Item 4I - MemoItem 41-1
CITY OF
SOUTHLAKE
MEMORANDUM
October 18, 2022
To: Shana K. Yelverton, City Manager
From: Chris Tribble, Director of Community Services
Subject: Approve contract with Geo Surfaces, Inc. for the purchase
and installation of synthetic turf in Bicentennial Park
through a TIPS Cooperative Purchasing Contract for an
amount not to exceed $130,000
Action
Requested: City Council approval of a contract with Geo Surfaces, Inc., for
the purchase and installation of synthetic turf in Bicentennial
Park for an amount not to exceed $130,000
Background
Information: Funding was included in the FY 2023 SPDC Operating Budget
to enhance the heavily utilized open space area within the
Bicentennial Park playground.
Although staff has made multiple attempts to keep the grass
alive, the area has proven extremely difficult to maintain due to
the heavy foot traffic. To enhance the are, staff plans to install
artificial turf as a long-term solution.
The Scope of the project includes all materials, labor and
equipment necessary to install the synthetic turf and concrete
base construction and shock pad.
Geo Surfaces, Inc. submitted a quote for the project in the
amount of $125,300. The $4,700 remaining funds for the project
may cover additional unforeseen expenses for this project or
related expenses for Bicentennial Park.
Geo Surfaces, Inc. is a TIPS contractor and meets the City and
State bidding requirements by utilizing the TIPS cooperative
purchasing group contract.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 41-2
Shana K. Yelverton, City Manager
Meeting Date — November 1, 2022
Page 2 of 2
A copy of the quote is included with this memo.
Financial
Consideration: Funding for the project is available within the FY 2023 SPDC
Operating Budget.
Strategic Link: Approval of the purchase and installation of synthetic turf for
Bicentennial Park is linked to the City's Strategy Map related to
the focus area of Infrastructure and Quality Development and
meets the corporate objective of invest to provide and maintain
high quality public assets.
Citizen Input/
Board Review: SPDC and City Council consideration November 1, 2022
Legal Review: N/A
Alternatives: Alternatives may include:
■ Approve as presented
■ Approve with modifications
■ Deny approval
Supporting
Documents:
■ Quote from Geo Surfaces, Inc.
■ Rendering of Bicentennial Park
■ TIPS contract
Staff
Recommendation: City Council approval of a contract with Geo Surfaces, Inc., for
the purchase and installation of synthetic turf in Bicentennial
Park for an amount not to exceed $130,000
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 41-3
SURFACES
GeoSurfaces, Inc.
Date Quote
09/27/2022 092722SLTX
To:
Bicentennial Park - City of Southlake, Texas
Attn: Dave Kielich
1400 Main Street - Suite 210
Southlake, TX 76092
For:
Landscape Turf Installation - Bicentennial Park
TIPS number - 20020501
Qty Description Unit Cost Amount
1
LANDSCAPE TURF INSTALLATION
$125,300.00
$125,300.00
This includes concrete base construction and shock pad.
NO subsurface drainage is included in this quote.
REMIT PAYMENT TO:
GeoSurfaces, Inc.
7080 St. Gabriel Ave. — Ste. A
St. Gabriel, LA 70776
Subtotal
$125,300.00
Total Due
$125,300.00
Thank You for Your Business!
7080 St. Gabriel Avenue — Ste A, St. Gabriel, LA 70776 • 877.663.5968 Office • 225.208.0243 Fax • www.geosurfaces.com
♦ 1
Item 41-5
The Interlocal Purchasing System ,
Purchasing Made Personal �
AWARDED VENDOR
Printed 5 October 2022
�eAes� www.geosurfaces.com s U R FAQ V
GeoSurfaces Global Synthetics Environmental LLC
EMAIL PO & VENDOR QUOTE TO: TIPSPO@TIPS-USA.COM
PO MUST REFERENCE VENDOR TIPS CONTRACT NUMBER
PAYMENT TO TIPS CONTACT
ADDRESS 7080 St. Gabriel Avenue - Ste. NAME Charlie Martin
CITY St. Gabriel PHONE (866) 839-8477
STATE LA FAX (866) 839-8472
ZIP 70776 EMAIL tips@tips-usa.com
DISADVANTAGED/MINORITY/WOMAN BUSINESS ENTERPRISE: Y HUB: N
SERVING STATES
ALIAKIAZIAIR iCAiCOICTIDEiDCIFLiGAIHIiIDiILIINIIAIKSiKYILAiMEIMID IMAiMIiMNIMSIMOiMTI
NEINVINHINJINMINYiNCI NDiOH1OKiORiPAIRIISCiSDITNiTXiUTIVTiVAiWIIWY
Overview
GeoSurfaces is a licensed Professional Construction Firm and General Contractor that specializes in the design,
development, construction and installation of high performing sports surfaces, sports lighting systems & outdoor
aluminum grandstands, chair backs & press boxes.
Item 41-6
AWARDED CONTRACTS "View EDGAR Doc" on Website
Contract
20020501
Comodity
Synthetic or Natural Sports Fields, Courts or Tracks
Exp Date
04/30/2023
EDGAR
See EDGAR Certification Doc.
20020502
Synthetic or Natural Sports Fields, Courts or Tracks (JOC)
04/30/2023
See EDGAR Certification Doc.
20080102
Auditorium, Stadium, Field Seating, Bleachers and Installation
10/31/2023
See EDGAR Certification Doc.
CONTACTS BY CONTRACTS
Charles Dawson CEO (877) 663-5968 cdawson@geosurfaces.com
Angie LeBlanc Director of Estimating (877) 663-5968 a.leblanc@geosurfaces.com
Charles Dawson
CEO
(877) 663-5968
cdawson@geosurfaces.com
Angie LeBlanc
Director of Estimating
(877) 663-5968
a.leblanc@geosurfaces.com
Charles Dawson
CEO
(877) 663-5968
cdawson@geosurfaces.com
Angie LeBlanc
Director of Estimating
(877) 663-5968
a.leblanc@geosurfaces.com