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Item 4I - MemoItem 41-1 CITY OF SOUTHLAKE MEMORANDUM October 18, 2022 To: Shana K. Yelverton, City Manager From: Chris Tribble, Director of Community Services Subject: Approve contract with Geo Surfaces, Inc. for the purchase and installation of synthetic turf in Bicentennial Park through a TIPS Cooperative Purchasing Contract for an amount not to exceed $130,000 Action Requested: City Council approval of a contract with Geo Surfaces, Inc., for the purchase and installation of synthetic turf in Bicentennial Park for an amount not to exceed $130,000 Background Information: Funding was included in the FY 2023 SPDC Operating Budget to enhance the heavily utilized open space area within the Bicentennial Park playground. Although staff has made multiple attempts to keep the grass alive, the area has proven extremely difficult to maintain due to the heavy foot traffic. To enhance the are, staff plans to install artificial turf as a long-term solution. The Scope of the project includes all materials, labor and equipment necessary to install the synthetic turf and concrete base construction and shock pad. Geo Surfaces, Inc. submitted a quote for the project in the amount of $125,300. The $4,700 remaining funds for the project may cover additional unforeseen expenses for this project or related expenses for Bicentennial Park. Geo Surfaces, Inc. is a TIPS contractor and meets the City and State bidding requirements by utilizing the TIPS cooperative purchasing group contract. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Item 41-2 Shana K. Yelverton, City Manager Meeting Date — November 1, 2022 Page 2 of 2 A copy of the quote is included with this memo. Financial Consideration: Funding for the project is available within the FY 2023 SPDC Operating Budget. Strategic Link: Approval of the purchase and installation of synthetic turf for Bicentennial Park is linked to the City's Strategy Map related to the focus area of Infrastructure and Quality Development and meets the corporate objective of invest to provide and maintain high quality public assets. Citizen Input/ Board Review: SPDC and City Council consideration November 1, 2022 Legal Review: N/A Alternatives: Alternatives may include: ■ Approve as presented ■ Approve with modifications ■ Deny approval Supporting Documents: ■ Quote from Geo Surfaces, Inc. ■ Rendering of Bicentennial Park ■ TIPS contract Staff Recommendation: City Council approval of a contract with Geo Surfaces, Inc., for the purchase and installation of synthetic turf in Bicentennial Park for an amount not to exceed $130,000 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Item 41-3 SURFACES GeoSurfaces, Inc. Date Quote 09/27/2022 092722SLTX To: Bicentennial Park - City of Southlake, Texas Attn: Dave Kielich 1400 Main Street - Suite 210 Southlake, TX 76092 For: Landscape Turf Installation - Bicentennial Park TIPS number - 20020501 Qty Description Unit Cost Amount 1 LANDSCAPE TURF INSTALLATION $125,300.00 $125,300.00 This includes concrete base construction and shock pad. NO subsurface drainage is included in this quote. REMIT PAYMENT TO: GeoSurfaces, Inc. 7080 St. Gabriel Ave. — Ste. A St. Gabriel, LA 70776 Subtotal $125,300.00 Total Due $125,300.00 Thank You for Your Business! 7080 St. Gabriel Avenue — Ste A, St. Gabriel, LA 70776 • 877.663.5968 Office • 225.208.0243 Fax • www.geosurfaces.com ♦ 1 Item 41-5 The Interlocal Purchasing System , Purchasing Made Personal � AWARDED VENDOR Printed 5 October 2022 �eAes� www.geosurfaces.com s U R FAQ V GeoSurfaces Global Synthetics Environmental LLC EMAIL PO & VENDOR QUOTE TO: TIPSPO@TIPS-USA.COM PO MUST REFERENCE VENDOR TIPS CONTRACT NUMBER PAYMENT TO TIPS CONTACT ADDRESS 7080 St. Gabriel Avenue - Ste. NAME Charlie Martin CITY St. Gabriel PHONE (866) 839-8477 STATE LA FAX (866) 839-8472 ZIP 70776 EMAIL tips@tips-usa.com DISADVANTAGED/MINORITY/WOMAN BUSINESS ENTERPRISE: Y HUB: N SERVING STATES ALIAKIAZIAIR iCAiCOICTIDEiDCIFLiGAIHIiIDiILIINIIAIKSiKYILAiMEIMID IMAiMIiMNIMSIMOiMTI NEINVINHINJINMINYiNCI NDiOH1OKiORiPAIRIISCiSDITNiTXiUTIVTiVAiWIIWY Overview GeoSurfaces is a licensed Professional Construction Firm and General Contractor that specializes in the design, development, construction and installation of high performing sports surfaces, sports lighting systems & outdoor aluminum grandstands, chair backs & press boxes. Item 41-6 AWARDED CONTRACTS "View EDGAR Doc" on Website Contract 20020501 Comodity Synthetic or Natural Sports Fields, Courts or Tracks Exp Date 04/30/2023 EDGAR See EDGAR Certification Doc. 20020502 Synthetic or Natural Sports Fields, Courts or Tracks (JOC) 04/30/2023 See EDGAR Certification Doc. 20080102 Auditorium, Stadium, Field Seating, Bleachers and Installation 10/31/2023 See EDGAR Certification Doc. CONTACTS BY CONTRACTS Charles Dawson CEO (877) 663-5968 cdawson@geosurfaces.com Angie LeBlanc Director of Estimating (877) 663-5968 a.leblanc@geosurfaces.com Charles Dawson CEO (877) 663-5968 cdawson@geosurfaces.com Angie LeBlanc Director of Estimating (877) 663-5968 a.leblanc@geosurfaces.com Charles Dawson CEO (877) 663-5968 cdawson@geosurfaces.com Angie LeBlanc Director of Estimating (877) 663-5968 a.leblanc@geosurfaces.com