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Item 4P - MemoWTY OF OUTHLAKE MEMORANDUM November 1, 2022 To: Shana Yelverton, City Manager From: James Brandon, Chief of Police Subject: Item 4P, Approve expenditure in an amount not to exceed $66,000 to Motorola/Watchguard for the 2nd year of the 5-year contract for police radios. Action Requested: Approve expenditure in an amount not to exceed $66,000 to Motorola/Watchguard for the 2nd year of the 5-year contract for police radios. Background Information: The purpose of this item is to approve the expenditure in an amount not to exceed $66,000 to Motorola/Watchguard for the 2nd year of the 5-year radio service plan. This service plan covers the new in -car systems (M500s), BWCs (V300s) as well as video storage in the cloud. Financial Considerations: Funding for this project was approved in the FY23 CCPD Budget. The total amount of this expenditure exceeds $50,000, which requires City Council approval. Strategic Link(s): C1 — Achieve the highest standards of safety and security Citizen Input/ Board Review: The Crime Control and Prevention Board approved this purchase on October 11, 2022. Legal Review: N/A Supporting Documents: Motorola/Watchguard invoice for the 2"d year of the 5-year service contract. Staff Recommendation: Staff recommends the approval of the expenditure not to exceed $66,000. MOTOROLA SOLUTIONS Quote For: Southlake Police Department Attn: Randy Thomas Reference: Southlake PD (TX) ICV and BWC Refresh_DIR-TSO-4163 Quote By: WatchCuard Video / Motorola Solutions Michelle Oleari Date: 10-26-21 Serving Law Enforcement with the Most Compelling, Quality Video Products Avkk MoroRotASOLUTIOAIs WatchGuard Video 415 E. Exchange Allen, TX 75002 (P)800-605-6734 (F) 212-383-9661 1 Issued To: Southlake Police Department - Attention: Randy Thomas Date: 10-26-21 Project Name: Southlake PD (TX) ICV and BWC Refresh_DIR-TSO-4163 Quote ID: WIV-0094-10 City Item # Description (19) AAS-BWC-5YR-001 Body -worn camera and evidence management software - 5 Year Video-as-a- PaaS Service Package @ $49 per Month Software. Hardware & Refresh: Video -as -a -Service includes CommandCentral Evidence, the cloud -based evidence management system with unlimited device storage and unlimited cloud sharing. 0 1 User License per Body Worn Camera. 0 50 GB of non -device storage included per device, averaged across all devices in the program o CommandCentral Evidence, Records, Redaction, Sharing, Community Engagement capabilities and capture application included. Body -worn camera (battery + choice of mount included) Third year technology (Hardware) refresh. Subscription. Support & Warranty: • 5-year agreement (billed Quarterly or Annually) • Advanced hardware replacement service & 2417 support No -Fault hardware warranty Subtotal Price (Excluding sales tax) $55,860.00 Qty Item # Description (5) IV-ACK-BD-V3--- V300 WiFi In -car Radio Base Bundle, includes Radio Base and Smart PoE Switch. • V300 WiFi In -car Radio Base Bundle • WiFi Charging Radio Base • Smart PoE Switch • Cables and Brackets Subtotal Price (Excluding sales tax) $2,725.00 Qty Item # Description (6) AAS-BWC-XFS-DOC Transfer Station (8 Bay) Video -as -a -Service Package @ $30 per Month PaaS 8-Bay Ethernet Transfer Station o Ethernet Cable, Rack mount (optional) & Power Cord Subtotal Price (Excluding sales tax) $9,000.00 P rn,,, I nr q Qty Item # Description (1) AAS-UPL-SVR-001 Upload Server - Video -as -a -Service Package @ $100 per Month PaaS . Upload Server o Fast video offload, 8 TS of storage, 5 Year Warranty Subtotal Price (Excluding sales tax) $6,000.00 Qty Item # Description (1) WGWO0122-400 Managed Software Installation Service; On -Site Assist Install, Training, Configuration, Project Management, Consultation Subtotal Price (Excluding sales tax) $2,500.00 Qty Item # Description (26) VVGW00121 4RE ! M500 System Installation, In -Car (Per Unit Charge) Subtotal Price (Excluding sales tax) $11,700.00 Qty Item # Description (26) WGW00119 Video System Removal (Per Unit Charge) Subtotal Price (Excluding sales tax) $2,600.00 Qty Item # Description (3) Interview Room Installation of interview rooms Installation PaaS Subtotal Price (Excluding sales tax) $3,300.00 Peoe 2 nr5 City Item # Description (3) INT-4RE-2-DP 4RE Interview Room System with Dome and Pinhole Camera 4RE Interview Room Camera System Dome and Pinhole Camera 1 . Touch Screen Display Integrated 20OGB automotive grade hard drive 16GB USB removable thumb drive Remote viewing software 1 Yr Hardware Warranty Cabling • 4RE Firmware • Record -After -the -Fact® (RATF) technology Multiple Resolution Encoding H.264 High Profile Video Compression Subtotal Price (Excluding sales tax) $16,510.00 Qty Item # Description (3) HD Interview Room WGP547-002 (Double socket Ram arm) WGP545 (Dimond mount plate with Bali, Camera 2 point) WGP01984-100 (Plate for Ram Ball on camera) WGP545-002 (Ram Ball on PaaS camera) WGP01963-003 Cable, HDMI, (HD Mini Zoom, Panoramic, ZSL) WGA00496 Front Camera, 4RE, HD Zero Sightline (ZSL) Subtotal Price (Excluding sales tax) 1 $0.00 Qty Item # Description (7) VVGP02614 V300, Battery, Removable and Rechargable, 3.8V, 4180mAh Subtotal Price (Excluding sales tax) $0.00 Qty Item # Description (30) WGP02798-KIT PaaS V300 Center Chest Mount Subtotal Price (Excluding sales tax) $1,800.00 Qty Item # Description (66) WGP02697 PaaS V300 Shirt Mount Subtotal Price (Excluding sales tax) $3,960.00 P90P ..1 fir 5 Qty Item # Description (21) AAS-M5-BWC-5YR M500 In -car video system with Integrated V300 Body -worn camera and Command PaaS Central Evidence - 5 Year Video -as -a -Service Package @ $205 per Month Software. Hardware & Refresh: • Video -as -a -Service Bundle includes the cloud -based evidence management system, with unlimited storage and unlimited cloud sharing. 0 1 User License per bundle. 0 CommanclCentral Evidence, capture, records, redaction and community engagement capabilities included. • V300 Body -worn camera (choice of mount) 0 Third year technology (Hardware) refresh. • M500 In -Car Video System o M500 with 1TB DVR, 5" touch display, front camera with 4k sensor, infrared cabin camera, o HiFi wireless microphone kit, MikroTik WiFi Kit & Sman Power Switch Subscription Support & Warranty: • 5-year agreement (billed Quarterly or Annually) No -Fault hardware warranty, Advanced hardware replacement service & 24/7 support Subtotal Price (Excluding sales tax) $249,480.00 Qty Item # Description (3) WGWO0124 Warranty, 4RE, In -Car, 1st Year (Months 1-12) Subtotal Price (Excluding sales lax) $0.00 City Item # Description (3) WGWO0125 Warranty, 4RE, In -Car, 2nd Year (Months 13-24) Subtotal Price (Excluding sales tax) $0.00 Qty Item # Description (3) VVGWO0126 Warranty, 4RE, In -Car, 3rd Year (Months 26.36) Subtotal Price (Excluding sales tax) $0.00 Qty Item # Description (3) WGWO0127 Warranty, 4RE, In -Car, 4th Year (Months 37-48) Subtotal Price (Excluding sales tax) $0.00 Qty Item # Description (3) VVGWO0128 Warranty, 4RE, In -Car, 5th Year (Months 49-60) Subtotal Price (Excluding sales tax) $0.00 P90P J of 5 Purchase as a Service (PaaS) Financial Profile Total Price: $329,400.00 Contract Term: 5 Years Monthly Payments: $5,490.00 Annual Invoice: $65,880.00 Quote Notes: 1. This Quote is valid for 90 days from the Quote Date. Pricing may change thereafter. 2. Any sales transaction resulting from this Quote is based on and subject to the applicable Motorola's Standard Terms and Conditions, notwithstanding terms and conditions on purchase orders or other Customer ordering documents. 3. Motorola's Standard Terms and Conditions are found at www.motorolasolutions.com/product-terms. 4. Payment Terms: Equipment -Net 30 days upon shipment, Installation -Net 30 days upon completion; Services and Subscription Agreements -Net 30 days from receipt of Order. 5. The pricing in this Quote does not include any applicable taxes (e.g. sales/use tax). 6. UNLESS OTHERWISE NOTED IN THIS QUOTE / ORDER, INSTALLATION OF EQUIPMENT IS NOT INCLUDED 7. Upload appliance can be replaced by a cloud hosted upload appliance billed at an recurring annual rate of $1,500. This quote reflects Years 1 - 4. Year 5 quoted separately. S. This pricing is valid for the M500 in -car video solution as well. Availability of the M500 is expected in late Q3 2021. 9. This quote is valid until Dec 31, 2021 10. "M500 In -car video system with Integrated V300 Body -worn camera and Command Central Evidence - 5 Year Video -as -a - Service Package @ $198.00 per Month Quoted by: Michelle Oleari - Customer Engagement Representative - 469-342-8917 - michelle.oleari@motorolasolutions.com Total Price $364,435.00 Deferred $329,400.00 (5 Payments of $65,880.00) Direct Purchase Items $35,035.00 Due Now $100,915.00 Annual Invoice (Excluding sales tax) $65,880.00 Pava 5 of S