Item 7 - Narrative
Narrative
Re: Request for Specific Use Permit (SUP Application Revised Jan 2020)
Please consider a longer approval period of either 6 year (2022-2028) or 10 year
(2022-2032)
Event Date: Saturday, May 14, 2022
(Coincides with International Water Safety Day on May 15)
Organization: Swim4Elise Foundation
Event: Run4Elise 5K/1 Mile Fundraiser
Supports: The Swim4Elise Mission of Water Safety
Applicant: David (and Lori Cerami) Swim4Elise Foundation (S4E)
111 Sam Bass Ridge Rd
Southlake, TX 76092
David (c) 817-707-8822
Lori (c) 817-726-9301
Lori@Swim4Elise.com
RaceDirector@Swim4Elise.com
Owner: Amy Alise, Gateway Church
700 Blessed Way
Southlake, TX 76092
Amy Alise 817-328-2083
Amy.Alise@GatewayPeople.com
Alternate contact:
Sarah (c) 817-552-3774
Sarah.Weaver@gatewaystaff.com
Submittal Checklist—This is a supplement explaining the steps taken to complete the SUP
1. Description of event. Address of property and maps of 5K and 1 Mile attached.
a. Action: Tuesday, February 02, 2021 met with Gateway for permit signatures in
anticipation of a need for a City SUP for 2021. We completed a Mass Gathering instead
for 2021.
b. Action: Site Address--Gateway Church, 700 Blessed Way, Southlake, TX 76092.
c. Action: Run4Elise 5K/1 Mile, supports the Swim4Elise Mission of promoting water safety
through community outreach. $10,000 in College and Swim Camp Scholarships will be
awarded, along with recognition of lifeguard certifications sponsored by the Foundation.
In addition to scholarships for swimming and Red Cross lifeguard certifications
d. Action: Funds raised from the event allow the Swim4Elise Foundation to provide FREE
water safety education to over 4000+ kids in North Texas daycare classrooms each
summer.
e. Action: 5K course is a USATF certified course, coordinated by RunFAR.
i. This includes 2 Counterclockwise loops around Gateway Church.
f. Action: 1 Mile is a fun run that uses part of the same 5K course, both are closed courses
g. Action: we coordinate 100 community volunteers to put on the event safely each year
h. Action: Saturday, May 14, 2022-- Race Day Itinerary
i. Set Up, 5-7 AM
ii. Scholarship Recognition, 7:15 AM
iii. Invocation and Anthem, 7:40 AM
iv. 1 Mile Fun Run/Walk, 8:00 AM
v. 5 K Run, 9:00 AM
vi. Race Awards, 9:30 AM
vii. Clean up, 10-11 AM
i. Action: Will submitted Off-Duty Police Request to Cpl Mike Bedrich and confirmed
receipt.
j. Action: Temporary Noise Permit, Officer Tyler Sewell did not think this was necessary, as
the announcement stage did not come within 200 feet of any residential
property/business owner.
k. Action: Mass Gather Registration for 300 to 1000 participants. Completed the SUP
instead of the MGR.
i. We did have an approved MGR in 2021 due to short notice of our event during
COVID.
l. Action: Emergency Tent: Alan James Dennington with Better Faster Urgent Care for
Medical Tent
m. Action: Securing Repetitive Certificate of Insurance with CPG Insurance
n. Action: Preferred Hotel Accommodations will be Delta and Westin
o. Historical Action: Wednesday, December 6, 2017 initial meetings with city including
Jennie Lanier, Officer Tyler Sewell, and Lorrie Fletcher at City Hall.
p. Historical Action: Wednesday, December 6, 2017 follow-up meeting with Sarah Weaver
at Gateway for SUP signatures.
q. Historical Action: The inaugural Run4Elise was held on Saturday, April 8, 2017 at Dragon
Stadium. It was an impressive platform for water safety awareness and one of the
largest 5 K races in Southlake, Texas.
i. Video link showcasing Run4Elise 2017 https://vimeo.com/213549392
ii. Photographs attach further depict the event.
r. Historical Action: 1000 people came together in 2017 to make the first Run4Elise an
extraordinary community event
i. 947 total race participants
1. 896 participants were from Texas
2. 425 participants were from Southlake
3. 471 participants were from 54 other Texas communities
4. 51 participants were from out of state or did not indicate their state
5. 34 virtual runners participated from 9 other states
ii. 100+ volunteers, provided support months before, during, and after the event
iii. Free Water Safety Education was in circulation via swag bags and event tables:
1. American Red Cross
2. City of Southlake, Renni Burt passes out Water Watcher Tags
3. We also invite other “Swim Safe” organizations
s. Action: We anticipate the event will continue to receive support from the community,
resembling a similar and/or even greater success.
2. Drainage Study
a. Request: Not Applicable—Note: Community Development Director Mr. Chris Tribble
spoke with City Planning on our behalf on 1/10/2022. In our case the waiver is not
applicable. He asked to be CC’d in the email to Planning. CTribble@ci.southlake.tx.us
3. Avigation Easement
a. Request: Not Applicable
4. Legal Description of Property. Plat or Unplatted.
a. Request: Not Applicable
5. Course Concept
a. Action: Map provided--1 Mile Fun Run/Walk, attached
b. Action: Map provided—5 K Run, attached
6. Copies of any written support documentation
a. Action: Supplemental Checklist provided
7. Digital files of documents.
a. Action: Maps and pictures of previous Run4Elise Events
b. Action: Link to Website for up-to-date registration, timeline, and race maps
c. https://www.swim4elise.com/run4elise/