling the BMW Motorcycles of North Dallas parts and accessory department has more
than doubled in size. The new space has allowed us the room needed to add the full line of BMW Riding Gear
selections of many other top brands, You'll always find a good selection of helmets, boots, and jackets for all your
riding needs.
expanded apparel selection? We'd love to show you around!
service for.
Serving residents of:
Texas, Oklahoma, Arkansas, Louisiana and Collin County, Dallas County, Delta County, Denton County, Ellis County,
Hood County, Hunt County, Johnson County, Kaufman County, Parker County, Rockwall County, Somervell County,
Plano, Irving, Fort Worth, Arlington, Grapevine, Carrollton, McKinney, Denton, Grand Prairie, Mesquite, Frisco,
Richardson, Lewisville, Addison, Allen, Azle, Balch Springs, Bedford, Benbrook, Burleson, Cedar Hill, Cleburne,
Colleyville, Coppell, Corinth, Crowley, Desoto, Duncanville, Ennis, Euless, Farmers Branch, Flower Mound, Forest
Hill, Forney, Glenn Heights, Grapevine, Greenville, Haltom City, Highland Village, Hurst, Keller, Lancaster, Little Elm,
Mansfield, Midlothian, Mineral Wells, Murphy, North Richland Hills, Prosper, Rockwall, Rowlett, Saginaw, Sachse,
Seagoville, Southlake, Terrell,The Colony, University Park, Watauga, Waxahachie, Weatherford, White Settlement,
Wylie
• ACIS
i it
r;
BMW Motorcycle of North Dallas is conveniently located near the areas of Richardson, Murphy, Parker and Allen.
900 Avenue K #300
Plano, TX (Texas) 75074
Phone: 972-881-0774 (TEL:9728810774)
Fax: 972-881-1326
r
CONTACTr
•
MONDAY
CLOSED
TU ES. - FRI.
10:OOAM - 6:OOPM
SATURDAY
9:OOAM - S:OOPM
SUNDAY
CLOSED
� • � r r •
i O';
NOUN 0514111101
,• r :. ,
Y!r'.VEF;ELI 5ro' .
(http:// w.dealerspike.com)
COPYRIGHTO2019 DEALER SPIKE
ALL RIGHTS RESERVED
Base Unit,
R1250 RT-P, or Equal Qty
10 units (Estimated)
Color
Night Black
$20,197.93
$201,979.30
Heated seat
1
$159.09
$1,590.90'
Tire pressure monitoring
1
$250.00
$2,500.00
Cruise Control
1
$350.00
$3,500.00
Weather Protection
1
$250.00
$2,500.00
Red LED-X Light
5
$541.82
$5,418.20
Blue LED-X Light
5
$541.82
$5,418.20'
Duplex LED-X Red / Blue
1
$362.07
$3,620.70'
White Torus LED TDL/Alley
6
$461.44
$4,614.40'
Auxiliary LED Turn Signals
2
$145.65
$1,456.50'
Auxiliary LED Brake/Tail Light
2
' $113.27
$1,132.70
Saddlebag LED Lights w/sensor switch
1
$143.61
$1,436.10
Unit Total Cost
-
$235,167.00
OPTIONS
LED Auxiliary Headlights (order 2)
2
$151.24
$1,512.40
Bolt 6 x 40 (order 2)
2
$10.71
$107.10'
M6 Hex Nut (order 2)
2
$6.00
$60.00
Adaptor Cable (order 2)
0 not needed
$0.00
Keyless Ride w/two transmitters
193
1
$475.00
$4,750.00
Extra Ignition Key
1
$312.79
$3,127.90
Police Side Stand Extension/ Base
1
$31.67
$316.70
Note Pad Holder
1
$42.35
$423.50
Gun Lock
1
$115.00
-
$1,150.00
Gun Lock Cable
1
$19.00
$190.00
BMW Motorrad Battery Charger (2.5 Ah)
1
$155.65
$1,556.50
Power Socket Plug
0
$0.00
$0.00
Unit Total Cost
$13,194.10
ADDITIONS
Radio Power Plug Connector
1
$9.41
$94.10
Radio Speaker Plug
11
$9.41
$94.10
Kustom/Stalker/MIC Remote Attachment Kit
1
-$11.76
$117.60`
Accessory Connection Plugs (3)
1
$9.41
$94.10`
Valve Cover Guards - Stainless Steel
1
$207.81
$2,078.10
Sump / Engine Protection Guard
1
$122.95
$1,229.50'
Fillister Head Screws M6 x 20 (order 5)
5
$15.41
$154.10
Grommet (order 5)
5
$12.47
$124.70
Bushing (order 5)
5
$24.59
$245.90
Bracket front (order 1)
1
$33.45
$334.50'
Bracket Rear (order 1)
1
$54.53
$545.30'
Fillister Head Screws M8 x 25 (order 5)
5
$7.65
$76.50
Front 12v Power Outlet (lighter style)
1
$53.88
$538.80
Front 12v USB Power Outlet
1
$49.41
$494.10
Fused Front Power Socket Harness
1
$29.12
$291.20'
�=Kustorn Raptor Display Head Mount
::Kustom Raptor Radar Counter Mount
all' WILSIMEM41-410jimns a 21411151
Maintenance cost for 5 yea s
BRAIN .. ....... .. .
10/2/2019 10:32: 10 AM
Related Content I New Window I Help I Personalize Page I T
Contract Entry
Contract
3*110 SHARE j Contract Version
Contract 10 0000000000000000000007958
Version I
Status Current
Status Approved
Approved Date 0710512019
AdministratodBuyer SLACKI. S4ark,Lakila A
ko -ad-or
Contract Style General Contract
Edit Comments
Activity Log
Process Option General Contract
Contract Activities
Document Status
Supplier BMWMOTORC-014
Primary Contact Info
Thresholds & Notifications
Supplier ID 00DOG41052 RETAIL MOTORCYCLE
Contract Releases
Mayor & Council
MOMKILtG ................... Custom Fields
Begin Onto 0612612019
Expire Date 061251,2020
Amount Summary
Ronewal Data
Maximum Amount
276,777.00 USD
Currency USD CRRNT
Lino Item Released Amount
0.00
Primary Contact
Category Released Amount
83,033.10
Supplier Contract Rof 19-0129 Ong w/ 4 Renewal
Open Item Released Amount
0.00
Description ITB PD Motorcycles Contract
Total Released Amount
83,033,10
Master Contract ID
Adjusted Amount
OW
Tax Exempt ID
Remaining Amount
193,743.90
Tax Exempt
Remaining Percent
70.00
Ordor Contract Options
Allow Multicurrency PO Allow Open Item, Reference
Must Use Contract Rate Date
Rate Date 0611W2019
Corporate Contract El Adjust Supplier Pricing First
Auto Default
LI Lock Chartfields 0 Price Can Be Changed on Order
Dispatch Method Print
_Dispatch
_P0 Defaults Add Open Item Price Adjustments
Price Adjustment Template
- Voucher Contract Options
Invoice Number
Gross Amount
0,00 USD
AP Business Unit
Freight Amount
0.00
Accounting Template
Sales Tax Amount
0,00
Payment Terms ID NET30
VAT Amount
0.00
Basis Data Typo
Mist Charge Amount
0.00
Miscellaneous Charges
Retention
-
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Tire i pressure
■I
Duplex LED-XRed I Blue
�Auxiliery LED Turn Signals
�=AuxillzrryD
Brakeffail Light
Saddlebag LED Lights w/sensor
ILED Auxiliary Headlights (order 2)
_®
Keyless Ride!transmitters
Police Side Stand Extension / Base
iNote Pad Holder
,_LAPD Rear Gun Lock Release
Gun Lock Variable Timer (required for ab
-Radio Power Plug Connector
Radio Speaker:Pi����
Accessory Connection Plugs (3)
Valve Cover Guards - Stainless Steel
,Bushing (order 5)
Bracket front (orrier 1
"WAINL. Mu#
..Head Screws M8 x 25 (order
Radar Conn; on Plug
1
Kustom Raptor Display Head Mount
1
Kustom Raptor Radar Counter Mount
1
Kustom Ka Band Front & Rear Antenna Mounts
1
Radar 1 War Gun Adaptor Plate
1
1
Unit Total Cost
Dealer basic Assembly
1
Freight
1
`Unit Total Cost
Total Cost
Maximum delivery time from receipt of PO (days)
Maintenance cost for 5 years
Estimated fuel mileage (MPG) (Average miles ridden a year: 8500
x 10 Units x 5 Years)
Total cost of all 16 units shall be transferred to the Bid Solicitation Sheet