Item 4C - MemoItem 4C
13CITY OF
SOUTHLAKE
MEMORANDUM
(November 15, 2022)
To: Shana Yelverton, City Manager
From: Rob Cohen, Director of Public Works
Subject: Approve an Interlocal Agreement (ILA) with the City of
Grapevine to provide utility services for two lots of Ferguson
Place and for a cost sharing agreement in an amount not to
exceed $93,000 for improving stormwater management of the
Dove Creek Basin located in the City of Southlake.
Action
Requested: Approve an Interlocal Agreement (ILA) with the City of Grapevine to
provide utility services for two lots of Ferguson Place and for a cost
sharing agreement in an amount not to exceed $93,000 for
improving stormwater management of the Dove Creek Basin located
in the City of Southlake.
Background
Information: The Ferguson subdivision is primarily located within the City of
Grapevine with two lots and a portion of the proposed roadway
located within the City of Southlake. Currently, the City of Southlake
does not have sanitary sewer service in this area and cannot easily
provide sanitary sewer service to the two lots within the city
boundaries. The City of Grapevine has both water and sanitary
sewer services directly adjacent to the two lots within the City of
Southlake and has agreed to include these lots within their service
boundary. Also, since majority of the subdivision is located within
the City of Grapevine, the City of Grapevine agreed to provide refuse
service to the two lots within the City of Southlake.
As part of the annual Capital Improvement Program (CIP), City
Council authorizes annual funds for storm drain projects. The City
of Grapevine requested the Developer of Ferguson Place to
construct storm drain infrastructure along Lonesome Dove Rd to
reduce runoff downstream and alleviate some of the drainage
problems downstream of the Ferguson subdivision within both the
City of Southlake and the City of Grapevine. For FY 2023, City staff
was asked to partner with the City of Grapevine to reimburse the
Developer for construction of said storm drain infrastructure. The
City of Grapevine and the City of Southlake have teamed up
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Item 4C
previously to re -grade the bar ditches along Lonesome Dove to help
alleviate the drainage problems along Lonesome Dove Road,
however, these improvements have not completely solved the
problems.
As part of this partnership, the City of Grapevine will pay the
Developer $197,000, roughly two thirds of the cost to construct the
storm drain infrastructure and Southlake will pay the Developer the
remaining third of the cost to construct the storm drain infrastructure
in the amount of $93,000. Funding for this agreement is budgeted in
the FY 2023 Capital Improvements Program.
The City of Southlake and the City of Grapevine have provided
similar services on previous projects such as Kimball Road from
Shady Lane to Dove Road, the Simmons Addition subdivision, and
the Nolen Drive Connector.
Financial
Considerations: The total costs shared by the cities of Grapevine and Southlake are
estimated at $290,000. As defined in the ILA, Southlake will cover
roughly one third of the project costs, estimated at $93,000. The not
to exceed amount includes contingency for unforeseen costs.
Funding for this agreement is budgeted in the FY 2023 Capital
Improvements Program.
Strategic Link: This item links to the City's Strategy Map strategic focus areas of
Safety & Security, Mobility, Infrastructure, and Partnerships &
Volunteerism. It specifically relates to the City's Corporate
Objectives, Cl: Achieve The Highest Standards Of Safety &
Security, C2: Provide Travel Convenience Within City & Region, B2:
Collaborate With Select Partners To Implement Service Solutions,
and F2: Invest To Provide & Maintain High Quality Public Assets.
The Critical Business Outcomes are, CBO2: Enhance Mobility
Through Aggressive Traffic Management Initiatives And Capital
Project Implementation, and CBO5: Improve Quality Of Life Through
Progressive Implementation Of Southlake's Comprehensive Plan
Recommendations.
Citizen Input/
Board Review: This ILA will be presented to the Grapevine City Council on
November 15, 2022.
Legal
Review: The City Attorney has reviewed the agreement.
Alternatives: The City Council may approve or deny the agreement.
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Item 4C
Supporting
Documents: Attachment A: ILA with City of Grapevine
Staff
Recommendation: Approve an Interlocal Agreement (ILA) with the City of Grapevine to
provide utility services for two lots of Ferguson Place and for a cost
sharing agreement improving stormwater management of the Dove
Creek Basin located in the City of Southlake.
Staff
Contact: Rob Cohen, Director of Public Works
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