Item 4M - Memo Item 4M
Page 1 of 2
M E M O R A N D U M
(December 6, 2022)
To: Shana Yelverton, City Manager
From: Rob Cohen, Director of Public Works
Subject: Authorize expenditures with Smith Pump Company Inc. for
pump parts and repair services in an amount not to exceed
$131,787.
Action
Requested: Authorize expenditures with Smith Pump Company Inc. for pump
parts and repair services in an amount not to exceed $131,787.
Background
Information: The purpose of this item is to seek City Council approval to Authorize
expenditures with Smith Pump Company Inc. for pump parts and
repair services in an amount not to exceed $131,787. As part of the
Public Works Operations Water Division’s preventative maintenance
program, the Water Distribution System high service pumps (HSPs),
which feed the City’s low- and high-pressure planes, require
inspection and rebuilding approximately every ten years to ensure
optimum efficiency and reliable operations. As part of its annual
operating budget, the Water Division selected PS#1, high pressure
plane pump 7 to be inspected and rebuilt for routine maintenance. In
September 2022, staff noticed extreme wear on low pressure plane
pump, HSP 3 at PS2 and at the same time noted excessive leakage
on HSP 2 seals around the drive shaft of the pump. This leaves one
low-pressure plane pump at TW King operating without issues.
Failure to repair these low and high-pressure plane pumps makes
the city vulnerable to not being able to meet peak demand during the
summer months.
Financial
Considerations: The City’s purchasing policy for this service is met through an ILA
with the City of Fort Worth. On April 3, 2022, the City of Fort Worth
awarded its contract for pump parts and repair services to Smith
Pump Company Inc., contract no. 18-0087. This contract is in its first
renewal year with a second renewal year possible.
Below are repair services to be performed by Smith Pump in FY
2023:
Item 4F
Page 2 of 2
Pump Parts & Repair Services Cost
PS#1 – Pump 7 inspection and rebuild $ 52,456
PS#2 – Pump 3 removal and inspection $ 71,656
PS#2 – Pump 2 Seal Repair $7,675
Total expected expenditures $ 131,787
Funding for these services is available in the Utility Fund via the
Water Operating budget.
Strategic Link: This item links to the City’s Strategy Map strategic focus areas of
Safety & Security and Infrastructure. It specifically relates to the
City’s Corporate Objectives, C1: Achieve The Highest Standards Of
Safety & Security, and F2: Invest To Provide & Maintain High Quality
Public Assets.
Citizen Input/
Board Review: None.
Legal Review: None.
Alternatives: The City Council may approve or deny the request.
Staff
Recommendation: Authorize expenditures with Smith Pump Company Inc. for pump
parts and repair services in an amount not to exceed $131,787.
Supporting
Documents: Attachment A: City of Fort Worth Contract No. 18-0087
Staff Contact: Rob Cohen, Director of Public Works
Jack Thompson, Deputy Director of Public Works – Operations
ATTACHMENT A