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Item 4O - MemoCITY OF SOUTHLAKE MEMORANDUM November 1, 2022 To: Shana Yelverton, City Manager From: James Brandon, Chief of Police Subject: Item 40, Approve purchase in an amount not to exceed $78,000 to CDW-G for Cradlepoint 5G wireless for police vehicles. Action Requested: Approve purchase in an amount not to exceed $78,000 to CDW-G for Cradlepoint 5G wireless for police vehicles. Background Information: The purpose of this item is to approve the purchase to CDW- G for Cradlepoint 5G wireless connection for police vehicles not to exceed $78,000. All of the current police vehicle Cradlepoints are at the end of life. The new 5G Cradlepoints will be warrantied for five years and will be used to upload Watchguard videos to the cloud. Financial Considerations: Funding for this project was approved in the FY23 CCPD Budget. The total amount of this expenditure exceeds $50,000, which requires City Council approval. Strategic Link(s): C1 — Achieve the highest standards of safety and security Citizen Input/ Board Review: The Crime Control and Prevention Board approved this purchase on October 11, 2022. Legal Review: N/A Supporting Documents: CDW-G quote for 5G Cradlepoint purchase for police vehicles. Staff Recommendation: Staff recommends the approval of the expenditure not to exceed $78,000. ' I PEOPLE Thank you for choosing CDW. We have received your quote. 52 WHO GET IT Hardware Software Services IT Solutions Brands Research Hub QUOTE CONFIRMATION RANDY THOMAS, Thank you for considering CDWG for your computing needs. The details of your quote are below. Click here to convert your quote to an order. Heres the updated quote. Please let me know if you have any questions or concerns! I can provide internal lead times upon request. We have more ACCOUNT MANAGER NOTES: warehouse space and closer partnerships than any other vendor. Kind Regards, Thomas Beckman CDW-G 312.705.0226 Thomas. Beckman@cdwg.com QUOTE # QUOTE DATE QUOTE REFERENCE CUSTOMER # 2221281 GRAND TOTAL MWZK376 8/8/2022 5YR CRADLEPOINT-FY23 $59,242.05 QUOTE DETAILS ITEM QTY CDW# UNIT PRICE EXT. PRICE Cradleooint R1990.59B - wireless route - W WAN - LTE 21 6506014 $2,372.48 $49,822.08 802 11a b a n ac ax Mfg. Part#: MBOS-19005GB-GA Electronic distribution - NO MEDIA Contract: TXDIR - Cradlepoint Security Monitoring DIR-CPO-45 (DIR-CPO-4547) PARSEC AUSTRALIAN SHEPH 8 1 ANT 4LTE 21 6893893 $448.57 $9,419.97 Mfg. Part#: PTABAS4L2WBG15B Contract: MARKET PURCHASER BILLING INFO Billing Address: CITY OF SOUTHLAKE ACCOUNTS PAYABLE 1400 MAIN ST STE 420 SOUTHLAKE, TX 76092-7642 Phone: (817) 481-1745 Payment Terms: Net 30 Days-Govt State/Local SUBTOTAL $59,242.05 SHIPPING $0.00 SALES TAX $0.00 GRAND TOTAL $59,242.05 DELIVER TO Shipping Address: CITY OF SOUTH LAKE PD CAPTAIN R. THOMAS 600 STATE ST SOUTHLAKE, TX 76092-7669 Shipping Method: DROP SHIP -COMMON CARRIER Please remit payments to: CDW Government 75 Remittance Drive Suite 1515 Chicago, IL 60675-1515 /-1 Sales Contact Info Thomas Beckman 1 (877) 865-2621 1 thomas.beckman@cdwg.com LEASE OPTIONS FMV TOTAL FMV LEASE OPTION BO LEASE OPTION $59,242.05 $1,588.28/Month $1,834.73/Month Monthly payment based on 36 month lease. Other terms and options are available. Contact your Account Manager for details. Payment quoted is subject to change. Why finance] • Lower Upfront Costs. Get the products you need without impacting cash Flow. Preserve your working capital and existing credit line. • Flexible Payment Terms. 100 % financing with no money down, payment deferrals and payment schedules that match your company's business cycles. • Predictable, Low Monthly Payments. Pay over time. Lease payments are fixed and can be tailored to your budget levels or revenue streams. • Technology Refresh. Keep current technology with minimal financial Impact or risk. Add -on or upgrade during the lease term and choose to return or purchase the equipment at end of lease. Bundle Costs. You can combine hardware, software, and services into a single transaction and pay for your software licenses over time! We know your challenges and understand the need for flexibility. General Terms and Conditions: This quote is not legally binding and is for discussion purposes only. The rates are estimate only and are based on a collection of industry data from numerous sources. All rates and financial quotes are subject to final review, approval, and documentation by our leasing partners. Payments above exclude all applicable taxes. Financing is subject to credit approval and review of final equipment and services configuration. Fair Market Value leases are structured with the assumption that the equipment has a residual value at the end of the lease term. Need Help? ■ My Account ■ Support ■ Call 800.800.4239 About Us I Privacy Policy I Terms and Conditions This order is subject to CDW's Terms and Conditions of Sales and Service Projects at hLtp://www cdwo com/content/terms-cond!tions/product-sales asox For more information, contact a CDW account manager © 2022 CDWG LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 1 800.808.4239 Page 2 of 2