2022-12-06 CC agendaUCITY OF
SOUTHLAK.-E
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA DECEMBER 6.2022
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held,
under these exceptions, at the end of the Regular Session or at any
time during the meeting that a need arises for the City Council to seek
advice from the city attorney as to the posted subject matter of this
City Council meeting.
Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
b. Seek advice of the city attorney regarding driveway access to FM
1938 and other construction related matters for a future subdivision
located on property addressed as 208 Randol Mill Avenue and
located at the northern terminus of Maranatha Way.
c. Seek advice of the city attorney regarding zoning administrator
opinion.
d. Seek advice of the city attorney regarding terms and conditions of
contract with Timberlyne.
e. Seek advice of the city attorney regarding legal issues related to the
construction of a screening wall along FM 1938 (Davis Blvd.)
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
December 6, 2022
Page 2 of 7
2. Section 551.087: Deliberation regarding economic development
negotiations.
a. Deliberate the terms and conditions of an economic development
incentive program — Project No. 2017-03.
b. Deliberate the terms and conditions of an economic development
incentive program — Project No. 2022-01.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Performance Excellence — Communication Awards
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the November 15, 2022, regular City Council
meeting.
B. Approve FY 2023 Metroport Teen Court Interlocal Agreement.
C. Approve purchase of Gemini & SPRD-ER Bundle from Thermo Scientific
Portable Analytical Instruments Inc. in an amount not to exceed $100,000.
D. Approve funding for the purchase of capital equipment from Marathon
Fitness in an amount not to exceed $107,500.
E. Approval to excuse the absences of Planning and Zoning Commissioner
Scott Dyche from the November 3 and November 17, 2022, regular
Planning and Zoning Commission meetings.
F. Approve the Bylaws of the Alliance for Community Engagement.
G. Approve an Engineering Services Agreement (ESA) with Kimley-Horn and
Associates, Inc. to provide engineering design and construction phase
services for Central Avenue improvements in an amount not to exceed
$65,000.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
December 6, 2022
Page 3 of 7
H. Approve an Interlocal Agreement (ILA) with Tarrant County to receive a cost
reimbursement for the construction of intersection improvements at FM
1938 at West Continental Boulevard and West Continental Boulevard at
South Peytonville Avenue in an amount not to exceed $2,225,000.
Amend a Commercial Developer Agreement (CDA) with BSREP III Mustang
Court L.P. for the Mustang Business Park development in an amount not to
exceed $200,000.
J. Approve an Advance Funding Agreement (AFA) with the Texas Department
of Transportation (TxDOT) to receive a cost reimbursement for North White
Chapel Boulevard from Bluestem Drive to Wingate Lane in an amount not
to exceed $3,491,520.
K. Approve an Engineering Services Agreement (ESA) with Baird, Hampton &
Brown (BHB) to provide engineering design services for the Alta Vista Water
Transmission Main Replacement Study in an amount not to exceed
$110,000.
L. Authorize expenditures with TK Elevator Corporation (TK Elevator) for
preventative and corrective maintenance services of elevators in all City
facilities in an amount not to exceed $275,000.
M. Authorize expenditures with Smith Pump Company Inc. for pump parts and
repair services in an amount not to exceed $131,787.
N. Authorize expenditures with Green Equipment Co. for the purchase of a
new CCTV unit along with any repairs/replacement of current locating
devices in an amount not to exceed $125,000.
O. Approve an Engineering Services Agreement (ESA) with Baird Hampton &
Brown (BHB) to provide engineering design services for an 8-inch Water
main extension at Southlake Park Addition Phase 2 in an amount not to
exceed $110,000.
P. City Council confirmation of the City Manager's appointment of William Blair
Halbert as the Director of Information Technology.
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin priorto 7:00 p.m. This is the public's
opportunity to address the City Council about non -agenda items. During this
proceeding, the City Council will not discuss, consider, or take action on any item
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
December 6, 2022
Page 4 of 7
presented. We respectfully ask that anyone stepping forward to speak during
Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. ZA22-0054, Site Plan for The Capital Grille on property described as Lot 1
R, Greenway-Carroll Addition, City of Southlake, Tarrant County, Texas,
and located at 1201 E. State Highway 114, Suite 100/110, Southlake,
Texas. Current Zoning: "C-3" General Commercial District. SPIN
Neighborhood #8. PUBLIC HEARING
B. SV22-0014, Sign Variance for The Capital Grille located at 1201 E. SH 114,
Southlake, Texas.
7. Ordinances, first readings, and related items:
A. Ordinance No. 480-791 a, ZA22-0058, 1 st Reading, Zoning Change and Site
Plan for Mach 1800, to include a variance to the Masonry Ordinance No.
557, as amended, on property described as Lot 1 R, Brewer Industrial
District, City of Southlake, Tarrant County, Texas and located at 1800 E.
State Highway 114, Southlake, Texas. Current Zoning: "S-P-1" Detailed
Site Plan District Proposed Zoning: "S-P-1" Detailed Site Plan District SPIN
Neighborhood #4. (If approved, the public hearing will be held during the
January 3, 2023, City Council meeting.)
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration:
A. MSP22-0004, Master Sign Plan for Crisp & Green located at 2438 E.
Southlake Blvd., Southlake, Texas.
B. ZA22-0057, Plat Revision for Lot 6R1, Block A, Huntwick Estates Addition,
being a revision of a portion of Lot 6, Block A, Huntwick Estates Addition,
City of Southlake, Tarrant County, Texas being approximately 1.002 acres
located at 703 Harty Court, Southlake, Texas. Current Zoning: SF-1A Single
Family Residential District. SPIN Neighborhood #2.
C. Authorize additional funds with XIT Paving and Construction, Inc., (XIT) in
an amount of $140,000 for unanticipated waterline section lowering and
upsizing, and additional construction contingency on the Creekside Drive
Paving and Drainage Improvements project.
10. Other items for discussion: (There are no items on this agenda.)
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
December 6, 2022
Page 5 of 7
11. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, December 2, 2022, by 5:00 p.m.,
pursuant to the Ted°'vFtrrl�nt Code, Chapter 551.
0
Amy S e , TWO
City Secretary :' '
If you plan to attenat�is j�rrfrlie°ireeg and have a disability that requires special needs, please
advise the City SecrKeIWI, s1*� W 48 hours in advance at 817-748-8016 and reasonable
accommodations will be made to assist you.
City of Southlake values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
December 6, 2022
Page 6 of 7
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly
conflicts with Chapter 551. This includes the following pending and/or contemplated
litigation subjects:
1. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City of
Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
2. Pedram and Karol Farahnak v. City of Southlake Board of Adjustment and Brian
and Melissa Reukema
3. City of Southlake v. Town of Westlake, Texas; Cause No. 2020-007041.
4. Constance Westfall v. Jose Luna, et al; Cause No. 4:15-cv-00874-0.
5. Myra Nunez v. City of Southlake; Cause No. 048-330936-21.
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective -gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or
donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security personnel
or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information received
from a business prospect that the city seeks to have locate, stay, or expand in or near the
city and which the City is conducting economic development negotiations; or to deliberate
the offer of a financial or other incentive to a business prospect as described above.
Section 551.089: Deliberation regarding security devices or security audits. The City
Council may discuss or deliberate regarding security assessments or deployments
relating to information resources technology; network security information as described
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
December 6, 2022
Page 7 of 7
by Section 2059.055(b); the deployment, or specific occasions for implementation, of
security personnel, critical infrastructure, or security devices; or results of security audits.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of
an explosive weapon, the location of a material that may be used in a chemical, biological
or radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism -related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a tape
recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when those
plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork