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Item 4A REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 6, 2022 Page 1 of 8 REGULAR CITY COUNCIL MEETING MINUTES DECEMBER 6, 2022 LOCATION: 1400 Main Street, Southlake, Texas 76092 Council Chambers in Town Hall CITY COUNCIL PRESENT: Mayor John Huffman, Mayor Pro Tem Randy Williamson, Deputy Mayor Pro Tem Shawn McCaskill, and Councilmembers Kathy Talley, Randy Robbin, Ronell Smith, and Amy Torres-Lepp. STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Alison Ortowski, Assistant to the City Manager Major Youngblood, Deputy Director of Communications Pilar Schank, Chief Financial Officer Sharen Jackson, Fire Chief Mike Starr, Senior Director of Human Resources Stacey Black, Director of Community Services Chris Tribble, Director of Economic Development and Tourism Daniel Cortez, Director of Planning and Development Services Dennis Killough, Director of Public Works Rob Cohen, Operations Manager, Customer Service, Melody Andersen, City Attorney Allen Taylor, and City Secretary Amy Shelley. WORK SESSION: 1. CALL TO ORDER Work Session was called to order by Mayor John Huffman at 5:32pm. 2. INVOCATION: CLAYTON REED Mr. Clayton Reed provided the invocation. Mayor John Huffman led the pledges of allegiance to the United States and Texas Flags. 3. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION. Mayor Huffman reviewed the items on the consent agenda. REGULAR SESSION: Immediately following the work session 1. CALL TO ORDER Regular Session was called to order by Mayor Huffman at 5:37pm. 2A. EXECUTIVE SESSION ITEM 4A REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 6, 2022 Page 2 of 8 Mayor Huffman announced the City Council would go into Executive Session pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071 consultation with city attorney, and Section 551.087 deliberation regarding economic development negotiations. City Council adjourned for Executive Session at 5:37pm. Executive Session began at 5:50pm and concluded at 7:00pm. 2B. RECONVENE Mayor Huffman reconvened the meeting at 7:04pm. 3. REPORTS: 3A. MAYOR’S REPORT 3B. CITY MANAGER’S REPORT 3B1. PERFORMANCE EXCELLENCE – COMMUNICATION AWARDS City Manager Shana Yelverton introduced Deputy Director of Communications Pilar Schank who spoke about the city winning six communication awards. CONSENT AGENDA: All items listed below are considered to be routine by the City Council and will be enacted with one motion. There will be no separate discussion of items unless a Councilmember or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 4. CONSENT: 4A. APPROVE MINUTES FROM THE NOVEMBER 15, 2022, REGULAR CITY COUNCIL MEETING. 4B. APPROVE FY 2023 METROPORT TEEN COURT INTERLOCAL AGREEMENT. 4C. APPROVE PURCHASE OF GEMINI & SPRD-ER BUNDLE FROM THERMO SCIENTIFIC PORTABLE ANALYTICAL INSTRUMENTS INC. IN AN AMOUNT NOT TO EXCEED $100,000. 4D. APPROVE FUNDING FOR THE PURCHASE OF CAPITAL EQUIPMENT FROM MARATHON FITNESS IN AN AMOUNT NOT TO EXCEED $107,500. 4E. APPROVAL TO EXCUSE THE ABSENCES OF PLANNING AND ZONING COMMISSIONER SCOTT DYCHE FROM THE NOVEMBER 3 AND NOVEMBER 17, 2022, REGULAR PLANNING AND ZONING COMMISSION MEETINGS. 4F. APPROVE THE BYLAWS OF THE ALLIANCE FOR COMMUNITY ENGAGEMENT. REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 6, 2022 Page 3 of 8 4G. APPROVE AN ENGINEERING SERVICES AGREEMENT (ESA) WITH KIMLEY- HORN AND ASSOCIATES, INC. TO PROVIDE ENGINEERING DESIGN AND CONSTRUCTION PHASE SERVICES FOR CENTRAL AVENUE IMPROVEMENTS IN AN AMOUNT NOT TO EXCEED $65,000. 4H. APPROVE AN INTERLOCAL AGREEMENT (ILA) WITH TARRANT COUNTY TO RECEIVE A COST REIMBURSEMENT FOR THE CONSTRUCTION OF INTERSECTION IMPROVEMENTS AT FM 1938 AT WEST CONTINENTAL BOULEVARD AND WEST CONTINENTAL BOULEVARD AT SOUTH PEYTONVILLE AVENUE IN AN AMOUNT NOT TO EXCEED $2,225,000. 4I. AMEND A COMMERCIAL DEVELOPER AGREEMENT (CDA) WITH BSREP III MUSTANG COURT L.P. FOR THE MUSTANG BUSINESS PARK DEVELOPMENT IN AN AMOUNT NOT TO EXCEED $200,000. 4J. APPROVE AN ADVANCE FUNDING AGREEMENT (AFA) WITH THE TEXAS DEPARTMENT OF TRANSPORTATION (TXDOT) TO RECEIVE A COST REIMBURSEMENT FOR NORTH WHITE CHAPEL BOULEVARD FROM BLUESTEM DRIVE TO WINGATE LANE IN AN AMOUNT NOT TO EXCEED $3,491,520. 4K. APPROVE AN ENGINEERING SERVICES AGREEMENT (ESA) WITH BAIRD, HAMPTON & BROWN (BHB) TO PROVIDE ENGINEERING DESIGN SERVICES FOR THE ALTA VISTA WATER TRANSMISSION MAIN REPLACEMENT STUDY IN AN AMOUNT NOT TO EXCEED $110,000. 4L. AUTHORIZE EXPENDITURES WITH TK ELEVATOR CORPORATION (TK ELEVATOR) FOR PREVENTATIVE AND CORRECTIVE MAINTENANCE SERVICES OF ELEVATORS IN ALL CITY FACILITIES IN AN AMOUNT NOT TO EXCEED $275,000. 4M. AUTHORIZE EXPENDITURES WITH SMITH PUMP COMPANY INC. FOR PUMP PARTS AND REPAIR SERVICES IN AN AMOUNT NOT TO EXCEED $131,787. 4N. AUTHORIZE EXPENDITURES WITH GREEN EQUIPMENT CO. FOR THE PURCHASE OF A NEW CCTV UNIT ALONG WITH ANY REPAIRS/REPLACEMENT OF CURRENT LOCATING DEVICES IN AN AMOUNT NOT TO EXCEED $125,000. 4O. APPROVE AN ENGINEERING SERVICES AGREEMENT (ESA) WITH BAIRD HAMPTON & BROWN (BHB) TO PROVIDE ENGINEERING DESIGN SERVICES FOR AN 8-INCH WATER MAIN EXTENSION AT SOUTHLAKE PARK ADDITION PHASE 2 IN AN AMOUNT NOT TO EXCEED $110,000. REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 6, 2022 Page 4 of 8 4P. CITY COUNCIL CONFIRMATION OF THE CITY MANAGER’S APPOINTMENT OF WILLIAM BLAIR HALBERT AS THE DIRECTOR OF INFORMATION TECHNOLOGY. APPROVED Although not a public hearing, Mayor Huffman opened a public hearing at 7:12pm. Jerry Huffman, 350 Central Ave., spoke regarding Item 4G. There being no one else wishing to speak, Mayor Huffman closed the public hearing at 7:15pm. Motion was made to approve the Consent Agenda Items 4A-4P, as written, and moved Items 9B and 9C from the Regular Agenda to the Consent Agenda: - Item 9B: ZA22-0057, Plat Revision for Lot 6R1, Block A, Huntwick Estates Addition, being a revision of a portion of Lot 6, Block A, Huntwick Estates Addition, City of Southlake, Tarrant County, Texas being approximately 1.002 acres located at 703 Harty Court, subject to the Staff Report dated November 29, 2022, and noting the following: In addition to the plat revision, applicant is requesting a variance to the required sidewalk to receive relief from installing a minimum 5 ft.- wide sidewalk along the street frontage of the lot as required by the Subdivision Ordinance. Justification for the request is that the street is a rural cross section with barrow ditches along each side of the street, no curb and gutter, and there are no other sidewalks in the neighborhood. Motion: Williamson Second: McCaskill Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson Nays: None Approved: 7-0 REGULAR AGENDA: 5. PUBLIC FORUM Mayor Huffman opened the public forum at 7:17pm. There being no one wishing to speak, Mayor Huffman closed the public forum at 7:17pm. 6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED ITEMS: 6A. ZA22-0054, SITE PLAN FOR THE CAPITAL GRILLE ON PROPERTY DESCRIBED AS LOT 1 R, GREENWAY-CARROLL ADDITION, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 1201 E. STATE HIGHWAY 114, SUITE 100/110, SOUTHLAKE, TEXAS. CURRENT REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 6, 2022 Page 5 of 8 ZONING: "C-3" GENERAL COMMERCIAL DISTRICT. SPIN NEIGHBORHOOD #8. PUBLIC HEARING APPROVED Director of Planning & Development Services Dennis Killough presented Item 6A and answered questions from Council. Mayor Huffman opened the public hearing at 7:29pm. There being no one wishing to speak, Mayor Huffman closed the public hearing at 7:29pm. Motion was made to approve Item 6A, ZA22-0054, Site Plan for The Capital Grille on property described as Lot 1 R, Greenway-Carroll Addition, City of Southlake, Tarrant County, Texas, and located at 1201 E. State Highway 114, Suite 100/110, subject to Staff Report dated November 29, 2022, and Site Plan Review Summary No. 2, dated November 11, 2022. Motion: Williamson Second: McCaskill Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson Nays: None Approved: 7-0 6B. SV22-0014, SIGN VARIANCE FOR THE CAPITAL GRILLE LOCATED AT 1201 E. SH 114, SOUTHLAKE, TEXAS. APPROVED Director of Planning & Development Services Dennis Killough presented Item 6B and answered questions from Council. Motion was made to approve Item 6B, SV22-0014, Sign Variance for The Capital Grille located at 1201 E. SH 114, subject to Staff Report dated November 29, 2022, and noting the following: - A total of 6 attached signs (north, east, and west facades) for a lease space where only two are permitted: 4 signs on the east facade (Signs A, Sign B and E1 and E2); 1 sign (Sign C) on the west facade; 1 sign (Sign D) on the north building façade. - A sign attached to an awning sign (Sign A). - Larger than permitted letter heights and sign area on the east and (Sign B) and west (Sign C) facades of the building. - A sign on the north facade (Sign D) to have a wider than permitted sign width extending outside of the middle 75% of the facade plane. - Two signs (E1 and E2) that are not defined in the Sign Ordinance. Motion: Williamson Second: McCaskill REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 6, 2022 Page 6 of 8 Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson Nays: None Approved: 7-0 7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: 7A. ORDINANCE NO. 480-791A, ZA22-0058, 1ST READING, ZONING CHANGE AND SITE PLAN FOR MACH 1800, TO INCLUDE A VARIANCE TO THE MASONRY ORDINANCE NO. 557, AS AMENDED, ON PROPERTY DESCRIBED AS LOT 1R, BREWER INDUSTRIAL DISTRICT, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1800 E. STATE HIGHWAY 114, SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-1" DETAILED SITE PLAN DISTRICT PROPOSED ZONING: "S-P-1" DETAILED SITE PLAN DISTRICT SPIN NEIGHBORHOOD #4. (IF APPROVED, THE PUBLIC HEARING WILL BE HELD DURING THE JANUARY 3, 2023, CITY COUNCIL MEETING.) APPROVED Director of Planning & Development Services Dennis Killough presented Item 7A and answered questions from Council. Motion was made to approve Item 7A, Ordinance No. 480-791a, ZA22-0058, 1st Reading, Zoning Change and Site Plan for Mach 1800, to include a variance to the Masonry Ordinance No. 557, as amended, on property described as Lot 1R, Brewer Industrial District, City of Southlake, Tarrant County, Texas and located at 1800 E. State Highway 114, subject to Staff Report dated November 29, 2022, and Site Plan Review Summary No. 2, dated November 11, 2022. Motion: Williamson Second: McCaskill Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson Nays: None Approved: 7-0 8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.) 9. OTHER ITEMS FOR CONSIDERATION: 9A. MSP22-0004, MASTER SIGN PLAN FOR CRISP & GREEN LOCATED AT 2438 E. SOUTHLAKE BLVD., SOUTHLAKE, TEXAS. APPROVED Director of Planning & Development Services Dennis Killough presented Item 9A and answered questions from Council. REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 6, 2022 Page 7 of 8 Motion was made to approve Item 9A, MSP22-0004, Master Sign Plan for Crisp & Green located at 2438 E. Southlake Blvd., subject to the Staff Report dated November 29, 2022, as follows: - Approved as presented in the Staff Report dated November 29, 2022 for Signs 1, 3A, 4, 5 & 6 - Keeping percentage increase for window signage to 10%. - Denying Signs 2 & 3B Motion: Williamson Second: McCaskill Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson Nays: None Approved: 7-0 9B. ZA22-0057, PLAT REVISION FOR LOT 6R1, BLOCK A, HUNTWICK ESTATES ADDITION, BEING A REVISION OF A PORTION OF LOT 6, BLOCK A, HUNTWICK ESTATES ADDITION, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS BEING APPROXIMATELY 1.002 ACRES LOCATED AT 703 HARTY COURT, SOUTHLAKE, TEXAS. CURRENT ZONING: SF-1A SINGLE FAMILY RESIDENTIAL DISTRICT. SPIN NEIGHBORHOOD #2. APPROVED UNDER CONSENT 9C. AUTHORIZE ADDITIONAL FUNDS WITH XIT PAVING AND CONSTRUCTION, INC., (XIT) IN AN AMOUNT OF $140,000 FOR UNANTICIPATED WATERLINE SECTION LOWERING AND UPSIZING, AND ADDITIONAL CONSTRUCTION CONTINGENCY ON THE CREEKSIDE DRIVE PAVING AND DRAINAGE IMPROVEMENTS PROJECT. APPROVED UNDER CONSENT 10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS AGENDA.) 11. ADJOURNMENT Mayor Huffman adjourned the meeting at 8:05pm. *An audio recording of this meeting will be permanently retained in the City Secretary’s Office. MINUTES APPROVED ON THIS, THE 3RD DAY OF JANUARY 2023. ______________________________ John Huffman Mayor REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 6, 2022 Page 8 of 8 ATTEST: ______________________________ Amy Shelley, TRMC City Secretary