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Item 4H - MemoItem 4H-1 ICITY OF SOUTHLAKE MEMORANDUM October 13, 2022 To: Shana K. Yelverton, City Manager From: Chris Tribble, Director of Community Services Subject: Authorize expenditures for electrical services with Ed's Electric Service for an amount not to exceed $110,000 Action Requested: City Council authorization of expenditures with Ed's Electric Service for electrical installation and repair services. Background Information: The City has utilized Ed's Electric Service for electrical installation and repair services since 2007. The City of Southlake and City of Grand Prairie have an Interlocal Purchasing Agreement which allows for the purchase of various commodities or services that each city has bid out. Through the Interlocal Agreement, the City of Southlake may utilize Ed's Electric for electrical installation and repair services. A copy of the Interlocal Agreement is attached to this memo. On April 26, 2021, the City of Grand Prairie released a request for bid for citywide electrical installation and repair services. The bid was awarded to Ed's Electric and the two parties entered into a one-year agreement with four (4) one-year renewal options. This will be the first renewal with three (3) one-year renewal options remaining. A copy of the 2022-2023 renewal letter from the City of Grand Prairie is attached to this memo. The cost of services provided by Ed's Electric each year exceed $50,000; therefore, approval by the City Council is required. As the City continues to expand its parks system the need for electrical installation and repair services has also increased. In addition, the infrastructure in some of the City's older parks has aged and requires more frequent repairs or replacement. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Item 4H-2 Shana K. Yelverton, City Manager Meeting Date — November 1, 2022 Page 2 of 2 Ed's Electric also provides installation and repair services for the Public Works Department and for community events. Funding for electrical services is included in the adopted FY 2023 General Fund, SPDC, TIRZ, CEDC and Utility Fund budgets. Financial Consideration: Funding for electrical services is included in the adopted FY 2023 General Fund, SPDC, TIRZ, CEDC and Utility Fund budgets. Strategic Link: This item is linked to the City's Strategy Map related to the focus area of Performance Management & Service Delivery and meets the corporate objectives to Collaborate with select partners to implement service solutions and to Invest to provide and maintain high quality public assets. Citizen Input/ Board Review: City Council consideration November 1, 2022 Legal Review: 2008 Interlocal Purchasing Agreement reviewed and approved by City Attorney Alternatives: Alternatives include: • Approval of expenditures as presented • Approval of expenditures with modifications • Decision not to approve expenditures Supporting Documents: • 2008 Interlocal Purchasing Agreement • 2022-2023 City of Grand Prairie Contract Renewal with Ed's Electric Service Staff Recommendation: City Council authorization of expenditures with Ed's Electric Service for electrical services for an amount not to exceed $110,000. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork &Kad �t Contract Coversheet T E X A S Dept: * Purchasing For: Facility Services Contact Venona R. McGee Contact Name: Phone: Vendor Ed's Electric Service Name: Project Name: Electrical Services Summary Renewal 1 of 4 Permanent Retention* Contract 20852 R1 ID: Bid 21074 Number: 8266 Contact Email: Vendor vmcgee@gptx.org Email: Yes No Contract Amount Total Contract Amount over all terms $ 750,000.00 $ 3,750,000.00 Account # Work Order # vmcgee@gptx.org Implementation Date Termination Date Council Approval Date 7/1 /2022 6/30/2023 6/15/2021 Contract Approvals Department Manager: [�fjtC Date 5/24/2022 City Attorney Signature r�e'G Date 5/27/2022 City Manager Signature "� i • P% (Gk Date 5/27/2022 City Secretary Signature r Q li Alltw Date 5/27/2022 Item 4H-4 Item 4H-5 CITY OF GRAND PRAIRIE AMENDMENT TO PRICE AGREEMENT THIS AMENDMENT is made and entered into this date by and between the CITY OF GRAND PRAIRIE, a Texas municipal corporation (hereinafter referred to as the "CITY"), and ED'S ELECTRIC SERVICE (hereinafter referred to as "VENDOR"). WHEREAS, the CITY and VENDOR have entered into a price agreement to provide electrical services as the primary vendor per bid award resulting from vendor's response to RFB #21074, submitted by Edwin Schwarz on.May 21, 2021; and WHEREAS, the above referenced agreement was for an initial term of one year with the option to renew for four additional one year periods, totaling $3,750,000.00 if all extensions were exercised. The Agreement was effective as of July 14, 2021, and was to terminate at midnight on June 30, 2022, unless the parties mutually agree in writing to extend the term of the Agreement through an allowable renewal option, or unless otherwise terminated as provided in paragraph XVI of the original Agreement; and WHEREAS the above -referenced agreement provides that VENDOR may request a price increase through a price redetermination request, substantiated in writing, to become effective on the anniversary date of the contract to cover verifiable increases in cost to the applicable industry; and NOW, THEREFORE, for and in consideration of the mutual acts and covenants set out herein, the CITY and VENDOR agree as follows: The CITY agrees that the price redetermination is acceptable and in the best interest of the CITY and such price increase, which is attached hereto and incorporated herein as Exhibit A; and 2. The parties mutually agree to execute the first of the four available renewal options and extend the contract expiration to midnight on June 30, 2023 at which time all of the work called for under this Contract must be completed unless the parties mutually agree in writing to extend the term of the Contract through an additional allowable renewal option, or, unless otherwise terminated as provided in provided in paragraph XVI of the original contract; and 3. The estimated annual amount to be paid to VENDOR under such contract shall remain the sum of $750,000.00, to reflect the contract renewal; and 4. VENDOR shall obtain and shall continue to maintain at no cost to the CITY, in full force and effect during the term of this Contract, a comprehensive liability insurance policy with a company licensed to do business in the State of Texas and rated not less than "A" in the current Best Key Rating Guide, which shall include bodily injury, death, automobile liability, worker's compensation, and property damage coverage, in accordance with any CITY ordinance or directive. The minimum limits for this coverage shall be $1,000,000.00 per occurrence / $2,000,000 aggregate for general liability and for property damage, and $1,000,000 combined single limit for automobile liability unless modified in accordance with any ordinance or directive. Insurance obtained by VENDOR shall be primary and noncontributory, and CITY shall be named as an additional insured under the general liability and automobile policies. AMENDMENT PRICE AGREEMENT CONTRACT RFB #21074 Page 1 of 3 (City Standard Form —Revision Oct. 2021) Item 4H-6 A provision shall be incorporated in the policies whereby CITY shall be given at least thirty (30) days prior notice of any material change in coverage or of cancellation of such policies, and Vendor shall provide the City with a copy of any such notice of material change in coverage or cancellation of any such policies, within three (3) business days of its receipt of such a notice. For purposes of this section, a material change in coverage includes, but is not limited to, a reduction in coverage below the amounts required under this agreement. VENDOR shall provide a waiver of subrogation in favor of the CITY on all coverages and represents that it has taken all actions necessary under the policy or policies for the City to have the status of additional insured and to effectuate any required waiver of subrogation. VENDOR shall furnish the CITY.with original copies of the policies or certificates evidencing such coverage prior to commencement of any work under this Contract; and 5. This shall constitute an authorization for extension of the Agreement as set out in the agreement between the parties, and an amendment to such Agreement. All of the terms and conditions of the original Agreement shall remain in full. force and effect, as amended hereto, unless set out otherwise herein. 6. NOTICES All notices, requests, or other communications (excluding invoices) hereunder must be in writing and transmitted via overnight courier, email, hand delivery, or certified or registered mail, postage prepaid and return receipt requested to the CITY and VENDOR as follows: CITY: City of Grand Prairie ATTN: Venona McGee, Sr. Buyer I Purchasing Division 300 W. Main Street, Grand Prairie, TX 75050 PO Box 534045, Grand Prairie, TX 75053-4045 Phone 972-237-82661 Email purchasingfax@gptx.org Accounts Payable Contact: accountspayable@gptx.org City of Grand Prairie ATTN: Ray Riedinger, Facilities Manager, Facility Services 300 W. Main St., Grand Prairie, TX 75050 PO Box 534045, Grand Prairie, TX 75053-4045 Phone 972-237-80171 Email Riedinger@gptx.org VENDOR: Ed's Electric Service ATTN: Edwin Schwarz 710 Baker Blvd., Ft. Worth, TX, 76118 Phone 817-589-70081 Email edselectricservice@msn.com AMENDMENT PRICE AGREEMENT CONTRACT RFB #21074 Page 2 of 3 (City Standard Form —Revision Oct. 2021) Item 4H-7 Any notice required or desired to be given to either party hereto shall be deemed to be delivered: (i) on the date of delivery, if hand delivered or emailed; (ii) one (1) day after sending, if sent by overnight courier; or (iii) three (3) days after the same is deposited in an official depository under the regular care and custody of the United States Postal Service located within the confines of the United States of America and sent by registered or certified mail, return receipt requested, and addressed to such parry at the address hereinafter specified. Either party hereto may change such party's address for notice to another address within the United States of America, but until written notice of such change is received by the other party, the last address of such party designated for notice shall remain such party's address for notice. VENDOR VERIFIES THAT: (1) It does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association, as defined in Texas Government Code § 2274.001, and that it will not during the term of the contract discriminate against a firearm entity or firearm trade association; (2) It does not "boycott Israel" as that term is defined in Texas Government Code § 808.001 and it will not boycott Israel during the term of this contract; and (3) It does not "boycott energy companies," as those terms are defined in Texas Government Code §§ 809.001 and 2274.001, and it will not boycott energy companies during the term of the contract. EXECUTED this the Za N day of A& 20 zz CITY OF GRAND PRJRIIE, TEXAS By Deputy City Manager ATTEST: for . Mona Lisa Galicia, City Secretary APPROVED AS TO FORM: Assistant City Attorne Megan MaWn, City Attorney ED'S ELECTRIC SERVICE By: �A4A* Printed Name:6OtvW YoNVg2 Title: 0 tvNI_11n AMENDMENT PRICE AGREEMENT CONTRACT RFB #21074 Page 3 of 3 (City Standard Form —Revision Oct. 2021) F__^1 1101 1 j_% Item 4H-8 ELECTRICAL MAINTENANCE & REPAIR SERVICES Vendor: BID PRICE SHEET - RFB #21074 Contact: 2,02Z - Z0023 Email: All prices shall include anv and all delivery fees, including but not limited to freight, fuel surcharge, and environmental fees Phone: CitF7/State: _61-D's ELF-07-Kie 19ERVICZE 8�-Owoa 5C_,YWA1?Z__ EP5ELEr_M i r- s �F_vicg 6)m5n4 FojeT Wm7-14, - Fk' '761,(A 77,7777`7 I Service Call - one (1) hour or less 26ZZ -fo Z023 Rnni5,5 /57,56- 1 jqSO- Regular Hourly Rate - Master Electrician 3 Regular Hourly Rate - Journeyman Electrician 1 Regular Hourly Rate - Apprentice Electrician After Hours Hourly Rate - Master Electrician 1 441. *Is - After Hours Hourly Rate - Journeyman Electrician I 1Y1. 175- 7 After Hours Hourly Rate - Apprentice Electrician 119.13- 3 Weekend Hourly Rate - Master Electrician I q 1. .7.f . ) Weekend Hourly Rate - Journeyman Electrician ji q 1. IS'- 0 Weekend Hourly Rate - Apprentice Electrician I Is. 13 - I Holiday Hourly Rate - Master Electrician Holiday Hourly Rate -Journeyman Electrician Holiday Hourly Rate - Apprentice Electrician 1 S7.5t") - 4 Percent Mark-up for Parts _Sprxg- 5 Price estimate on cost or power requirement estiijates for new or temporary electrical installations 5 _t, 6 Equipment Pricing -Attachment A2 W115,_ 1 1 each 50.00 1 hour 10-00 i hour 941.00 i hour f ,00 1 hour 155-00 1 hour 0 0 1 hour 50 1 hour 1OC2 1 hour L 55,00 I hour 1 hour 1 hour 00 I hour I each I L each 50,04CI 1 1 fee e J f k rl 5.00 RFB #21074 Electrical Service EXHIBIT A to Contract #21074 Electical Services 16 EXHIBIT A Item 4H-9 ELECTRICAL MAINTENANCE & REPAIR SERVICES Vendor: BID PRICE SHEET - RFB #21074 Contact: 2022 - 20023 Email: All prices shall include anv and all delivery fees, including but not limited to freight, fuel surcharge, and environmental fees Phone: City/State: o5p'5 CLhCT-W 49f' 1 10E CO w rill 5C.14Wyk RZ, &rn5n ee 5 q- 700 FoieT W'peTH, /X 7//8 I Service Call - one (1) hour or less 2OZZ 'fo ZOZ3 IenrCE5 /s7, 50 i Regular Hourly Rate - Master Electrician c?q SD- 3 Regular Hourly Rate - Journeyman Electrician t Regular Hourly Rate - Apprentice Electrician i After Hours Hourly Rate - Master Electrician / S/I.7S' i After Hours Hourly Rate -Journeyman Electrician After Hours Hourly Rate - Apprentice Electrician 3 Weekend Hourly Rate - Master Electrician / s/� qs ) Weekend Hourly Rate -Journeyman Electrician 1g1.ITs_ 0 Weekend Hourly Rate - Apprentice Electrician 8•/3_ 1 Holiday Hourly Rate - Master Electrician I �,�p r 2 Holiday Hourly Rate -Journeyman Electrician / $4.Oo- 3 Holiday Hourly Rate - Apprentice Electrician 15750 4 Percent Mark-up for Parts SArnE` $ Price estimate on cost or power requirement esti res for new or temporary electrical installations 1 S�.So - 6 1 Equipment Pricing - Attachment A2 11,75- 1 each / 150.00 1 hour ) 0 • 00 1 hour / D • 0 D 1 hour / 5. Q 1 hour / / •g 5. co 1 hour 5 . Q 1 hour / I I A • 0 1 hour / 1 hour 135.00 1 hour / / / a•50 1 hour ,Op 1 hour . DO 1 hour SD.00 1 each / 0,; 1 each 1 gyp, o0 1 1 fee S"ke-t feLke r15.00 RFB #21074 Electrical Service EXHIBIT A to Contract #21074 Electical Services 16 Item 4H-10 A�oRo® CERTIFICATE OF LIABILITY INSURANCE ATrJE/(2MM/DDD/2YYYY) r THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: PHONE . (817) 514-7600 arc No: (682) 334-0080 SUNNI BOENKER INS AGENCY LLC n DRESS: sboenker@boenkerinsurance.com 5596 N Davis Blvd Ste 200 INSURERS AFFORDING COVERAGE NAIC# N Richland Hills, TX 76180 INSURERA: MID CENTURY INSURANCE COMPANY 21687 INSURED ED'S ELECTRICAL SERVICE INSURER B : INSURER C : INSURERD: ED SCHWARZ DBA INSURER E : 7160 BAKER BLVD. INSURERF: RICHLAND HILLS, TX 76118 COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF MMIDDIYYYY POLICY EXP MM/DD/YYYY LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 � OCCUR DAMAGE To PREM SES (E. RENTED $ 100,000 _7CLAIMS-MADE MED EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $ 1,000,000 A X Y 06905-46-75 1/20/2022 1/20/2023 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 X POLICY D PRO- JECT LOC PRODUCTS - COMP/OP AGG $ 2,000,000 $ OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident $ 1,000,000 BODILY INJURY (Per person) $ ANY AUTO A OWNED SCHEDULED AUTOS ONLY AUTOS X Y 069038294 10/10/2021 10/10/2022 BODILY INJURY (Per accident) $ PROPERTY DAMAGE Per accident $ XHIRED NON -OWNED AUTOS ONLY AUTOS ONLY Ix UMBRELLA LIAB OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAB CLAIMS -MADE DED I I RETENTION $ $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE Y / N OFFICERfMEMBER EXCLUDED? 7 (Mandatory in NH) N/A Y A0707-98-39 2/23/2022 2/23/2023 X I PER STATUTE ERH E.L. EACH ACCIDENT $ 100,000 E.L. DISEASE - EA EMPLOYE $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 500,000 $40,000 A CONTRACTORS TOOLS & 06905-46-75 1/20/2022 1/20/2023 $1,000 DIED EQUIPMENT NON -OWNED DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) When Required by a Written Contract, the General & Auto Liability include the Additional Insured and Waiver of Subrogation Endorsements. The coverage shown above is primary and is not contributing with any other insurance carried by or for the benefit of additional insureds. A 30 day notice of cancellation will be provided when required by written contract with a 10 day notice for non-payment of premium. CERTIFICATE HOLDER CANCELLATION CITY OF GRAND PRAIRIE 300 W. MAIN STREET GRAND PRAIRIE, TX 75050 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD