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Item WS4 - Steering Committee Orientation Meeting PresentationCARILLON PARC PUBLIC SPACES STEERING COMMITTEE: KICKOFF & ORIENTATION OCTOBER 17, 2022 MEMBERS & LIAISONS CHARTER, PURPOSE & ROLES MILESTONES FOUNDATIONAL INFORMATION KATHY TALLEY City Council RONELL SMITH City Council MARTIN SCHELLING Community Enhancement Development Corporation (CEDC) WILLIAM DOBY Library Board MAGDALENA BATTLES Parks & Recreation Board AUSTIN REYNOLDS Planning & Zoning Commission (P&Z) TAMARA MCMILLAN Southlake Arts Council AMY TORRES-LEPP Southlake Parks Development Corporation (SPDC), City Council FRANCES BANKESTER Community Member AMBER BUTCHER Community Member KATHRYN DEL CALVO Community Member SAMAD RIZVI Community Member HELEN WONG Community Member STEERING COMMITTEE MEMBERS STAFF SUPPORT 817-748-8063 sblack@cityofsouthlake.com STACEY BLACK 817-748-8042 sjackson@cityofsouthlake.com SHAREN JACKSON 817-748-8645 bsulollari@cityofsouthlake.com BORA SULOLLARI Senior Director of Human Resources Chief Financial Officer Management Assistant * Staff liaisons for each board are also available to provide support. MATERIALS BINDER CHARTER, PURPOSE & ROLES LIBRARY PERFORMING ARTS PUBLIC PARK PUBLIC ART CHARTER & PURPOSE The purpose of the Carillon Parc Public Space Steering Committee is to provide general governance oversight for planning and development of public spaces and associated amenities to be included in the Carillon Parc development. The Steering Committee will consider and advise City Council on the project vision, goals and objectives to establish the framework for public space decision making. Using master plans, technical studies, and Library Task Force Recommendations as a guide, the Steering Committee will advise City Council and appropriate boards and commissions on project funding and financial plans, conceptual plans, and other matters as requested for the Carillon Parc public spaces. STEERING COMMITTEE’S ROLE Attend & participate in Steering Committee meetings. Share and seek community feedback through Open House/Town Hall meetings. Develop recommendations including building size & function, architectural style, parking & access, outdoor spaces, pedestrian connectivity, programming, & public art. Present recommendations to appropriate Boards and City Council for consideration. COMMITTEE MEETINGS SHARE & SEEK INFORMATION CONCEPTUAL PLAN RECOMMENDATIONS PRESENT RECOMMENDATIONS STEERING COMMITTEE BOARD MEMBER ROLE Provide regular updates to Boards regarding the work of the Steering Committee. Seek feedback from Board regarding the project. Share any Board feedback with the Steering Committee for consideration. Present recommendations to Board for consideration, review or comments as appropriate. REPORT TO BOARDS SEEK BOARD FEEDBACK SHARE FEEDBACK PRESENT RECOMMENDATIONS BOARD ROLES BOARD ROLES CITY COUNCIL COMMUNITY ENHANCEMENT DEVELOPMENT CORPORATION LIBRARY BOARD SOUTHLAKE PARKS DEVELOPMENT CORPORATION PARKS & RECREATION BOARD SOUTHLAKE ARTS COUNCIL PLANNING & ZONING COMMISSION Steering Committee will present to Council an update and preliminary review of their work. CITY COUNCIL UPDATE Committee will review work and finalize preliminary recommendations to include building size and function, architectural style, parking & access, outdoor space, pedestrian connectivity, programming, and public art. PRELIMINARY RECOMMENDATIONS Introductions, review charter, and other relevant materials to provide foundational context. KICK OFF AND ORIENTATION Developer will present preliminary information and options and the Steering Committee will consider and provide feedback. Architects will facilitate a process to gather Committee feedback. DESIGN CHARRETTES STEERING COMMITTEE MILESTONES Steering Committee to host Open House and Town Hall meetings to gather public input. OPEN HOUSE & TOWN HALL MEETINGS Steering Committee to consider public input, modify recommendations as needed, and finalize. FINALIZE RECOMMENDATIONS Steering Committee/Staff present the conceptual design of the public spaces, including building concept, site layout, parking configurations, etc. CITY COUNCIL CONSIDERATION Steering Committee will present to Boards the conceptual plan for comment and review. BOARD REVIEW & COMMENT ONGOING BOARD AND COMMISSION UPDATES, FEEDBACK & CONSIDERATION AS APPROPRIATE. ONGOING BOARD AND COMMISSION UPDATES, FEEDBACK & CONSIDERATION AS APPROPRIATE. Comprehensive review and discussion of the work of the Library Task Force. LIBRARY TASK FORCE DEEP DIVE FOUNDATIONAL INFORMATION FACILITY FUNDING PLAN GENERAL FUND CASH FUNDING HOT* FUND CASH FUNDING $32.45M* *Assumes 2025 purchase $500,000 CASH $32.95M TOTAL AVAILABLE FUNDING *Hotel Occupancy Tax ALL NUMBERS ARE APPROXIMATE AND ARE SUBJECT TO CHANGE. CURRENT SPACE SQFT Main Library (1st Floor) 10,240 Staff Offices (2nd Floor) 1,840 Shared Program Space (3rd Floor) 1,800 OPENED 2001 LIBRARY BACKGROUND $1,092,763 FY23 ANNUAL BUDGET 47,000 PHYSICAL & DIGITAL COLLECTION 40,366 FY22 PROGRAM ATTENDANCE 400,563 FY22 PRINT + DIGITAL E-BOOKS CIRCULATION 69,769 FY22 OTHER DIGITAL CIRCULATION 94,753 FY22 IN-PERSON VISITORS 8.1 FY22 PHYSICAL ITEM TURN RATE 9.2 FY22 PRINT & CLOUDLIBRARY TURN RATE 15,341 LIBRARY CARDHOLDERS LIBRARY OPERATIONS 6,50012,08016,00022,50024,00032,27033,00033,00040,00040,51642,00050,00050,00050,39053,03053,80054,50075,861LIBRARY BENCHMARK DATA LIBRARY SIZE (SQUARE FEET) 43,739103,359123,493124,765132,760151,512169,837230,720236,841238,620261,572307,214318,298343,936349,310739,184775,275814,136PHYSICAL COLLECTION SIZE LIBRARY DATALIBRARY BENCHMARK DATA *FY 2021 0.0810.20.30.820.971.11.551.621.862.793.173.364.214.75.296.878.478.58ITEM TURN RATE LIBRARY BENCHMARK DATA *FY 2021 6,2226,4786,6977,0597,0958,0018,2088,77710,96113,75713,81417,35025,02727,52328,06333,74667,39879,844PROGRAM ATTENDANCE LIBRARY BENCHMARK DATA *FY 2021 200120132017200620162018Staff presentation to City Council about Carillon possibility. Direction given to explore Carillon proposal. WINTER WORKSHOP DIRECTION The Southlake Public Library opened on September 26, 2001, on the first floor of Town Hall. LIBRARY OPENS City conducted a comprehensive facilities needs assessment. That study indicated a need for a 27,395 sqft facility. FACILITIES MASTERPLAN Tier 1 recommendation in the 2030 P.R.O.C. Masterplan: “Conduct a site analysis to determine the long- term location of the City’s Library.” 2030 RECOMMENDATION 2021Staff presentation to City Council. Direction to move forward to identify alternate locations and update the 2016 Library Study. Study JUNE RETREAT & STUDY UPDATE Conducted extensive review of Library patron needs & wants, recommended facility goals, & presented several facility options; ultimately a new 27,000 sqft facility was recommended. 2016 LIBRARY STUDY Direction to move forward with Carillon Parc location: 2 floors: Library (1st), Multi- Purpose (2nd) city-owned, funded primarily with bond issuance. CARILLON DIRECTION 2022The Library Task Force was formed to provide the Library Board and Council with location recommendations. Council directed staff to explore Carillon Parc as the future location for the Library and performing arts space. LIBRARY TASK FORCE & CARILLON DIRECTION LIBRARY HISTORY PERFORMING ARTS BACKGROUND PUBLIC ART BACKGROUND BOB & ALMEADY JONES SCULPTURE TAKE-OFF SOUTHLAKE BURRO TRIO BE THE BRIDGE MOCKINGBIRD TREE PRAIRIE WINDS SOUTHLAKE CONSTELLATION THE TIES THAT BIND FLYING TOGETHER SOUTHLAKE PUBLIC ART PROGRAM LEONARDO'S HORSE ON THE COUNT OF THREE SAINT DEMETRIOS CHILDREN AT PLAY TAKING FLIGHT MORNING LESSONS WE HAVE LEARNED SALUTING A HERO REUNION LOYALTY & SERVICE ABOVE ALL ELSE SOUTHLAKE MEMORIAL BELL SENTINEL LONGHORN BRASS RELIEF SEMPER PARATUS DPS MURAL PUBLIC ART BACKGROUND NEXT STEPS STAFF: PROFESSIONAL SERVICE AGREEMENTS DEEP DIVE INTO LIBRARY TASK FORCE WORK DESIGN CHARRETTES Questions?