Item 4K - MemoItem 4K
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M E M O R A N D U M
(December 6, 2022)
To: Shana Yelverton, City Manager
From: Rob Cohen, Director of Public Works
Subject: Approve an Engineering Services Agreement (ESA) with Baird,
Hampton & Brown (BHB) to provide engineering design
services for the Alta Vista Water Transmission Main
Replacement Study in an amount not to exceed $110,000.
Action
Requested: Approve an Engineering Services Agreement (ESA) with Baird,
Hampton & Brown (BHB) to provide engineering design services for
the Alta Vista Water Transmission Main Replacement Study in an
amount not to exceed $110,000.
Background
Information: The purpose of this item is to seek City Council approval of the
ESA with BHB to provide engineering design services for the Alta
Vista Water Transmission Main Replacement Study in an amount
not to exceed $110,000. The Study will review the existing
transmission main, develop and compare replacement alternatives
including phasing and life-cycle cost analysis for the replacement of
approximately 19,000 linear feet of transmission main that provides
one-third of the City’s water supply.
Originally installed in 1985 to supply both Southlake and Keller with
up to 20 million gallons per day (MGD) of potable water (10 MGD
each), the Alta Vista water transmission main conveys water from
the Alta Vista Pump Station in Fort Worth through the City of Keller
to the Southlake Pearson Pump Station. Since 2010, the Alta Vista
line has experienced ten main breaks due to material failure, with
five occurring in the past two years. Both cities are concerned with
the reduced reliability and increasing costs for emergency repairs.
The City of Keller is independently exploring options for
nondestructive condition assessment of the existing line.
The purpose of this study is to assess the remaining life of the
existing Alta Vista line and to compare several replacement
alternatives including parallel versus in-situ, determine accessibility
requirements for construction and maintenance, and evaluate the
overall life-cycle cost and construction schedules of each
alternative to make a recommendation to replace this transmission
Item 4K
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main. Additional scope of services includes review of existing data
related to the design, construction and maintenance of the Alta
Vista line, field reconnaissance to determine replacement
alternatives, regular coordination and update meetings, draft and
final reports and presentations presenting conceptual alternatives.
This award amount includes $11,190 in contingency for additional
services that may arise due to unforeseen field conditions. The
recommendations of this Study will be used to finalize design to
replace the Alta Vista Water Transmission Main.
Financial
Considerations: Funding for the Alta Vista Water Transmission Main Replacement
Study was allocated in the Utility Fund of the FY 2023 budget as
part of Capital Improvement Program.
Strategic Link: This item links to the City’s Strategy Map strategic focus area of
Infrastructure. It specifically relates to the City’s Corporate
Objectives F2: Invest to provide & maintain high-quality public
assets.
Citizen Input/
Board Review: None.
Legal
Review: The proposed agreement is a standard agreement that the City
Attorney has reviewed and approved.
Alternatives: The City Council may approve or deny the agreement.
Staff
Recommendation: Approve an Engineering Services Agreement (ESA) with Baird,
Hampton & Brown (BHB) to provide engineering design services for
the Alta Vista Water Transmission Main Replacement Study in an
amount not to exceed $110,000.
Supporting
Documents: Attachment A: Engineering Services Agreement
Staff
Contact: Rob Cohen, Director of Public Works
Kevin Ferrer, P.E., City Engineer
Jeff Ginn, P.E., Deputy Civil Engineer
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AGREEMENT FOR ENGINEERING SERVICES
THIS AGREEMENT is made this _____ day of ____________, 2022 by and
between the City of Southlake, Texas (hereinafter referred to as “CITY”), and Baird,
Hampton & Brown, Inc. (hereinafter referred to as “ENGINEER”).
WHEREAS, CITY contemplates the need for the design of replacement
alternatives for the City of Southlake Water Transmission Main. This project is to be
known as the Alta Vista Water Transmission Main Replacement Study project and
hereinafter referred to as the “Project”.
WHEREAS, ENGINEER is qualified, able, and desirous of performing the
necessary engineering work upon which the Project is based and is willing and able to
work with CITY staff to organize and coordinate the professional services necessary to
complete the Project.
NOW, THEREFORE, CITY engages ENGINEER to perform, and ENGINEER
agrees to perform, the engineering work for the Project, as more fully described herein
below, and CITY agrees to pay as compensation, and ENGINEER agrees to accept as
compensation, the payments on the dates and in the amounts herein specified, all in
accordance with the terms more fully set out below and as provided in Attachment A
which is attached hereto and incorporated by reference as if fully set forth herein.
I. ARTICLE
ENGINEERING SERVICES
A. Scope of Work
ENGINEER will provide the supervision, direction, personnel and equipment to
perform the engineering Services outlined in Attachment A in accordance with the terms
set forth in this Agreement and in Attachment A.
B. Definitions
Services refer to the professional services performed by ENGINEER pursuant to
this Agreement.
C. Changes
CITY, without invalidating the Agreement, may order changes within the general
scope of the work required by the Agreement by altering, adding to and/or deducting
from the work to be performed. If any change causes an increase or decrease in
ENGINEER’s cost of, or the time required for, the performance of any part of the
Services under the Agreement, an equitable adjustment will be made by mutual
agreement and this Agreement shall be modified in writing accordingly.
ATTACHMENT A
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D. Coordination with Owner
The CITY shall make available to ENGINEER for use in performing Services
hereunder all existing plans, maps, field notes, statistics computations and other data in
the CITY’s possession relative to existing facilities and to the Project.
E. Site and Local Conditions
ENGINEER has the right to examine the site in order to become acquainted with
local conditions and accepts conditions at the site unless otherwise noted in writing to
the CITY. Any coordination or scheduling of work by CITY shall not relieve ENGINEER
from its responsibilities specified hereunder. Necessary arrangement for access to any
site by ENGINEER’s employees will be made with CITY.
F. Assignment and Subcontractors/Third Party Rights
The rights and obligations covered herein are personal to each party hereto and
not to any third party and for this reason neither this Agreement nor any contract
hereunder shall be assigned by either party in whole or in part; nor shall ENGINEER
subcontract any of its obligations under this Agreement without the prior written consent
of CITY.
G. Independent Contractor
ENGINEER covenants and agrees that it will perform the work hereunder as an
independent contractor, and not as an officer, agent, servant, or employee of CITY; that
ENGINEER shall have exclusive control of and exclusive right to control the details of
the work performed hereunder, and all persons performing same, and shall be solely
responsible for the acts and omissions of its officers, agents, employees, contractors,
subcontractors, and consultants; that the doctrine of respondent superior shall not apply
as between CITY and ENGINEER, its officers, agents, employees, contractors,
subcontractors, and consultants, and nothing herein shall be construed as creating a
partnership or joint enterprise between CITY and ENGINEER.
H. Disclosure
By signature of this contract, ENGINEER warrants to CITY that it has made full
disclosure in writing of any existing conflicts of interest or potential conflicts of interest,
including personal financial interests, direct or indirect, in property abutting the proposed
Project and business relations with abutting property owners. ENGINEER further
warrants that it will make disclosure in writing of any conflicts of interest that develop
subsequent to the signing of this contract and prior to final payment under the contract.
Finally, Engineer warrants that it has submitted to the City a completed Conflicts of
Interest Questionnaire as required by Chapter 176 of the Texas Local Government
Code.
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I. Approval by CITY
Approval by CITY of this Agreement shall not constitute or be deemed to be a
release of the responsibility and liability of ENGINEER, its officers, agents, employees,
and subcontractors for the accuracy and competency of the Services performed under
this Agreement, including but not limited to surveys, designs, working drawings and
specifications and other engineering documents.
Such approval shall not be deemed to be a waiver or an assumption of such
responsibility and liability by CITY for any negligent act, error, or omission in the
performance of ENGINEER’s professional services or in the conduct or preparation of
the subsurface investigations, surveys, designs, working drawings and specifications or
other engineering documents by ENGINEER, its officers, agents, employees and
subcontractors, it being the intent of the parties that approval by CITY signifies the
CITY’s approval of only the general design concept of the Improvements to be
constructed.
J. Indemnification
ENGINEER SHALL AND DOES HEREBY AGREE TO INDEMNIFY AND HOLD
HARMLESS CITY, ITS OFFICERS, AGENTS, AND EMPLOYEES FROM ANY AND
ALL DAMAGES, LOSS OR LIABILITY OF ANY KIND WHATSOEVER, BY REASON
OF DEATH OR INJURY TO PROPERTY OR PERSON CAUSED BY ANY OMISSION
OR NEGLIGENT ACT OF ENGINEER, ITS OFFICERS, AGENTS, EMPLOYEES,
INVITEES, OR OTHER PERSONS FOR WHOM IT IS LEGALLY LIABLE, WITH
REGARD TO THE PERFORMANCE OF THIS CONTRACT, AND ENGINEER WILL, AT
ITS COST AND EXPENSE, DEFEND, PAY ON BEHALF OF, AND PROTECT CITY
AND ITS OFFICERS, AGENTS, AND EMPLOYEES AGAINST ANY AND ALL SUCH
CLAIMS AND DEMANDS. THE PROVISIONS OF THIS SECTION ARE SUBJECT TO
THE LIMITATIONS OF TEXAS LOCAL GOVERNMENT CODE SECTION 271.904 AND
SHALL BE CONSTRUED TO THAT EFFECT.
K. No Third Party Beneficiary
For purposes of this Agreement, including its intended operation and effect, the
parties specifically agree and contract that: (1) this Agreement only affects
matters/disputes between the parties to this Agreement, and is in no way intended by
the parties to benefit or otherwise affect any third person or entity (except the
indemnitees identified or described in Article I, Section J., above), notwithstanding the
fact that such third person or entities may be in a contractual relationship with CITY and
ENGINEER, or both; and (2) the terms of this Agreement are not intended to release,
either by contract or operation of law, any third person or entity from obligations they
owe to either CITY or ENGINEER.
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L. Successors and Assigns
CITY and ENGINEER each bind themselves and their successors, executors,
administrators and assigns to the other party to this Agreement and to the successors,
executors, administrators and assigns of such other party with respect to all covenants
of this Agreement. Neither CITY nor ENGINEER shall assign or transfer its interest in
this Agreement without prior written consent of the other.
II. ARTICLE
CITY’S RESPONSIBILITIES
CITY will:
1. Provide full information as to CITY’s requirements for the Project;
2. Assist ENGINEER by placing at ENGINEER’s disposal all information in
CITY’s control or knowledge which is pertinent to the Project, including
executed right-of-way easements and final field survey data;
3. Examine all work presented by ENGINEER and respond within
reasonable time and in writing to the material submitted by ENGINEER;
4. Pay all costs incident to advertising for obtaining bids or proposals from
Contractors;
5. Give prompt written notice to ENGINEER whenever CITY observes or
otherwise becomes aware of any defect in ENGINEER’s work or in
Contractor’s work;
6. Designate in writing a person to act as its representative with respect to
this Agreement, such person having complete authority to transmit
instructions, receive information, and make or interpret the CITY’s
decisions;
7. Provide all information and criteria as to the CITY’s requirements,
objectives, and expectations for the Project including all numerical criteria
that are to be met and all standards of development, design, or
construction.
8. Provide to the ENGINEER all previous studies, plans, or other documents
pertaining to the Project and all new data reasonably necessary in the
ENGINEER’s opinion, such as site survey and engineering data,
environmental impact assessments or statements, zoning or other land
use regulations, etc., upon all of which the ENGINEER may rely; and
9. Arrange for access to the site and other private or public property as
required for the ENGINEER to provide its services.
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10. Provide any other information or assistance as outlined in Attachment A
hereto.
III. ARTICLE
COMPENSATION FOR ENGINEERING SERVICES
The CITY shall compensate ENGINEER for services rendered under this
Agreement, in accordance with the following:
For the completion of the work contemplated in Article I, the ENGINEER shall be
paid on a lump sum basis in the amount of $98,110 for Basic Services and on an hourly
basis plus expenses in an amount not to exceed $700 (as outlined in the attached
proposal) with a total not to exceed cost ceiling of $98,810 as billed monthly by
ENGINEER.
IV. ARTICLE
TIMES OF BILLING AND PAYMENT
The ENGINEER shall bill CITY monthly for any services and expenses incurred
in accordance with the work performed subject to the limits set out in Article III.
Payment shall be due within thirty (30) days of receipt by CITY of a properly prepared
and correct invoice from ENGINEER. ENGINEER’s invoices shall be accompanied by
such records or other written proof as CITY deems necessary to verify the billings.
Invoices shall be made to City Finance Department’s office at 1400 Main Street,
Suite 440, Southlake, Texas 76092.
If CITY fails to make payment due ENGINEER within thirty (30) days of the day
when payment for services and expenses is due under the terms of this Agreement,
ENGINEER shall be entitled to interest on such unpaid sums at the rate provided in
Chapter 2251 of the Texas Government Code.
V. ARTICLE
ADDITIONAL ENGINEERING SERVICES
In addition to performing the engineering services set out in Article I, hereof,
ENGINEER agrees to perform additional services as requested by CITY from time to
time and CITY agrees to compensate ENGINEER for such services in accordance with
ENGINEER’s standard hourly fee and expenses (see Attachment B) for actual time
expended and actual out-of-pocket sums expended, such services to be one or more of
the following:
1. Make or prepare detailed description of sites, maps, or drawings related
thereto and outside the scope of the Project;
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2. Appearances before courts or boards on matters of litigation or hearings
related to the Project;
3. Preparation of environmental impact assessments or statements for any
governmental agency;
4. Miscellaneous engineering work for CITY not related to the Project;
5. To provide resident project construction inspection, unless such inspection
is not required, in writing, by the CITY;
6. Other services agreed to by the parties in writing and incorporated herein.
VI. ARTICLE
STANDARD OF CARE
In performing its professional services, the ENGINEER will use that degree of
care and skill ordinarily exercised, under similar circumstances, by reputable members
of its profession in the same locality at the time the services are provided and in
accordance with any applicable governmental laws, regulations and ordinances.
VII. ARTICLE
PERIOD OF SERVICE
This Agreement shall be effective upon execution by CITY and ENGINEER, and
shall remain in force until work is completed on the Project or until terminated under the
provisions hereinafter provided in Article VIII.
VIII. ARTICLE
TERMINATION
The CITY may terminate this Agreement at any time for convenience, with or
without cause by giving written notice to the ENGINEER. Such termination may be
made effective on such future date as agreed by the parties, but absent such
agreement shall be immediate. Upon receipt of such notice the ENGINEER shall
immediately discontinue all services and work and the placing of all orders or the
entering into contracts for supplies, assistance, facilities, and materials in connection
with the performance of this Agreement and shall proceed to cancel promptly all existing
contracts insofar as they are chargeable to this Agreement.
The ENGINEER, upon termination, shall be paid for all services rendered
through the date of termination together with any additional reimbursable expense then
due.
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IX. ARTICLE
OWNERSHIP OF DOCUMENTS
1. All completed or partially completed reports prepared under this
Agreement, including the original drawings in both paper and electronic
formats, shall become the property of CITY if this Agreement is
terminated. Upon completion and payment of the contract, the final
design, drawings, specifications and documents in both paper and
electronic formats shall be owned by CITY.
2. Reuse, change or alteration by CITY or others acting by or on behalf of
CITY of such documents without the permission of ENGINEER shall be at
CITY’s sole risk.
X. ARTICLE
INSURANCE
ENGINEER shall carry and maintain at all times relevant hereto, at ENGINEER’s
expense, insurance of the type and of minimum coverage limits as follows:
1. Workers Compensation - Statutory Employer’s Liability - Limits as required
by the State of Texas.
2. Comprehensive General Liability, Bodily Injury and Property Damage
including contractual liability in a combined single limit - $500,000 per
occurrence.
3. Comprehensive Automotive Liability, Bodily Injury and Property Damage
in a combined single limit - $1,000,000 per accident.
Certificates of insurance for the above coverage in a form acceptable to CITY,
evidencing the coverage required above, shall be provided to CITY within ten (10)
business days after execution of this Agreement and prior to issuing Notice to Proceed.
Such certificates shall provide that the insurer will give CITY not less than ten (10) days
notice of any material changes in or cancellation of coverage. In the event any
subcontractor of ENGINEER, with or without CITY’s consent, provides or renders
services under this Agreement, ENGINEER shall ensure that the subcontractor’s
services are covered by the same insurance limits as set forth above.
ENGINEER shall not commence work under this Agreement until it has obtained
Professional Liability (Errors and Omissions) Insurance as required hereunder and such
insurance coverage has been approved by CITY. Such insurance shall be in the
minimum amount of $1,000,000 and shall include coverage of Contractually Assumed
Liability. The insurance coverage prescribed herein shall be maintained until one (1)
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year after CITY’s acceptance of the construction project and shall not be canceled
without prior written notice to CITY. In this connection, upon the signing and return of
this Agreement by ENGINEER, a Certificate of Insurance shall be furnished to CITY as
evidence that the insurance coverage required herein has been obtained by
ENGINEER, and such certificate shall contain the provision that such insurance shall
not be cancelled or modified without thirty (30) days prior written notice to CITY.
ENGINEER shall notify CITY within ten (10) days of any modification or alteration in
such Professional Liability (Errors and Omissions) Insurance.
XI. ARTICLE
AUTHORIZATION, PROGRESS AND COMPLETION
CITY and ENGINEER agree that the Project is planned to be completed as
expeditiously as possible. ENGINEER shall employ manpower and other resources
and use professional skill and diligence to meet the schedule; however, ENGINEER
shall not be responsible for schedule delays resulting from conditions beyond its control.
By mutual agreement, CITY and ENGINEER may modify the Project schedule during
the course of the Project and if such modifications affect ENGINEER’s compensation, it
shall be modified accordingly, subject to CITY’s approval.
It is understood that this Agreement contemplates full and complete engineering
services for this Project, including any and all Services necessary to complete the work.
For additional Engineering Services, the authorization by CITY shall be in writing and
shall include the definition of the services to be provided, the schedule for commencing
and completing the services, and the basis for compensation as agreed upon by CITY
and ENGINEER.
XII. ARTICLE
NOTICE
Any notice required under this Agreement will be in writing and given either
personally, by registered or certified mail, return receipt requested, or by a nationally
recognized overnight courier service, addressed to the parties as follows:
If to CITY: Shana Yelverton
City Manager
City of Southlake
1400 Main Street, Suite 460
Southlake, Texas 76092
Phone: 817-748-8400
Fax: 817-748-8010
If to ENGINEER: John Austin Baird, PE
Principal | Senior Civil Engineer
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Baird, Hampton & Brown
3801 William D Tate, Suite 500
Grapevine, Texas 76051
Phone: 817-251-8550
Fax: 817-251-8810
All notice shall be effective upon the date of receipt.
XIII. ARTICLE
SEVERABILITY
In the event that any provision of this Agreement shall be found to be void or
unenforceable, such finding shall not be construed to render any other provisions of this
Agreement either void or unenforceable. All provisions, which are void or
unenforceable, shall not substantially affect the rights or obligations granted to or
undertaken by either party.
XIV. ARTICLE
VENUE-LAW
Venue of any suit or cause of action under this Agreement shall lie exclusively in
Tarrant County, Texas. This Agreement shall be construed in accordance with the laws
of the State of Texas.
IN WITNESS WHEREOF the parties have caused this Agreement to be executed
in two equal originals on the date and year first above mentioned.
CITY OF SOUTHLAKE:
By: _________________________________
John Huffman, Mayor
ATTEST:
By: _________________________________
City Secretary
ATTACHMENT “A”
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ATTACHMENT "A"
SOUTHLAKE ALTA VISTA WATER TRANSMISSION MAIN
REPLACEMENT STUDY
CITY PROJECT NO. _________
SCOPE OF WORK
Study Summary
a. Purpose of Project
The purpose of the project is to conduct a condition assessment of the Alta Vista Water
Transmission Main for remaining functional life as the existing infrastructure is approaching the
end of it anticipated design life and experiencing an accelerating rate of costly failures and
repairs. Also included in the project scope is the development of rehabilitation alternatives with
costs estimates for the water transmission main so that the city may begin appropriately
budgeting for future improvements.
The proposed project shall include:
1. Review existing data sets and field reconnaissance associated with the existing
infrastructure serving the City of Southlake.
2. Condition assessment of the existing water transmission main through a tabletop exercise
to empirically assess the anticipate remaining functional life of the existing infrastructure
3. A master plan for rehabilitation improvements necessary to extend the functional life of
the existing water transmission main. The master plan will consider two (2) independent
alternative improvements which may include in situ pipe rehabilitation thru various
methods and the installation of a parallel water main.
b. Concept design
The ENGINEER's services and products resulting from this project shall be referred to as
“Southlake Alta Vista Transmission Main Condition Assessment and Rehabilitation Alternatives”.
The ENGINEER shall perform the study services in accord with (1) the EPA and TCEQ
specifications and guidelines, (2) the City of Southlake engineering design standards and
ordinances, and (3) specific requirements and technical guidelines in this scope document. The
City of Southlake engineering design standards and ordinances shall be the prevailing
document.
ATTACHMENT “A”
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Task 1: Project Management
The ENGINEER’s project management activities shall include task leadership and direction,
telephone and written communication, monthly status update reports, project schedule and
updates, and personnel and data management among other general project management
activities. Any delays to the project schedule shall be in writing to the City of Southlake for
review and approval. The ENGINEER shall attend the project kickoff meeting with a proposed
schedule for task sequence and completion. The ENGINEER’s Project Manager shall schedule
and lead all project meetings. Meeting notes shall be submitted to the City of Southlake’s
Project Manager within five working days after each meeting.
Other than intermittent meetings, all the individual Task deliverables shall be submitted with the
draft and final report at the conclusion of the project.
Task 1 Deliverables:
• Documentation
O Project Schedule – to be updated monthly to accompany invoicing
O Support Data – Relevant meeting notes and email correspondence, project status
updates, and action items for ENGINEER, and the City of Southlake will be
submitted as necessary throughout the duration of the project.
Task 2: Data Search, Collection, Field Reconnaissance
2.1 Dataset Search and Collection
The City of Southlake will provide the ENGINEER with the following data in GIS format, in
addition to the available models and reports: water system models, street centerlines, 2018 (or
most current available) aerial imagery, 2018 (or most current available) TNRIS LiDAR points in
LAS format and associated 2018 (or most current available) ESRI terrain surface, existing and
future land use data, and zoning maps or the most current available version. As well as record
drawings of the existing infrastructure and maintenance logs for all repairs that have occurred in
the last few years.
The ENGINEER shall review all provided data and incorporate them into the project as
appropriate. Furthermore, should the engineer find that additional data is required to complete
the project the ENGINEER shall inform the City in writing and discuss with the City’s Project
Manager for actions or determination.
The City of Southlake shall assist the ENGINEER in locating required data available from the
City, but the ultimate responsibility for identifying data needs and for finding, collecting,
developing, analyzing, and creating all necessary data shall reside with the ENGINEER. If
required data is unavailable, the ENGINEER shall inform the City in writing and discuss with the
City’s Project Manager for actions or determination.
2.2 Field Reconnaissance
The ENGINEER shall perform field reconnaissance to become familiar with the project site
conditions and special features that may affect the evaluation and rehabilitation options. The
ENGINEER is aware that not existing infrastructure maybe contained within City easements
therefore property owner permission must be obtained by the ENGINEER to access private
property. The ENGINEER shall document their reconnaissance efforts findings with labeled
ATTACHMENT “A”
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digital photographs.
Task 3: Condition Assessment
3.1 Condition Analysis
The ENGINEER shall perform a tabletop analysis of the existing Alta Vista Water Transmission
Main to assess the remaining functional life of the existing infrastructure. Analysis is intended to
be based upon a review of the existing infrastructures record drawings, material used during its
original construction and publicly available data for in situ soil conditions. And will assess the
original design life with anticipated corrosion rates which adversely affect the stability of the pipe
system leading to unanticipated failures and costly repairs. Additionally, the analysis will take
into consideration the anticipated internal condition of the aging pipe which further can affect the
capacity of the system and rehabilitation methods. This effort is intended to assist the city with
future budgeting needs as they relate to the rehabilitation and or replacement of the existing
water transmission main that is a major source of water to the City of Southlake and its
residents.
3.2 Results & Reporting
The ENGINEER shall document all methodologies and assumptions, data sources, problem
areas, and provide a summary of the proposed condition assessment including the anticipated
remaining functional life of the existing infrastructure.
Submittal: Condition Assessment
• Documentation
A summary of the description of methodologies and assumptions used. The
detailed summary shall include design criteria, source data, design considerations,
and any special technical issues and resolutions.
Analysis of remaining functional life.
Task 4: Proposed Rehabilitation Alternative Analysis
The ENGINEER shall develop a master plan of proposed rehabilitation alternatives for the aging
Alta Vista Water Transmission main. Two (2) rehabilitation alternatives will be considered and
will include but are not limited to in situ pipe rehabilitation by various methods based on the
existing pipe size and material, and parallel pipe installation.
Based upon the finding of Task 3 the ENGINEER shall develop schematic rehabilitation
alternatives and opinions of probable costs. These schematics will take into consideration the
physical limitation of installation and future maintenance as well as access to the existing
system. A schematic alternatives report summarizing the findings, approaches and relative pros
and cons will be prepared and presented to the City’s Project Manager and city public works
staff prior to proceeding into the final master plan phase.
The ENGINEER shall then evaluate the schematic alternatives discussed and make necessary
revisions. The schematic alternatives will then be further developed into the concept proposed
rehabilitation master plan alternatives which will take into consideration utility crossings and
other conflicts shall be considered and identified in the development of the alternatives. As well
as potential right of way and easement acquisitions. Furthermore, the final proposed
ATTACHMENT “A”
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rehabilitation alternatives shall include proposed phasing necessary to complete construction
and funding considerations. Proposed rehabilitation alternatives opinions of probable costs will
be included with each of the design alternatives. At this time, we are proposing that the
schematic opinions of probable cost shall include a contingency cost of twenty (20) percent and
engineering and surveying cost of fifteen (15) percent. The proposed rehabilitation master plan
report summarizing the findings, approaches and relative pros and cons will be prepared and
presented to the City’s Project Manager and city public works staff prior to finalizing the master
plan.
The ENGINEER shall document all methodologies and assumptions used to develop the
proposed rehabilitation alternatives. Any modifications to the schematic rehabilitation used
during the proposed alternatives improvements shall be discussed with the City’s Project
Manager.
Submittal: Proposed Alternative Analysis
• Documentation
Schematic Plans with Cost Estimate for 2 design alternatives
Concept Design plans with Cost Estimates for 2 design alternatives
TASK 5. ADDITIONAL SERVICES NOT INCLUDED IN THE SCOPE OF SERVICES
Additional Services not included in the existing Scope of Services – CITY and
ENGINEER agree that the following services are beyond the Scope of Services described
in the tasks above. However, ENGINEER can provide these services, if needed, upon the
CITY’s written request. Any additional amounts paid to the ENGINEER as a result of any
material change to the Scope of the Project shall be agreed upon in writing by both parties
before the services are performed. These additional services include the following:
Survey notice letters and right-of-entry coordination.
Negotiation of easements, TROEs or property acquisition.
Comprehensive boundary and topographic surveying
Services related to development of the CITY’s project financing and/or budget.
Services related to disputes over pre-qualification, bid protests, bid rejection and re-
bidding of the contract for construction.
Construction management and inspection services
Performance of materials testing or specialty testing services.
Services necessary due to the default of the Contractor.
Services related to damages caused by fire, flood, earthquake or other acts of God.
Services related to warranty claims, enforcement and inspection after final
completion.
Services to support, prepare, document, bring, defend, or assist in litigation
undertaken or defended by the CITY.
Performance of miscellaneous and supplemental services related to the project as
requested by the CITY.
Franchise utility coordination is not included in this scope of work.
Storm Water Pollution Prevention Plan preparation is not included in this scope of
work.
Addenda preparation and distribution is not included in this scope of work.
Bid Tabulation and recommendation is not included in this scope of work.
Construction phase services are not included in this scope of work
Project
Director
Project
Manager
Project
Engineer EIT Administrative
Rate $285 $190 $155 $100 $65
1.0 Project Management 0 0 0 0 0 $0 $0 $0 $0
1.1 Managing the Team
1.2 Communications and Reporting
2.0
Data Search, Collection, Field Reconnaissance &
Survey 2 10 24 28 0 $8,990 $0 $0 $8,990
2.1 Dataset Search and Collection 1 8 16 20 $6,285 $0 $6,285
2.2 Field Reconnaissance 1 2 8 8 $2,705 $0 $2,705
3.0 Condition Assessment 6 18 40 70 0 $18,330 $100 $100 $18,430
3.1 Condition Assessment 4 10 20 50 $11,140 $0 $11,140
3.2 Results & Reporting 2 8 20 20 $7,190 $100 $100 $7,290
4.0 Proposed Rehabilitation Alternatives 18 84 140 280 0 $70,790 $600 $600 $71,390
4.1 Schematic Rehabilitation Alternative Development
4.1.1 Schematic Rehabilitation Alternative Development 4 24 50 100 $23,450 $0 $23,450
4.1.2 Schematic Cost Estimates 1 8 10 20 $5,355 $0 $5,355
4.1.3 Schematic Results & Reporting 2 8 10 20 $5,640 $150 $150 $5,790
4.1.3 Schematic Rehabilitation Alternative Presentation 2 2 $950 $150 $100 $1,050
4.2 Proposed Rehabilitation Alternative Development
4.2.1 Proposed Rehabilitation Alternative Development 4 24 50 100 $23,450 $0 $23,450
4.2.2 Proposed Cost Estimates 1 8 10 20 $5,355 $0 $5,355
4.2.3 Proposed Results & Reporting 2 8 10 20 $5,640 $150 $150 $5,790
4.2.3 Proposed Rehabilitation Alternative Presentation 2 2 $950 $150 $100 $1,050
26 112 204 378 0 98,110$ 700$ 700$ 98,810$
720
98,110.00$
700.00$
98,810.00$
Labor (hours)
Total Hours
Reproduction
Totals
Total Expense
Total Labor Cost
City Project No.
TASK/HOUR BREAKDOWN
Total Expense
Cost
Project Summary
Expense
Task Sub Total
Total Project Cost
Total Labor
ATTACHMENT B - HOURLY FEE
Design Services for
Southlake Alta Vista Water Transmission Main Replacement Study
Task No.Task Description
City of Southlake, Texas
Attachment B - Hourly Fee Breakdown 1 of 1
1709 - SOUTHLAKE BLVD377 - S MAIN ST
PARK VISTA
BEAR CREEK PKWYPATE ORR RDRAY WHITE RDALTA VISTA WATERTRANSMISSION MAINDATE:DRAWN BY:NOV, 2022ABABCHECKED BY:NO.DESCRIPTIONDATEPROJECT:City of SouthlakeAlta Vista Water Transmission MainCondition Assessment &Rehabilitation AlternativesSCALE:SHEET3801 William D. Tate Avenue, Suite 500 | Grapevine, TX 76051BAIRD, HAMPTON & BROWNengineering & surveyingproject(817)251-8550 | mail@bhbinc.com | TBPE Firm #44 | TBPLS Firm #100113022022.728.0001"=1000'EX-CATTACHMENT C - SCOPE LIMITS
ID Task
Mode
Task Name Duration Start Finish Predecessors
1 Southlake Alta Vista Water Transmission Condition
Assessment & Rehabilitation Alternatives
182 days Thu 10/20/22 Fri 6/30/23
2 Project Agreement 37 days Thu 10/20/22 Fri 12/9/22
3 Scope & Fee Development 22 days Thu 10/20/22 Fri 11/18/22
4 Council Approval 1 day Tue 12/6/22 Tue 12/6/22 3FS+11 days
5 Issue Notice to Proceed 0 days Fri 12/9/22 Fri 12/9/22 4FS+3 days
6 Engineering Services 145 days Mon 12/12/22 Fri 6/30/23
7 Data Collection and Field Reconnaissance 25 days Mon 12/12/22 Fri 1/13/23
8 Data Search and Collection 20 days Mon 12/12/22 Fri 1/6/23 5
9 Field Reconnaissance 5 days Fri 12/16/22 Thu 12/22/22 8SS+4 days
10 Data Collection Submittal 0 days Fri 1/6/23 Fri 1/6/23 9,8
11 Review Data Collection & Survey 5 days Mon 1/9/23 Fri 1/13/23 10
12 Condition Assessment 40 days Mon 1/16/23 Fri 3/10/23
13 Condition Assessment 20 days Mon 1/16/23 Fri 2/10/23 11
14 Results & Reporting 10 days Mon 2/13/23 Fri 2/24/23 13
15 Conditions Assessment Report Submittal 0 days Fri 2/24/23 Fri 2/24/23 14
16 Review Condition Assessment Report (City)10 days Mon 2/27/23 Fri 3/10/23 15
17 Rehabilitation Alternatives 80 days Mon 3/13/23 Fri 6/30/23
18 Schematic Alternatives Development 25 days Mon 3/13/23 Fri 4/14/23 16
19 Schematic Alternatives Submittal 0 days Fri 4/14/23 Fri 4/14/23 18
20 Schematice Alternatives Review (City)10 days Mon 4/17/23 Fri 4/28/23 19
21 Proposed Alternatives Development 25 days Mon 5/1/23 Fri 6/2/23 20
22 Proposed Alternatives Submittal 0 days Fri 6/2/23 Fri 6/2/23 21
23 Proposed Alternatives Review (City)10 days Mon 6/5/23 Fri 6/16/23 22
24 Incorporate City Comments 10 days Mon 6/19/23 Fri 6/30/23 23
25 Final Rehabilitation Alternatives Report Submittal 0 days Fri 6/30/23 Fri 6/30/23 24
12/9
1/6
2/24
4/14
6/2
6/30
Oct Nov Dec Jan Feb Mar Apr May Jun Jul
Qtr 4, 2022 Qtr 1, 2023 Qtr 2, 2023 Qtr 3, 2023
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
Attachment D - Project Schedule
Design Services for
Southlake Alta Vista Water Transmission Main Condition Assessment & Rehabilitation Alternatives
City Project No.
Page 1
Project: Southlake AV Transmis
Date: Thu 11/10/22