Item 4A
REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 6, 2022
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REGULAR CITY COUNCIL MEETING MINUTES DECEMBER 6, 2022
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor John Huffman, Mayor Pro Tem Randy Williamson,
Deputy Mayor Pro Tem Shawn McCaskill, and Councilmembers Kathy Talley, Randy
Robbin, Ronell Smith, and Amy Torres-Lepp.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Alison
Ortowski, Assistant to the City Manager Major Youngblood, Deputy Director of
Communications Pilar Schank, Chief Financial Officer Sharen Jackson, Fire Chief Mike
Starr, Senior Director of Human Resources Stacey Black, Director of Community Services
Chris Tribble, Director of Economic Development and Tourism Daniel Cortez, Director of
Planning and Development Services Dennis Killough, Director of Public Works Rob
Cohen, Operations Manager, Customer Service, Melody Andersen, City Attorney Allen
Taylor, and City Secretary Amy Shelley.
WORK SESSION:
1. CALL TO ORDER
Work Session was called to order by Mayor John Huffman at 5:32pm.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor John Huffman led the pledges of
allegiance to the United States and Texas Flags.
3. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Huffman reviewed the items on the consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Huffman at 5:37pm.
2A. EXECUTIVE SESSION
ITEM 4A
REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 6, 2022
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Mayor Huffman announced the City Council would go into Executive Session pursuant to
the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney, and Section 551.087 deliberation regarding economic
development negotiations. City Council adjourned for Executive Session at 5:37pm.
Executive Session began at 5:50pm and concluded at 7:00pm.
2B. RECONVENE
Mayor Huffman reconvened the meeting at 7:04pm.
3. REPORTS:
3A. MAYOR’S REPORT
3B. CITY MANAGER’S REPORT
3B1. PERFORMANCE EXCELLENCE – COMMUNICATION AWARDS
City Manager Shana Yelverton introduced Deputy Director of Communications Pilar
Schank who spoke about the city winning six communication awards.
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT:
4A. APPROVE MINUTES FROM THE NOVEMBER 15, 2022, REGULAR CITY
COUNCIL MEETING.
4B. APPROVE FY 2023 METROPORT TEEN COURT INTERLOCAL AGREEMENT.
4C. APPROVE PURCHASE OF GEMINI & SPRD-ER BUNDLE FROM THERMO
SCIENTIFIC PORTABLE ANALYTICAL INSTRUMENTS INC. IN AN AMOUNT
NOT TO EXCEED $100,000.
4D. APPROVE FUNDING FOR THE PURCHASE OF CAPITAL EQUIPMENT FROM
MARATHON FITNESS IN AN AMOUNT NOT TO EXCEED $107,500.
4E. APPROVAL TO EXCUSE THE ABSENCES OF PLANNING AND ZONING
COMMISSIONER SCOTT DYCHE FROM THE NOVEMBER 3 AND NOVEMBER
17, 2022, REGULAR PLANNING AND ZONING COMMISSION MEETINGS.
4F. APPROVE THE BYLAWS OF THE ALLIANCE FOR COMMUNITY
ENGAGEMENT.
REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 6, 2022
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4G. APPROVE AN ENGINEERING SERVICES AGREEMENT (ESA) WITH KIMLEY-
HORN AND ASSOCIATES, INC. TO PROVIDE ENGINEERING DESIGN AND
CONSTRUCTION PHASE SERVICES FOR CENTRAL AVENUE
IMPROVEMENTS IN AN AMOUNT NOT TO EXCEED $65,000.
4H. APPROVE AN INTERLOCAL AGREEMENT (ILA) WITH TARRANT COUNTY
TO RECEIVE A COST REIMBURSEMENT FOR THE CONSTRUCTION OF
INTERSECTION IMPROVEMENTS AT FM 1938 AT WEST CONTINENTAL
BOULEVARD AND WEST CONTINENTAL BOULEVARD AT SOUTH
PEYTONVILLE AVENUE IN AN AMOUNT NOT TO EXCEED $2,225,000.
4I. AMEND A COMMERCIAL DEVELOPER AGREEMENT (CDA) WITH BSREP III
MUSTANG COURT L.P. FOR THE MUSTANG BUSINESS PARK
DEVELOPMENT IN AN AMOUNT NOT TO EXCEED $200,000.
4J. APPROVE AN ADVANCE FUNDING AGREEMENT (AFA) WITH THE TEXAS
DEPARTMENT OF TRANSPORTATION (TXDOT) TO RECEIVE A COST
REIMBURSEMENT FOR NORTH WHITE CHAPEL BOULEVARD FROM
BLUESTEM DRIVE TO WINGATE LANE IN AN AMOUNT NOT TO EXCEED
$3,491,520.
4K. APPROVE AN ENGINEERING SERVICES AGREEMENT (ESA) WITH BAIRD,
HAMPTON & BROWN (BHB) TO PROVIDE ENGINEERING DESIGN SERVICES
FOR THE ALTA VISTA WATER TRANSMISSION MAIN REPLACEMENT
STUDY IN AN AMOUNT NOT TO EXCEED $110,000.
4L. AUTHORIZE EXPENDITURES WITH TK ELEVATOR CORPORATION (TK
ELEVATOR) FOR PREVENTATIVE AND CORRECTIVE MAINTENANCE
SERVICES OF ELEVATORS IN ALL CITY FACILITIES IN AN AMOUNT NOT
TO EXCEED $275,000.
4M. AUTHORIZE EXPENDITURES WITH SMITH PUMP COMPANY INC. FOR PUMP
PARTS AND REPAIR SERVICES IN AN AMOUNT NOT TO EXCEED $131,787.
4N. AUTHORIZE EXPENDITURES WITH GREEN EQUIPMENT CO. FOR THE
PURCHASE OF A NEW CCTV UNIT ALONG WITH ANY
REPAIRS/REPLACEMENT OF CURRENT LOCATING DEVICES IN AN
AMOUNT NOT TO EXCEED $125,000.
4O. APPROVE AN ENGINEERING SERVICES AGREEMENT (ESA) WITH BAIRD
HAMPTON & BROWN (BHB) TO PROVIDE ENGINEERING DESIGN SERVICES
FOR AN 8-INCH WATER MAIN EXTENSION AT SOUTHLAKE PARK ADDITION
PHASE 2 IN AN AMOUNT NOT TO EXCEED $110,000.
REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 6, 2022
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4P. CITY COUNCIL CONFIRMATION OF THE CITY MANAGER’S APPOINTMENT
OF WILLIAM BLAIR HALBERT AS THE DIRECTOR OF INFORMATION
TECHNOLOGY.
APPROVED
Although not a public hearing, Mayor Huffman opened a public hearing at 7:12pm.
Jerry Huffman, 350 Central Ave., spoke regarding Item 4G.
There being no one else wishing to speak, Mayor Huffman closed the public hearing at
7:15pm.
Motion was made to approve the Consent Agenda Items 4A-4P, as written, and moved
Items 9B and 9C from the Regular Agenda to the Consent Agenda:
- Item 9B: ZA22-0057, Plat Revision for Lot 6R1, Block A, Huntwick Estates
Addition, being a revision of a portion of Lot 6, Block A, Huntwick Estates Addition,
City of Southlake, Tarrant County, Texas being approximately 1.002 acres located
at 703 Harty Court, subject to the Staff Report dated November 29, 2022, and
noting the following: In addition to the plat revision, applicant is requesting a
variance to the required sidewalk to receive relief from installing a minimum 5 ft.-
wide sidewalk along the street frontage of the lot as required by the Subdivision
Ordinance. Justification for the request is that the street is a rural cross section
with barrow ditches along each side of the street, no curb and gutter, and there are
no other sidewalks in the neighborhood.
Motion: Williamson
Second: McCaskill
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Huffman opened the public forum at 7:17pm.
There being no one wishing to speak, Mayor Huffman closed the public forum at 7:17pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ZA22-0054, SITE PLAN FOR THE CAPITAL GRILLE ON PROPERTY
DESCRIBED AS LOT 1 R, GREENWAY-CARROLL ADDITION, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 1201 E.
STATE HIGHWAY 114, SUITE 100/110, SOUTHLAKE, TEXAS. CURRENT
REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 6, 2022
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ZONING: "C-3" GENERAL COMMERCIAL DISTRICT. SPIN NEIGHBORHOOD
#8. PUBLIC HEARING
APPROVED
Director of Planning & Development Services Dennis Killough presented Item 6A and
answered questions from Council.
Mayor Huffman opened the public hearing at 7:29pm.
There being no one wishing to speak, Mayor Huffman closed the public hearing at
7:29pm.
Motion was made to approve Item 6A, ZA22-0054, Site Plan for The Capital Grille on
property described as Lot 1 R, Greenway-Carroll Addition, City of Southlake, Tarrant
County, Texas, and located at 1201 E. State Highway 114, Suite 100/110, subject to Staff
Report dated November 29, 2022, and Site Plan Review Summary No. 2, dated
November 11, 2022.
Motion: Williamson
Second: McCaskill
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
6B. SV22-0014, SIGN VARIANCE FOR THE CAPITAL GRILLE LOCATED AT 1201
E. SH 114, SOUTHLAKE, TEXAS.
APPROVED
Director of Planning & Development Services Dennis Killough presented Item 6B and
answered questions from Council.
Motion was made to approve Item 6B, SV22-0014, Sign Variance for The Capital Grille
located at 1201 E. SH 114, subject to Staff Report dated November 29, 2022, and noting
the following:
- A total of 6 attached signs (north, east, and west facades) for a lease space where
only two are permitted: 4 signs on the east facade (Signs A, Sign B and E1 and E2);
1 sign (Sign C) on the west facade; 1 sign (Sign D) on the north building façade.
- A sign attached to an awning sign (Sign A).
- Larger than permitted letter heights and sign area on the east and (Sign B) and west
(Sign C) facades of the building.
- A sign on the north facade (Sign D) to have a wider than permitted sign width
extending outside of the middle 75% of the facade plane.
- Two signs (E1 and E2) that are not defined in the Sign Ordinance.
Motion: Williamson
Second: McCaskill
REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 6, 2022
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Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS:
7A. ORDINANCE NO. 480-791A, ZA22-0058, 1ST READING, ZONING CHANGE
AND SITE PLAN FOR MACH 1800, TO INCLUDE A VARIANCE TO THE
MASONRY ORDINANCE NO. 557, AS AMENDED, ON PROPERTY
DESCRIBED AS LOT 1R, BREWER INDUSTRIAL DISTRICT, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1800 E. STATE
HIGHWAY 114, SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-1" DETAILED
SITE PLAN DISTRICT PROPOSED ZONING: "S-P-1" DETAILED SITE PLAN
DISTRICT SPIN NEIGHBORHOOD #4. (IF APPROVED, THE PUBLIC HEARING
WILL BE HELD DURING THE JANUARY 3, 2023, CITY COUNCIL MEETING.)
APPROVED
Director of Planning & Development Services Dennis Killough presented Item 7A and
answered questions from Council.
Motion was made to approve Item 7A, Ordinance No. 480-791a, ZA22-0058, 1st Reading,
Zoning Change and Site Plan for Mach 1800, to include a variance to the Masonry
Ordinance No. 557, as amended, on property described as Lot 1R, Brewer Industrial
District, City of Southlake, Tarrant County, Texas and located at 1800 E. State Highway
114, subject to Staff Report dated November 29, 2022, and Site Plan Review Summary
No. 2, dated November 11, 2022.
Motion: Williamson
Second: McCaskill
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION:
9A. MSP22-0004, MASTER SIGN PLAN FOR CRISP & GREEN LOCATED AT 2438
E. SOUTHLAKE BLVD., SOUTHLAKE, TEXAS.
APPROVED
Director of Planning & Development Services Dennis Killough presented Item 9A and
answered questions from Council.
REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 6, 2022
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Motion was made to approve Item 9A, MSP22-0004, Master Sign Plan for Crisp & Green
located at 2438 E. Southlake Blvd., subject to the Staff Report dated November 29, 2022,
as follows:
- Approved as presented in the Staff Report dated November 29, 2022 for Signs 1,
3A, 4, 5 & 6
- Keeping percentage increase for window signage to 10%.
- Denying Signs 2 & 3B
Motion: Williamson
Second: McCaskill
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
9B. ZA22-0057, PLAT REVISION FOR LOT 6R1, BLOCK A, HUNTWICK ESTATES
ADDITION, BEING A REVISION OF A PORTION OF LOT 6, BLOCK A,
HUNTWICK ESTATES ADDITION, CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS BEING APPROXIMATELY 1.002 ACRES LOCATED AT 703
HARTY COURT, SOUTHLAKE, TEXAS. CURRENT ZONING: SF-1A SINGLE
FAMILY RESIDENTIAL DISTRICT. SPIN NEIGHBORHOOD #2.
APPROVED UNDER CONSENT
9C. AUTHORIZE ADDITIONAL FUNDS WITH XIT PAVING AND CONSTRUCTION,
INC., (XIT) IN AN AMOUNT OF $140,000 FOR UNANTICIPATED WATERLINE
SECTION LOWERING AND UPSIZING, AND ADDITIONAL CONSTRUCTION
CONTINGENCY ON THE CREEKSIDE DRIVE PAVING AND DRAINAGE
IMPROVEMENTS PROJECT.
APPROVED UNDER CONSENT
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor Huffman adjourned the meeting at 8:05pm.
*An audio recording of this meeting will be permanently retained in the City Secretary’s
Office.
MINUTES APPROVED ON THIS, THE 3RD DAY OF JANUARY 2023.
______________________________
John Huffman
Mayor
REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 6, 2022
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ATTEST:
______________________________
Amy Shelley, TRMC
City Secretary