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Item 4ACITY OF SOUTHLAKE TEXAS ITEM 4A REGULAR CITY COUNCIL MEETING MINUTES NOVEMBER 1, 2022 LOCATION: 1400 Main Street, Southlake, Texas 76092 Council Chambers in Town Hall CITY COUNCIL PRESENT: Mayor John Huffman, Mayor Pro Tern Randy Williamson, Deputy Mayor Pro Tern Shawn McCaskill, and Councilmembers Kathy Talley, Randy Robbin, Ronell Smith, and Amy Torres-Lepp. STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Alison Ortowski, Assistant to the City Manager Major Youngblood, Deputy Director of Communications Pilar Schank, Chief Financial Officer Sharen Jackson, Fire Chief Mike Starr, Senior Director of Human Resources Stacey Black, Director of Economic Development and Tourism Daniel Cortez, Interim Director of Planning and Development Services Dennis Killough, Director of Public Works Rob Cohen, Deputy Director of Public Works Administration Lauren LaNeave, Operations Manager, Special Projects Robert Briggs, Operations Manager, Customer Service, Melody Andersen, City Attorney Allen Taylor, and City Secretary Amy Shelley. WORK SESSION: 1. CALL TO ORDER Work Session was called to order by Mayor John Huffman at 5:30pm. 2. INVOCATION: CLAYTON REED Mr. Clayton Reed provided the invocation. Mayor John Huffman led the pledges of allegiance to the United States and Texas Flags. 3. SOUTHLAKE BUSINESS SPOTLIGHT — PEACE, LOVE & LITTLE DONUTS Director of Economic Development and Tourism Daniel Cortez introduced a video showcasing Peace, Love & Little Donuts, a local Southlake business. 4. HONORS AND RECOGNITION — VETERAN'S DAY PROCLAMATION Senior Director of Human Resources Stacey Black highlighted citizens, volunteers, and employees who have served our country as members of the armed services. Mayor Huffman provided a proclamation also honoring Veterans. REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 1, 2022 Page I of '8 5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION. Mayor Huffman reviewed the items on the consent agenda. REGULAR SESSION: Immediately following the work session 1. CALL TO ORDER Regular Session was called to order by Mayor Huffman at 5:45pm. 2A. EXECUTIVE SESSION Mayor Huffman announced the City Council would go into Executive Session pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071 consultation with city attorney, and Section 551.087 deliberation regarding economic development negotiations. City Council adjourned for Executive Session at 5:45pm. Executive Session began at 6:00pm and concluded at 6:43pm. 2B. RECONVENE Mayor Huffman reconvened the meeting at 6:49pm. 3. REPORTS: 3A. MAYOR'S REPORT 3B. CITY MANAGER'S REPORT 3131. ANNUAL LEAF RECYCLING PROGRAM Deputy Director of Public Works Administration Lauren LaNeave provided an overview of the annual leaf recycling program. CONSENT AGENDA: All items listed below are considered to be routine by the City Council and will be enacted with one motion. There will be no separate discussion of items unless a Councilmember or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 4. CONSENT: 4A. APPROVE MINUTES FROM THE OCTOBER 18, 2022, REGULAR CITY COUNCIL MEETING. 4B. APPROVE RESOLUTION NO. 22-032 FOR RECEIVING HOMELAND SECURITY GRANTS FUNDS FOR THE NORTHEAST EXPLOSIVE RESPONSE TEAM AND SOUTHLAKE EXPLOSIVE ORDINANCE DISPOSAL UNIT. REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 1, 2022 Page 2 of '8 4C. ORDINANCE NO. 1267, 1ST READING, ADOPTING THE 2023 STANDARDS OF CARE FOR THE RECREATION PROGRAMS FOR ELEMENTARY SCHOOL AGE CHILDREN OPERATED BY THE COMMUNITY SERVICES DEPARTMENT. 4D. APPROVE A FACILITIES UTILIZATION AGREEMENT WITH DRAGON YOUTH FOOTBALL FOR 2023-2024. 4E. APPROVE A FACILITIES UTILIZATION AGREEMENT WITH THE GRAPEVINE SOUTHLAKE SOCCER ASSOCIATION FOR 2023-2024. 4F. APPROVE A FACILITIES UTILIZATION AGREEMENT WITH THE SOUTHLAKE CARROLL LACROSSE ASSOCIATION FOR 2023-2024. 4G. APPROVE A FACILITIES UTILIZATION AGREEMENT WITH LADY DRAGON LACROSSE FOR 2023-2024. 4H. AUTHORIZE EXPENDITURES FOR ELECTRICAL SERVICES WITH ED'S ELECTRIC SERVICE FOR AN AMOUNT NOT TO EXCEED $110,000. 41. APPROVE CONTRACT WITH GEO SURFACES, INC. FOR THE PURCHASE AND INSTALLATION OF SYNTHETIC TURF AT BICENTENNIAL PARK THROUGH A TIPS COOPERATIVE PURCHASING CONTRACT IN AN AMOUNT NOT TO EXCEED $130,000. 4J. AUTHORIZE EXPENDITURES WITH WILDSTONE CONSTRUCTION LLC FOR EMERGENCY REPAIRS OF THE WATER AND WASTEWATER INFRASTRUCTURE AS WELL AS THE CONSTRUCTION OF SOUTHLAKE PARKS AREA FIRE LINE IMPROVEMENTS IN AN AMOUNT NOT TO EXCEED $750,000. 4K. APPROVE AN ENGINEERING SERVICES AGREEMENT WITH VRX, INC. (VRX) TO PROVIDE ENGINEERING DESIGN SERVICES FOR EROSION PROTECTION AT DOVE CREEK NEAR E. HIGHLAND STREET IN AN AMOUNT NOT TO EXCEED $150,000. 4L. APPROVE AN ENGINEERING SERVICES AGREEMENT WITH VRX, INC. (VRX) TO PROVIDE ENGINEERING DESIGN SERVICES FOR EROSION PROTECTION AT BIG BEAR CREEK NEAR TIMBER COURT IN AN AMOUNT NOT TO EXCEED $135,000. 4M. AUTHORIZE EXPENDITURES WITH WAUKESHA-PEARCE INDUSTRIES, INC. (WPI) FOR THE PURCHASE OF GENERATOR EQUIPMENT AND FOR THE PREVENTATIVE AND CORRECTIVE MAINTENANCE SERVICES OF ALL CITY FACILITIES BACK-UP GENERATORS IN AN AMOUNT NOT TO EXCEED $100,000. REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 1, 2022 Page 3 of '8 4N. APPROVE PURCHASE IN AN AMOUNT NOT TO EXCEED $1,000,000 TO MOTOROLA FOR THE REPLACEMENT OF POLICE AND FIRE RADIOS. 40. APPROVE PURCHASE IN AN AMOUNT NOT TO EXCEED $78,000 TO CDW-G FOR CRADLEPOINT 5G WIRELESS FOR POLICE VEHICLES. 4P. APPROVE EXPENDITURE IN AN AMOUNT NOT TO EXCEED $66,000 TO MOTOROLA/WATCHGUARD FOR THE 2ND YEAR OF THE 5-YEAR CONTRACT FOR POLICE RADIOS. 4Q. ZA22-0052 PLAT REVISION FOR HIGHLAND TERRACE AND ASSEMBLY OF GOD ADDITION BEING A REVISION OF LOT 1R1, BLOCK 1, SOUTHLAKE ASSEMBLY OF GOD ADDITION, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 101 E. HIGHLAND STREET, SOUTHLAKE, TEXAS. CURRENT ZONING: "SF-20A" SINGLE FAMILY RESIDENTIAL DISTRICT AND "CS" COMMUNITY SERVICES DISTRICT. SPIN NEIGHBORHOOD #7. APPROVED Colleen Golestan, 708 Bryson Way, spoke in opposition to Item 4C. Motion was made to approve the Consent Agenda Items 4A-4Q, as written. Motion: Williamson Second: McCaskill Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson Nays: None Approved: 7-0 REGULAR AGENDA: 5. PUBLIC FORUM Mayor Huffman opened the public forum at 7:21 pm. Conghua Ya„ 207 Meadowlark Lane, spoke about the Southlake Police Department. Colleen Golestan, 708 Bryson Way, spoke again about Consent Agenda Item #4C. There being no one else wishing to speak, Mayor Huffman closed the public forum at 7:27pm. 6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED ITEMS: REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 1, 2022 Page 4 of '8 6A. ORDINANCE NO. 717-G, 2ND READING, AN AMENDMENT TO CHAPTER 18, SECTION 18-79 OF THE SOUTHLAKE CITY CODE, ESTABLISHING A NEW SPEED LIMIT OF 25 MILES PER HOUR (MPH) WITHIN THE TIMARRON ADDITION WYNDSOR CREEK 1 NEIGHBORHOOD. PUBLIC HEARING APPROVED Director of Public Works Rob Cohen presented Item 6A and answered questions from Council. Mayor Huffman opened the public hearing at 6:58pm. There being no one wishing to speak, Mayor Huffman closed the public hearing at 6:58pm. Motion was made to approve Item 6A, Ordinance No. 717-G, 2nd Reading, an amendment to Chapter 18, Section 18-79 of the Southlake City Code, establishing a new speed limit of 25 miles per hour (MPH) within the Timarron Addition Wyndsor Creek 1 neighborhood. Motion: Williamson Second: McCaskill Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson Nays: None Approved: 7-0 ORDINANCE NO. 717-G AN ORDINANCE AMENDING ORDINANCE NO. 717, 717-B, 717-C, 717-D, 717-E, 717- F AND CHAPTER 18, "TRAFFIC AND VEHICLES", SECTION 18-79 OF THE SOUTHLAKE CITY CODE (1996), AS AMENDED, BY DESIGNATING THE SPEED LIMIT WITHIN THE TIMARRON ADDITION WYNDSOR CREEK SUBDIVISION AS 25 MILES PER HOUR; DIRECTING THE DIRECTOR OF PUBLIC WORKS TO POST APPROPRIATE SIGNS; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENAL TY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. 6B. RESOLUTION NO.22-029, (ZA22-0045), SPECIFIC USE PERMIT FOR A MASS GATHERING EVENTS FOR A CHRISTMAS FESTIVAL (OUTDOOR) AND FOLLOW THE STAR— DRIVE THROUGH CHRISTMAS STORY ON PROPERTY DESCRIBED AS LOT 1R, BLOCK 1, WHITE CHAPEL METHODIST CHURCH ADDITION AND LOCATED AT 185 S. WHITE CHAPEL BLVD., SOUTHLAKE, TEXAS. CURRENT ZONING: "CS" COMMUNITY SERVICES DISTRICT. SPIN NEIGHBORHOOD #9. PUBLIC HEARING APPROVED REGULAR CITY COUNCIL MEETING MINUTES, NO VEMBER 1, 2022 Page 5 of'8 Interim Director of Planning & Development Services Dennis Killough presented Item 6B and answered questions from Council. Mayor Huffman opened the public hearing at 7:14pm. There being no one wishing to speak, Mayor Huffman closed the public hearing at 7:14pm. Motion was made to approve Item 6B, Resolution No. 22-029, (ZA22-0045), Specific Use Permit for a Mass Gathering Events for a Christmas Festival (outdoor) and Follow the Star — Drive Through Christmas Story on property described as Lot 1 R, Block 1, White Chapel Methodist Church Addition and located at 185 S. White Chapel Blvd., subject to the Staff Report dated October 25, 2022, and Specific Use Permit Review Summary No. 2, dated October 14, 2022, and noting the following: - Approving the Specific Use Permit for a 10-year period for the Christmas Festival and 5-year period for the Follow the Star event per the Planning and Zoning Commission's recommendation. - The applicant will work with the Police Department to plan the most appropriate traffic pattern and flow. - The 5-year period is contingent upon the Police Department's report of no significant traffic issues with the Follow the Star event. Motion: Williamson Second: McCaskill Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson Nays: None Approved: 7-0 7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO ITEMS ON THIS AGENDA.) 8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.) 9. OTHER ITEMS FOR CONSIDERATION: 9A. SV22-0011, SIGN VARIANCE FOR THE ORIGINAL CHOP SHOP LOCATED AT 2101 E. SOUTHLAKE. APPROVED Interim Director of Planning & Development Services Dennis Killough presented Item 9A and answered questions from Council. Motion was made to approve Item 9A, SV22-0011, Sign Variance for the Original Chop Shop located at 2101 E. Southlake, subject to the Staff Report dated October 25, 2022, and noting the following: - Larger than permitted letter heights and sign area on the north (Sign Al) and west (Sign A2) facades of the building. REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 1, 2022 Page 6 of '8 - Two signs on the west fagade. - A total of three signs (north and west facades) for a lease space where only two are permitted. - A logo height that is larger than permitted (Sign B — circular) on the west fagade; 5-foot, top to bottom. - Six vertical striped fabric awnings (C1, C2, & D1- D4) on the west facade first floor windows and door. - No lettering or additional signage on the fabric awnings. Motion: Williamson Second: McCaskill Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson Nays: None Approved: 7-0 9B. SV22-0012, SIGN VARIANCE FOR THE LEARNING EXPERIENCE LOCATED AT 100 RIVER OAKS DRIVE, SOUTHLAKE. APPROVED, IN PART & TABLED, IN PART Interim Director of Planning & Development Services Dennis Killough presented Item 913 and answered questions from Council. Motion was made to approve Item 913, SV22-0012, Sign Variance for the Learning Experience located at 100 River Oaks Drive, Southlake, noting the following: - Approving the southside fagade signage as presented and the monument signage, per Staff Report dated October 25, 2022. TABLING — Tabling action on the eastern fagade to the November 15, 2022 Council meeting. Motion: Williamson Second: McCaskill Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson Nays: None Approved: 7-0 10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS AGENDA.) 11. ADJOURNMENT Mayor Huffman adjourned the meeting at 8:07pm. *An audio recording of this meeting will be permanently retained in the City Secretary's Office. REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 1, 2022 Page 7 of '8 MINUTES APPROVED ON THIS, THE 15TH DAY OF NOVEMBER 2022. John Huffman Mayor ATTEST: Amy Shelley, TRMC City Secretary REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 1, 2022 Page 8 of 8