Item 4B - MemoItem 4B
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M E M O R A N D U M
(December 20, 2022)
To: Shana Yelverton, City Manager
From: Rob Cohen, Director of Public Works
Subject: Approve an annual purchase agreement for BEACON Cellular
Service for the City’s Water Smart Program with Badger Meter
Inc. in an amount of $123,396.
Action
Requested: Approve an annual purchase agreement for BEACON Cellular
Service for the City’s Water Smart Program with Badger Meter Inc.
in an amount of $123,396.
Background
Information: In FY 2016, the City of Southlake Public Works Department began
upgrading all of the water metering equipment throughout the City.
The Water Smart Program equips all water meters with equipment
that transmits daily readings back to a central database via the
cellular network.
BEACON Eye on Water is a capability based software that improves
a customer experience and while providing Public Works with the
ability to monitor water operations. The central database stores
utility customer’s water consumption readings which are used to
accurately bill customers every month. Eye on Water also allows
customers to set up accounts to monitor their water usage and make
necessary adjustments to conserve water and save money. When a
customer sets up their account through Eye on Water, it provides
near real-time data of water consumption broken down into monthly,
daily, and hourly consumption. This type of information can help the
customer identify potential leaks if irregular water consumption is
found. In addition, it offers historical water consumption data of the
service address to the customer. For staff, this software tool allows
to monitor and investigate leaks, identify backflows and hardware
issues, and ensure cellular radio communication is maintained. To
date, 42% of utility accounts are using the Eye on Water app.
The City has approximately 12,500 cellular endpoints including those
for residential domestic, irrigation meters, as well as compound
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commercial meters which utilize two endpoints per meter. The City
is responsible for paying the monthly cellular service on all endpoints
that are used to transmit meter reading data from the field.
Financial
Considerations: Public Works staff worked with Badger Meter to obtain a low service
unit rate if the annual fee is paid as a lump sum payment. Under the
proposed agreement, the monthly service rate per unit is $0.81 or
$121,500/year for 12,500 cellular endpoints.
Staff is requesting City Council authorization of up to $123,396
budgeted amount. This allows for the addition of a total of 175 new
endpoints as the city continues to grow this fiscal year.
Funding for the BEACON Cellular Service is budgeted in the FY 2023
Utility Fund.
Strategic Link: This item links to the City’s Strategy Map strategic focus areas of
Infrastructure and Performance Management & Service Delivery. It
specifically relates to the City’s Corporate Objectives, B2:
Collaborate With Select Partners to Implement Service Solutions,
and F2: Invest to Provide & Maintain High Quality Public Assets.
Citizen Input/
Board Review: None.
Legal
Review: None
Alternatives: The City Council may approve or deny the purchase agreement.
Staff
Recommendation: Approve an annual purchase agreement for BEACON Cellular
Service for the City’s Water Smart Program with Badger Meter Inc.
in an amount of $123,396.
Supporting
Documents: Attachment A: Badger Meter Quotation No. 3347306
Staff
Contact: Rob Cohen, Director of Public Works
Lauren LaNeave, Deputy Director of Public Works
Jack Thompson, Deputy Director of Public Works
Badger Meter Inc.
4545 W Brown Deer Road Milwaukee WI 53223
PO Box 245036 Milwaukee WI 53224-9536
Created Date 03-03-2022
To
CITY OF SOUTHLAKE
ACCOUNTS PAYABLE1400 MAIN ST STE 440
SOUTHLAKE
Texas 76092
Customer ID 00002499
Effective Dates 03-03-2022 - 04-03-2023
Salesperson Proposal Subject Shipping Terms / INCO Terms Payment Terms
007723 CITY OF SOUTHLAKE
ANNUAL SERVICE UNIT
QUOTE
PREPAY/NO CHARGE
FCA FACTORY
NET 30 DAYS
Line #Description Qty Unit Net Price
USD
Line Totals
USD
1
BMI Part No.: 68886-101
Description:
ORION CELLULAR 1XRTT SERV UNIT
76170 0.810 61,697.70
2
BMI Part No.: 68886-104
Description:
ORION CELLULAR LTE SERV UNIT
76170 0.810 61,697.70
Subtotal - USD 123,395.40
Estimated Freight Charges 0.00
Tax 0.00
Total Price - USD 123,395.40
Notes and Assumptions
Subject to application review of data sheet.
Actual lead time to be provided at time of order.
If you would like to place an order, please contact us at Utilityorders2@badgermeter.com or by calling 1-800-876-3837.
Domestic Quotation
Quotation No. 3347306
Thank you for your business!
Estimated ship dates subject to change based upon component availability, as a result of global supply chain constraints, or credit review.
This acknowledgment is made subject to the terms & conditions found on our web-site: https://www.badgermeter.com/terms-and-conditions.
Terms and conditions related to service units, training, and professional services can be found here: https://badgermeter.com/service-units-terms-and-conditions
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ATTACHMENT A