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2022-10-26 Library Minutes V' CITY OF SOUTHLAKE SOUTHLAKE LIBRARY BOARD MEETING: October 26, 2022 LOCATION: 307 Parkwood Dr, Southlake, Texas Southlake Training Center TIME: 6:30 p.m. SOUTHLAKE LIBRARY BOARD PRESENT: Lori Burr, William Doby, Virginia Hinkle, Guy Midkiff, Christina Taggart, Natan Ton-That, and Tracy Patton SOUTHLAKE LIBRARY BOARD ABSENT: None STAFF PRESENT: Cynthia Pfledderer, Deputy Director of Library Services and Stacey Black, Senior Director of Human Resources OTHERS PRESENT: Ted Risser from Fransen Pittman Construction and Southlake resident Colleen Golestan 1. CALL TO ORDER A motion was made to call the meeting to order at 6:33 p.m. Motion: Midkiff Second: Burr Ayes: Patton, Ton-That, Taggart, Hinkle, Doby, Midkiff, Burr Nays: None Abstain: None Vote: 7-0 Motion Carried. 2. WELCOME NEW MEMBERS The Southlake Library board members are: Place 1 — Lori Burr (Vice-Chair); Place 2 —Will Doby (Chair); Place 3 —Virginia Hinkle; Place 4 — Guy MidKiff; Place 5 — Christina Taggart; Place 6 — Natan Ton-That; and Place 7 —Tracy Patton. Each member spoke briefly and shared something about themselves. City of Southlake Values: Integrity♦ Innovation •Accountability♦ Commitment to Excellence ♦ Teamwork Minutes of the October 26, 2022, Southlake Library Board Meeting Page 2 of 4 3. CONSENT A. APPROVE MINUTES FROM THE REGULAR SOUTHLAKE LIBRARY BOARD MEETING HELD SEPTEMBER 28, 2022 APPROVED A motion was made to approve the minutes from the September 28, 2022, Southlake Library Board meeting. Motion: Burr Second: Doby Ayes: Patton, Ton-That, Taggart, Hinkle, Doby, Midkiff, Burr Nays: None Abstain: None Vote: 7-0 Motion Carried. 4. DISCUSSION A. Introduction to the Library City Librarian Pfledderer introduced the library staff to the board members, which includes 3 additional librarians, 4 full-time staff and 6 part-time library assistants. The library's annual budget is $1,092,763 ($34 per capita), with a materials budget of $154,950. The total square footage of the library is 10,420 plus an additional 1,800 square feet of administrative space on the 2nd floor. City Librarian Pfledderer highlighted the many services the library provides to patrons, including over 41,000 books, movies and audiobooks in the physical collection, online digital resources which include CloudLibrary, Libby, TexShare and Udemy as well as the many programs offered throughout the year. An overview was shared of what's new for the library in 2023. City Librarian Pfledderer outlined how the Southlake Library compares to surrounding index cities with respect to size (square feet), size of the collection, item turn rate, and number of total program attendees. This same comparison was also done across the nation for libraries serving a population of 30,000. Other items discussed by City Librarian Pfledderer were the results of the facilities master plan and library study background, the 2021 library survey and the resident feedback, study goals and the creation of the Library Task Force, and the Carillon Parc Public Spaces Steering Committee. City of Southlake Values: Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork Minutes of the October 26, 2022, Southlake Library Board Meeting Page 3 of 4 B. Role of the Library Board City Librarian Pfledderer summarized the role of the Library Board and emphasized that each member is an advisory voice to City Council and a representation of the citizens of Southlake. Each member will work with other City boards for planning and programming, recommend policies for the library and recommend the adoption of standards for public library facilities. Board members may receive requests for public funding and will review the annual operating budget and any capital improvement project requests. 5. LIBRARIAN'S REPORT City Librarian Pfledderer gave a summary of the fiscal year 2022. There were 325,325 print items circulated and 72,627 digital items circulated with 2,611 magazines circulated through Flipster. For the year, there were a total of 400,563 items circulated, which is down 4% from fiscal year 2021. There were 69,769 items checked out through digital resources which was a 19% increase from fiscal year 2021 with an overall turn rate of 9.2 for fiscal year 2022. Programming increased 77% during fiscal year 2022 which is the highest performance year-to- date. Library traffic increased 21% and there was a 24% decrease in digital services for fiscal year 2022. Services which saw an increase were computer usage, study/meeting room reservations, new card registrations and volunteer services. Notary services and interlibrary loans saw a decrease in services. 6. CARILLON PARC STEERING COMMITTEE UPDATE Board member Doby gave a summary of the October 17, 2022, Steering Committee meeting indicating it was an introductory meeting with Mayor Huffman in attendance and stated that this was likely the last big capital building project. 7. LIBRARY FOUNDATION UPDATE Board member Burr indicated that the launch of the library foundation website has been delayed due to the updates to the sponsorship policy. One item of focus is to place a logo on the library card for all founding members. While the website is under construction, the foundation will focus on items from the library's "wish list". 6. NEW BUSINESS Board Chair Doby requested additional items to be added to the next Library Board Agenda. There were no further items discussed. City of Southlake Values: Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork Minutes of the October 26, 2022, Southlake Library Board Meeting Page 4 of 4 7. PUBLIC FORUM The public forum opened at 7:57 p.m. asking anyone wishing to speak to come forward. Colleen Golestan, a 22-year Southlake resident, spoke regarding the clarification and location of items contained in the many special collections throughout the library. Guest Ted Risser attended the meeting to listen and observe. There being no further comments, the forum was closed at 8:01 p.m. 8. ADJOURNMENT The next meeting will be scheduled for December 7, 2022. The meeting was adjourned at 8:02 p.m. Motion: Burr Second: Midkiff Ayes: Patton, Ton-That, Taggart, Hinkle, Doby, Midkiff, Burr Nays: None Abstain: None Vote: 7-0 Motion Carried. (Lifvux, ill D y Chair Cyn hia Pfledderer, City Librarian City of Southlake Values: Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork