Loading...
Item 4D - MemoM E M O R A N D U M November 17, 2022 To: Shana Yelverton, City Manager From: Chris Tribble, Director of Community Services Subject: Approve the purchase of capital equipment from Marathon Fitness in an amount not to exceed $107,500 Action Requested: Approve the purchase of capital equipment from Marathon Fitness in an amount not to exceed $107,500 Background Information: The purpose of this item is for City Council to authorize the purchase of capital equipment from Marathon Fitness for Champions Club that has been designated for replacement in the Marq Capital Asset replacement plan. FY22 was the first year of the equipment replacement cycle and each subsequent year there will be designated equipment for replacement. The type of equipment being replaced at each point in the cycle has been identified based on standard length of life, equipment usage, and type of equipment (cardio or weights). In FY23 Staff recommends the purchase of facility fitness equipment to include Precor Ellipticals and Adaptive Motion Trainers (AMT) through Marathon Fitness. Staff has been working with Marathon Fitness since before Champions Club opened and all original Cardio Equipment was purchased through Marathon. It is recommended to continue purchasing Cardio Equipment through Marathon Fitness to achieve the highest level of trade in value for equipment that is being replaced in each cycle of the replacement plan. Financial Considerations: Funding in the amount of $107,500 is approved within the FY2023 CEDC operating budget. Strategic Link: This item is linked to the City’s Strategy Map related to the focus area of Performance Management and Service Delivery and meets the Item 4D-1 corporate objective to Invest to provide & maintain high quality public assets. Citizen Input/ Board Review: CEDC recommended (5-0) November 17, 2022 City Council consideration December 6, 2022 Legal Review: N/A City Attorney Review Not Required Alternatives: Alternatives may include the following: • Approve funding for purchase as presented • Approve funding for purchase with revisions • Decision not to approve funding of purchase Supporting Documents: Cooperative Pricing Quote Staff Recommendation: City Council approval of the purchase of capital equipment from Marathon Fitness in an amount not to exceed $107,500 Item 4D-2 Oct 14, 2022 Qty.Item Number Description Sales Price Extended Price Proposal Valid UntilSalesperson Terms Bill To:Ship To: Sales Proposal Date Page Proposal Number Net 30 QT0031807 www.MarathonFitness.com P.O. Box 17705 Sugar Land, TX 77496 Tel:(800) 391-9496 Fax:(888) 240-9360 Unit Retail 12/14/2022 Page 1 of 1 Printed On 10/14/2022 At 11:46:11AM The Marq Southlake - Champions Club City of Southlake 285 Shady Oaks Drive Southlake, TX 76092 Ryan McGrail The Marq Southlake - Champions Club City of Southlake Attn: Finance Department Southlake, TX 76092 David Novit 2 AMT 885-B $ 10,458.00 $ 20,916.00Precor 885 AMT with Open Stride - P82 Console w/15"Touchscreen/TV (120V) (Tungsten Shroud/Black Frame) $ 14,440.00 -3 TRADE - EQUIPMENT $ 450.00 $ -1,350.00Trade-In Equipment.. AMT 885 $ 450.00 9 EFX 885-B $ 9,219.00 $ 82,971.00Precor 885 EFX - Dual action w/adjustable Crossramp - P82Console w/15" Touchscreen/TV/(120V) (Tungsten Shroud/Black Frame) $ 12,670.00 -8 TRADE - EQUIPMENT $ 450.00 $ -3,600.00Trade-In Equipment..EFX 885 $ 450.00 1 FREIGHT $ 4,770.00 $ 4,770.00Freight for Cardio $ 4,770.00 1 EQUIP INSTALL $ 3,220.00 $ 3,220.00Equipment Installation for Cardio $ 3,220.00 1 BUY BOARD 22 $ 0.00 $ 0.00BUY BOARD Contract: #665-22 Vendor: Team Marathon Fitness, Address: PO Box 17705, Sugar Land, TX 77496 Phone: (281) 565-2307, Contact: Paul Croegaert, Email: paul@marathonfitness.com Federal ID: 68-05446644, Contract: Athletic, PE & Gym. Supplies H.D. Exercise Eq. & Accessories #665-22, Effective Date: 4/1/2022 $ 0.00 Total $ 106,927.00 $ 106,927.00 $ 0.00 Subtotal Sales Tax 0.00% I accept the terms and conditions of this proposal. Prices are valid for 30 days. Equipment remains the property of Marathon Fitness until paid in full. Mastercard, American Express, or VISA are accepted and subject to a 3% convenience fee. Signature: _______________________________ PO# ________________ Printed Name: _________________________ Title: __________________ DELIVERY INSTRUCTIONS: Must arrive by ___ / ___ / _______ Loading Dock: Yes ____ No ____ Item 4D-3