Item 4A
REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 15, 2022
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REGULAR CITY COUNCIL MEETING MINUTES NOVEMBER 15, 2022
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor John Huffman, Mayor Pro Tem Randy Williamson,
Deputy Mayor Pro Tem Shawn McCaskill, and Councilmembers Kathy Talley, Randy
Robbin, Ronell Smith, and Amy Torres-Lepp.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Alison
Ortowski, Assistant to the City Manager Major Youngblood, Deputy Director of
Communications Pilar Schank, Chief Financial Officer Sharen Jackson, Fire Chief Mike
Starr, Senior Director of Human Resources Stacey Black, Director of Economic
Development and Tourism Daniel Cortez, Interim Director of Planning and Development
Services Dennis Killough, Director of Public Works Rob Cohen, Operations Manager,
Customer Service, Melody Andersen, City Attorney Allen Taylor, and City Secretary Amy
Shelley.
WORK SESSION:
1. CALL TO ORDER
Work Session was called to order by Mayor John Huffman at 5:30pm.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor John Huffman led the pledges of
allegiance to the United States and Texas Flags.
3. PRESENTATION TO MAYOR HUFFMAN BY NATAN TON-THAT ON BEHALF
OF THE MILITARY ORDER OF THE WORLD WARS, DALLAS CHAPTER
Mr. Natan Ton-That, on behalf of the Military Order of the World Wars presented Mayor
Huffman with a Certificate of Leadership.
4. HOME FOR THE HOLIDAYS – CHRISTMASTIME IN SOUTHLAKE
Director of Economic Development and Tourism Daniel Cortez provided an overview of
the upcoming Home for the Holidays – Christmastime in Southlake tree lighting event.
5. PARKS AND RECREATION AWARDS (PRESENTATION AND PHOTO OP)
ITEM 4A
REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 15, 2022
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Assistant to the Director of Community Services Milenka Lopez provided an overview of
the four awards recently received by the Community Services department for excellence
in parks, recreation, and public art programming, and operations.
6. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Huffman reviewed the items on the consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Huffman at 5:55pm.
2A. EXECUTIVE SESSION
Mayor Huffman announced the City Council would go into Executive Session pursuant to
the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney, and Section 551.087 deliberation regarding economic
development negotiations. City Council adjourned for Executive Session at 5:55pm.
Executive Session began at 6:09pm and concluded at 7:03pm.
2B. RECONVENE
Mayor Huffman reconvened the meeting at 7:12pm.
3. REPORTS:
3A. MAYOR’S REPORT
3B. CITY MANAGER’S REPORT
3B1. FINANCIAL REPORT (WRITTEN)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT:
4A. APPROVE MINUTES FROM THE NOVEMBER 1, 2022, REGULAR CITY
COUNCIL MEETING.
REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 15, 2022
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4B. CITY COUNCIL CONFIRMATION OF THE CITY MANAGER’S APPOINTMENT
OF DENNIS KILLOUGH AS THE DIRECTOR OF PLANNING & DEVELOPMENT
SERVICES.
4C. APPROVE AN INTERLOCAL AGREEMENT (ILA) WITH THE CITY OF
GRAPEVINE TO PROVIDE UTILITY SERVICES FOR TWO LOTS OF
FERGUSON PLACE AND FOR A COST SHARING AGREEMENT IN AN
AMOUNT NOT TO EXCEED $93,000 FOR IMPROVING STORMWATER
MANAGEMENT OF THE DOVE CREEK BASIN LOCATED IN THE CITY OF
SOUTHLAKE.
4D. AWARD THE CONTRACT FOR THE CONSTRUCTION OF THE SHADY OAKS
DRIVE WATER IMPROVEMENTS PROJECT UPSIZING THE EXISTING 6-INCH
WATER MAIN TO A 12-INCH WATER MAIN, TO DOUGLAS DAILEY
CONSTRUCTION, LLC IN AN AMOUNT NOT TO EXCEED $1,260,000.
4E. APPROVE CONTRACT WITH CROWLEY SPORTS OFFICIALS FOR SPORTS
OFFICIATING AND SCOREKEEPING SERVICES IN THE AMOUNT NOT TO
EXCEED $190,000.
4F. REJECT ALL BID PROPOSALS FOR THE SOUTHLAKE PICKLEBALL
COMPLEX PROJECT.
4G. VARIANCE TO THE SUBDIVISION ORDINANCE NO. 483, AS AMENDED,
SECTION 5.06 REQUIRING A MINIMUM 5-FOOT-WIDE RESIDENTIAL
SIDEWALK ALONG THE STREET FRONTAGE OF LOT 16, H. DECKER NO.
438 ADDITION LOCATED AT 1218 WOODSEY CT., SOUTHLAKE, TARRANT
COUNTY, TEXAS.
4H. APPROVE THE PURCHASE OF CISCO SWITCHING FOR LEVEL 3 NETWORK
RING, LICENSES, AND INSTALLATION SERVICES FROM PRESIDIO IN AN
AMOUNT NOT TO EXCEED $505,000.
4I. APPROVE THE PURCHASE OF PALO ALTO FIREWALLS, LICENSES, AND
INSTALLATION SERVICES FROM PRESIDIO IN AN AMOUNT NOT TO
EXCEED $343,000.
APPROVED
Motion was made to approve the Consent Agenda Items 4A-4I, as written, and moved
Item 8A from the Regular Agenda to the Consent Agenda, appointing Kara Carreras-
Clubb to Metroport Teen Court with a term expiring October 2024.
Motion: Williamson
Second: McCaskill
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 15, 2022
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REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Huffman opened the public forum at 7:14pm.
Arnold Yan, 207 Meadowlark Lane, spoke about police misconduct.
Colleen Golestan, 708 Bryson Way, spoke about the protection of marginalized
community in Southlake.
There being no one else wishing to speak, Mayor Huffman closed the public forum at
7:21pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ORDINANCE NO. 1267, 2ND READING, ADOPTING THE 2023 STANDARDS OF
CARE FOR THE RECREATION PROGRAMS FOR ELEMENTARY SCHOOL
AGE CHILDREN OPERATED BY THE COMMUNITY SERVICES
DEPARTMENT. PUBLIC HEARING
APPROVED
Director of Community Services Chris Tribble presented Item 6A and answered questions
from Council.
Mayor Huffman opened the public hearing at 7:23pm.
Colleen Golestan, 708 Bryson Way, spoke in opposition to this item.
There being no one else wishing to speak, Mayor Huffman closed the public hearing at
7:26pm.
Motion was made to approve Item 6A, Ordinance No. 1267, 2nd Reading, adopting the
2023 Standards of Care for the recreation programs for elementary school age children
operated by the Community Services Department.
Motion: Williamson
Second: McCaskill
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
ORDINANCE NO. 1267
AN ORDINANCE ESTABLISHING STANDARDS OF CARE FOR THE RECREATION
PROGRAMS FOR ELEMENTARY SCHOOL AGE CHILDREN OPERATED BY THE
REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 15, 2022
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CITY; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE;
AND PROVIDING AN EFFECTIVE DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
8. RESOLUTIONS:
8A. RESOLUTION NO. 22-033, APPOINTING A MEMBER TO FILL A VACANCY ON
METROPORT TEEN COURT.
APPROVED UNDER CONSENT
9. OTHER ITEMS FOR CONSIDERATION:
9A. SV22-0012, SIGN VARIANCE FOR THE LEARNING EXPERIENCE LOCATED
AT 100 RIVER OAKS DRIVE, SOUTHLAKE.
APPROVED
Director of Planning & Development Services Dennis Killough presented Item 9A and
answered questions from Council.
Motion was made to approve Item 9A, SV22-0012, Sign Variance for the Learning
Experience located at 100 River Oaks Drive, subject to the Staff Report dated November
8, 2022, and noting the following:
- Approve Option 2 allowing a larger than permitted logo height of 35 inches with face
lit white letters on the east façade; and,
- And noting the previous request for block letters and numbers on the east elevation
columns have been removed from this sign variance.
Motion: Williamson
Second: McCaskill
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor Huffman adjourned the meeting at 7:36pm.
*An audio recording of this meeting will be permanently retained in the City Secretary’s
Office.
REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 15, 2022
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MINUTES APPROVED ON THIS, THE 6TH DAY OF DECEMBER 2022.
______________________________
John Huffman
Mayor
ATTEST:
______________________________
Amy Shelley, TRMC
City Secretary