Item 4O - MemoItem 4O
1
M E M O R A N D U M
(December 6, 2022)
To: Shana Yelverton, City Manager
From: Rob Cohen, Director of Public Works
Subject: Item 4O: Approve an engineering services agreement (ESA)
with Baird Hampton & Brown (BHB) to provide engineering
design services for an 8-inch Water main extension at Southlake
Park Addition Phase 2 in an amount not to exceed $110,000.
Action
Requested: Approve an engineering services agreement (ESA) with Baird
Hampton & Brown (BHB) to provide engineering design services for
an 8-inch Water main extension at Southlake Park Addition Phase 2
in an amount not to exceed $110,000.
Background
Information: The purpose of this item is to approve an ESA with BHB to improve
fire flow protection in Southlake Park Addition Phase 2 in an amount
not to exceed $110,000. This agreement advances progress toward
improving fire flow protection in Southlake Park Addition’s
subdivision by extending a water main, in accordance with City
Council’s direction in FY 2022.
This project is a two phased effort to improve the fire flow protection.
The Phase 1 water main extension was constructed in November,
which improves the fire flow protection on the west side of the
neighborhood. This item is Phase 2 which is the subsequent effort to
improve the fire flow protection on the east side of the neighborhood.
The engineering scope came in at $98,770 which includes turn-key
design services, surveying, subsurface utility exploration, preliminary
and final design. Staff is requesting authorization for a total of
$110,000, which includes a $11,230 contingency for unforeseen field
conditions. If approved, survey and design should be completed in
winter and construction is estimated to commence winter/spring.
Financial
Considerations: Funding for these agreements are budgeted as part of the approved
FY 2023 Capital Improvement Program. This agreement is within the
project budget.
Item 4O
2
Strategic Link: These items link to the City’s Strategy Map strategic focus areas of
Infrastructure. It specifically relates to the City’s Corporate
Objectives, F2: Invest To Provide & Maintain High Quality Public
Assets.
Citizen Input/
Board Review: While no formal citizen input has been solicited on this agreement,
staff is working closely with the board and residents in the area to
keep them informed of the project progress.
Legal
Review: The proposed agreements are standard agreements that the City
Attorney have reviewed and approved.
Alternatives: The City Council may approve or deny these agreements.
Staff
Recommendation: Approve an engineering services agreement (ESA) with Baird
Hampton & Brown (BHB) to provide engineering design services for
an 8-inch Water main extension at Southlake Park Addition Phase 2
in an amount not to exceed $110,000.
Supporting
Documents: Attachment A: Engineering Services Agreement
Staff
Contact: Rob Cohen, Director of Public Works
Kevin Ferrer, P.E., City Engineer
November 15, 2022
Kevin Ferrer, PE, CFM, City Engineer
Public Works Administration
City of Southlake
1400 Main Street, Ste. 320
Southlake, TX 76092
RE: SOUTHLAKE PARK ADDITION WATER SYSTEM IMPROVEMENTS PH 2
Mr. Ferrer:
We are pleased to be selected to assist the City of Southlake with professional land surveying and civil
engineering services for the referenced project. Baird, Hampton & Brown has extensive experience with
municipal infrastructure, and we are confident we can assist you in a timely and responsible manner. In
the following pages we’ve summarized the project scope of work, our opinion of probable cost, and
anticipated project schedule.
Also enclosed is the Professional Services Agreement, which includes the Scope of Services and Fee
Summary, Estimate of Probable Cost, and Project Schedule.
We appreciate the opportunity to submit this proposal and look forward to working with you.
Sincerely,
BAIRD, HAMPTON & BROWN
Konstantine Bakintas, PE
Principal, Sr. Civil Engineer
Enclosure: Project Summary, Budgetary OPC, Schedule, and Fee Estimate
Task Description and Estimated Hours of Effort
Engineering Services Agreement
Attachment A
Exhibits A-D
ATTACHMENT A
November 15, 2022 | Page 2
City of Southlake
Southlake Park Addition Water System Improvements Phase 2
Project Summary
Scope of Work:
The City of Southlake is responsible for providing adequate fire protection water to the Southlake Park
Addition. However, recent fire hydrant flow tests indicate that the existing hydrants are unable to
maintain the required flows and pressures. Therefore, an initial (emergency) project was proposed,
extending an 8-inch water line approximately 350-ft along Woodland Drive, from Briar Lane to Crescent
Drive, and approximately 250-ft west and along Crescent Drive. Phase 2 is now to follow, extending the
Phase 1 improvements to provide more complete fire water coverage.
Phase 2 will extend the proposed water line along Southlake Park Road (2A), or further down Woodland
Drive and Southlake Park Road (2B). Please refer to the enclosed phasing exhibit.
Our proposed efforts for Phase 2 will provide for a detailed topographic survey and subsurface utility
engineering along Southlake Park Road, Woodland Drive, and Crescent Drive, evaluation of two
conceptual alternatives for the Phase 2 improvements based on cost and timing of construction (Phase
2A versus 2B), and complete construction plans and details for the City’s preferred option.
Services not included in the above outlined scope of work for Phase 2 consist of, but are not limited to, a
project manual, a water line profile, revisions to substantially complete plans, bid solicitation, and
multiple design and/or review meetings. Construction support services will be provided on an as-needed
basis.
Engineer’s Opinion of Probable Construction Cost:
Without the benefit of a survey, we prepared a budgetary Opinion of Probable Construction Cost
(OPCC); see Exhibit B. This estimate will be refined as the project moves through each phase of design.
Project Schedule:
An estimated project schedule is outlined below. This schedule was prepared with assumptions
regarding the timeliness of city reviews, and is summarized as follows:
Phase 2:
Pre-Engineering & Surveying 40 Working Days
Concept Report 20
Final Construction Plans 20
Bid, Award, & Contract ---
Construction 60
Total Project Schedule 140 Days
Professional Services Fee Estimate:
We propose to provide the above-described scope of work for a total estimated professional and special
services fee of $99K. See Exhibit B.
November 15, 2022 | Page 3
Phase 2 - Water Line Extension
Woodland Drive & Southlake Park Road
Estimated Level of Effort Ph 2.xlsx BHB Engineering & Survyeing
4550 SH 360, Ste. 180, Grapevine, TX 76051
Tel 817-251-8550,www.bhbinc.com
11/15/2022
.
Project Project Project Engineering Project Survey Survey Direct
Director Manager Engineer CADD/Tech Surveyor Field Crew CADD/Tech Clerical Costs Amount
(Hrs)(Hrs)(Hrs)(Hrs)(Hrs)(Hrs)(Hrs)(Hrs)($)($)
$285/hr $190/hr $135/hr $70/hr $190/hr $205/hr $90/hr $65/hr
Surveying Services - Southlake Park Addition 21,450$
Topographic Surveying 2 2 12 40 40 14,490
Alignment, ROW Mapping 2 8 8 8 4,150
Set Project Control Points 4 4 6 6 2,810
Subtotal =0 0 4 6 24 54 54 0 0
Concept Design Report - Phase 2 19,410$
Review Record Drawings & Visit Site 4 4 4 25 1,605
Alternative Analysis for Phase 2 Options 2 12 16 32 7,250
Prepare Water Line Drawings 4 12 24 4,060
Opinion of Probable Constr. Cost 1 2 6 12 2,315
Prepare and Submit Concept Report 1 4 8 16 2 75 3,450
Concept Plans Review Conference 2 2 1 15 730
Subtotal =4 28 48 88 0 0 0 3 115
Final Plans & Estimates - Phase 2 15,860$
Revise Plans & Incorporate Comments 2 6 8 1,750
Project Geometric Layout & Control 1 6 16 24 5,265
Water Line Plans 1 4 12 32 4,905
Details & Erosion Control 2 4 8 1,480
Opinion of Probable Constr. Cost 1 4 6 1,150
Submital & Review Meetings 2 2 2 1 25 1,310
Subtotal =4 17 44 78 0 0 0 1 25
Limited Construction Administration Services - Phase 2 4,550
Pre-Con Mtg. & Final Inspection 2 4 8 2,410
Prepare Record Drawings & CAD Files 2 4 16 100 2,140
Subtotal =2 6 12 16 0 0 0 0 100
Total for Professional Services Phase 2 10 51 108 188 24 54 54 4 240 61,270$
Additional Special Services - Phase 2 37,500
Subsurface Utility Engineering (Level A & B)2 6 12 30,360 32,390
Sub. Review & Conflict Resolution (Hourly)2 8 12 20 5,110
Subtotal =2 10 18 32 0 0 0 0 30,360
Total for Professional & Additional Special Services PHASE 2 98,770$
Item / Task Description
PROFESSIONAL SERVICES FEES: Item / Task Description & Estimated Man-Hour Effort
Southlake Park Fire Protection Water Line Improvements Ph 2
Southlake Park Rd & Woodland Dr - ±1,200 LF
November 15, 2022
BHB No. 2019.718.000 Baird, Hampton & Brown
3801 William D. Tate, Suite 500
Grapevine, TX 76051
Tel 817-251-8550, www.bhbinc.com
11/15/2022
Item
No.Item Description Unit Unit Price Quantity Amount Quantity Amount
1 Project sign EA 1,250$ 3 3,750$ 3 3,750$
2 Implement and Maintain Erosion Control MO 3,000$ 3 9,000$ 3 9,000$
3 Implement and Maintain Traffic Control MO 3,500$ 3 10,500$ 3 10,500$
4 Perform Misc. Utility Adjustments Allowance 25,000$ 1 25,000$ 1 25,000$
5 Connect Proposed 8" Water to Exist. 6"-8" Water EA 1,500$ 1 1,500$ 1 1,500$
6 8" C900 SDR-18 Water Pipe by Open Trench LF 75$ 1025 76,875$ 1100 82,500$
7 8" C900 SDR-18 Water Pipe by Trenchless Method LF 275$ 200 55,000$ 100 27,500$
8 6" Gate Valve w/ Box & Lid EA 1,800$ 2 3,600$ 1 1,800$
9 8" Gate Valve w/ Box & Lid EA 2,200$ 2 4,400$ 2 4,400$
10 8" Double Check & Valve Assembly in Vault EA 47,500$ 1 47,500$ 1 47,500$
11 Fire Hydrant Assembly EA 4,500$ 2 9,000$ 1 4,500$
12 C.I./D.I. Fittings TON 8,800$ 2 17,600$ 2 17,600$
13 Trench Safety (>5' Depth)LF 5$ 1025 5,125$ 1100 5,500$
14 Remove & Reconstruct Gravel Driveway LF 50$ 70 3,500$ 160 8,000$
15 Flex Base for Misc. Placement as Directed CY 150$ 20 3,000$ 10 1,500$
16 Solid Sod for Disturbed (Open Cut) Areas SY 8$ 1140 9,120$ 1230 9,840$
17 Remove, Salvage & Reinstall, or Replace Mailbox EA 475$ 6 2,850$ 2 950$
18 Safety End Treatment at Driveway Culvert EA 1,200$ 4 4,800$ 0 -$
Subtotal =292,120$ 261,340$
Contingency =25%73,880$ 25%65,660$
Construction Total for Water System Improvements =366,000$ 327,000$
8-Inch X 1,225-Feet 8-Inch X 1,200-Feet
PHASE 2A PHASE 2B
Engineer's Budgetary
OPINION OF PROBABLE CONSTRUCTION COST
SOUTHLAKE PARK ADDITION WATER SYSTEM IMPROVEMENTS
November 15, 2022
Phase 2A/B - Southlake Park Drive
Page 1 of 1
Page 1
AGREEMENT FOR ENGINEERING SERVICES
THIS AGREEMENT is made this _____ day of ____________, 2022 by and
between the City of Southlake, Texas (hereinafter referred to as “CITY”), and Baird,
Hampton & Brown, Inc. (hereinafter referred to as “ENGINEER”).
WHEREAS, CITY contemplates the need to make water line improvements
consisting of: Southlake Park Addition Phase 2 – extending approximately 1,200 LF of
8” water line partially down Southlake Park Dr (2A) OR along Woodland Dr (2B), and is
hereinafter referred to as the “Project”.
WHEREAS, ENGINEER is qualified, able, and desirous of performing the
necessary engineering work upon which the Project is based and is willing and able to
work with CITY staff to organize and coordinate the p rofessional services necessary to
complete the Project.
NOW, THEREFORE, CITY engages ENGINEER to perform, and ENGINEER
agrees to perform, the engineering work for the Project, as more fully described herein
below, and CITY agrees to pay as compensation, and ENGINEER agrees to accept as
compensation, the payments on the dates and in the amounts herein specified, all in
accordance with the terms more fully set out below and as provided in Attachment A
which is attached hereto and incorporated by reference as if fully set forth herein.
I. ARTICLE
ENGINEERING SERVICES
A. Scope of Work
ENGINEER will provide the supervision, direction, personnel and equipment to
perform the engineering Services outlined in Attachment A, and Exhibits A thru D, in
accordance with the terms set forth in this Agreement.
B. Definitions
Services refer to the professional services performed by ENGINEER pursuant to
this Agreement.
C. Changes
CITY, without invalidating the Agreement, may order changes within the general
scope of the work required by the Agreement by altering, adding to and/or deducting
from the work to be performed. If any change causes an increase or decrease in
ENGINEER’s cost of, or the time required for, the performance of any part of the
Services under the Agreement, an equitable adjustment will be made by mutual
agreement and this Agreement shall be modified in writing accordingly.
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D. Coordination with Owner
The CITY shall make available to ENGINEER for use in performing Services
hereunder all existing plans, maps, field notes, statistics computations and other data in
the CITY’s possession relative to existing facilities and to the Project.
E. Site and Local Conditions
ENGINEER has the right to examine the site in order to become acquainted with
local conditions and accepts conditions at the site unless otherwise noted in writing to
the CITY. Any coordination or scheduling of work by CITY shall not relieve ENGINEER
from its responsibilities specified hereunder. Necessary arrangement for access to any
site by ENGINEER’s employees will be made with CITY.
F. Assignment and Subcontractors/Third Party Rights
The rights and obligations covered herein are personal to each party hereto and
not to any third party and fo r this reason neither this Agreement nor any contract
hereunder shall be assigned by either party in whole or in part; nor shall ENGINEER
subcontract any of its obligations under this Agreement without the prior written consent
of CITY.
G. Independent Contractor
ENGINEER covenants and agrees that it will perform the work hereunder as an
independent contractor, and not as an officer, agent, servant, or employee of CITY; that
ENGINEER shall have exclusive control of and exclusive right to control the details of
the work performed hereunder, and all persons performing same, and shall be solely
responsible for the acts and omissions of its officers, agents, employees, contractors,
subcontractors, and consultants; that the doctrine of respondent superior shall not apply
as between CITY and ENGINEER, its officers, agents, employees, contractors,
subcontractors, and consultants, and nothing herein shall be construed as creating a
partnership or joint enterprise between CITY and ENGINEER.
H. Disclosure
By signature of this contract, ENGINEER warrants to CITY that it has made full
disclosure in writing of any existing conflicts of interest or potential conflicts of interest,
including personal financial interests, direct or indirect, in property abutting the proposed
Project and business relations with abutting property owners. ENGINEER further
warrants that it will make disclosure in writing of any conflicts of interest that develop
subsequent to the signing of this contract and prior to final payment under the contract.
Finally, Engineer warrants that it has submitted to the City a completed Conflicts of
Interest Questionnaire as required by Chapter 176 of the Texas Local Government
Code.
Page 3
I. Approval by CITY
Approval by CITY of this Agreement shall not constitute or be deemed to be a
release of the responsibility and liability of ENGINEER, its officers, agents, employees,
and subcontractors for the accuracy and competency of the Services performed under
this Agreement, including but not limited to surveys, designs, working drawings and
specifications and other engineering documents.
Such approval shall not be deemed to be a waiver or an assumption of such
responsibility and liability by CITY for any negligent act, error, or omission in the
performance of ENGINEER’s professional services or in the conduct or preparation of
the subsurface investigations, surveys, designs, working drawings and specifications or
other engineering documents by ENGINEER, its officers, agents, employees and
subcontractors, it being the intent of the parties that approval by CITY signifies the
CITY’s approval of only the general design concept of the Improvements to be
constructed.
J. Indemnification
ENGINEER SHALL AND DOES HEREBY AGREE TO INDEMNIFY AND HOLD
HARMLESS CITY, ITS OFFICERS, AGENTS, AND EMPLOYEES FROM ANY AND
ALL DAMAGES, LOSS OR LIABILITY OF ANY KIND WHATSOEVER, BY REASON
OF DEATH OR INJURY TO PROPERTY OR PERSON CAUSED BY ANY OMISSION
OR NEGLIGENT ACT OF ENGINEER, ITS OFFICERS, AGENTS, EMPLOYEES,
INVITEES, OR OTHER PERSONS FOR WHOM IT IS LEGALLY LIABLE, WITH
REGARD TO THE PERFORMANCE OF THIS CONTRACT, AND ENGINEER WILL, AT
ITS COST AND EXPENSE, DEFEND, PAY ON BEHALF OF, AND PROTECT CITY
AND ITS OFFICERS, AGENTS, AND EMPLOYEES AGAINST ANY AND ALL SUCH
CLAIMS AND DEMANDS. THE PROVISIONS OF THIS SECTION ARE SUBJECT TO
THE LIMITATIONS OF TEXAS LOCAL GOVERNMENT CODE SECTION 271.904 AND
SHALL BE CONSTRUED TO THAT EFFECT.
K. No Third Party Beneficiary
For purposes of this Agreement, including its intended operation and effect, the
parties specifically agree and contract that: (1) this Agreement only affects
matters/disputes between the parties to this Agreement, and is in no way intended by
the parties to benefit or otherwise affect any third person or entity (except the
indemnitees identified or described in Article I, Section J., above), notwithstanding the
fact that such third person or entities may be in a contractual relationship with CITY and
ENGINEER, or both; and (2) the terms of this A greement are not intended to release,
either by contract or operation of law, any third person or entity from obligations they
owe to either CITY or ENGINEER.
L. Successors and Assigns
CITY and ENGINEER each bind themselves and their successors, executors,
Page 4
administrators and assigns to the other party to this Agreement and to the successors,
executors, administrators and assigns of such other p arty with respect to all covenants
of this Agreement. Neither CITY nor ENGINEER shall assign or transfer its interest in
this Agreement without prior written consent of the other.
II. ARTICLE
CITY’S RESPONSIBILITIES
CITY will:
1. Provide full information as to CITY’s requirements for the Project;
2. Assist ENGINEER by placing at ENGINEER’s disposal all information in
CITY’s control or knowledge which is pertinent to the Project, including
executed right-of-way easements and final field survey data;
3. Examine all work presented by ENGINEER and respond within
reasonable time and in writing to the material submitted by ENGINEER;
4. Pay all costs incident to advertising for obtaining bids or proposals from
Contractors;
5. Give prompt written notice to ENGINEER whenever CITY observes or
otherwise becomes aware of any defect in ENGINEER’s work or in
Contractor’s work;
6. Designate in writing a person to act as its representative with respect to
this Agreement, such person having complete authority to transmit
instructions, receive information, and make or interpret the CITY’s
decisions;
7. Provide all information and criteria as to the CITY’s requirements,
objectives, and expectations for the Project including all numerical criteria
that are to be met and all standards of development, design, or
construction.
8. Provide to the ENGINEER all previous studies, plans, or other documents
pertaining to the Project and all new data reasonably necessary in the
ENGINEER’s opinion, such as site survey and engineering data,
environmental impact assessments or statements, zoning or other land
use regulations, etc., upon all of which the ENGINEER may rely; and
9. Arrange for access to the site and other private or public property as
required for the ENGINEER to provide its services.
10. Provide any other information or assistance as outlined in Attachment B
hereto.
Page 5
III. ARTICLE
COMPENSATION FOR ENGINEERING SERVICES
The CITY shall compensate ENGINEER for services rendered under this
Agreement, in accordance with the following:
For the completion of the work contemplated in Article I, the ENGINEER shall be
paid on a lump sum basis in the amount of $61,270 for Basic Services, plus $37,500 for
Special Services (as outlined in Attachment B) with a total not to exceed cost ceiling of
$98,770 as billed monthly by ENGINEER.
IV. ARTICLE
TIMES OF BILLING AND PAYMENT
The ENGINEER shall bill CITY monthly for any services and expenses incurred
in accordance with the work performed subject to the limits set out in Article III.
Payment shall be due within thirty (30) days of receipt by CITY of a properly prepared
and correct invoice from ENGINEER. ENGINEER’s invoices shall be accompanied by
such records or other written proof as CITY deems necessary to verify the billings.
Invoices shall be made to City Finance Department’s office at 1400 Main Street,
Suite 440, Southlake, Texas 76092.
If CITY fails to make payment due ENGINEER within thirty (30) days of the day
when payment for services and expenses is due under the terms of this Agreement,
ENGINEER shall be entitled to interest on such unpaid sums at the rate provided in
Chapter 2251 of the Texas Government Code.
V. ARTICLE
ADDITIONAL ENGINEERING SERVICES
In addition to performing the engineering services set out in Article I, hereof,
ENGINEER agrees to perform additional services as requested by CITY from time to
time and CITY agrees to compensate ENGINEER for such services in accordance with
ENGINEER’s standard hourly fee and expenses (see Attachment B) for actual time
expended and actual out-of-pocket sums expended, such services to be one or more of
the following:
1. Make or prepare detailed description of sites, maps, or drawings related
thereto and outside the scope of the Project;
2. Appearances before courts or boards on matters of litigation or hearings
related to the Project;
3. Preparation of environmental impact assessments or statements for any
Page 6
governmental agency;
4. Miscellaneous engineering work for CITY not related to the Project;
5. To provide resident project construction inspection, unless such inspection
is not required, in writing, by the CITY;
6. Other services agreed to by the parties in writing and incorporated herein.
VI. ARTICLE
STANDARD OF CARE
In performing its professional services, the ENGINEER will use that degree of
care and skill ordinarily exercised, under similar circumstances, by reputable members
of its profession in the same locality at the time the services are provided and in
accordance with any applicable governmental laws, regulations and ordinances.
VII. ARTICLE
PERIOD OF SERVICE
This Agreement shall be effective upon execution by CITY and ENGINEER, and
shall remain in force until work is completed on the Project or until terminated under the
provisions hereinafter provided in Article VIII.
VIII. ARTICLE
TERMINATION
The CITY may terminate this Agreement at any time for convenience, with or
without cause by giving written notice to the ENGINEER. Such termination may be
made effective on such future date as agreed by the parties, but absent such
agreement shall be immediate. Upon receipt of such notice the ENGINEER shall
immediately discontinue all services and work and the placing of all orders or the
entering into contracts for supplies, assistance, facilities, and materials in connection
with the performance of this Agreement and shall proceed to cancel promptly all existing
contracts insofar as they are chargeable to this Agreement.
The ENGINEER, upon termination, shall be paid for all services rendered
through the date of termination together with any additional reimbursable expense then
due.
Page 7
IX. ARTICLE
OWNERSHIP OF DOCUMENTS
1. All completed or partially completed reports prepared under this
Agreement, including the original drawings in both paper and electronic
formats, shall become the property of CITY if this Agreement is
terminated. Upon completion and payment of the contract, the final
design, drawings, specifications and documents in both paper and
electronic formats shall be owned by CITY.
2. Reuse, change or alteration by CITY or others acting by or on behalf of
CITY of such documents without the permission of ENGINEER shall be at
CITY’s sole risk.
X. ARTICLE
INSURANCE
ENGINEER shall carry and maintain at all times relevant hereto, at ENGINEER’s
expense, insurance of the type and of minimum coverage limits as follows:
1. Workers Compensation - Statutory Employer’s Liability - Limits as required
by the State of Texas.
2. Comprehensive General Liability, Bodily Injury and Property Damage
including contractual liability in a combined single limit - $500,000 per
occurrence.
3. Comprehensive Automotive Liability, Bodily Injury and Property Damage
in a combined single limit - $1,000,000 per accident.
Certificates of insurance for the above coverage in a form acceptable to CITY,
evidencing the coverage required above, shall be provided to CITY within ten (10)
business days after execution of this Agreement and prior to issuing Notice to Proceed.
Such certificates shall provide that the insurer will give CITY not less than ten (10) days
notice of any material changes in or cancellation of coverage. In the event any
subcontractor of ENGINEER, with or without CITY’s consent, provides or renders
services under this Agreement, ENGINEER shall ensure that the subcontractor’s
services are covered by the same insurance limits as set forth above.
ENGINEER shall not commence work under this Agreement until it has obtained
Professional Liability (Errors and Omissions) Insurance as required hereunder and such
insurance coverage has been approved by CITY. Such insurance shall be in the
minimum amount of $1,000,000 and shall include coverage of Contractually Assumed
Liability. The insurance coverage prescribed herein shall be maintained until one (1)
year after CITY’s acceptance of the construction project and shall not be canceled
without prior written notice to CITY. In this connection, upon the signing and return of
Page 8
this Agreement by ENGINEER, a Certificate of Insurance shall be furnished to CITY as
evidence that the insurance coverage required herein has be en obtained by
ENGINEER, and such certificate shall contain the provision that such insurance shall
not be cancelled or modified without thirty (30) days prior written notice to CITY.
ENGINEER shall notify CITY within ten (10) days of any modification or alteration in
such Professional Liability (Errors and Omissions) Insurance.
XI. ARTICLE
AUTHORIZATION, PROGRESS AND COMPLETION
CITY and ENGINEER agree that the Project is planned to be completed by June
2023. ENGINEER shall employ manpower and other resources, and use professional
skill and diligence to meet the schedule; however, ENGINEER shall not be responsible
for schedule delays resulting from conditions beyond its control. By mutual agreement,
CITY and ENGINEER may modify the Project schedule during the course of the Project
and if such modifications affect ENGINEER’s compensation, it shall be modified
accordingly, subject to CITY’s approval.
It is understood that this Agreement contemplates full and complete engineering
services for this Project, including any and all Services necessary to complete the work.
For additional Engineering Services, the authorization by CITY shall be in writing and
shall include the definition of the services to be provided, the schedule for commencing
and completing the services, and the basis for compensation as agreed upon by CITY
and ENGINEER.
XII. ARTICLE
NOTICE
Any notice required under this Agreement will be in writing and given either
personally, by registered or certified mail, return receipt requested, or by a nationally
recognized overnight courier service, addressed to the parties as follows:
If to CITY: Shana Yelverton
City Manager
City of Southlake
1400 Main Street, Suite 460
Southlake, Texas 76092
Phone: 817-748-8400
Fax: 817-748-8010
If to ENGINEER: Konstantine Bakintas, PE
Principal, Sr. Civil Engineer
Baird, Hampton & Brown
3801 William D Tate, Suite 500
Page 9
Grapevine, Texas 76051
Phone: (817) 251-8550
Fax: (817) 251-8810
All notice shall be effective upon the date of receipt.
XIII. ARTICLE
SEVERABILITY
In the event that any provision of this Agreement shall be found to be void or
unenforceable, such finding shall not be construed to render any other provisions of this
Agreement either void or unenforceable. All provisions, which are void or
unenforceable, shall not substantially affect the rights or obligations granted to or
undertaken by either party.
XIV. ARTICLE
VENUE-LAW
Venue of any suit or cause of action under this Agreement shall lie exclusively in
Tarrant County, Texas. This Agreement shall be construed in accordance with the laws
of the State of Texas.
IN WITNESS WHEREOF the parties have caused this Agreement to be executed
in two equal originals on the date and year first above mentioned.
CITY OF SOUTHLAKE:
By: _________________________________
John Huffman, Mayor
ATTEST:
By: _________________________________
City Secretary
ENGINEERING SERVICES FOR THE CITY OF SOUTHLAKE BY BAIRD, HAMPTON & BROWN, INC.
Southlake Park Addition Water Lines (November 2022) Page 1 of 13
ATTACHMENT A
SCOPE OF WORK
BASIC ENGINEERING SERVICES
for
SOUTHLAKE PARK ADDITION WATER SYSTEM IMPROVEMENTS
Southlake Park Drive
City of Southlake
The City of Southlake is responsible for providing adequate fire protection water to the Southlake Park
Addition. However, recent fire hydrant flow tests indicate that the existing hydrants are unable to maintain
the required flows and pressures. Therefore, an initial (emergency) project was proposed, extending an 8-
inch water line approximately 350-ft along Woodland Drive, from Briar Lane to Crescent Drive, and
approximately 250-ft west and along Crescent Drive. Phase 2 is now to follow, extending the Phase 1
improvements to provide more complete fire water coverage.
Phase 2 will extend the proposed water line along Southlake Park Road (2A), OR further down Woodland
Drive and Southlake Park Road (2B). Please refer to the enclosed phasing exhibit.
Our proposed efforts for Phase 2 will provide for a detailed topographic survey and subsurface utility
engineering along Southlake Park Road, Woodland Drive, and Crescent Drive, evaluation of two conceptual
alternatives for the Phase 2 improvements based on cost and timing of construction (Phase 2A versus 2B),
and complete construction plans and details for the City’s preferred option (2A or 2B).
Construction must be expedited therefore Phase 2 includes provisions for a concept and final submittal,
forgoing a preliminary plans submittal.
The scope of work for BASIC Engineering Services involves Project Plans, and Estimates for the above-
described water distribution system improvements.
I. GENERAL
A. Design Meetings
1. The ENGINEER will meet with the CITY’s staff during the Concept Design (30%) and
Final Plan (100%) phases of the PROJECT.
B. Project Management, Administration and Coordination
1. The ENGINEER will establish and maintain PROJECT schedules and budgets, develop
progress reports, prepare invoices, and meet with other entities on an as needed
basis for the duration of the PROJECT’s design.
2. Supervision of Subconsultants
ENGINEERING SERVICES FOR THE CITY OF SOUTHLAKE BY BAIRD, HAMPTON & BROWN, INC.
Southlake Park Addition Water Lines (November 2022) Page 2 of 13
The ENGINEER will establish a work program and schedule for each subconsultant,
if any, at the beginning of each phase/section of the PROJECT. The ENGINEER will
be responsible for the coordination, supervision, review and incorporation of work
performed by subconsultants.
C. Data Collection
1. The ENGINEER will collect, compile and evaluate existing data obtained from the
CITY, or other entities that supply needed existing information for the design of the
PROJECT.
2. Texas 811 (One Call / DigTess) will be notified prior to beginning the sur vey.
Utilities identified by paint or pin flags on the ground will be included in the survey
data collected.
3. A location map/schematic will be provided with the Concept Report to the affected
utility companies. These plans will be used by the utility companies to show
approximate locations of their facilities which are or may be affected by the
PROJECT.
4. The ENGINEER will solicit Record/As-Built Drawings and/or future plans for the
following facilities in the PROJECT area :
i. Roadways
ii. Water Lines
iii. Sanitary Sewer Lines
iv. Storm Drain Lines
v. Telephone Underground and/or Overhead Lines
vi. Electric Underground and/or Overhead Lines
vii. Natural Gas Lines
5. The ENGINEER will identify potential utility conflicts and provide this information to
utility companies at the Preliminary Plans phase.
II. SURVEYING
A. Establish Survey Control
Establish survey control along the project alignments as necessary. These control points will be
established based on and tied to established CITY horizontal and vertical control points. The
horizontal control for the PROJECT will be established on the State Plane Coordinate System
(NAD'83 Surface Coordinates) from CITY monumentation, if a vailable. Control points will be
established using GPS and/or conventional surveying methods.
B. Surveying for Engineering Design
ENGINEERING SERVICES FOR THE CITY OF SOUTHLAKE BY BAIRD, HAMPTON & BROWN, INC.
Southlake Park Addition Water Lines (November 2022) Page 3 of 13
Perform necessary surveying operations for the complete design of the project as outlined in this
Scope of Services. Surveying shall include the following:
a. Locate Public ROW or easement and topographically survey visible surface features within
the ROW of the alignment or easement. Locate property corners sufficient to determine
location of ROW or easement and any platted easements that are within or crossing the project
limits.
b. Topographic survey will include:
1. Concrete flat work
2. Pavement (street and driveway)
3. Lead walks and mail boxes
4. Utility poles & sign posts
5. Water valve box lids
6. Manhole lids & flowlines
7. Fire hydrants
8. Trees (4-inches and larger)
9. Fences / walls / decks
10. Marked utilities
c. Record elevation data at visible break lines and at a minimum of every 50 feet; and
provide 1-ft elevation cont ours as may be appropriate.
C. Existing Underground and/or Overhead Utilities
Utility owner's will be contacted, on an as needed basis, and requested to assist in locating existing
utilities identified for the PROJECT. Above ground features of existing utilities within the limits of
the PROJECT will be surveyed as noted above. The location of utilities between above ground
features will be determined from visual inspection, utility records, and/or from locations
determined by the respective utility companies. The utilities will be tied to the PROJECT control
points and depths determined in sufficient detail to identify potential conflicts with proposed
construction. These efforts equate to a Subsurface Utility Engineering (SUE) Quality Level D & C, and
shall be performed in accordance with CI/ASCE 38-02.
II. CONCEPT DESIGN PLANS
A. Utility Line
1. Existing and proposed water line layouts, dimensions and other pertinent
information will be presented over the topographic survey and aerial photographs.
2. Existing Right-of-Way and Easements will be noted, and proposed Water Line
Easements identified.
3. Schematic design of all proposed public water lines and appurtenances will be
described, and both Phase 2 options will be evaluated for feasibility.
B. Quantities and Opinion of Probable Cost (OPC)
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Southlake Park Addition Water Lines (November 2022) Page 4 of 13
1. PROJECT quantities will be calculated and tabulated for inclusion in the bid
proposal and cost estimates.
2. The ENGINEER's opinion of probable construction costs will be prepared for the
entire PROJECT using current unit cost data.
C. Submit Concept Report for Review
1. Submit electronic and (2) printed sets of the concept plans for CITY review.
III. PLANS, SPECS & ESTIMATES
A. Prepare Final (95%) Design Plans
1. Incorporate CITY review comments and directives from the Preliminary Design
Plans submittal.
2. Complete water plans & profiles (as needed)
3. Prepare construction details
4. Prepare project manual (specification and contract documents)
5. Update quantities and OPC
6. Submit electronic and two (2) printed half-size plans for CITY review
7. Attend project review meeting with CITY
B. Prepare Final Bid Documents
1. Incorporate CITY review comments and directives from the Final (95%) Design
Plans.
2. Provide final plans and cost estimates
3. Submit electronic and two (2) sets of final bid documents for CITY approval and
bidding.
IV. CONSTRUCTION PHASE
A. Conduct, in company with the Contractor and the CITY, a final inspection of the PROJECT for
conformance with the design concept of the PROJECT and compliance with the Contract
Documents; and approve in writing final payment to the Contractors.
B. Prepare Record Drawings, with the assistance of the CITY's Resident PROJECT
Representative, to reflect available information as to how the work was constructed. The
CITY's Resident PROJECT Representative will provide the ENGINEER a red-lined set of
drawings depicting changes during construction. The ENGINEER shall revise original design
drawings, noting changes during construction, and submit one (1) printed sets of Record
Drawings and one set of electronic files in pdf format, to the CITY.
ENGINEERING SERVICES FOR THE CITY OF SOUTHLAKE BY BAIRD, HAMPTON & BROWN, INC.
Southlake Park Addition Water Lines (November 2022) Page 5 of 13
SPECIAL SERVICES
for
SOUTHLAKE PARK ADDITION WATER SYSTEM IMPROVEMENTS
Southlake Park Drive
City of Southlake
The scope of work for SPECIAL Engineering Services involves providing the necessary Topographic Surveying
for the engineering design of the sewer line improvements. The scope of work for the Special Engineering
Services is more generally described as follows:
I. SURVEYING
A. Sub-Surface Utility Engineering: Quality Level A&B SUE will be performed to locate gas,
telecommunications, electric, traffic signal, storm, water, and sanitary sewer utilities.
II. LIMITED CONSTRUCTION ADMINISTRATION
A. Represent the CITY in the non-resident administration of the PROJECT, as requested. In this
capacity, the ENGINEER shall have the authority to exercise whatever rights the CITY may
have to disapprove work and materials that fail to conform to the Contract Documents
when such failures are brought to the ENGINEER's attention.
This function of ENGINEER shall not be construed as supervision of the PROJECT and does
not include on-site activities other than occasional site visits to observe overall PROJECT
conditions or when specifically requested by CITY to visit on site for a particular matter. It
particularly does not involve periodic, exhaustive or continuous on-site inspection to check
the quality or quantity of the work or material; nor does it place any responsibility on the
ENGINEER for the techniques and sequences of construction or the safety precaution
incident thereto, and ENGINEER will not be responsible or liable in any degree for the
Contractor's failure to perform the construction work in accordance with the Contract
Documents.
Consult and advise the CITY; issue such instructions to the Contractor as in the judgment of
the ENGINEER are necessary; and prepare routine change orders, if required.
B. Review samples, catalog data, schedules, shop drawings, laboratory, shop and mill tests of
material and equipment and other data which the Contractor is required to submit, only for
conformance with the design concept of the PROJECT and compliance with the information
given by the Contract Documents; and assemble written guarantees which are required by
the Contract Documents.
III. Other Engineering Services
A. Assist with property owner meetings to inform affected property owners; if requested.
ENGINEERING SERVICES FOR THE CITY OF SOUTHLAKE BY BAIRD, HAMPTON & BROWN, INC.
Southlake Park Addition Water Lines (November 2022) Page 6 of 13
HOURLY AND/OR ADDITIONAL ENGINEERING SERVICES
for
SOUTHLAKE PARK ADDITION WATER SYSTEM IMPROVEMENTS
Southlake Park Drive
City of Southlake
I. ADDITIONAL Engineering Services, not included in the scope of work, include those services that
may result from significant changes in the general scope, extent or character of the PROJECT or its
design including, but not limited to, changes in size, complexity, CITY's schedule, character of
construction or method of financing; and revising previously accepted studies, reports, design
documents or Contract Documents when such revisions are required by changes in laws, rules,
regulations, ordinances, codes or orders enacted subsequent to the preparation of such studies,
reports or documents, or are due to any other causes beyond ENGINEER's control.
II. ADDITIONAL Engineering Services not included in the scope of work, also include assistance to the
CITY in connection with bid protests, rebidding or renegotiating contracts for construction,
materials, equipment or service, or preparing to serve or serving as a consultant or witness for CITY
in any litigation, arbitration or other legal proceeding involving the PROJECT.
III. HOURLY and/or ADDITIONAL Engineering services in connection with the PROJECT and described
above, and including services which are to be furnished on an hourly basis or by the CITY, and
services not otherwise provided for in this Agreement , will be provided at the following rates:
ENGINEERING & LANDSCAPE ARCHITECTURE LAND SURVEYING SERVICES
Engineering & Management, Principal/VP $ 285.00 /hr Surveying & Management, Principal/VP $ 285.00 /hr
Project Management $ 190.00 /hr Surveying Services, Senior RPLS $ 190.00 /hr
Engineering Services, Senior PE $ 190.00 /hr Surveying Services, RPLS $ 145.00 /hr
Engineering Services - PE $ 135.00 /hr Surveying Services, Senior Tech. $ 135.00 /hr
Engineering Services - EIT $ 100.00 /hr CAD/Technical Survey Services $ 90.00 /hr
Design Services, Senior Designer $ 135.00 /hr Land Surveying Research $ 90.00 /hr
Design Services by Designer $ 100.00 /hr Field Surveying - 1 Person Crew $ 175.00 /hr
CAD/Drafting Services $ 70.00 /hr Field Surveying - 2 Person Crew $ 205.00 /hr
Landscape Architectural Services - LA $ 135.00 /hr Construction Staking – 2 Person $ 225.00 /hr
Landscape Architect Intern $ 90.00 /hr GIS Technical Services $ 90.00 /hr
Clerical Services $ 65.00 /hr
ENGINEERING SERVICES FOR THE CITY OF SOUTHLAKE BY BAIRD, HAMPTON & BROWN, INC.
Southlake Park Addition Water Lines (November 2022) Page 7 of 13
CITY PROVIDED INFORMATION/SERVICES
for
SOUTHLAKE PARK ADDITION WATER SYSTEM IMPROVEMENTS
Southlake Park Drive
City of Southlake
The CITY will provide the following services to the ENGINEER in the performance of the PROJECT upon
request:
I. Provide any existing data the CITY has on file concerning the PROJECT, if available.
II. Provide any available Record Drawings for existing streets and drainage facilities, if available.
III. Provide any available Record Drawings for existing water and sanitary sewer mains, if available.
IV. Assist the ENGINEER, as necessary, in obtaining any required data and information from local
franchise utility companies.
V. Provide standard details in digital format.
VI. Assist the ENGINEER by coordinating with the franchise utility companies and addressing potential
conflicts prior to construction.
VII. Assist the ENGINEER by requiring appropriate utility companies to expose underground utilities
within the Right-Of-Way, if/when required.
VIII. Give prompt written notice to ENGINEER whenever CITY observes or otherwise becomes aware of
any development that affects the scope or timing of the ENGINEER's services.
ENGINEERING SERVICES FOR THE CITY OF SOUTHLAKE BY BAIRD, HAMPTON & BROWN, INC.
Southlake Park Addition Water Lines (November 2022) Page 8 of 13
EXHIBIT A
PROJECT LOCATION MAP
for
SOUTHLAKE PARK ADDITION WATER SYSTEM IMPROVEMENTS
Southlake Park Drive
City of Southlake
ENGINEERING SERVICES FOR THE CITY OF SOUTHLAKE BY BAIRD, HAMPTON & BROWN, INC.
Southlake Park Addition Water Lines (November 2022) Page 9 of 13
EXHIBIT B
OPINION OF PROBABLE CONSTRUCTION COST
for
SOUTHLAKE PARK ADDITION WATER SYSTEM IMPROVEMENTS
Southlake Park Drive
City of Southlake
OPINION OF PROBABLE COST
From a budgetary perspective, and without the benefi t a survey, we’ve prepared an Opinion of Probable
Construction Cost. This estimate will be refined as the project moves forward to the Concept Report and
Final Plans phases.
Phase 2A Water Line Improvements (1,225 LF) $366,000
OR
Phase 2B Water Line Improvements (1,200 LF) $327,000
Note: These Opinions of Probable Construction Cost do not include easement acquisition.
ENGINEERING SERVICES FOR THE CITY OF SOUTHLAKE BY BAIRD, HAMPTON & BROWN, INC.
Southlake Park Addition Water Lines (November 2022) Page 10 of 13
EXHBIT C
PROJECT SCHEDULE
for
SOUTHLAKE PARK ADDITION WATER SYSTEM IMPROVEMENTS
Southlake Park Drive
City of Southlake
PROJECT SCHEDULE
A detailed Project Schedule, which includes surveying, engineering, bidding and construction, has been
prepared and enclosed herewith. The schedule has been prepared with assumptions as to the
responsiveness of the franchise utility companies and the t imeliness of city reviews. The schedule may
be summarized as follows:
Phase 2:
Surveying & SUE 40 Working Days
Concept Report 20
Final Construction Plans 20
Bid, Award, & Contract ---
Construction 60
Total Project Schedule 140 Days
ENGINEERING SERVICES FOR THE CITY OF SOUTHLAKE BY BAIRD, HAMPTON & BROWN, INC.
Southlake Park Addition Water Lines (November 2022) Page 11 of 13
EXHIBIT D
COMPENSATION
for
SOUTHLAKE PARK ADDITION WATER SYSTEM IMPROVEMENTS
Southlake Park Drive
City of Southlake
I. COMPENSATION
For and in consideration of the services to be rendered by the ENGINEER, the CITY shall pay, and the
ENGINEER shall receive, the compensation hereinafter set forth for the Design and Construction
Phases of the work and additionally for Special Engineering Services and/or Additional Engineering
Services. All remittances by CITY of such compensation shall either be mailed or delivered to the
ENGINEER’s office.
A. Compensation for the Basic Engineering Service s (Surveying, Concept Report, Plans, &
Estimates and limited Construction Support Services) shall be a lump sum fee of Sixty-One
Thousand Two Hundred Seventy ($61,270) Dollars.
The Design phase portion of the Basic Engineering Services shall be computed at
approximately 95% of the total Basic Services Charge; and the Construction phase portion
of the Basic Engineering Services shall be computed at approximately 5% of the total Basic
Engineering Services Charge.
Payment for the Design phase portion of the Basic Engineering Services shall be due in
monthly installments in the proportion to that part of the services in the Design phase
which have been accomplished. Final payment for services authorized in the Design phase
shall be due at the completion of these services.
Payment for any requested Assistance, with Neighborhood Meetings or Construction
Support Services of the Special Services, shall be due in monthly installments and per the
contract hourly billing rates schedule.
B. Compensation for Special Engineering and Surveying Services not covered by the Basic
Engineering Services provided herein above shall be as follows:
Subsurface Utility Engineering $32,390
Submittal Review & Conflict Resolution $5,110 / Hourly
Direct Costs (Printing, Reproduction, etc.)
Prints, Copies, Travel, Etc. At Cost Plus 10%
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Southlake Park Addition Water Lines (November 2022) Page 12 of 13
C. Compensation for Additional Engineering Services not covered by Basic Engineering
Services or Special Engineering Services provided herein shall be as follows:
1. For all of ENGINEER's personnel time applied to the Additional Engineering Services
and not itemized above, the following hourly rates shall be used:
ENGINEERING & LANDSCAPE ARCHITECTURE
Engineering & Management, Principal $ 285.00 /hr
Project Management $ 190.00 /hr
Engineering Services, Senior PE $ 190.00 /hr
Engineering Services - PE $ 135.00 /hr
Engineering Services - EIT $ 100.00 /hr
Design Services, Senior Designer $ 135.00 /hr
Design Services by Designer $ 100.00 /hr
CAD/Drafting Services $ 70.00 /hr
Landscape Architectural Services - LA $ 135.00 /hr
Clerical Services $ 65.00 /hr
2. For all direct non-labor and/or subcontract expense, including mileage, travel and
living expenses at invoice or internal office cost times a multiplier of 1.10.
Payments to the ENGINEER for authorized Additional Engineering Services will be due
monthly, upon presentation of monthly statement by the ENGINEER for such services.
D. Compensation for the Basic Engineering Services (Surveying, Concept Report, Plans, &
Estimates and limited Construction Support Services) PLUS an estimated amount for
Special Engineering & Surveying Services (on an hourly basis and as needed) shall be a
contract Not-to-Exceed Amount of Ninety-Eight Thousand Seven Hundred Seventy
($98,770) Dollars.
II. PAYMENT
Payments to the ENGINEER will be made as follows:
A. Invoice and Time of Payment
Monthly invoices will be issued by the ENGINEER for all work performed under this
Agreement, and shall be in proportion to the percent completion of the total work.
Invoices will be prepared in a format approved by the CITY; see format on the following
page; and are due and payable within 30 days.
ENGINEERING SERVICES FOR THE CITY OF SOUTHLAKE BY BAIRD, HAMPTON & BROWN, INC.
Southlake Park Addition Water Lines (November 2022) Page 13 of 13
Proposed Invoice Format
Contract Percent Amount Previoulsy Amount Due
Amount Complete To Date Invoiced This Invoice
BASIC SERVICES (fixed fee amount)61,270.00$ 0%-$ -$
1 Surveying Services - Ph 2 21,450.00 0%-$ -$
2 Concept Design Report - Ph 2 19,410.00 0%-$ -$
3 Final Plans & Estimates - Ph 2 15,860.00 0%-$ -$
4 Limited Constr. Admin. Services - Ph 2 4,550.00 0%-$ -$
SPECIAL SERVICES (Hourly)37,500.00
Subsurface Utility Engineering 32,390.00
Sub. Rev. & Conflict Resolution (Hourly)5,110.00
Total for Professional Services 98,770.00$
Item / Task Description