Item 4ACITY OF
SOUTHLAKE
TEXAS ITEM 4A
REGULAR CITY COUNCIL MEETING MINUTES NOVEMBER 1, 2022
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor John Huffman, Mayor Pro Tern Randy Williamson,
Deputy Mayor Pro Tern Shawn McCaskill, and Councilmembers Kathy Talley, Randy
Robbin, Ronell Smith, and Amy Torres-Lepp.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Alison
Ortowski, Assistant to the City Manager Major Youngblood, Deputy Director of
Communications Pilar Schank, Chief Financial Officer Sharen Jackson, Fire Chief Mike
Starr, Senior Director of Human Resources Stacey Black, Director of Economic
Development and Tourism Daniel Cortez, Interim Director of Planning and Development
Services Dennis Killough, Director of Public Works Rob Cohen, Deputy Director of Public
Works Administration Lauren LaNeave, Operations Manager, Special Projects Robert
Briggs, Operations Manager, Customer Service, Melody Andersen, City Attorney Allen
Taylor, and City Secretary Amy Shelley.
WORK SESSION:
1. CALL TO ORDER
Work Session was called to order by Mayor John Huffman at 5:30pm.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor John Huffman led the pledges of
allegiance to the United States and Texas Flags.
3. SOUTHLAKE BUSINESS SPOTLIGHT — PEACE, LOVE & LITTLE DONUTS
Director of Economic Development and Tourism Daniel Cortez introduced a video
showcasing Peace, Love & Little Donuts, a local Southlake business.
4. HONORS AND RECOGNITION — VETERAN'S DAY PROCLAMATION
Senior Director of Human Resources Stacey Black highlighted citizens, volunteers, and
employees who have served our country as members of the armed services. Mayor
Huffman provided a proclamation also honoring Veterans.
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5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Huffman reviewed the items on the consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Huffman at 5:45pm.
2A. EXECUTIVE SESSION
Mayor Huffman announced the City Council would go into Executive Session pursuant to
the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney, and Section 551.087 deliberation regarding economic
development negotiations. City Council adjourned for Executive Session at 5:45pm.
Executive Session began at 6:00pm and concluded at 6:43pm.
2B. RECONVENE
Mayor Huffman reconvened the meeting at 6:49pm.
3. REPORTS:
3A. MAYOR'S REPORT
3B. CITY MANAGER'S REPORT
3131. ANNUAL LEAF RECYCLING PROGRAM
Deputy Director of Public Works Administration Lauren LaNeave provided an overview of
the annual leaf recycling program.
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT:
4A. APPROVE MINUTES FROM THE OCTOBER 18, 2022, REGULAR CITY
COUNCIL MEETING.
4B. APPROVE RESOLUTION NO. 22-032 FOR RECEIVING HOMELAND
SECURITY GRANTS FUNDS FOR THE NORTHEAST EXPLOSIVE RESPONSE
TEAM AND SOUTHLAKE EXPLOSIVE ORDINANCE DISPOSAL UNIT.
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4C. ORDINANCE NO. 1267, 1ST READING, ADOPTING THE 2023 STANDARDS
OF CARE FOR THE RECREATION PROGRAMS FOR ELEMENTARY SCHOOL
AGE CHILDREN OPERATED BY THE COMMUNITY SERVICES
DEPARTMENT.
4D. APPROVE A FACILITIES UTILIZATION AGREEMENT WITH DRAGON YOUTH
FOOTBALL FOR 2023-2024.
4E. APPROVE A FACILITIES UTILIZATION AGREEMENT WITH THE GRAPEVINE
SOUTHLAKE SOCCER ASSOCIATION FOR 2023-2024.
4F. APPROVE A FACILITIES UTILIZATION AGREEMENT WITH THE SOUTHLAKE
CARROLL LACROSSE ASSOCIATION FOR 2023-2024.
4G. APPROVE A FACILITIES UTILIZATION AGREEMENT WITH LADY DRAGON
LACROSSE FOR 2023-2024.
4H. AUTHORIZE EXPENDITURES FOR ELECTRICAL SERVICES WITH ED'S
ELECTRIC SERVICE FOR AN AMOUNT NOT TO EXCEED $110,000.
41. APPROVE CONTRACT WITH GEO SURFACES, INC. FOR THE PURCHASE
AND INSTALLATION OF SYNTHETIC TURF AT BICENTENNIAL PARK
THROUGH A TIPS COOPERATIVE PURCHASING CONTRACT IN AN
AMOUNT NOT TO EXCEED $130,000.
4J. AUTHORIZE EXPENDITURES WITH WILDSTONE CONSTRUCTION LLC FOR
EMERGENCY REPAIRS OF THE WATER AND WASTEWATER
INFRASTRUCTURE AS WELL AS THE CONSTRUCTION OF SOUTHLAKE
PARKS AREA FIRE LINE IMPROVEMENTS IN AN AMOUNT NOT TO EXCEED
$750,000.
4K. APPROVE AN ENGINEERING SERVICES AGREEMENT WITH VRX, INC.
(VRX) TO PROVIDE ENGINEERING DESIGN SERVICES FOR EROSION
PROTECTION AT DOVE CREEK NEAR E. HIGHLAND STREET IN AN
AMOUNT NOT TO EXCEED $150,000.
4L. APPROVE AN ENGINEERING SERVICES AGREEMENT WITH VRX, INC.
(VRX) TO PROVIDE ENGINEERING DESIGN SERVICES FOR EROSION
PROTECTION AT BIG BEAR CREEK NEAR TIMBER COURT IN AN AMOUNT
NOT TO EXCEED $135,000.
4M. AUTHORIZE EXPENDITURES WITH WAUKESHA-PEARCE INDUSTRIES, INC.
(WPI) FOR THE PURCHASE OF GENERATOR EQUIPMENT AND FOR THE
PREVENTATIVE AND CORRECTIVE MAINTENANCE SERVICES OF ALL CITY
FACILITIES BACK-UP GENERATORS IN AN AMOUNT NOT TO EXCEED
$100,000.
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4N. APPROVE PURCHASE IN AN AMOUNT NOT TO EXCEED $1,000,000 TO
MOTOROLA FOR THE REPLACEMENT OF POLICE AND FIRE RADIOS.
40. APPROVE PURCHASE IN AN AMOUNT NOT TO EXCEED $78,000 TO CDW-G
FOR CRADLEPOINT 5G WIRELESS FOR POLICE VEHICLES.
4P. APPROVE EXPENDITURE IN AN AMOUNT NOT TO EXCEED $66,000 TO
MOTOROLA/WATCHGUARD FOR THE 2ND YEAR OF THE 5-YEAR
CONTRACT FOR POLICE RADIOS.
4Q. ZA22-0052 PLAT REVISION FOR HIGHLAND TERRACE AND ASSEMBLY OF
GOD ADDITION BEING A REVISION OF LOT 1R1, BLOCK 1, SOUTHLAKE
ASSEMBLY OF GOD ADDITION, CITY OF SOUTHLAKE, TARRANT COUNTY,
TEXAS, AND LOCATED AT 101 E. HIGHLAND STREET, SOUTHLAKE,
TEXAS. CURRENT ZONING: "SF-20A" SINGLE FAMILY RESIDENTIAL
DISTRICT AND "CS" COMMUNITY SERVICES DISTRICT. SPIN
NEIGHBORHOOD #7.
APPROVED
Colleen Golestan, 708 Bryson Way, spoke in opposition to Item 4C.
Motion was made to approve the Consent Agenda Items 4A-4Q, as written.
Motion: Williamson
Second: McCaskill
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Huffman opened the public forum at 7:21 pm.
Conghua Ya„ 207 Meadowlark Lane, spoke about the Southlake Police Department.
Colleen Golestan, 708 Bryson Way, spoke again about Consent Agenda Item #4C.
There being no one else wishing to speak, Mayor Huffman closed the public forum at
7:27pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
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6A. ORDINANCE NO. 717-G, 2ND READING, AN AMENDMENT TO CHAPTER 18,
SECTION 18-79 OF THE SOUTHLAKE CITY CODE, ESTABLISHING A NEW
SPEED LIMIT OF 25 MILES PER HOUR (MPH) WITHIN THE TIMARRON
ADDITION WYNDSOR CREEK 1 NEIGHBORHOOD. PUBLIC HEARING
APPROVED
Director of Public Works Rob Cohen presented Item 6A and answered questions from
Council.
Mayor Huffman opened the public hearing at 6:58pm.
There being no one wishing to speak, Mayor Huffman closed the public hearing at
6:58pm.
Motion was made to approve Item 6A, Ordinance No. 717-G, 2nd Reading, an amendment
to Chapter 18, Section 18-79 of the Southlake City Code, establishing a new speed limit
of 25 miles per hour (MPH) within the Timarron Addition Wyndsor Creek 1 neighborhood.
Motion: Williamson
Second: McCaskill
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
ORDINANCE NO. 717-G
AN ORDINANCE AMENDING ORDINANCE NO. 717, 717-B, 717-C, 717-D, 717-E, 717-
F AND CHAPTER 18, "TRAFFIC AND VEHICLES", SECTION 18-79 OF THE
SOUTHLAKE CITY CODE (1996), AS AMENDED, BY DESIGNATING THE SPEED
LIMIT WITHIN THE TIMARRON ADDITION WYNDSOR CREEK SUBDIVISION AS 25
MILES PER HOUR; DIRECTING THE DIRECTOR OF PUBLIC WORKS TO POST
APPROPRIATE SIGNS; PROVIDING THAT THIS ORDINANCE SHALL BE
CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING FOR A PENAL TY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS
CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND
PROVIDING AN EFFECTIVE DATE.
6B. RESOLUTION NO.22-029, (ZA22-0045), SPECIFIC USE PERMIT FOR A MASS
GATHERING EVENTS FOR A CHRISTMAS FESTIVAL (OUTDOOR) AND
FOLLOW THE STAR— DRIVE THROUGH CHRISTMAS STORY ON PROPERTY
DESCRIBED AS LOT 1R, BLOCK 1, WHITE CHAPEL METHODIST CHURCH
ADDITION AND LOCATED AT 185 S. WHITE CHAPEL BLVD., SOUTHLAKE,
TEXAS. CURRENT ZONING: "CS" COMMUNITY SERVICES DISTRICT. SPIN
NEIGHBORHOOD #9. PUBLIC HEARING
APPROVED
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Interim Director of Planning & Development Services Dennis Killough presented Item 6B
and answered questions from Council.
Mayor Huffman opened the public hearing at 7:14pm.
There being no one wishing to speak, Mayor Huffman closed the public hearing at
7:14pm.
Motion was made to approve Item 6B, Resolution No. 22-029, (ZA22-0045), Specific Use
Permit for a Mass Gathering Events for a Christmas Festival (outdoor) and Follow the
Star — Drive Through Christmas Story on property described as Lot 1 R, Block 1, White
Chapel Methodist Church Addition and located at 185 S. White Chapel Blvd., subject to
the Staff Report dated October 25, 2022, and Specific Use Permit Review Summary No.
2, dated October 14, 2022, and noting the following:
- Approving the Specific Use Permit for a 10-year period for the Christmas Festival
and 5-year period for the Follow the Star event per the Planning and Zoning
Commission's recommendation.
- The applicant will work with the Police Department to plan the most appropriate
traffic pattern and flow.
- The 5-year period is contingent upon the Police Department's report of no
significant traffic issues with the Follow the Star event.
Motion: Williamson
Second: McCaskill
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION:
9A. SV22-0011, SIGN VARIANCE FOR THE ORIGINAL CHOP SHOP LOCATED AT
2101 E. SOUTHLAKE.
APPROVED
Interim Director of Planning & Development Services Dennis Killough presented Item 9A
and answered questions from Council.
Motion was made to approve Item 9A, SV22-0011, Sign Variance for the Original Chop
Shop located at 2101 E. Southlake, subject to the Staff Report dated October 25, 2022,
and noting the following:
- Larger than permitted letter heights and sign area on the north (Sign Al) and west
(Sign A2) facades of the building.
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- Two signs on the west fagade.
- A total of three signs (north and west facades) for a lease space where only two
are permitted.
- A logo height that is larger than permitted (Sign B — circular) on the west fagade;
5-foot, top to bottom.
- Six vertical striped fabric awnings (C1, C2, & D1- D4) on the west facade first floor
windows and door.
- No lettering or additional signage on the fabric awnings.
Motion: Williamson
Second: McCaskill
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
9B. SV22-0012, SIGN VARIANCE FOR THE LEARNING EXPERIENCE LOCATED
AT 100 RIVER OAKS DRIVE, SOUTHLAKE.
APPROVED, IN PART & TABLED, IN PART
Interim Director of Planning & Development Services Dennis Killough presented Item 913
and answered questions from Council.
Motion was made to approve Item 913, SV22-0012, Sign Variance for the Learning
Experience located at 100 River Oaks Drive, Southlake, noting the following:
- Approving the southside fagade signage as presented and the monument signage,
per Staff Report dated October 25, 2022.
TABLING — Tabling action on the eastern fagade to the November 15, 2022 Council
meeting.
Motion: Williamson
Second: McCaskill
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor Huffman adjourned the meeting at 8:07pm.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 1, 2022
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MINUTES APPROVED ON THIS, THE 15TH DAY OF NOVEMBER 2022.
John Huffman
Mayor
ATTEST:
Amy Shelley, TRMC
City Secretary
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