2022-09-27 CEDC Minutes CITY OF
, SOUTHLAKE
TEXAS
SOUTHLAKE COMMUNITY ENHANCEMENT AND DEVELOPMENT CORPORATION
BOARD MEETING MINUTES: September 27, 2022
LOCATION: The Marq Southlake
Legends Hall — Boardroom
285 Shady Oaks Drive
Southlake, Texas 76092
TIME: 6:00 p.m.
COMMUNITY ENHANCEMENT AND DEVELOPMENT CORPORATION BOARD
MEMBERS PRESENT: Board President Martin Schelling, Board Vice President Mike
Pazera, Board Secretary Craig Sturtevant, Jeff Wang, Bob Mundlin and Jennifer Kolb.
COMMUNITY ENHANCEMENT AND DEVELOPMENT CORPORATION BOARD
MEMBERS ABSENT: None
STAFF PRESENT: Chief Financial Officer & Board Treasurer Sharen Jackson, Chief of
Police James Brandon, Director of Community Services Chris Tribble, Director of
Economic Development & Tourism Daniel Cortez, and Economic Development Specialist
Stephanie Clayton
1. Call to order
Board President Martin Schelling called the meeting to order at 6:00 p.m.
2. Consider approving the minutes from the July 26, 2022 Community
Enhancement and Development Corporation meeting
A motion was made to approve the minutes from the July 26, 2022 meeting.
Motion: Pazera
Second: Wang
Ayes: Sturtevant, Pazera, Mundlin, Wang, Schelling
Nays: None
Abstain: None
Vote: 5-0-0
Motion Carried —APPROVED
Jennifer Kolb arrived after the approval of the minutes.
September 27, 2022 CEDC Minutes
3. Economic Development •
a. Review and discuss the implementation of strategic priorities for FY 2023
Director of Economic Development & Tourism Daniel Cortez presented to the
board the strategic priorities that were achieved by the Board in FY 2022. He noted
achievements of the Board such as monitoring the implementation of the
Southlake 2035 Economic Development and Tourism Master Plans, monitoring
successful implementation of the Landscape Recovery Business Assistance
Grant, and reviewing and providing feedback on the updated Business
Engagement Program.
He also presented the strategic priorities scheduled for FY 2023. He noted the
Board will be reviewing the development and results of Target Industry Analysis,
review and provide feedback on Workforce Attainment and Development Plan and
participate in incentive requests and providing feedback on marketing efforts the
City will be developing for target industry business attraction.
4. The Marq
a. Consider approval of funding for the City's contract with Tactical Systems Network
for security guards at the Marq Southlake in an amount not to exceed $168,000.
Chief of Police James Brandon provided information regarding contract renewal with rate
increase from $32.00 to $35.00 an hour.
A motion was made to approve funding for the City's contract with Tactical Systems
Network for security guards at the Marq Southlake in an amount not to exceed $168,000.
Motion: Sturtevant
Second: Kolb
Ayes: Sturtevant, Pazera, Mundlin, Wang, Schelling, Kolb
Nays: None
Abstain: None
Vote: 6-0-0
Motion Carried —APPROVED
b. Consider funding annual agreement with Regent Services (Southlake Leasing) for
janitorial services for Legends Hall and Champions Club in an amount not to exceed
$155,000.
Director of Community Services Chris Tribble presented to the Board an overview
of the funding of the annual agreement with Regent Services for janitorial services
consisting of the following:
• General overnight cleaning
• Floor maintenance
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September 27, 2022 CEDC Minutes
• Carpet cleaning
• Special cleaning
• • Porter Services
He noted that the vendor has performed well and the City wishes to continue with
its services and pointed out to the Board that this agreement is consistent with
previous years' agreements.
A motion was made to approve funding annual agreement with Regent Services
(Southlake Leasing) for janitorial services for Legends Hall and Champions Club in an
amount not to exceed $155,000.
Motion: Kolb
Second: Wang
Ayes: Sturtevant, Pazera, Mundlin, Wang, Schelling, Kolb
Nays: None
Abstain: None
Vote: 6-0-0
Motion Carried —APPROVED
5. Staff reports
a. Financial Reports
i. The Marq Southlake financial highlights and membership sales report
Chief Financial Officer & Board Treasurer Sharen Jackson provided
information about Champions Club membership trends and revenue. She
informed the Board that the Marq overall is trending above target annual cost
recovery at 86% as of the date of the meeting with a target of 65%. She noted
that Champions Club and Legends Hall both are exceeding target annual cost
recovery for the year with Champions Club at 93% cost recovery with a target
of 71% and Legends Hall at 60% cost recovery with a target of 44%. The month
of August saw a new high for memberships at Champions Club with 3,197
members as of August 22. She noted they are seeing continued increases in
family memberships, which bring the highest revenue.
ii. Sales Tax Report
Chief Financial Officer& Board Treasurer Sharen Jackson presented the Board
with the most recent sales tax data. She noted that the sales tax collections for
the month of July are trending favorably at just under 11% above the month of
June. She noted the city is still trending above budget and is projected to end
the year at 5% above projected sale tax revenue.
b. Economic and development activity report
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September 27, 2022 CEDC Minutes
i. Carillon Parc Public Spaces Steering Committee
Director of Economic Development and Tourism Daniel Cortez provided the
board an overview of the purpose and timeline of the Carillon Parc Public
Spaces Steering Committee. The first meeting is scheduled for October 17.
6. Adjourn
Board President Martin Schelling adjourned the meeting at 6:40 p.m.
Martin Schelling, Board President
Community Enhancement and Development Corporation Board
Crai S vant, Board Secretary
Com nity Enhancement and Development Corporation Board
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