Item 4P - MemoWTY OF
OUTHLAKE
MEMORANDUM
November 1, 2022
To: Shana Yelverton, City Manager
From: James Brandon, Chief of Police
Subject: Item 4P, Approve expenditure in an amount not to exceed $66,000
to Motorola/Watchguard for the 2nd year of the 5-year contract for
police radios.
Action
Requested: Approve expenditure in an amount not to exceed $66,000 to
Motorola/Watchguard for the 2nd year of the 5-year contract
for police radios.
Background
Information: The purpose of this item is to approve the expenditure in an
amount not to exceed $66,000 to Motorola/Watchguard for
the 2nd year of the 5-year radio service plan. This service
plan covers the new in -car systems (M500s), BWCs (V300s)
as well as video storage in the cloud.
Financial
Considerations: Funding for this project was approved in the FY23 CCPD
Budget. The total amount of this expenditure exceeds
$50,000, which requires City Council approval.
Strategic Link(s): C1 — Achieve the highest standards of safety and security
Citizen Input/
Board Review: The Crime Control and Prevention Board approved this
purchase on October 11, 2022.
Legal Review: N/A
Supporting
Documents: Motorola/Watchguard invoice for the 2"d year of the 5-year
service contract.
Staff
Recommendation: Staff recommends the approval of the expenditure not to
exceed $66,000.
MOTOROLA SOLUTIONS
Quote For:
Southlake Police Department
Attn: Randy Thomas
Reference:
Southlake PD (TX) ICV and BWC Refresh_DIR-TSO-4163
Quote By:
WatchCuard Video / Motorola Solutions
Michelle Oleari
Date: 10-26-21
Serving Law Enforcement with the Most Compelling, Quality Video Products
Avkk MoroRotASOLUTIOAIs
WatchGuard Video
415 E. Exchange
Allen, TX 75002
(P)800-605-6734 (F) 212-383-9661
1
Issued To:
Southlake Police Department - Attention: Randy Thomas
Date:
10-26-21
Project Name:
Southlake PD (TX) ICV and BWC Refresh_DIR-TSO-4163
Quote ID:
WIV-0094-10
City
Item #
Description
(19)
AAS-BWC-5YR-001
Body -worn camera and evidence management software - 5 Year Video-as-a-
PaaS
Service Package @ $49 per Month
Software. Hardware & Refresh:
Video -as -a -Service includes CommandCentral Evidence, the cloud -based evidence
management system with unlimited device storage and unlimited cloud sharing.
0 1 User License per Body Worn Camera.
0 50 GB of non -device storage included per device, averaged across all devices in
the program
o CommandCentral Evidence, Records, Redaction, Sharing, Community
Engagement capabilities and capture application included.
Body -worn camera (battery + choice of mount included)
Third year technology (Hardware) refresh.
Subscription. Support & Warranty:
• 5-year agreement (billed Quarterly or Annually)
• Advanced hardware replacement service & 2417 support
No -Fault hardware warranty
Subtotal Price (Excluding sales tax)
$55,860.00
Qty
Item #
Description
(5)
IV-ACK-BD-V3---
V300 WiFi In -car Radio Base Bundle, includes Radio Base and Smart PoE Switch.
• V300 WiFi In -car Radio Base Bundle
• WiFi Charging Radio Base
• Smart PoE Switch
• Cables and Brackets
Subtotal Price (Excluding sales tax)
$2,725.00
Qty
Item #
Description
(6)
AAS-BWC-XFS-DOC
Transfer Station (8 Bay) Video -as -a -Service Package @ $30 per Month
PaaS
8-Bay Ethernet Transfer Station
o Ethernet Cable, Rack mount (optional) & Power Cord
Subtotal Price (Excluding sales tax)
$9,000.00
P rn,,, I nr q
Qty
Item #
Description
(1)
AAS-UPL-SVR-001
Upload Server - Video -as -a -Service Package @ $100 per Month
PaaS
. Upload Server
o Fast video offload, 8 TS of storage, 5 Year Warranty
Subtotal Price (Excluding sales tax)
$6,000.00
Qty
Item #
Description
(1)
WGWO0122-400
Managed Software Installation Service; On -Site Assist Install, Training,
Configuration, Project Management, Consultation
Subtotal Price (Excluding sales tax)
$2,500.00
Qty
Item #
Description
(26)
VVGW00121
4RE ! M500 System Installation, In -Car (Per Unit Charge)
Subtotal Price (Excluding sales tax)
$11,700.00
Qty
Item #
Description
(26)
WGW00119
Video System Removal (Per Unit Charge)
Subtotal Price (Excluding sales tax)
$2,600.00
Qty
Item #
Description
(3)
Interview Room
Installation of interview rooms
Installation
PaaS
Subtotal Price (Excluding sales tax)
$3,300.00
Peoe 2 nr5
City
Item #
Description
(3)
INT-4RE-2-DP
4RE Interview Room System with Dome and Pinhole Camera
4RE Interview Room Camera System
Dome and Pinhole Camera
1
. Touch Screen Display
Integrated 20OGB automotive grade hard drive
16GB USB removable thumb drive
Remote viewing software
1 Yr Hardware Warranty
Cabling
• 4RE Firmware
• Record -After -the -Fact® (RATF) technology
Multiple Resolution Encoding
H.264 High Profile Video Compression
Subtotal Price (Excluding sales tax)
$16,510.00
Qty
Item #
Description
(3)
HD Interview Room
WGP547-002 (Double socket Ram arm) WGP545 (Dimond mount plate with Bali,
Camera
2 point) WGP01984-100 (Plate for Ram Ball on camera) WGP545-002 (Ram Ball on
PaaS
camera) WGP01963-003 Cable, HDMI, (HD Mini Zoom, Panoramic, ZSL)
WGA00496 Front Camera, 4RE, HD Zero Sightline (ZSL)
Subtotal Price (Excluding sales tax)
1 $0.00
Qty
Item #
Description
(7)
VVGP02614
V300, Battery, Removable and Rechargable, 3.8V, 4180mAh
Subtotal Price (Excluding sales tax)
$0.00
Qty
Item #
Description
(30)
WGP02798-KIT
PaaS
V300 Center Chest Mount
Subtotal Price (Excluding sales tax)
$1,800.00
Qty
Item #
Description
(66)
WGP02697
PaaS
V300 Shirt Mount
Subtotal Price (Excluding sales tax)
$3,960.00
P90P ..1 fir 5
Qty
Item #
Description
(21)
AAS-M5-BWC-5YR
M500 In -car video system with Integrated V300 Body -worn camera and Command
PaaS
Central Evidence - 5 Year Video -as -a -Service Package @ $205 per Month
Software. Hardware & Refresh:
• Video -as -a -Service Bundle includes the cloud -based evidence management system,
with unlimited storage and unlimited cloud sharing.
0 1 User License per bundle.
0 CommanclCentral Evidence, capture, records, redaction and community
engagement capabilities included.
• V300 Body -worn camera (choice of mount)
0 Third year technology (Hardware) refresh.
• M500 In -Car Video System
o M500 with 1TB DVR, 5" touch display, front camera with 4k sensor, infrared
cabin camera,
o HiFi wireless microphone kit, MikroTik WiFi Kit & Sman Power Switch
Subscription Support & Warranty:
• 5-year agreement (billed Quarterly or Annually)
No -Fault hardware warranty, Advanced hardware replacement service & 24/7 support
Subtotal Price (Excluding sales tax)
$249,480.00
Qty
Item #
Description
(3)
WGWO0124
Warranty, 4RE, In -Car, 1st Year (Months 1-12)
Subtotal Price (Excluding sales lax)
$0.00
City
Item #
Description
(3)
WGWO0125
Warranty, 4RE, In -Car, 2nd Year (Months 13-24)
Subtotal Price (Excluding sales tax)
$0.00
Qty
Item #
Description
(3)
VVGWO0126
Warranty, 4RE, In -Car, 3rd Year (Months 26.36)
Subtotal Price (Excluding sales tax)
$0.00
Qty
Item #
Description
(3)
WGWO0127
Warranty, 4RE, In -Car, 4th Year (Months 37-48)
Subtotal Price (Excluding sales tax)
$0.00
Qty
Item #
Description
(3)
VVGWO0128
Warranty, 4RE, In -Car, 5th Year (Months 49-60)
Subtotal Price (Excluding sales tax)
$0.00
P90P J of 5
Purchase as a Service (PaaS)
Financial Profile
Total Price:
$329,400.00
Contract Term:
5 Years
Monthly Payments:
$5,490.00
Annual Invoice:
$65,880.00
Quote Notes:
1. This Quote is valid for 90 days from the Quote Date. Pricing may change thereafter.
2. Any sales transaction resulting from this Quote is based on and subject to the applicable Motorola's Standard Terms and
Conditions, notwithstanding terms and conditions on purchase orders or other Customer ordering documents.
3. Motorola's Standard Terms and Conditions are found at www.motorolasolutions.com/product-terms.
4. Payment Terms: Equipment -Net 30 days upon shipment, Installation -Net 30 days upon completion; Services and
Subscription Agreements -Net 30 days from receipt of Order.
5. The pricing in this Quote does not include any applicable taxes (e.g. sales/use tax).
6. UNLESS OTHERWISE NOTED IN THIS QUOTE / ORDER, INSTALLATION OF EQUIPMENT IS NOT INCLUDED
7. Upload appliance can be replaced by a cloud hosted upload appliance billed at an recurring annual rate of $1,500. This
quote reflects Years 1 - 4. Year 5 quoted separately.
S. This pricing is valid for the M500 in -car video solution as well. Availability of the M500 is expected in late Q3 2021.
9. This quote is valid until Dec 31, 2021
10. "M500 In -car video system with Integrated V300 Body -worn camera and Command Central Evidence - 5 Year Video -as -a -
Service Package @ $198.00 per Month
Quoted by:
Michelle Oleari - Customer Engagement Representative - 469-342-8917 - michelle.oleari@motorolasolutions.com
Total Price
$364,435.00
Deferred
$329,400.00 (5 Payments of $65,880.00)
Direct Purchase Items
$35,035.00
Due Now
$100,915.00
Annual Invoice (Excluding sales tax)
$65,880.00
Pava 5 of S