Item 4D - MemoM E M O R A N D U M
November 17, 2022
To: Shana Yelverton, City Manager
From: Chris Tribble, Director of Community Services
Subject: Approve the purchase of capital equipment from Marathon
Fitness in an amount not to exceed $107,500
Action
Requested: Approve the purchase of capital equipment from Marathon Fitness in
an amount not to exceed $107,500
Background
Information: The purpose of this item is for City Council to authorize the
purchase of capital equipment from Marathon Fitness for
Champions Club that has been designated for replacement in the
Marq Capital Asset replacement plan.
FY22 was the first year of the equipment replacement cycle and
each subsequent year there will be designated equipment for
replacement. The type of equipment being replaced at each point in
the cycle has been identified based on standard length of life,
equipment usage, and type of equipment (cardio or weights).
In FY23 Staff recommends the purchase of facility fitness
equipment to include Precor Ellipticals and Adaptive Motion
Trainers (AMT) through Marathon Fitness.
Staff has been working with Marathon Fitness since before
Champions Club opened and all original Cardio Equipment was
purchased through Marathon.
It is recommended to continue purchasing Cardio Equipment through
Marathon Fitness to achieve the highest level of trade in value for
equipment that is being replaced in each cycle of the replacement
plan.
Financial
Considerations: Funding in the amount of $107,500 is approved within the FY2023
CEDC operating budget.
Strategic Link: This item is linked to the City’s Strategy Map related to the focus area
of Performance Management and Service Delivery and meets the
Item 4D-1
corporate objective to Invest to provide & maintain high quality public
assets.
Citizen Input/
Board Review: CEDC recommended (5-0) November 17, 2022
City Council consideration December 6, 2022
Legal Review: N/A City Attorney Review Not Required
Alternatives: Alternatives may include the following:
• Approve funding for purchase as presented
• Approve funding for purchase with revisions
• Decision not to approve funding of purchase
Supporting
Documents: Cooperative Pricing Quote
Staff
Recommendation: City Council approval of the purchase of capital equipment from
Marathon Fitness in an amount not to exceed $107,500
Item 4D-2
Oct 14, 2022
Qty.Item Number Description Sales Price Extended Price
Proposal Valid UntilSalesperson Terms
Bill To:Ship To:
Sales Proposal
Date Page
Proposal Number
Net 30
QT0031807
www.MarathonFitness.com
P.O. Box 17705
Sugar Land, TX 77496
Tel:(800) 391-9496 Fax:(888) 240-9360
Unit Retail
12/14/2022
Page 1 of 1
Printed On 10/14/2022
At 11:46:11AM
The Marq Southlake - Champions Club
City of Southlake
285 Shady Oaks Drive
Southlake, TX 76092
Ryan McGrail
The Marq Southlake - Champions Club
City of Southlake
Attn: Finance Department
Southlake, TX 76092
David Novit
2 AMT 885-B $ 10,458.00 $ 20,916.00Precor 885 AMT with Open Stride - P82 Console
w/15"Touchscreen/TV (120V) (Tungsten Shroud/Black
Frame)
$ 14,440.00
-3 TRADE - EQUIPMENT $ 450.00 $ -1,350.00Trade-In Equipment.. AMT 885 $ 450.00
9 EFX 885-B $ 9,219.00 $ 82,971.00Precor 885 EFX - Dual action w/adjustable Crossramp -
P82Console w/15" Touchscreen/TV/(120V) (Tungsten
Shroud/Black Frame)
$ 12,670.00
-8 TRADE - EQUIPMENT $ 450.00 $ -3,600.00Trade-In Equipment..EFX 885 $ 450.00
1 FREIGHT $ 4,770.00 $ 4,770.00Freight for Cardio $ 4,770.00
1 EQUIP INSTALL $ 3,220.00 $ 3,220.00Equipment Installation for Cardio $ 3,220.00
1 BUY BOARD 22 $ 0.00 $ 0.00BUY BOARD Contract: #665-22 Vendor: Team Marathon
Fitness, Address: PO Box 17705, Sugar Land, TX 77496
Phone: (281) 565-2307, Contact: Paul Croegaert,
Email: paul@marathonfitness.com Federal ID:
68-05446644, Contract: Athletic, PE & Gym. Supplies H.D.
Exercise Eq. & Accessories #665-22, Effective Date:
4/1/2022
$ 0.00
Total $ 106,927.00
$ 106,927.00
$ 0.00
Subtotal
Sales Tax 0.00%
I accept the terms and conditions of this proposal. Prices are valid for 30
days. Equipment remains the property of Marathon Fitness until paid in full.
Mastercard, American Express, or VISA are accepted and subject to a 3%
convenience fee.
Signature: _______________________________ PO# ________________
Printed Name: _________________________ Title: __________________
DELIVERY INSTRUCTIONS:
Must arrive by ___ / ___ / _______ Loading Dock: Yes ____ No ____
Item 4D-3